HomeMy WebLinkAbout22C - SPEC - UNINTERRUPTIBLE POWER SUPPLY
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY:
AUGUST 1, 2011
TITLE: APPROVED
? As Recommended
CONTRACT AWARD TO POWER AND ? As Amended
SYSTEMS INNOVATIONS FOR ? Ordinance on 1St Reading
? Ordinance on 2nd Reading
UNINTERRUPTIBLE POWER SUPPLY ? Implementing Resolution
REPLACEMENT ? Set Public Hearing For
(SPEC. NO. 11-033)
CONTINUED TO
FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
Award a contract to Power and Systems Innovations for uninterruptible power supply (UPS)
replacement in an amount not to exceed $67,400.
DISCUSSION
The Finance and Management Service Agency Building Maintenance Division maintains
approximately 50 buildings, including fire stations, recreation and community centers, Police
Administration building, libraries, City Hall, and the Corporate Yard. The Police Administration
building was completed in 1997 with the major building systems covering electrical, plumbing, air
conditioning and elevators requiring constant testing, maintenance and upgrading to meet current
certification and safety issues. Two UPS units serve as the electrical power backup units for the Jail
covering all security function for the automated door control systems with touch screen control panels
covering doors, intercoms and security sensors. In addition, the UPS units provide power back up for
the lighting system. Both units have exceeded their 10 year manufactures life expectancy. The
electronic boards and components are obsolete and replacement parts are no longer available. In
order to provide dependable electrical power backup for the Jail facility, staff recommends replacing
the units.
The notice inviting bids was advertised on June 23, 2011 and bids were solicited. A summary of the
bid invitations and bids received is as follows:
11 Invitations For Bid mailed
1 Invitation for Bid mailed to a Santa Ana vendor
9 Bids received
Bids were received, opened on July 5, 20011, and evaluated (Exhibit 1). The bid received from
Power Systems Innovations is responsive to the specifications and meets the City's requirements. To
allow for unanticipated charges, an additional three percent contingency has been included in the
award amount.
22C-1
Contract Award for Uninterruptible Power Supply Replacement
August 1, 2011
Page 2
The original specs of 11-033 requested quotes for the UPS units only. Recommendations made in
submitted offers included the option to add a transformer for the small UPS system required energy
conversion. The City has elected to include the purchase of a transformer to complete the system
package.
FISCAL IMPACT
Funds are available in the Criminal Activities - D.O.J. account (no. 02614450-66400).
APPROVED AS TO FUNDS AND ACCOUNTS
Paul M. Walters Francisco Gutierrez
Chief of Police Executive Director
Finance & Management Services Agency
KM
22C-2
ABSTRACT OF BID
CONTRACT AWARD FOR UNINTERRUPTIBLE POWER SUPPLY REPLACEMENT (11-033)
OFFERS ARE MGE UPS SYSEMS THAT MEET BID SPECS.
Based on the recommendations made in the offers received, one transformer was added to the project, after the bids
were opened. Purchasing requested the 2 best offers received to add the cost of the transformer.
ALL REVISED OFFERS PRESENTED WITH SALES TAX AT 7.75% REFLECTING TAX RATE CHANGE AS OF 7-1-11
POWER SYSTEMS INNOVATIONS - ORLANDO FL $65,496.73 + 3% CONTINGNECY = $67,400.00 = AwAR
POWER SYSTEMS ENGINEERING - CRESTWOOD IL $69,141.77
ALL ORIGINAL OFFERS PRESENTED WITH SALES TAX AT 8.75%
VENDOR - LOCATION
POWER SYSTEMS INNOVATIONS - ORLANDO FL $59,647.73
POWER SYSTEMS ENGINEERING - CRESTWOOD IL $60,114.83
TIM POWER SYSTEMS - TORRANCE CA $76,332.70
TITAN POWER INC - PHOENIX AZ $77,059.50
ALTERNATIVE MANUFACTURER OFFERS
ALL OFFERS PRESENTED WITH SALES TAX AT 8.75%
VENDOR - LOCATION
POWER CONVERSION SYSTEMS - HUNTINGTON BEACH CA $61,966.84
LIEBERT MFG
POWER CONVERSION SYSTEMS - ALTERNATIVE OFFER 2 $67,593.56
LIEBERT MFG.
POWER CONVERSION SYSTEMS - ALTERNATIVE OFFER 3 $69,064.95
LIEBERT MFG.
TITAN POWER - PHOENIX AZ $72,336.56
LIEBERT MFG.
TITAN POWER - ALTERNATIVE OFFER 2 $76,315.40
GAMATRONIC MFG.
AWARD TO: POWER & SYSTEMS INNOVATIONS
$67,400
Exhibit 1
22C-3
22C-4