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HomeMy WebLinkAboutPARAGON PARTNERS -2011INSURANCE U'N IL'- WORK MAY PgOCEE . �. UNTIL !NS1,_!PA`1 "'r 77, L - /CLERK 0!_ ,,n1;' ;_.. ('J � t v v vr% DAT Zp11 ACQUISITION, RELOCATION & PROPERTY MANAGEMENT SERVICES AGREEMENT A- 2011 -056 THIS AGREEMENT, made and entered into this 7`h day of March, 2011, by and between PARAGON PARTNERS LTD, a California corporation (hereinafter "Consultant "), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (hereinafter "City "). RECITALS A. The City desires to retain a consultant having special skill and knowledge in the field of property acquisition, relocation and management services. B. Consultant represents that it is able and willing to provide such services for Santa Ana. C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Consultant shall provide services, as set forth in City's Request for Proposals -Right of Way Consulting and Related Services, dated November 15, 2010, attached hereto as Exhibit A, and as more specifically described in Consultant's Proposal, attached hereto as Exhibit A- 1, and both exhibits incorporated by reference. 2. DELIVERY OF WORK PRODUCT - OWNERSHIP Consultant warrants and represents that it has the absolute right to enter into and perform this Agreement and will perform its obligations hereunder in accordance with standards and practices prevailing in the industry. Consultant's contribution to the Project, including works to be produced by Consultant hereunder, will not infringe or misappropriate the proprietary or personal rights of any third person or party. Consultant shall deliver to City any work product which results from the services provided. Said work product shall be submitted in hard copy and produced in a form compatible with City's information systems, as agreed between the City's Project Manager and Consultant. In regard to all material produced as a deliverable under this Agreement, including but not limited to records, papers, drawings, specifications, programs, systems and other materials prepared by Consultant, Consultant agrees, for itself and its affected officers, employees, agents, contractors, and volunteer workers, that (a) other such material shall be the property of the City, and may not be copyrighted without prior review from the City, and (b) the authors of all such material, whether copyrighted or not, award to the City, and to its officers, agents and employees acting within the scope of their official duties, as a condition of payment to the Consultant, a royalty -free, nonexclusive, irrevocable license throughout the world for governmental purposes to disclose, publish, translate, reproduce, and use such materials. COMPENSATION a. City agrees to pay, and Consultant agrees to accept as total payment for its services, the rates and charges identified in Consultant's Fee Schedule, attached hereto as Exhibit B. The total sum to be expended on all consultants providing property management services shall not exceed an aggregate of $500,000, during the term of this Agreement. b. Payment by City shall be made within thirty (30) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. The invoice shall include a detailed breakdown of the services provided, the project title, the tasks, the hours, and hourly rates. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 4. TERM This Agreement shall commence on March 1, 2011 and terminate on the earlier of February 28, 2012, or the expenditure of allocated funds, unless terminated earlier in accordance with Section 13, below. The City shall have the option to extend the term for an additional one - year period. 5. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer - employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Consultant shall maintain commercial general liability insurance which shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Consultant's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence. Such insurance shall (a) name the City, its officers, employees, agents, volunteers and representatives as additional insured(s); (b) be primary with respect to insurance or self - insurance programs maintained by the City; and (c) contain standard separation of insureds provisions. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 combined single limit. Such insurance shall include coverage for ewe, hired and non -owned automobiles. c. Worker's Compensation Insurance. In accordance with the provisions of Section 3300 of the Labor Code, Consultant, if Consultant has any employees, is required to be insured against liability for worker's compensation or to undertake self - insurance. Prior to commencing the performance of the work under this Agreement, Consultant agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim, and $2,000,000 in the aggregate. e. The following requirements apply to the insurance to be provided by Consultant pursuant to this section: (i) (ii) (iii) Consultant shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved in form by the City Attorney. Certificates and policies shall state that the policies shall not be canceled or reduced in coverage or changed in any other material aspect without thirty (30) days prior written notice to the City. C-'P T `c ,✓ C i o) 2�-4 Y ,S �2 0 we�Trern� :, ct5- v'�� iCO��; - /�.rrRfGUT or P��M• �r/S f. If Consultant fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not effect Consultant's right to be paid for its time and materials expended prior to notification of termination. Consultant waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. 7. INDEMNIFICATION Consultant agrees to and shall indemnify and hold harmless the City, its officers, agents, employees, consultants, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the direct or indirect operations of the Consultant or its contractors, subcontractors, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. 8. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non -use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 9. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 10. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by facsimile or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M -30) P.O. Box 1988 Santa Ana, CA 92702 -1988 facsimile (714) 647 -6956 With courtesy copies to: and Public Works — Design Engineering City of Santa Ana 20 Civic Center Plaza (M -36) P.O. Box 1988 Santa Ana, California 92702 facsimile (714) 647 -5635 City Attorney City of Santa Ana 20 Civic Center Plaza (M -29) P.O. Box 1988 Santa Ana, California 92702 facsimile (714) 647 -6515 To Consultant: Paragon Partners L td. t� 5762 Bolsa Avenue, Suite 201 Huntington Beach, California 92649 facsimile (714) 373 -1234 Attn: Neilia LaValle A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by facsimile, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 11. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant nor the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 12. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultants retained by City. 13. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. However, any use of unfinished work product shall be at City's sole risk. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 14. DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 15. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 16. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of her inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 17. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. Captions and headings in this Agreement, including the title of this Agreement, are for convenience only and are not to be considered in construing this Agreement. C. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: 161, c -A 1 ' MARIA D. HUIZAR Clerk of the Council APPROVED AS TO FORM: JOSEPH STRAKA Interim City Attorney By:"G;ii 4 (G ��6 LauraSheedy Assistant City Attorney RECOMMENDED FOR APPROVAL: �r ,v RA GODINE , Executive Direct PWA CITY OF SANTA ANA DAVID N. REAM City Manager PARAGON PARTNERS (-7-D. Q"A LAV L President/ CEO Tax ID# 33 - 6 f71 EXHIBIT A SCOPE OF WORK GENERAL REQUIREMENTS — RIGHT OF WAY SERVICES Consultants under contract with the City of Santa Ana will provide support to City of Santa Ana staff or their designee. The Consultants shall be thoroughly familiar with the Statement of Work prior to submitting a response to this Request for Qualifications (RFQ). • The Consultant shall perform work to produce a high quality, professional and complete work product. • Consultant must have experience with State and Federally funded projects. All work shall be performed in conformance with all applicable regulations, policies, procedures and standards. • Real estate appraisers provided by the Consultant must be certified and a Member of the Appraisal Institute. • All acquisition agents and property managers, performing work for the City, must hold a valid California Real Estate License. Salespersons must be registered with California Department of Real Estate (DRE), as working solely under the Consultant's supervising broker of record. • Work may include, but not be limited to, the following: onsite review of the project area; review of existing records; conducting research and performing analysis; information gathering; negotiations; development of strategies. • The Consultant shall carry out the instructions received from the City and shall cooperate with the City and other agencies. • The Consultant has total responsibility for the accuracy and completeness of the work produced. The work will be reviewed by the City for conformity with the requirements of the Agreement. Reviews by the City may NOT include a detailed review for the accuracy of items submitted. The responsibility for accuracy and completeness of such items remains solely that of Consultant. • The Consultant shall be responsible for coordination and supervision of all work performed by its sub - consultants. The Consultant shall review all work performed by its sub - consultants and the responsibility for accuracy and completeness of work performed remains solely that of Consultant. • The Consultant shall have a Quality Control Plan in effect during the entire time work is being performed under the Agreement. The Quality Control Plan shall establish a process whereby work products are independently checked, corrected and back checked. All projects related correspondences and documents should be maintained and bound in appropriate project files. • The Consultant shall diligently work on each assignment and complete each task in accordance with the schedule and accommodate the City's needs. • The Consultant's work will be subject to inspections by City, County, State and Federal representatives. • Project files including copies of all correspondences, reports, documents, and electronic files shall be submitted to the City when requested. • All work, including reports, analysis, data, and intellectual properties developed during the life of the Agreement shall become the properties of the City. • The Consultant will receive written notification of the award of the contract. Upon on such notification, the Consultant will proceed with the services required by the Agreement. • The Consultant shall complete work under the direction of City staff. The Consultant will be expected to provide experienced and knowledgeable professional staff which will be responsive and maintain excellent working relationships with property owners, tenants, and City staff. The Consultant shall be committed to provide adequate staffing levels at all times in order to adhere to established schedules. The Consultant shall be knowledgeable and very familiar with federal, state and local regulations, policies and procedures as pertain to the right of way services provided. Specific Scope of Work for Acquisition Relocation and Property Management Services include. ACQUISITION SERVICES: Assist City staff with the coordination of all the various aspects of the real property acquisition process, ensuring all work will be performed in accordance with the public agency's policies and procedures and federal, state and local regulations. Acquisition tasks may include: • Meet with City staff to discuss assignments and procedures. • Perform the services required by the City with qualified personnel, equipment, materials, supplies, and management and administration services. • All personnel and subcontractors, referred to as "Approved Personnel ", shall be approved by Agency, prior to providing services. There shall be no changes in the Approved Personnel without written concurrence of the City. • Prepare a schedule of major activities and milestones and provide an estimate of the cost to conduct proposed assignments including assignments to subcontractors. Upon City's written approval of the estimated cost, initiate the assignment in a timely manner. • Be responsible for the accuracy of work and promptly make all necessary revisions or corrections resulting from errors and omissions by Approved Personnel. • As deemed necessary by the City, meet with the City and other staff as requested. • Monitor and maintain all files to ensure overall project integrity. • Prepare and assemble the "Offer Package" using the format approved by the City. • Prepare and maintain a file for those properties assigned for acquisition by the City. • Present written purchase offers to property owners as directed by staff. • Meet on an ongoing basi s with property owners or business tenants (or their appointed representatives) to coordinate and negotiate the purchase and sale transaction. • Supplement negotiations by obtaining and reviewing counter offers or demands from property owners, recommendations for settlements, coordinating with the agency to review and discuss all possible solutions and problems, including condemnation. • Prepare all acquisition agreements, deeds and other documents necessary to complete the acquisition. • In the course of acquisition process, provide all the necessary information and work with the relocation consultant in addition to the City s taff member in order to expeditiously and professionally complete the project. • Obtain reconveyance and subordination agreements as necessary. • Maintain an accurate and current record of all- pertinent information and contacts concerning the property owners and tenants. • Assist City in condemnation support activities. RELOCATION SERVICES Provide a complete relocation assistance program to comply with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (Uniform Act) or Title 25, California Code of Regulations, its amendments, and other pertinent laws and regulations. Prepare Relocation Plans, Relocation Guidelines, relocation cost estimates, project area surveys and other specialized reports. Consultant's relocation services include, but are not limited to the following: Relocation Plan Consultant will prepare a Relocation Plan, in accordance with all requirements of State Law, State HCD Guidelines, the Relocation Assistance and Real Property Acquisition Rules and Regulations of the Agency. The purpose of this Relocation Plan is to provide the City with summary and statistical information regarding the impact of a project to potential displacees. Specifically, this report should concern the identification of potential impacts that may occur as a result of the demolition of existing structures, proposed displacement of occupants, and a plan to m itigate respective impacts. The Relocation Plan shall include: • Description of the proposed project and project location; • Assessment of needs; • Replacement housing resources; • Residential and commercial displacements; • Temporary housing (if applicable); • Program assurances and standards; • Relocation assistance program; • Citizen participation and plan review period; • Description of relocation benefits; • Eviction policies and procedures; • Appeals and grievance procedures; • Displacement schedule; • Estimated relocation costs. Residential Relocation Services shall include: • Prepare "Relocation Package" in accordance with City approved format. • Provide advisory services • Interview displaced persons • Distribute Relocation Packages in accordance with City staff directives. • Inform displaced persons of available relocation assistance, the relocation process and benefits. • Search for relocation sites and provide referrals of sites to displacees. • Prepare and distribute informational brochures and other required notices and documents. • Provide referrals and advice • Determine relocation eligibility and amount for relocation benefits. • Review entitlement packages in accordance with applicable rules and regulations. • Review requested moving entitlements. • Inspect replacement dwellings. • Thoroughly document all contacts with the displacee. • Prepare and transmit to the City all applicable invoices and relocation claim forms. • Prepare and deliver residential entitlement letters and other required documents. • Provide status reports to City staff. • Advise and update City staff on various aspects of state and federal relocation law. Business Relocation Services shall include: Consultant shall meet with owners of businesses within a reasonable time after the offer to purchase has been made and interview them to complete the Displacees Needs Questionnaire. Collect data regarding the type of business, work schedule, number of employees and the owner's proposed plans. Provide advisory assistance. • Determine potential eligibility for moving payments by reviewing eligibility criteria and case data. • Personally contact the displacees and present required forms and explain in detail the options for payment of reasonable moving expenses. • Extract from appraisal report information regarding improvements that have been acquired so as to eliminate them from consideration in determining moving expenses. • Review and approve the compilation of a certified personal property inventory. • Interview the displacee again to identify in detail displacee's needs, desires, and issues. • Summarize all interviews, contacts and contact attempts in diary for official record. • Provide assistance in locating a suitable replacement site. • Monitor the move as much as feasible to determine that all items are moved that should be moved and that no items are moved that were purchased during the acquisition of the property. • Collect supporting documents and submit payment of moving expenses. • Determine what expenses are necessary and eligible as reestablishment expenses. • Inspect the replacement property, obtain cost estimates, discuss the issues with the displacee, verify expenses and income and project next two years to assess whether increased operating costs will exist. • Determine eligibility for actual reasonable search expenses. • Determine eligibility for In -Lieu business payment, utilizing IRS tax returns and /or certified financial statements. • If Business Good -Will becomes an issue, an appraisal, or letter of exposure, may be required. • Arrange for a final walk- through inspection of the property. • Collect final supporting documentation, prepare final claim, prepare certification and close file. Construction and moving bid services shall include: Movers: • Conduct on site inventory and photos • Complete certified inventory and mover instruction form • Schedule and coordinate bids • Attend site inspection, if necessary • Review and compare bids Contractors: • Verify licensing • Prepare mover instruction form • Schedule and coordinate bids • Attend site inspection, if necessary • Review and compare bids • Evaluate for eligibility PROPERTY MANAGEMENT SERVICES Consultant will coordinate all of the property management tasks with City staff and the demolition contractor as deemed necessary. Consultant shall provide interim property management during the transition from occupancy to demolition. This includes the coordination of utility connections and disconnections, preparing and facilitating short - term rental agreements, rent collections, providing eviction services, property maintenance and security, preparing and issuing notices to vacate in accordance with state law, coordination of final asbestos and lead surveys, and monitoring the demolition of structures and removal of underground storage tanks or other environmental concerns. Property Management duties shall include: • Property Management Coordination • Acting as Property Management Liaison • Utility Coordination • Invoice Services • Security Services • Lawn Care • Facilitate Maintenance Services • Month -to -Month Occupancy Agreements • Collect Rent • Prepare Rental Agreements • Complete Vacancy of Unit Tasks • Disconnect Utilities • Coordinate Fencing Services • Secure Property • Eviction Coordination • Demolition Coordination EXHIBIT A -1 CONSULTANT'S PROPOSAL VL November 15, 2010 Letter of Transmittal City of Santa Ana Public Works Department, Third Floor Attn: Souri Arnirani, Deputy City Engineer 20 Civic Center Plaza, M -36, Santa Ana, CA 92701 Subject: RFP for Right of Way Consulting and Related Services — (A5) Acquisition, Relocation and Property Management Services Dear Ms. Amirani: Paragon Partners Ltd. (Paragon) appreciates the opportunity to submit its proposal in response to the above referenced RFP. Paragon stands ready to provide high quality professional right of way consulting and related services on an as- needed basis for any and all projects contemplated by the City of Santa Ana (City) under this RFP. Paragon is headquartered in Orange County and most of our employees and their families live and work here. We are excited and eager to be a part of the City's planned improvements. In July, Paragon celebrated its 17th anniversary as a woman - owned, Orange County -based land rights consulting services firm. We have one hundred twenty -five (125) right of way and real estate professionals and support staff. Over 75% of Paragon's project work is from repeat clients or referrals from existing clients. This has enabled Paragon to grow to be not only one of the largest right of way consulting firms in the western United States, but also one of the most respected. The enclosed documentation demonstrates Paragon's unique, distinctive competence and capability to implement, execute and deliver successful lands rights consulting services to the City. Paragon has assembled a team to address all. aspects of the City's Request for Proposal. Paragon proposes Richard Adler as the Project Manager to lead our team for the duration of the Contract. Mr. Adler was employed by City of Santa Ana RFP for Right or Way Consulting and Related Services November 15, 2010 Paragon Partners Ltd. Proposal to Provide (A5) Acquisition, Relccalion and Property Management Services Page 1 �ogan�rlwrs 1.�kd. the City for fifteen years in the real estate department and later worked with Paragon on numerous City projects. All services for this contract will be provided by Paragon's Huntington Beach corporate office located at 5762 Bolsa Avenue, Huntington Beach California, a very short drive from Santa Ana. Paragon Partners is a California Corporation. Neilia LaValle is the firm's contact person with the City during the proposal evaluation period, She may be contacted in our Huntington Beach office by: Telephone (714) 379 -3376, Facsimile (714) 373 -1234, US Mail at 5762 Bolsa Avenue, Huntington Beach, California, 92649 or via E -Mail neilia .paragon - partners.com. Paragon acknowledges receipt of two Addenda to the RFP, dated October 22, 2010 and October 25, 2010, respectively. This proposal is valid for 120 days from its submittal date. This proposal is made without collusion with any other person, persons, company or parties submitting a proposal; it is in all respects fair and in good faith without collusion or fraud. My signature below attests that the information contained in this Proposal is truthful and accurate at the time of its submittal and that I have full authority to bind our company. Paragon is very enthusiastic about an opportunity to work with the City of Santa Ana, We look forward to the next step in the selection process, Thank you for your time and consideration. Sincerely, Neilia A. LaValle President, CEO and Principal -In- Charge Paragon Partners Ltd. City of Santa Ana RFP for Right of way consulting and Related Services November 15, 2010 Paragon Partners Ltd. Proposal to Provide (A5) Acquisition, Relocation and Property Management Services Page 2 T4 . 7� 4NAY! 1?W- B. Proposed Staffing and N610 Organization 'this section establishes the staffing, key personnel, and organizational approach Paragon will use to manage and staff City projects, B 1. Proposed Staff and Credentials Table B -1 highlights the education, experience, and applicable professional credentials of our proposed personnel. Paragon Management and Project Staff have extensive knowledge and experience in the provision and direction of a full range of real estate consulting services. Paragon personnel combine their significant work experience and educational backgrounds with active participation in professional organizations and in training seminars to keep abreast of current laws and trends, Table B-1 also identifies key personnel and the proposed positions for all staff members for this project. City of Santa Ana RPP for Right of Way Consulting and Related Services November 15, 2010 Paragon Partners Ltd. Proposal to Provide (A5) Acquisition, Relocation and Property Management Services Page 10 0 :10 0 cn Q. 0 n 0 �t a a. N Mn > c9 O Op 0 c co EL.� K > ip Z03 g- 21' Mo. - 0 Mo 0 i;� °9 el • .0 0 C. .".a* 20 E KM 0 ag s Im 0 00 0 6 fop 0 l o '54 0 cn z :a- iut - CR 0 S, C-) 0 LV- 12. WO a R -3R 3: 0-- No cx �g�Q3dv X3.3 3N fbD S I 0 .. = -a -'. 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Work Plan Paragon understands that the City is seeking assistance for the provision of real estate services on an as needed basis to include acquisition and negotiation, relocation assistance and property management for a three -year period, plus two one -year options. Our Work Plan to accomplish the City's Scope of Work are discussed in this section. C 1. Approach to Completing Specified Tasks Paragon's approach to completing the tasks described in the Scope of Work, the sequential activities to be undertaken in completing the tasks and the personnel who will perform the tasks are presented in this section. We will perform acquisition, relocation and property management services in accordance with all applicable City, State and Federal regulations. C 2. Sequential Outline of Contract Task Order Activities A step -by -step discussion concerning each of the elements in the Scope of Work (SOW) is presented below. The persons performing the activities are identified in Table 13,1. Acquisition and Ne otiation The 800roach to the acquisition work is predicated on the assumption that the following activities will be completed prior to initiating property acquisition: • Appraisals prepared by a Licensed Certified General Appraiser • Title Reports or Litigation Guarantees to determine the legally vested owner(s) and to assess the liens and encumbrances against the property • Environmental Phase I and/or II Reports (if required) Required services will be provided by Principal or Senior Acquisition Agents, with oversight and direction from Richard Adler, the Project Manager, who will handle complex negotiations as the need arises. 1. Our Project Manager will meet with the City and review title reports, appraisal reports, and construction a. plans in sufficient detail to prepare for negotiations with property owners. City of Santa Ana RFP for Right of way consulting and Related Services November 15, 2010 Paragon Partners Ltd. Proposal to Provide (A5) Acquisition, Relocation and Property Management Services Page 16 1% wga.� T�rtr�n J, U. 2. The Project Manager will then prepare a Right of Way Acquisition Plan. This plan will contain project milestones and estimated costs to achieve them. 3. The acquisition agent(s) will prepare the "Offer Package" for each property to be acquired. Documents that will be included are: Offer Letter, Appraisal Summary Statement (Pursuant to Assembly Sill 237), Purchase and Sale Agreement and Escrow Instructions, Conveying Instrument (Grant Deed, Permanent and/or Temporary Construction Easement Deed, and so on), Certificate of Acceptance, plat maps and legal descriptions, and Title VI Information. When it is appropriate or desirable, a Permit to Enter, Right of Entry, and/or Consent to Easement will also be prepared. 4. Paragon will follow the City's policy on reimbursement for property owner appraisals up to $5,000 when the threat of eminent domain is used. Paragon will also follow the City's policy on implementation of A81322. 5. A complete and separate file for each parcel will be prepared and maintained by the acquisition agent(s). The file will include a Parcel Diary of all pe rtinent _information and contacts made relative to the acquisition negotiations. The Parcel Diary will be updated documenting every contact with each property owner and will include a summary of the status of negotiations indicating the attitude of the owner, any problem areas, and all of the relevant information about the status of negotiations. 6. Documents required for the acquisition of real estate and fixtures and equipment will be prepared as necessary. 7. Paragon's acquisition agent(s) will set appointment(s) with the appropriate parties for presentation of the formal written offers. Paragon will make recommendations on all counter offers. 8. The acquisition agent(s) will meet and negotiate personally in good faith with each property owner, his/her agent or representative, commercial tenants, or lessees at appointed times convenient for them to present offers, explain the acquisition process, and gather information in order to obtain the required executed documents. City of Santa Ana RFP tot Right of Way Consulting and Related Services November 15, 2010 Paragon Partners Ltd. Proposal to Provide (AS) Acquisition, Relocation and Property Management Services Page 17 �L1701 11PY{H,Yi J-J �. 9, Paragon's Project Manager, Richard Adler, will coordinate and manage the acquisition process with the City, legal counsel, property owners, and tenants along with the title company, engineers, relocation agents and appraisers as necessary to insure effective crass - discipline communications. 10. Paragon's Project Manager will promptly transmit all executed documents (acquisition agreements, executed deeds, rental statements, statements of information, and the like) to the City for acceptance and processing. Paragon will obtain reconveyance and subordination agreements as necessary. 11. The acquisition agent will coordinate opening of all escrows with direction from the Project Manager, monitor same, assist the escrow company in obtaining additional documentation as necessary to provide clear title to the City, supervise and review the closing of all escrows, and review all closing statements for completeness and accuracy. 12. The Project Manager will prepare and deliver a written monthly progress report of the status of the acquisitions. Paragon will be responsible for the accuracy of our work and promptly make any needed revisions. 13. If absolutely necessary, the Project Manager will recommend condemnation action when negotiations have reached an impasse. The required justification will be submitted in writing to the City, 14. Paragon will coordinate with the City's legal counsel, as required, to support the condemnation activities until the Resolution of Necessity is adopted. Litigation support after the hearing for the Resolution of Necessity is generally provided on a time and materials basis on call. 15. Paragon will obtain subordination agreements, and any other title clearance documents necessary. Upon close of escrow, the original acquisition for file will be returned to the City. 16. Paragon will be available to assist the City with any file audits and return original files to the City. 17. Bilingual (Spanish) acquisition/relocation assistance services will be provided as needed. 18. Tax cancellation letters will be prepared for City signature, as necessary for fee interest acquisition, as the recorded Grant Deeds are returned from Recorder's office. _ City of Santa Ana RI=P for Right of Way Consulting and Related Services November 15, 2010 Paragon Partners Ltd. Proposal to Provide (A5) Acquisition, Relocation and Property Management Services Page 18 IM Relocation Assistance Paragon's relocation procedures, discussed below, assure that property is acquired and displacees are relocated in accordance with the Federal Uniform Act and applicable Stale and/or Federal guidelines and City policies. Arturo Perez or Richard Stewart, Principal Relocation Agents will meet with the City staff to understand the scope of the relocation assistance required for every Contract Task Order (CTO). Relocation Impact Report, A Relocation Impact Report may be required for the City's assigned project. The Report will identify possible replacement resources and help to determine probable costs related to relocating persons, or businesses displaced by the City's project. The purpose of the Report is to facilitate the orderly relocation of anyone displaced by the project and to give advanced warning of special problems that may necessitate more lead -time than normal. In order to achieve its goal, the Report will explore and document the needs of the households and businesses and provide the basis and background for analyzing the orderly, timely, and efficient relocation of persons and businesses affected by each assigned project. As part of Report preparation, the displacees will be interviewed to determine their needs. The Report will then be prepared along with any housing valuation studies that may be necessary, and it will include the following information: 1. A list of the households to be displaced. including information such as owner /tenant status, rental rates paid, family characteristics and special consideration of the impacts on minorities, the elderly, large families, and the handicapped when applicable. The need for temporary relocations will be examined. 2. Estimates of (a) the number of comparable replacement dwellings and business sites in the area (including price ranges and rental rates) that are expected to be available to fulfill the needs of those households and businesses displaced, (b) relocation costs and schedules, 3. It it is determined that an adequate supply of comparable housing is not expected to be available, the plan will include a recommendation and program of Last Resort Housing. _ City of Santa Ana RFP for Right of way Consulting and Related Services November 15, 2010 "' Paragon Partners ltd. Proposal to Provide (A5) Acquisition, Relocation and Property Management Services Page 19 T'6Mgo.. Fer+t+�srr .Lytd. . The Relocation Plan will also include: • A diagrammatic sketch of the project area • A written analysis of the aggregate relocation needs of all persons and businesses to be displaced and a detailed explanation as to how these needs can be met. • A written analysis of relocation housing resources including number of housing units needed vs. number available, comparison by price range, number of bedrooms, and occupancy status. • Program assurances and standards • Eviction and Appeals procedures • A plan for citizen participation • Analysis of availability of replacement business sites. • Discussion on the complexity and length of moving process in developing lead time estimate. • Discussion of displacement impact on small financially constrained businesses. • Identification of any special circumstances. or problems such as mobile home relocations. The services to relocate residential and business displacees.are presented below. These services will be performed by a Relocation Agent with the Project Manager's oversight. The Project Manager and Principal Relocation Agents would handle complex relocations on a case -by -case basis. Residential Relocation Assistance Procedures 1. Establish and maintain an accurate and complete working file for each displaced family or person. 2. Conduct personal, on site interviews of prospective displacees to ascertain relocation housing needs and special requirements and determine eligibility. 3. Inform displaced persons of available relocation assistance and explain relocation process. 4. Prepare a Summary of Relocation Assessments and submit to the City for review and acceptance. City of Santa Ana RFP for Right or Way Consulting and Related Services November 15, 2010 Paragon Partners Ltd. Proposal to Provide (A5) Acquisition, Relocation and Property Management Services Page 20 h'Sfrg9D» Flii'f�aw J-��. 5. Determine elialbility for and amount of relocation benefits, including moving payments, rental/down payment assistance and replacement housing payments, and calculate all relocation payments and costs. Present relocation assistance offers. 6. Prepare replacement housing/down payment assistance entitlement reports for displaced households. 7. Present relocation assistance offers. 8. Provide advisory assistance to displacees, including but not limited to, assisting in locating a new dwelling, assisting in obtaining moving services, and assisting in transferring property tax base, it applicable to replacement housing. 9. Physically assist displacees in locating replacement housing. including transporting individuals to view replacement sites, if necessary. 10. Refer displacees to social services, public housing and other public services as necessary, including, but not limited to, Section 8 housing. 11. Prepare and distribute informational Brochures, Notices of Displacement, 90 Day Notices to Vacate and other notices, as may be required. 12. Prepare all applicable benefit claim forms, secure claimant's signatures on claim forms, and submit claim forms to the City for processing and payment, and coordinate timely payment of claims. 13. Inspect replacement dwellings to determine if they meet "decent, safe, and sanitary` requirements. 14. Monitor the move to.replacement site, as necessary. 15. Coordinate with the City to deliver benefit checks and other appropriate payments to claimants. 16. Issue and deliver notices to vacate property and notify the City of the need for eviction notices. 17. Provide displacees with ongoing advisory services to minimize tenant hardship. 18. Develop and maintain an informational per case tracking system and monthly status reports on the disposition of relocation activities. 19: Review relocation appeals and prepare for review by the City. City of Sanla Ana RFP for Right of Way Consulting and Related Services November 15, 2010 Paragon Partners Ltd. Proposal to Provide (A5) Acquisition, Relocation and Property Management Services Page 21 s 1. Prepare relocation assistance related claims, forms, and notices. Thoroughly interview displaces. 2. Establish and maintain an accurate and complete working file for each displaced business. 3. Inform displaced persons of available relocation assistance and explain relocation process. 4. Determine eligibility and present relocation assistance offers. 5. Provide advisory assistance to displacees, including lists of qualified movers. 6. Assist displacees in locating replacement business sites. Review any increased operating expenses. 7. Provide a minimum of one written referral to an available business site. 8. Prepare mover instructions for the move and inventory of personal property. Conduct on -site inventory with photos; schedule and review bids; verity licensing of movers and contractors. 9. Prepare ail applicable benefit claim forms after reviewing for eligibility, secure claimant's signatures on claim forms, submit claim forms to the City for processing and payment and coordinate timely payment of claims. 10. Ensure thorough coordination with Authority staff, Acquisition Agent, and/or legal counsel, so that no real property is included on the personal property inventory list. 11. Coordinate the walk through for bids and move estimates with movers and the displaced business. 12. Secure a minimum of two moving bids or estimates and review them for reasonableness. 13. Advise business on benefits available, including, but not limited to, actual and reasonable moving payments, re- establishment payments, search expenses and fixed payments, and recommend the best alternative. 14. Review fixed payment (payment in lieu) criteria with business. Discuss and goodwill issues. 15. The Relocation Specialist will monitor the actual move to replacement site, as necessary. City of Santa Ana RFP for Right of Way Consulting and Related Services November 15, 2010 Paragon Partners Ltd. Proposal to Provide (A5) Acquisition, Relocation and Property Management Services Page 22 Paragon understands the importance of property management and is prepared to manage all acquired properties in accordance with applicable policies and regulations until the properties are cleared and released for construction, In addition, and in conjunction with relocation assistance personnel, Paragon's property managers will coordinate with those displacees still in occupancy when title transfers, as well as any tenants the City permits to occupy properties. Under the direction and upon approval of the City, services pertaining to property management, include but are not limited to, the following: 1. Coordination of all property management tasks with City staff. 2. Functioning as property management liaison between the City and property tenants. 3. Preparation of rental agreements and month -to -month occupancy agreements. 4. Provision of invoicing services and eviction coordination. 5. Collection of monthly rents. 6. Utility and meter disconnections or transfer of utility to City name, including trash service. 7. Provision of routine site inspections. Site security, including perimeter fencing and board -ups. 8. Facilitation and oversight of property maintenance services, such as for lawn care, graffiti removal, and routine maintenance. Handling site emergencies and investigation of claims for damages or destruction of property. 9. Complete vacancy of unit/propetty tasks. Provide demolition coordination. C 3, Typical Schedule The following page contains a typical acquisition, relocation and property management project schedule. City of Santa Ana RFP for Right of Way Consulting and Related Services November 15, 2010 Paragon Partners Ltd. Proposal to Provide (A5) Acquisition, Relocation and Property Management Services Page 23 G J .0 In 5 tig tso a OwlvY qo 531 ate) 1:; O_ �YGNrY� f-J ta. C 4. Approach to Providing Quality, Budget and Schedule Control Paragon will prepare a monthly status report in a form acceptable to the City. The report will be submitted to the City's Project Manager with a copy to be included with the monthly billing. Project Tracking and Status Heporting Paragon proposes to use its Right Of Way (ROW) Management software, PDQ, to manage all of the data for the Projects, to track progress and to produce reports. PDQ ro is a procedural innovation designed specifically for real estate /ROW data management. It has the capability to integrate images, databases, GIS, word processing files, spreadsheet files, maps, audio, and video. it provides project personnel with an easy -to use, efficient tool to input, manage, and access project data. PDQ allows for the integration of scanned documents and provides the capability to view 165 different file formats (including AutoCadlMicroStation). It allows for full text retrieval and has a financial tracking component and a custom report generator that will be used to generate Status Reports for the Project. The report will include the status of progress on each assigned project through the end of the preceding month. The report will include the following information along with any other information requested by the City: • Summary of work completed for the month and status of the project Critical issues, problems requiring resolution, and recommendations for resolving the issue Identification of progress for each assigned task against the project schedule, and estimated completion date for each task based on current progress Paragon's Project Manager will be familiar with the current status of the project at all times and will be available to the City for conference and communication at all times. The following section presents Paragon's Quality Assurance /Quality Control Program, and Budget and Schedule Control, Peter Carpenter will oversee Paragon's quality control process. City of Santa Ana RFP for Right of Way Consulting and Related Services November 15, 2010 Paragon Partners ltd. Proposal to Provide (A5) Acquisition, Relocation and Property Management Services Page 25 �gcJlln i`Lili.n•Yf �J Ln. Paragon Quality System The Paragon Quality System is designed to achieve continuous improvement and Quality Goals on each of the firm's projects. Implementation of the Quality System will control project costs by minimizing re -work and omissions. The elements of the system are detailed in the Paragon Quality Manual and meet; • Applicable laws, guidelines, and licensing requirements • Prevailing industry standards • Contract requirements • Client quality expectations The Paragon Quality System is composed of the Quality Assurance Program (QAP), Quality Control Program (QCP), and Quality Improvement Program (QIP). A project specific Quality Control Plan is prepared for each project. The Quality Control Plan will include sample forms and checklists to be used by the project team throughout progress of the work. As an integral part of the Paragon Corporate Quality Assurance /Quality Control Program and to assure uniformity in training, knowledge, and job skills of all Paragon employees involved in providing acquisition and relocation assistance to public sector clients, Paragon initiated an in -house education and training program. The 40 -hour course, developed and conducted by William Von Klug, SR/WA, R/W -RAC, a certified instructor for the Internatlonal Right of Way Association, is mandatory for all employees working on public projects. The course includes a detailed analysis and comparison of Federal and California appraisal, acquisition, and relocation requirements. Paragon also offers employees assistance with ongoing Project Management, IRWA and other industry courses. Cost Control Paragon will maintain cost - tracking reports that identify budgeted or estimated costs versus actual costs expended in order to monitor the project budget. The cost - tracking report will identify each item (i.e. parcel estimated cost of acquisition versus parcel actual cost of acquisition or relocation assistance estimated City of Santa Ana RFP for flight of Way Consulting and Related Services November 15, 2010 Paragon Partners Ltd. Proposal to Provide (A5) Acquisition, Relocation and Property Management Services Page 26 .A, {"i�gg0lt TLSi'f Fir YS ��. price differential versus actual price differential). Our ability to track these costs will keep the City regularly informed of the overall project costs. Paragon, as Real Estate Program Manager for the Alameda Corridor East Construction Authority, has maintained detailed cost reports in Primavera for the past 10 years. These reports track costs and the Task Parcel level for each Grade Separation Project including tracking costs for over 30 subconsultants. Scheduling As applicable to the project assignment, Paragon will develop a task driven acquisition schedule in Microsoft Project indicating critical milestones for the assigned project. The detailed schedule will be presented to the City as a draft at the project kick -off meeting and will be finalized after obtaining input from the City. The schedule will be updated monthly to track planned versus actual as to deliverables and progress. The Project Manager will closely monitor the right of way schedule and progress to determine slippage of any tasks or deliverables and how any issues can be mitigated to prevent further delays or an impact to the final due date and overall project schedule. Milestones and tasks required to meet critical deadlines will be monitored regularly. C 5. Potential Special Issues Paragon understands that the City is planning several projects. These projects include the Bristol Street Widening Project (Phases I — IV), Grand Avenue Widening: (First Street to Fourth Street); 17th and Bristol Street Intersection Widening and the Bristol Street and Warner Avenue Intersection Widening. Below are photos illustrating a sample of the project areas and discussion of potential right of way issues. City of Santa Ana RFP for Right of Way Consulting and Related Services November 15, 2010 Paragon Partners Ltd. Proposal to Provide (A5) Acquisition, Relocation and Properly Management SerAces Page 27 s� C 6. Procedural and Technical Innovations Paragon personnel have helped implement a variety of innovative practices in all areas of the current Scope of Work, including acquisition and relocation services. Innovative Acquisition and Relocation Procedures - On April 1, 2009, FHWA issued a `Temporary Programmatic Waiver" of its acquisition and relocation regulations. Since FHWA is the lead federal agency for the promulgation of acquisition and relocation regulations, this waiver is critical for all federally funded projects. In addition, this waiver can be used to justify amending acquisition and relocation procedures in non - federally funded projects. According to the FHWA, the waiver was created because of the "current and historically unique negative equity housing situation ". This waiver affects both acquisition and relocation procedures. It is primarily a two step process. Step one: the FHWA will allow state DOTs to make administrative settlements to resolve acquisition problems when property that is being acquired is valued less than the principal owed on the mortgage. The FHWA gave this example: a property's just compensation offer is $150,000 and the owner has a bona fide mortgage balance of $200,000. The FHWA will consider allowing the state DOT to make an administrative settlement for the amount owed on the mortgage. Step two is the biggest departure from the regulations. Normally under the Uniform Relocation and Real Property Acquisition Policy Act (URA) regulations if there is an increase in an offer to acquire property from a residential owner - occupant then that owner - occupant's Purchase Price Differential (PPD) will decrease the exact amount of the acquisition increase. With this temporary waiver the FHWA will entertain payment of a.PPD as if there were no increase in the acquisition offer. It is critical that agencies understand: 1) that the waiver is purely voluntary on the part of the local agency and 2) that in an FHWA - funded project the waiver is subject to prior approval by the FHWA. In projects without any federal funds state rules apply. It is- generally accepted that the state rules were intended to rnirror the federal rules and that the state regulation regulations are minimum standards for displacing agencies. With this in mind there should be City of Santa Ana RFP for Right of Way Consulting and Related Services November 15, 2010 Paragon Partners Ltd. Proposal to Provide (A5) Acquisition, Relocation and Property Management Services Page 29 itt w,yn.- .`t�rt..r. �td. conflict for a disola agency, with no federal funds in their project, to adopt a similar policy as outlined in the FHWA Temporary Programmatic Waiver. Therefore, the City could use this programmatic waiver to better serve residential displacees whether there was federal funding or not. While the waiver is set to expire on January 1, 2011, it may be extended due to the current economic climate. Possession and Use Agreements Similarly, Paragon will evaluate the usefulness of gaining possession of parcels through Possession and Use agreements. Possession and Use agreements are employed when a settlement has not been reached with the owner and condemnation does not appear to be the appropriate course of action. In these cases, the owner will be given the option of receiving compensation based on the City's estimate of just compensation or payment of interest on the settlement amount. In exchange, the City will have the legal right to possess and use the owner's property prior to execution of a Right of Way Contract. The judicious use of Possession and Use agreements will allow the City to gain control of key parcels without going through lengthy settlement negotiations and/or condemnation before the right of possession is gained. D. Exceptions /Deviations Paragon takes no exceptions to the requirements of the Request for Proposals or to the terms of the Proposed Agreement. y- City of Santa Ana RFP for Right of Way Consulting and Related Services November 15, 2010 r Paragon Partners Ltd. Proposal to Provide (A5) Acquisition, Relocation and Property Management Services Page 30 \�fp9oK�RN�rf J-J �s{• E. Cost and Price Proposal Exhibit A — Part I List of Key Personnel and Part 11 List of Subconsultants Exhibit A Page 1 of 1 Right of Way Consulting and Related Services PART I — LIST OF KEY PERSONNEL Names Functions Neilia LaValle Principal-in -Char e Mark Mendoza, J.D., MRED Corporate Broker Richard Adler Project Manager Peter Carpenter, J.D. QA/QC Manager James Lemont Principal Acquisition Agent/Principal Property Manager Richard Stewart Principal Acquisition Agent/Principal Relocation Agent Arturo Perez Principal Relocation Agent PART II — LIST OF SUBCONSULTANTS /SUBCONTRACTORS Subcontractor Name /Address Function None City of Santa Ana RFP for Right of Way Consulting and Related Services November 15, 2010 Paragon Partners Ltd. Proposal to Provide (A5) Acquisition, Relocation and Property Management Services Page 31 EXHIBIT B FEE SCHEDULE PsfYCrj.e »�Yr:hs Y� .1.-.a F.d. Exhibit B — Price Summary Sheet Exhibit B Pagel -of'l Right of Way Consulting and Related Services PRICE SUMMARY SHEET SCHEDULE I -- HOURLY RATES Name . Job Title/ Classification Job Function Fully Burdened Hourly Rate* Neilia LaValle Princi al -in -Char a Project Oversight $165 Mark Mendoza Corporate Broker Project Oversight $165 Richard Adler Project Manager Project Management $135 Peter Carpenter, J.D. Senior QA/QC Manager Quality Control $150 James Lemont Principal Acquisition Agent / Property Manager Acquisition /Property Management Services $110 Richard Stewart Principal Relocation Agent Relocation Services $110 Arturo Perez Principal Relocation Agent Relocation Services $110 Konstantin Akhrem Principal Relocation Agent Relocation Services $110 John Hemer Principal Relocation Agent Relocation Services $110 David Hudson Principal Relocation Agent Relocation Services $110 Hernando Avilez Senior Relocation Agent Relocation Services $95 Craig Chong Senior Acquisition Agent Senior Relocation Agent Acquisition / Relocation Services $95 John Delavi ne, J.D. Senior Acquisition Agent Acquisition Services $95 April Harvey Senior Acquisition A ent Acquisition Services $95 Deborah Martinez Senior Acquisition Agent Senior Relocation Agent Acquisition / Relocation - Services $95 Jeremy Miller Senior Acquisition Agent Senior Property Manager Acquisition /Property Mana ement Services $95 Robyn Quinlan Senior Acquisition Agent Acquisition Services $95 Yolanda Flores Relocation Agent Relocation Services $85 Maria Simon Acquisition Agent Property Manager Acquisition /Property Management Services $85 Mina Villalobos Acquisition Agent Relocation Agent Acquisition / Relocation Services $85 Kris Williamson Acquisition Agent Property Mana ger Acquisition /Property Mana ement Services $85 "Fully Burdened" rates include all overhead, general costs, administration costs and profit. City of Santa Ana RFP for Right of Way Consulting and Related Services November 15, 2010 Paragon Partners Ltd. Proposal to Provide (A5) Acquisition, Relocation and Property Management Services Page 32 RV CERTIFICATE OF LIABILITY INSURANCE OP ID SN V�"`m�"�✓""' PARAG -3 01/03/11 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE The Dougherty Company, Inc. HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR P O Box 7277 1 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, Long Beach CA 90807 Phone:562- 424 -1621 Fax:562 -490 -0432 INSURED 'J- szc /l -0 (Q Paragon Partners Ltd. 5762 Bolsa Avenue Suite 201 Huntington Beach 6A 92649 COVERAGES INSURERS AFFORDING COVERAGE INSURER A: Hartford Insurance INSURER B: INSURER C: INSURER D: INSURER E: NAIC # 22357 THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSW POLICY NUMBER POLICY EFFECTIVE POLICY EXPiIi'ATIOPT LIMITS LTR NSR TYPE OF INSURANCE DATE MMIDDIYYYY DATE MMIDD/YYYY GENERAL LIABILITY EACH OCCURRENCE $1,000,000 A X COMMERCIAL GENERAL LIABILITY CLAIMS MADE OCCUR 72 UUN UR1666 05/01/10 05/01/11 (Ea ocENcueence) $300,000 -PREMISES MED EXP (Any one person) $ 10,000 PERSONAL & ADV INJURY $ 1,000,000 —__ GENERAL AGGREGATE s2,000,000 PRODUCTS - COMP /OP AGG $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER X I POLICY PRO- LOG JECT 171 — - - - - -- - A AUTOMOBILE �j LIABILITY ANY AUTO 72 UUN UR1666 05/01/10 05/01/11 COMBINED SINGLE LIMIT (Ea accident) $ 1,000,000 ALL OWNED AUTOS SCHEDULED AUTOS BODILY INJURY 1 (Per person) X XJ HIRED AUTOS NON -OWNED AUTOS - BODILY INJURY Ir (Per accident) $ f PROPERTY DAMAGE (Per accident) $ i — I GARAGE LIABILITY ANY AUTO AUTO ONLY - EA ACCIDENT EA ACC rAUT THE R THAN O THAN AGG $ $ $ EXCESS/ UMBRELLA LIABILITY EACH OCCURRENCE L$10,000,000 A X OCCUR CLAIMSMADE 72RHMSO426 05/01/10 05/01/11 AGGREGATE __$10,000,000 - - -_ DEDUCTIBLE X I RETENTION $20,000 $ A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y I N ANY PROPRIETORIPARTNER/EXECUTIV OFFICERIMEMBER EXCLUDED? (Mandatory in NH) It yes, describe under SPECIAL PROVISIONS below 72WENG6914 01/01/11 01/01/12 X 18V';Y LIMIT S ER E.L. EACH ACCIDENT $ 1,000,000 E.L. DISEASE - EA EMPLOYEE -- — - -- $ 1 , 000 , 000 E.L. DISEASE - POLICY LIMIT - -- S 1 , 000 , 000 OTHER q PROVED AS TO Full" DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS Certificate holder is named as additional insured per the attached_ qa—,a endorsement. 10 days notice fo cancellation for nonpayment of prenmir SLitt eedy Aya1313'11 . C: nl{ +'Fn GtKIIHFGAI t MULULR CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION SANTAA2 DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. City of Santa Alfa AUTWRIZF1 R P SANTA E 20 Civic Center Plaza Santa Ana CA 92701 ACORD 25 (2009101) ©1988 -2009 ACORD CORPORATION. All riahts reserved. The ACORD name and logo are registered marks of ACORD R�8 CERTIFICATE OF LIABILITY INSURANCE OP ID SN DATE(MMlDD/YYY1� PARAG -3 07/20/10 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE The Dougherty Company, Inc. HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR P.O. Box 7277 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Long Beach CA 90807 Phone: 562- 424 -1621 Fax:562- 490 -0432 INSURERS AFFORDING COVERAGE NAIC # INSURED INSURERA: Navigators Inx4 are• ccavany 42307 INSURER B' Paragon Partners Ltd. INSURER C: 5762 Bolsa Avenue, Suite 201 INSURER D: Huntington Beach CA 92649 INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS GERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTR NSR TYPE OF INSURANCE POLICY NUMBER DATE MMIDO DATE MMIDD LIMITS GENERAL LIABILITY EACH OCCURRENCE E PREMISES Ea occurence E COMMERCIAL GENERAL LIABILITY CLAIMS MADE = OCCUR MED EXP (Any one person) $ PERSONAL 3 ADV INJURY $ GENERAL AGGREGATE E GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP /OP AGG $ POLICY PRO- LOC JECT AUTOMOBILE LIABILITY ANY AUTO COMBINED SINGLE LIMIT (Ea accident) $ BODILY INJURY (Per person) E ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON -OWNED AUTOS BODILY INJURY (Per accident) E PROPERTY DAMAGE (Per accident) $ GARAGE LIABILITY 'kPPRO V AUTO ONLY - EA ACCIDENT $ OTHER THAN EA ACC $ ANY AUTO > $ AUTO ONLY: AGO EXCESS / UMBRELLA LIABILITY POCCUR CLAIMS MADE ✓ L Ass' Uri 5t'tt R e tant City Att (j y rney EACH OCCURRENCE E AGGREGATE E E DEDUCTIBLE E RETENTION $ $ WORKERS COMPENSATI N _ AND EMPLOYERS' LU161LITY Y / N ANY PROPRIETOR/PARTNER/EXECUTIVr[:l OFFICERIMEMBER EXCLUDED? TORY LIMITS ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE S (Mandatory In NH) U yes, describe under S P ECIAL PROVISIONS below E.L. DISEASE - POLICY LIMIT I S OTHER A Real Estate Errors SF10MPL60279ONC 05/07/10 05/07/11 Claim 2,000,000 & Omissions Cats ».$Ioa xsrarrilDN Aggregate 2,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS 1 VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS l.eK I IrIfrFU a MULUtK CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION SANTAAN DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR City of Santa Ana REPRESENTATIVES. 20 Civic Center Plaza AUIVRgO R P S €NTA YE Santa Ana CA 92701 /,Vf� ACORD 25 (2009101) ©1988 -2009 ACORD CORPORATION - All riahts resarvod_ The ACORD name and logo are registered marks of ACORD POLICY NUMBER: 72UUNUR1666 COMMERCIAL GENERAL LIABILITY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - SCHEDULED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name of Person or Organization: Blanket when required by written contract . (If no entry appears above, information required to complete this endorsement will be shown in the Declarations as applicable to this endorsement.) A. Section II — Who Is An Insured is amended to include as an insured any person or organization shown in the Schedule, but only with respect to liability arising out of your ongoing operations performed for that insured. B. Any coverage provided by this endorsement to an additional insured shall be excess over any other valid and collectible insurance available to the additional insured whether primary, excess, contingent or on any other basis unless a written contract or written agreement in effect during this policy period and signed and executed by you prior to the loss for which coverage is sought specifically requires that this insurance apply on a primary and /or non - contributory basis. If this insurance is required to be primary and /or noncontributory, we will not seek contribution from any Policy on which that additional insured is a named insured. We may, however, seek contribution from other insurance policies which also add that additional insured as an additional insured. If such other insurance policies are available, we will share with that other insurance by the method described in the policy. C. With respect to the insurance afforded to these additional insureds, the following exclusion is added: 1. Exclusions This insurance does not apply to "bodily injury" or "property damage" occurring after: a) All work, including materials, parts or equipment furnished in connection with such work, on the project (other than service maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the site of the covered operations has been completed; or b) That portion of "your work" out of which the injury or damage arises has been put to its intended use by any person or organization other than another contractor or sub- contractor engaged in performing operations for a principal as a part of the same project. CG 20 10 10 01 © ISO Properties Inc., 2000 Page 1 of 1 Ram CERTIFICATE OF LIABILITY INSURANCE OPID SN OATEIMM/DD/YYYY) DLOnr_ —'3 AS /r1G /7l PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE The Dougherty Company, Snc . HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR P.O_ Box 7277 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW_ Long Beach CA 90607 LIMITS Phon @ :S62- 424 -1621 Fax: 562 -490 -0432 INSURERS AFFORDING COVERAGE NAIC IR INSURED INSURER A_ Hartford 2nsuran C@ Com an 22357 INSURER B: X COMMERCIAL GENERAL LIABILITY CLAIMS MADE XO OCCUR 72 WNUR1666 INSURER C: Q5�Q1�12 Paragon Par tnera Ltd. 5 Bo1sa Av @nu@ $ul to 2Q1 Huntington Beach �A 92649 -__ INSURER D: INSURER E: 5 1 O , Q Q Q DOVER THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTR NSR TYPE OF INSURANCE POLICY NUMBER GATE MM/DD DATE MMIDD LIMITS GENERAL LIABILITY EACH OCCURRENCE S 1 , OOO ,QQQ A X COMMERCIAL GENERAL LIABILITY CLAIMS MADE XO OCCUR 72 WNUR1666 Q5�Q1�11 Q5�Q1�12 PREMISES Ee oculrenu S 3QQ QQQ MED EXP (Any one parson) 5 1 O , Q Q Q X PERSONAL 8 ADV INJURY 5 1 OOO , OOO GENERAL AGGREGATE S 2 ,QQQ ,QQQ GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP /OP AGG S 2 ,QQQ ,QQQ X POLICY RP LOC A AUTOMOBILE LIABILITY ANY AUTO 72WNiJRI666 05/01/11 05/01 /12 COMBINED SINGLE LIMIT (Ea ecudenl) E 1 ,QQQ ,QQQ ALL OWNED AUTOS SCHEDULED AUTOS NO OWNED AUTOS BODILY INJURY (Per Person) S X X HIR ED AUTOS NON -0WNED AUTOS BODILY INJURY (Per acutlent) S PROPERTY DAMAGE (Per ac`Jdent) S GARAGE LIABILITY AUTO ONLY - EA ACCIDENT S OTHER THAN EA ACC AUTO ONLY. qGG E ANY AUTO S A EXCESS I UMBRELLA LW BILITY X OCCUR � CLAIMS MADE 72RHUL7$Q426 Q5�Q1�11 Q5�Q1�12 EACH OCCURRENCE S 1Q ,QQQ ,QQQ AGGREGATE S 1Q, QQQ, QQQ S __ _ _ S DEDUCTIBLE X RETENTION E lO ,QQQ S A WORKER OMPENSATION AND EMPLOYERS' LIABILITY Y / N ANY PROPRIETOR/PARTNER/EXECUTIVrT� OFFICER/M EMBER EXGLUDEO7 L —J (Mentlatory M NH) H yes. tlescliba untler SPECIAL PROVISIONS below 72WENG6914 Q1 �Q1 �11 Q1�Q1�12 _ X TORY LIMITS ER E.L -EACH ACCIDENT S 1,000, QQQ E.L. DISEASE - EA EMPLOYEE - - - E.L. DISEASE - POLICY LIMIT E 1 QQQ QQQ E 1 QQQ ,QQQ OTHER � AROVEU AS TU �'OItM DESCRIPTION OF OPERATIONS /LOCATIONS /VEHICLES / EXC LVSIONS ADDED BY ENDORSEMENT /SPECIAL PROVISIONS C @rti£icat@ holder is nam @d as additional inaur@d par t.h@ attach @d tf��- �1�� �t @ndora@ment_ *Except 10 days notic@ £or nonpayment o£ premium. s '2� --T Laura Stitt S edy Assistant City A torney VCL V \IrV SHOULD ANY OF THE ABOVE DESCRIBED POLKIES BE CANCELLED BEFORE THE EXPIRATION SANTAAZ DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 3O A DAYS WRITTEN NOTKE TO THE CERTIFKATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LU.BILnY OF ANY KIND UPON THE INSURER, ITS AGENTS OR C1ty O£ Santa Ana REPRESENTATNES. - 2Q C..'1Y1C (.'en t @r Plaza AUT �DA P SIENTA E Santa Ana CA 92701 ACORD 25 (2008/O�) O 1988 -2009 ACORD CORPORATION. All rights reserved. The ACORD name and logo era registered marks of ACORD POLICY NUMBER: 72UUNUR�666 COMMERCIAL GENERAL LIABILITY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - SCHEDULED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name of Person or Organization: City of Santa Ana (If no entry appears above, information required to complete this endorsement will be shown in the Declarations as applicable to this endorsement.) A. Section II — Who Is An Insured is amended to include as an insured any person or organization shown in the Schedule, but only with respect to liability arising out of your ongoing operations performed for that insured. B. Any coverage provided by this endorsement to an additional insured shall be excess over any other valid and collectible insurance available to the additional insured whether primary, excess, contingent or on any other basis unless a written contract or written agreement in effect during this policy period and signed and executed by you prior to the loss for which coverage is sought specifically requires that this insurance apply on a primary and /or non - contributory basis. If this insurance Is reaulred to be orlmary and /or noncontrlbutorv. we will not seek contrlbutlon from anv oollcv on which that additional insured is a named insured. We may, however, seek contribution from other insurance policies which also add that additional insured as an additional insured. If such other insurance policies are available, we will share with that other insurance by the method described in the policy. C_ With respect to the insurance afforded to these additional insureds, the following exclusion is added: t. Exclusions This insurance does not apply to "bodily injury" or "property damage" occurring after: a) All work, including materials, parts or equipment furnished in connection with such work, on the project (other than service maintenance or repairs) to be performed by or on behalf of the additional insureds) at the site of the covered operations has been completed; or b) That portion of "your work" out of which the injury or damage arises has been put to its intended use by any person or organization other than another contractor or sub- contractor engaged in performing operations for a principal as a part of the same project. CG 20 10 10 01 ©ISO Properties Inc., 2000 Page 1 of � CERTIFICATE OF LIABILITY INSURANCE f °"'1PO"°° ,z I r�a1, THIS CERTIFICATE RI ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND. EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER (3). AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER 'ORTANT: it the cwUllcaie !older Is an ADDITIONAL INSU RED, the policy(We) must W andono& It SUBROGATION IS WAIVED, subject to UIS tangs and condhtbaa of the poilcy, certain pagdes may mgtdm an •ndoeswnent. A sfatearrrt an this cwtplcate does not confer rights to the PrADUCER 562 -4244621 =9" The Darghaiv GoITlpany. Inc- 362-490-0432 P.O. Boot 727777'' La kard L! C ntOS07 PAAAG� Z D 6-6— NsuRao Paragon Parb'ers Lid. MURLeLA: Hardwd Insurance Cornpog 22367 5762 Solna Avers, Sulte 201 wwensw 9: Htlrlti"ton Beach, CA 92649 „tom dn , COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWI HSTANO NG ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SMECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. L TITS OF MsIIRAMrs mum POLICY LEM A GENERALLIPAIUM X comm ERcAALeEwAALupm mr CLANMS44AM 191 Occun x 72UUMURIG66 OWMII 05101/12 EACHOCCURROCE i 1,OD0, MEDEW an _ i 1a PERSONALAAMELKM i 1,OOa aENERft AGGREGATE GM AGGREGATE LW APPLIES PER W POLICY LOC PRODUCTS . COIE•JOP AM a &NO.Ow a A UTOaoa"LUUMITY X X AWAUTO ALL OWNE4AUTOS SCHEDULED Autos MREDAUTOS WWOVe®AU'TOS 72UUNUR16W NO OWNED AUTOS 05107/11 06101/12 COMORM SW49LELMT (EM MM WQ i 1,000, MARY f 1w p4mm) t�Pa•�1 : BODLY i PROPOM OAKWE 1PareooLlJrq i i s A Yaseelu►LIAS EXM=Lj X OCCUR A,II4VME 2RHUUSO O UMM, "XIM2 EACH OCCURRENCE a 10,000. Ixomenm AGGREGATE i 1a00a DEDUCTIBLE 10,000 i i A IIYOIIK40 COaPEWATM Arp EWIOYWa'L AILSTY R� WTow YIN Ia.ne.rrlr L. tall dtr K " N,A ��N14 0110v12 IH10I 3 x vrc STA E.LEACHAGCM.ENT i 1,000 EL DISEASE - EA nEL a 1,000, E.L. DISEASE - POLICY uw I i 1,000, UMCllWnM OP OPMATx I LOCATION - J VMNWASS YWMM ACOM *k AedWwW nomm M anMamq K lion sp ' N egnr.q holder Is named as addidwal I wumd par the alt efied endersemont *Except 10 days notice for new"yarnt of pmmlunL ..i J__1 SANTM2 314DUM ANY OF THE ADM DESCRIBED POLKCIE11 BE CANCELttA BEFORE THE EXPIRATION DATE THEREOF, N0710E VALL BE DELMERED IN City of Santa Ana , . , . (+ _DANCE rnTH THE POLICY PROVdIDN3. w Cilft Cw ter Piazf Santa Ana, CA 92701 r Aurllon�e REPIIfe6rrATNa 019E -2009 ACORD CORPORATION. AY ftIft msarved. ACORD 25 (20M O) Ttr ACORD nano and bec are raplabnd msr1w of ACORD ''V POLICY NUMBER: 72UUNURIGOG COMMERCIAL GENERAL LIABILITY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - SCHEDULED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name of Pertoo or Organization: City of Santa Ana (If no entry appears above, information required to complete this endorsement will be shown in the Declarations as applicable to this endorsement) A. Section N — Who Is An Insured is amended to include as an insured any person or organization shown in the Schedule, but only with respect to liability arising out of your ongoing operations performed for that insured. B. Any coverage provided by this endorsement to an additional Insured shag be excess over any other valid and collectable insurance available to the additional Insured whether primary, excess, contingent or on any other basis unless a written contract or written agreement in eFfect during this policy period and signed and executed by you prior to the loss for which coverage is sought speciflcagy requires that this insurance apply on a primary arWor non-contributory bashL N thin insurance le reaufred to that addWAMIJ Insured ie a 04MId inuft we may, however. seek contribution from other insurance polies which also add that additional insured as an additional insured. If such other insurance policies are available, we will sham with that other Insurance by the method described in the policy. C. With respect to the insurance afforded to these additional Insureds, the following exclusion is added: 1. Excluslons This insurance does not apply to °bodify injury" or "property damage" occurring after. a) All wont, including materials, parts or equipment furnished In connection with such work, on the project (other than service maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the site of the covered operations has been completed; or b) That portion of 'your work' out of which the injury or damage arises has been put to its intended use by any parson or organization other than another contractor or sub, contractor engaged in performing operations for a principal as a par; of the same project. CG 20 10 10 01 0 ISO Properties Inc.. 2000 Page 1 of t POLICY NUMBER: 72UUNUR1666 COMMERCIAL AUTO CA 20 46 02 96 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. DESIGNATED INSURED This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE FORM GARAGE COVERAGE FORM MOTOR CARRIER COVERAGE FORM TRUCKERS COVERAGE -FORM With rasped to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by this endorsement. This endorsement identifies person(s) or organiz bons) who are "insureds" under the Who Is An Insured Provision of the Coverage Form. This endorsement does not alter coverage provided in the Coverage Form. This endorsement changes the policy effective an the inception date of the policy unless another date is indicated below. Endorsement effective May i 2011 Named Insured Countersigned by Paragon Partners Ltd. Waived (Authorized Representative) SCHEDULE Name of Person(s) or Organbudlon(s): C/ty of Santa Ana (If no entry appears above, information required to complete this endorsement will be shown in the Declarations as applicable to the endorsement) Each person or organization shown In the Schedule is an "insured' for Liability Coverage, but only to the extent that person or organization qualifies as an "immured" under the Who Is An Insured Provision contained in Section It of the Coverage Form_ CA 20 48 02 99 Copyright, Insurance Services Office, Inc., 1998 Page 1 of 1 OP ID: SN 1ACVRLJ' DATE (MMMNYYY) ,,. CERTIFICATE OF LIABILITY INSURANCE 1 04130112 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES I BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED -- RESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. RTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(ies) must be endorsed, If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsemen s . CONTACT PRODUCER 5562- 424 -1621 NAME: The Dougherty Company, Inc. PHONE ; FAx _ P.O. Bois 727 562-490-0432 IA& No 90)_... ..... ..__ lA+c Nox.... _.. Long Beach, CA 90807 A DRESS Richard Lindgren aRODiftR _ . .... .... c srpME,:IU At PARAG 3 INSURERS) AFFORDING COVERAGE NAIL 0 INSURED Paragon Partners Ltd. INSURER A: Hartford Insurance Company 29424 5762 Bolsa Avenue, Suite 201 INSURER Huntington Beach, CA 92649 - -- _ INSURER C: INSURER D INSURER £ i INSURER F rnVFRAr3FC CFRTIFICATF NLIMRFR! RFVISIdN NLIMRFR- THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS 1 CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. _. ..._ _ ...... . _ MiDD1Y FF,._MMIDWYYYP LTR TYPE OF INSURANCE POLICY NUMBER LIMITS GENERAL LU1BILirY I EACH OCCURRENCE S 1,000,00 A X i COMMERCIAL X T2UUNUR1666 _ 05/01112 05/01/13 ' 6 i6R1RTEC FREMISEStEaocwrrencs /_ '.g 30... CLAIMS -MADE X ;OCCUR ME'D EXP {Any one persatl} S 10,00 X PERSONAL & ASV INJURY $ .......... 1,000,00 ...; .............. ........... . ......... .. . ......... GENERAAGGREGATE ... 2,000,00( EN'L AGGREGATE LIMIT APPL :ES PER PRODUCTS COMP1OP AGG ! I 2,000,00 _ .- n POLICY LOG �.JTOMOBILE LIABILITY COMBINED SINGLE LIMIT , $ 1,000,00 A ANY AUTO 72UUNUR1666 05/01112 05101/13 - {Eaaccdertij i I BODILY INJURY;Per parson) S ALL OWNED AUTOS " BODILY IN JURY (Per ar.,ci&M1 S _ ...... _ -. SCHEDULED AUTOS - PROPERTY DAMAGE X ;HIRED AUTOS roar acradeni) S —'............ _ _..._....__ _...... i. X.,! NOWOWNEDAUTOS X INSD OWNS -0- AUTOS - -- s X I UMBRELLA LIAe ; X ;OCCUR _.-.. i EACH OCCURRENCE 3 _.. 10,000,00 EXCESS LU46 - CLAIM5 MADE A __.__ _._ .__ :..... ._ ......_.... 72RHUUSO426 AGGREGATE .. $ 05/01/12 05101/13 10,000,00 i DEDUCTIBLE - S - RETENTIW4 S 10,000 $ R ICERS COMPENSATION WC STATU : OT H, X TORY. Lw � S_. LP AND EMPLOYERS' LIABILITY Yr - 1. . . _ A ANY fROPRETORIPAR FRET . ";VE i Nt A '72WENG6914 01/01/12 01/01/13 w L cAi tf A4CIDEN 3 1,000,09 : RPARrN EDxE IMUMalwy in NH) _ E L DISEASE EA EMPL OYCEi S 1,000,00 11 X$s, ;Jaslxibs arxlet D SCRIPTION OF 0PFRA11O.S -I— .. ......._... a. E 4 DISEASE P4 fCY L MIT i S _ -._... . 1:000,00 33 I DESCRIPTK04 OF OPERATIONS I LOCATION$ I VEHICLES (AHtth ACORD 101, Addinnnal Remarks Schoduls, H mate apace In r gWfvd) Certificate holder named additional insured for general liability as respects operations of the named insured. . Q -rte 1 r1 SANTAA2 f SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE _ / THE EXPIRATION DATE THEREOF, NOTICE WITH WILL BE DELIVERED IN City of Santa A�a -,L U' `' L -„� ACCORDANCE TH THE POLICY PROVISIONS. 20 Civic Center Plaza \asistaat City Attornev AUTHORiZEO REPRESENTATIVE Santa Ana, CA 92707 ACORD 25 (2009109) t 1988 -2009 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD - POLICY NO: 72UUNUR1666 fi- THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED BY CONTRACT OR AGREEMENT - OPTION I This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s): Designated Project(s) or Location(s) Of Covered Operations All Persona or Organisations As Designated in Written as Required by Written Contract with the Named Insured Contract with the Named Insured Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. Section 11 - Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule above with whom you agreed in a written contract or written agreement to provide insurance such as is afforded under this policy, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf: 1. In the performance of your ongoing operations for such additional insured at the project(s) or location(s) designated in the Schedule; 2. In connection with your premises owned by or rented to you and shown in the Schedule; or 3. In connection with "your work" for the additional insured at the project(s) or location(s) designated in the Schedule and included within the "products - completed operations hazard ", but only if: Form HS 24 80 06 08 a. The written contract or agreement requires you to provide such coverage to such additional insured at the project(s) or location(s) designated in the Schedule; and b. This Coverage Part provides coverage for "bodily injury" or "property damage" included within the "products- completed operations hazard ". B. The insurance afforded to these additional insureds applies only if the "bodily injury" or "property damage" occurs, or the "personal and advertising injury" offense is committed; 1. During the policy period; and 2. Subsequent to the execution of such written contract or written agreement; and 3. Prior to the expiration of the period of time that the written contract or written agreement requires such insurance be provided to the additional insured. 9) 2008, The Hartford (Includes copyrighted material of Insurance Services Office, Inc. with its permission.) Page 1 of 3 C. With respect to the insurance afforded to these 3. Assistance And Cooperation Of The additional insureds under this endorsement, the Insured following additional exclusion applies: The additional insured must: This insurance does not apply to "bodily injury", a. Immediately send us copies of any "property damage" or "personal and advertising demands, notices, summonses or legal injury" arising out of the rendering of or the failure to papers received in connection with the render any professional architectural, engineering claim or "suit ": or surveying services by or for you, including: b. Authorize us to obtain records and other 1. The preparing, approving, or failing to prepare information; or approve maps, shop drawings, opinions, c. Operate with in the investigation or reports, surveys, field orders, change orders, settlement of the claim or defense against designs or specifications; and "suit "; the and 2. Supervisory, inspection, architectural or d• Assist us, upon our request, in the engineering activities. enforcement of any right against any person D D. How Limits Apply To Additional Insureds or organization which may be liable to the The most we will pay on behalf of the additional insured because of injury or damage to insured shown in the Schedule is the lesser of: which this insurance may also apply. I. The limits of insurance specified in the written 4. Obligations At The Additional Insureds contract or written agreement; or Own Cost 2. The Limits of Insurance shown in the No additional insured will, except at that Declarations. insured's own cost, voluntarily make a Such amount shall be a part of and not in addition payment, assume any obligation, or incur any to Limits of Insurance shown in the Declarations expense, other than for first aid, without our and described in this Section. consent. E. Duties Of Additional Insureds In The Event Of 5. Additional Insureds Other Insurance Occurrence, Offense, Claim Or Suit If we cover a claim or "suit" under this The Duties Condition in Section IV - Conditions Coverage Part that may also be covered by is replaced by the following and applies to the other insurance available to the additional additional insured shown in the Schedule: insured, such additional insured must submit such claim or "suit" to the other insurer for 1. Notice Of Occurrence Or Offense defense and indemnity. The additional insured must see to it that we However, this provision does not apply to the are notified as soon as practicable of an extent that you have agreed in a written "occurrence" or an offense which may result in contract or written agreement that this a claim. To the extent possible, notice should insurance is primary and non - contributory with include: the additional insured's own insurance. a. How, when and where the "occurrence" or 6. Knowledge Of An Occurrence, Offense, offense took place; Claim Or Suit b. The names and addresses of any injured Paragraphs 1. and 2. applies to the additional persons and witnesses; and insured only when such "occurrence ", offense, c. The nature and location of any injury or claim or "suit" is known to: damage arising out of the "occurrence" or a. The additional insured that is an offense. individual; 2. Notice Of Claim b. Any partner, if the additional insured is a If a claim is made or "suit" is brought against partnership; the additional insured, the additional insured c. Any manager, if the additional insured is a must: limited liability company; a. Immediately record the specifics of the d. Any "executive officer" or insurance claim or"suit" and the date received; and manager, if the additional insured is a b. Notify us as soon as practicable. corporation; The additional insured must see to it that we e. Any trustee, if the additional insured is a receive written notice of the claim or "suit" as trust; or soon as practicable. Page 2 of 3 Form HS 24 60 06 06 f. Any elected or appointed official, if the additional insured is a political subdivision or public entity. F. Other Insurance With respect to insurance provided to the additional insured shown in the Schedule, the Other Insurance Condition Section IV - Conditions is replaced by the following: 1. Primary Insurance a. Primary Insurance When Required By Contract This insurance is primary if you have agreed in a written contract or written agreement that this insurance be primary. If other insurance is also primary, we will share with all that other insurance by the method described in 3. below. b. Primary And Non - Contributory To Other Insurance When Required By Contract If you have agreed in a written contract or written agreement that this insurance is primary and non - contributory with the additional insured's own insurance, this insurance is primary and we will not seek contribution from that other insurance. Paragraphs a. and b. do not apply to other insurance to which the additional insured has been added as an additional insured or to other insurance described in paragraph 2. below. 2. Excess Insurance This insurance is excess over any of the other insurance, whether primary, excess, contingent or on any other basis: a. Your Work That is Fire, Extended Coverage, Builder's Risk, Installation Risk or similar coverage for "your work "; b. Premises Rented To You That is fire, lightning or explosion insurance for premises rented to you or temporarily occupied by you with permission of the owner; c. Tenant Liability That is insurance purchased by you to cover your liability as a tenant for "property darnage" to premises rented to you or temporarily occupied by you with permission of the owner; d. Aircraft, Auto Or Watercraft If the loss arises out of the maintenance or use of aircraft, "autos" or watercraft to the extent not subject to Exclusion g. of Section I — Coverage A — Bodily Injury And Property Damage Liability; e. Property Damage to Borrowed Equipment Or Use Of Elevators If the loss arises out of "property damage" to borrowed equipment or the use of elevators to the extent not subject to Exclusion j. of Section I - Coverage A - Bodily Injury And Property Damage Liability; or C When You Are Added As An Additional Insured To Other Insurance That is any other insurance available to you covering liability for damages arising out of the premises or operations, or products and completed operations, for which you have been added as an additional insured by that insurance. When this insurance is excess, we will have no duty under Coverages A or B to defend the insured against any "suit" if any other insurer has a duty to defend the insured against that "suit ". If no other insurer defends, we will undertake to do so, but we will be entitled to the insured's rights against all those other insurers. When this insurance is excess over other insurance, we will pay only our share of the amount of the toss, if any, that exceeds the sum of: a. The total amount that all such other insurance would pay for the loss in the absence of this insurance; and b. The total of all deductible and self- insured amounts under all that other insurance. We will share the remaining loss, if any, with any other insurance that is not described in this Excess Insurance provision and was not bought specifically to apply in excess of the Limits of Insurance shown in the Declarations of this Coverage Part. 3. Method Of Sharing If all of the other insurance permits contribution by equal shares, we will follow this method also. Under this approach each insurer contributes equal amounts until it has paid its applicable limit of insurance or none of the loss remains, whichever comes first. If any of the other insurance does not permit contribution by equal shares, we will contribute by limits. Under this method, each insurer's share is based on the ratio of its applicable limit of insurance to the total applicable limits of insurance of all insurers. Form HS 24 80 06 08 Page 3 of 3 OP ID: CM , 1%. � n CERTIFICATE OF LIABILITY INSURANCE � DATE 05/24112 " 05124/12 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the poilcy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER 562-424 -1621 The Dougherty Company, Inc. 562{90 -0432 P.O. Box 7277 Long Beach, CA 90807 Richard Lindgren 0 : PHONE ac No ADD PRODUCER pARAG -3 -CUSTOMER INSURER(S) AFFORDING COVERAGE NAIC Y INSURED Paragon Partners Ltd. 5762 Bolsa Avenue, Suite 201 Huntington Beach, CA 92649 INSURER A: ACE American Insurance Co. 22667 INSURER a: INSURER C: S INSURER D: INSURER E: S INSURER F: s nnvMoAnee reoTICIL'ATC MIIURI 10- RFVISION.NUMBER_ THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR R TYPE OF INSURANCE SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE POLICY NUMBER M ACCORDANCE WITH THE POLICY PROVISIONS. LIMITS GENERAL LIABILITY COMMERCIAL GENERAL LIABILITY CLAIMS -/MADE Fl OCCUR AUTHORIZED S Santa Ana, CA 92701 IRIZEDREPRENTATIVE EACH OCCURRENCE S DAMAGE TO RENT ED PREMISES Ea occurrence)S MED EXP (Any one person) S PERSONAL i ADV INJURY s GENERAL AGGREGATE S GENL AGGREGATE LIMIT APPLIES PER: POLICY 71 PRO- LOC PRODUCTS - COMP/OP AGG S i S - AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS SCHEOULEDAUTOS HIRED AUTOS NON -OWNED AUTOS �pR0�gBD NIB .. J/ 0 V0 i CK COMBINED SINGLE LIMIT (Ea accident) $ BODILY INJURY (Per parson) $ BODILY INJURY (Per accident) S (Par accident DAMAGE s $ UMBRELLA LIAR EXCESS LIAR HOCCUR CLAIMS -MADE 1�e ta�� C� {7 IAeS1S 7�' % / 2 !/J EACH OCCURRENCE S AGGREGATE $ DEDUCTIBLE RETENTION $ $ $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN ANY PROPRIETOR/PARTNERIEXECUTIVE ❑ OFFICERIMEMBER EXCLUDED? (Mandatory In NH) It yes, describe under DESCRIPTION OF OPERATIONS below NIA A U- 7 TORY LIMITS R E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEO S E.L. DISEASE - POLICY LIMIT I S A REAL ESTATE ERRORS A OMISSIONS G2428296A 001 CLMS MADE :S25K RETENTION 05122112 05122/13 Claim 1,000,00 Aggregate 1,000,0 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, I more apace Is required) Evidence of in -force coverage. r:FRTIFIr:ATF HOI nFR CANCELLATION SANTAAN SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of Santa Ana 20 Civic Center Plaza AUTHORIZED S Santa Ana, CA 92701 IRIZEDREPRENTATIVE ®1988 -2009 ACORD CORPORATION. All rights reserved. ACORD 25 (2009109) The ACORD name and logo are registered marks of ACORD