HomeMy WebLinkAbout25F - AGMT - WIRELESS DATA SRVSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JULY 18, 2011
TITLE
AMENDMENT TO AGREEMENT WITH
VERIZON WIRELESS DATA
SERVICES FOR WIRELESS DATA
SERVICES AND EQUIPMENT
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 1st Reading
? Ordinance on 2"d Reading
? Implementing Resolution
? Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and the Clerk of the Council to execute an amendment to the
Participating Addendum with Verizon Wireless Data Services under the California Wireless
Contract Master Agreement for Wireless Data Communications Services and Equipment,
extending the term up to an additional 18 months, through March 30, 2013, and increasing
compensation by $115,000, for a total not to exceed amount of $265,000.
DISCUSSION
The Police Department and other technology supporting units currently employ wireless data
communications to link officers in the field with computerized systems. These systems allow
officers to obtain critical information faster and in visual format which greatly assists them in the
performance of their duties. The wireless links also enable field-based officers to submit reports
and other administrative documentation without leaving the field. This is an officer safety tool and
facilitates the productivity of patrol/policing activities.
The Fire Department has requested a change from another vendor to the use of Verizon Wireless
Data Services to support wireless data communications for its vehicles in direct support of
emergency services. Additional requests for wireless data communications have been made or are
in the planning stages for support of mobile computing systems for the City Council, City
Manager's Office, Executive Directors and select managers and field personnel.
In order to support the additional requests for wireless data communication services, the current
participating addendum with Verizon Wireless Data Services under a Master Agreement with the
California Wireless Contract (CWC) and its replacement agreement through the Western States
Contracting Alliance (WSCA) must be amended. The State is currently negotiating with Verizon to
extend the term of the Master Agreement. Staff recommends that the term of the City's
Participating Agreement be modified to match the agreed term of the California Wireless Contract
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Amendment to Agreement with Verizon Wireless Data Services
July 18, 2011
Page 2
and/or the WSCA contract for Wireless Communication & Equipment. In addition to the extension
of the term, the increased usage of services necessitates the total compensation be increased by
$115,000, bringing the maximum total not to exceed compensation to $265,000.
The City may terminate at any time, without penalty, with 30 days notice.
FISCAL IMPACT
Funds are budgeted and are available in the FY11-12 Communication Services account for
contractual services (account no. 10210140-62010).
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
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Amendment to Agreement between
Verizon Wireless and the City of Santa Ana
for Wireless Services
THIS AMENDMENT TO AGREEMENT, made and entered into this 18th day of July,
2011, by and between Cellco Partnership dba Verizon Wireless, a Delaware general partnership
(hereinafter "Verizon"), and the City of Santa Ana, a charter city and municipal corporation
organized and existing under the Constitution and laws of the State of California (hereinafter
"City")
Reference:
The State of California Wireless Contract, hereafter referred to as CWC, contract number: 1S-
05-58-02.
The City of Santa Ana, California, hereafter referred to as the City.
RECITALS
A. Verizon and the State of California entered into that Wireless Services Contract 1 S-05-
58-02, (Link: http://www.bidsync.com/DPX?ac=agencycontview&contid=3699), referred
to as the California Wireless Contract (hereinafter "CWC") by which Verizon has offered
wireless data services for the State and for participating local agencies; and
B. The initial term of the CWC expired and the State of California entered into a Western
States Contracting Alliance (WSCA) Participating Addendum to replace the CWC which
permits state and local agencies to engage in cooperative purchasing, similar to what
they did under the CWC; and
C. Verizon and the State are currently negotiating an extension of the Master Agreement
under either CWC or WSCA; and
D. Verizon has provided wireless data services to the City, on the terms and conditions set
forth in the CWC; and
E. Additional City departments have requested wireless data communications accounts to
support mobile computing systems within the City.
F. City has determined that Verizon continues to be the provider that best meets its
wireless data requirements and the rates set forth in the CWC/WSCA are the most
competitive rates available to the City.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. Scope of Services
Verizon Wireless will provide to the City wireless data communications services and
equipment, including broadband wireless access and wireless voice with text and data services.
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Said services shall be provided on the terms and conditions of the CWC including the scope,
equipment, services, and pricing, subject to the following clarification. The CWC was not
extended by the State, but the State did execute a new WSCA Participating Addendum to
replace it, which allows local agencies, such the City, to continue to place orders for new lines of
service under CWC pricing. If the State and Verizon Wireless enter into any extensions of the
dates in the CWC, the City will be able to take advantage of such extensions. In the absence of
such extension, the City must transition to another eligible contract vehicle, such as WSCA, as
of September 30, 2011.
2. Term
The term of this Agreement shall continue through March 30, 2013. The parties may
mutually agree to an extension of this Agreement, provided such extension is in a writing signed
by both parties.
3. Compensation
Pricing plans will continue as established by Verizon Wireless under the CWC and as
subscribed to by the City. Total payments by the City shall not exceed $265,000 during the
term of this Agreement; provided, however, City agrees that it is obligated to pay for any goods
and services it orders and receives, and if City desires to order goods and services in excess of
the amount authorized by this Agreement, the parties shall enter into an amendment to this
Agreement to cover such additional expenditure.
4. Contact
The contact for the City of Santa Ana is:
Tom Gergen
Finance and Management Services
Information Services Division
20 Civic Center Plaza (M-12)
Santa Ana, CA 92701
Fax 714-647-5406
e-mail: tgergen(a)-santa-ana.orq
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year
first above written.
ATTEST:
MARIA D. HUIZAR
Clerk of the Council
APPROVED AS TO FORM:
JOSEPH STRAKA
Interim City Attorney
By:
Laura Sheedy
Assistant City Attorney
CITY OF SANTA ANA
PAUL M. WALTERS
Acting City Manager
CELLCO PARTNERSHIP DBA
VERIZON WIRELESS
Todd Loccisano
Executive Director,
Contracts
Tax ID #
25F-5
Enterprise & Govt
25F-6