HomeMy WebLinkAbout19F - RFP - SURVEYING SRVSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
AUGUST 1, 2011
TITLE
REQUEST FOR PROPOSALS FOR
SURVEYING SERVICES
,l
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 15' Reading
? Ordinance on 2nd Reading
? Implementing Resolution
? Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the Public Works Agency to send a Request for Proposals to qualified consulting firms
to provide surveying services.
DISCUSSION
The Public Works Agency Construction Section provides surveying for street improvement projects
to ensure that the improvements are constructed to the correct location and elevation. In addition,
as required by the Business and Professions Code of the State of California, the staff is also
responsible for restoring survey monuments and street centerline records after they are disturbed
by construction activities.
More than 25 street and facility improvement projects are expected to be completed during the
current fiscal year. To keep up with the workload demand and to comply with the State code, it is
necessary to retain the services of engineering or land surveying firms to supplement the efforts of
the City's survey staff. Staff is requesting Council's approval to issue a Request for Proposals to
qualified consulting firms, soliciting proposals to provide the required services (Exhibit 1).
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
19F-1
Request for Proposals
For Surveying Services
August 1, 2011
Page 2
FISCAL IMPACT
Costs shall be charged to the capital improvement projects receiving the services.
Raul odinez II
Executive Director
Public Works Agency
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
Exhibit 1: Scope of Work
RG/MG
19F-2
SCOPE OF WORK
REQUEST FOR PROPOSALS FOR
AS-NEEDED SURVEYING SERVICES
Scope of Work:
1. Research County and City records for survey monuments within the project area
2. Prior to any clearing, removal, or excavation efforts, perform a diligent search for
property line monuments, street centerline monuments, and benchmarks within the
project area, recording their identities and precise locations in reference to
monuments or witness monuments that will not be disturbed during construction.
The records of these monuments and references shall conform to Section 8771 of
the Business and Professions Code of the State of California. After completion of
the construction, any monument disturbed or removed during construction shall be
reset, conforming to Section 8771. Each centerline intersection shall be drawn on a
single Corner Record showing local tie points and tie distances. A copy of all these
records shall be provided to the City.
3. Provide construction staking for project improvements. Records of the line and
grade stakes (cut sheets) shall be on forms provided by the City, and the originals
shall become the property of the City upon completion of each survey request.
4. Set line and grade stakes in accordance with the plans and specifications. Notify the
City immediately of any discrepancies or design errors discovered on the plans
during staking or when verifying the line and grade of existing improvements at join
points.
5. Complete the construction staking within two working days from the receipt of the
survey request, or (when more than two working days notice is provided) within the
time frame specified on the Survey Request.
6. Furnish all office support, labor, materials, equipment, tools, and incidentals
necessary to complete the specified surveys. The costs for these items shall be
included in the hourly rates and no additional compensation will be allowed
therefore.
Exhibit 1
19F-3
19F-4