HomeMy WebLinkAbout25G - AGMT - STREET LIGHT POLE REPAINTINGREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
AUGUST 24, 2011
CLERK OF COUNCIL USE ONLY:
TITLE: APPROVED
AGREEMENT WITH STREET LIGHT ❑ As Recommended
RESTORATION SPECIALISTS, INC. ❑ As Amended s�
El on � Reading
FOR STREET LIGHT POLE
❑ Ordinance on 2 "d Reading
REPAINTING ❑ Implementing Resolution
❑ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
Authorize the City Manager and Clerk of the Council to execute the attached agreement with
Street Light Restoration Specialists, Inc. to repaint 210 thirty -foot street light poles and luminaire
arms on Main Street for an amount not to exceed $36,000, subject to nonsubstantive changes
approved by the City Manager and City Attorney (Exhibit 1).
DISCUSSION
There are 210 older City -owned steel street light poles on Main Street between Warner and the
north city limits which require periodic repainting to maintain the integrity of the steel as well as the
aesthetic appeal. These poles were last painted in the early 1990s and the paint is chipped,
peeling, and extremely weathered (Exhibit 2).
On May 26, 2011 Requests for Proposals were mailed to 18 commercial painting companies, 13
of which are Santa Ana businesses.
18 Requests for Proposals mailed
13 Requests for Proposals mailed to Santa Ana vendors
3 Proposals received
0 Proposals received from Santa Ana vendors
A total of 3 proposals were received on June 23, 2011. The proposals were evaluated by a panel
comprised of representatives from the Public Works Agency using the following criteria:
organizational credentials, experience, work plan, and pricing. The ratings for the three
respondents are as follows:
25G -1
Agreement With Streetlight Restoration Specialists, Inc.
For Street Light Pole Repainting
AUGUST 24, 2011
Page 2
FIRM
LOCATION
TOTAL PRICE
RATING
SCORE
Streetlight Restoration Specialists
Moorpark, CA
$35,070
1
91
Color New Co.
Woodland Hills, CA
$35,700
2
80
Great Western Painting
Draper, UT
$75,600
3
53
There are no City personnel assigned to this work. Staff is recommending an agreement with the
top -rated firm. If additional personnel are needed to complete this project, Streetlight Restoration
Specialists has agreed to hire Santa Ana residents (Exhibit 3).
FISCAL IMPACT
Funds are available in the Street Lighting program (accounting unit 01117630- 66220). These
funds are a portion of the General Fund allocation for maintenance of effort which is required for
the continued receipt of gas tax and Measure M funding.
Rau Godinez II
Executive Director
Public Works Agency
RG /KW
Exhibits: 1. Agreement
2. Project Photos
3. Letter from Contractor
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
25G -2
AGREEMENT FOR THE PROVISION OF
STREET LIGHT POLE PAINTING SERVICES
THIS AGREEMENT, made and entered into this 18th day of July, 2011 by and between
Street Light Restoration Specialists, Inc., a California corporation, (hereinafter "Contractor "), and
the City of Santa Ana, a charter city and municipal corporation organized and existing under the
Constitution and laws of the State of California (hereinafter "City ").
RECITALS
A. The City desires to retain a contractor having special skill and knowledge in the field of
street light pole preparation and painting.
B. Contractor represents that Contractor is able and willing to provide such services to the
City.
C. In undertaking the performance of this Agreement, Contractor represents that it is
knowledgeable in its field and that any services performed by Contractor under this
Agreement will be performed in compliance with such standards as may reasonably be
expected from a professional contractor in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Contractor shall prepare and repaint designated Santa Ana street light poles (the
"Project'), as set forth in the City Specifications attached hereto as Exhibit A, and incorporated
by reference. Contractor shall perform all work items under this contract within a period
of ten (10) weeks after City notifies Contractor to proceed.
2. COMPENSATION
a. City agrees to pay, and Contractor agrees to accept as total payment for its services,
the rate of $167.00 per street light pole and luminaire arm unit, as set forth in Exhibit B -1,
attached hereto and incorporated by reference. The total sum to be expended under this
Agreement shall not exceed $36,000, during the term of this Agreement.
b. Payment by City shall be made within thirty (30) days following acceptance of work
by the Director of Public Works Agency, subject to City accounting procedures. Payment need
not be made for work which fails to meet the standards of performance set forth in the Recitals
which may reasonably be expected by City.
3. TERM
This Agreement shall commence on the date first written above and terminate on June 30,
2012, unless terminated earlier in accordance with Section 12, below.
25G -3
4. INDEPENDENT CONTRACTOR
Contractor shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor
shall it be construed to create an employer - employee relationship, a joint venture relationship, or
to allow the City to exercise discretion or control over the professional manner in which
Contractor performs the services which are the subject matter of this Agreement; however, the
services to be provided by Contractor shall be provided in a manner consistent with all applicable
standards and regulations governing such services. Contractor shall pay all salaries and wages,
employer's social security taxes, unemployment insurance and similar taxes relating to employees
and shall be responsible for all applicable withholding taxes.
5. INSURANCE
Prior to undertaking performance of work under this Agreement, Contractor shall
maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described
below:
a. Commercial General Liability Insurance. Consultant shall maintain commercial
general liability insurance which shall include, but not be limited to protection against claims
arising from bodily and personal injury, including death resulting therefrom and damage to
property, resulting from any act or occurrence arising out of Consultant's operations in the
performance of this Agreement, including, without limitation, acts involving vehicles. The
amounts of insurance shall be not less than the following: single limit coverage applying to bodily
and personal injury, including death resulting therefrom, and property damage, in the total
amount of $1,000,000 per occurrence. Such insurance shall (a) name the City, its officers,
employees, agents, volunteers and representatives as additional insured(s); (b) be primary and not
contributory with respect to insurance or self - insurance programs maintained by the City; and (c)
contain standard separation of insureds provisions.
b. Business automobile liability insurance, or equivalent form, with a combined single
limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for
owned, hired and non -owned automobiles.
c. Worker's Compensation Insurance. In accordance with the provisions of Section 3300
of the Labor Code, Contractor, if Contractor has any employees, is required to be insured against
liability for worker's compensation or to undertake self - insurance. Prior to commencing the
performance of the work under this Agreement, Contractor agrees to obtain and maintain any
employer's liability insurance with limits not less than $1,000,000 per accident.
d. The following requirements apply to the insurance to be provided by Contractor
pursuant to this section:
(i) Contractor shall maintain all insurance required above in full force and
effect for the entire period covered by this Agreement.
(ii) Certificates of insurance shall be furnished to the City upon execution of
this Agreement and shall be approved in form by the City Attorney.
(iii) Certificates and policies shall state that the policies shall not be canceled
or reduced in coverage or changed in any other material aspect without
thirty (30) days prior written notice to the City.
25G -4
e. If Contractor fails or refuses to produce or maintain the insurance required by this
section or fails or refuses to furnish the City with required proof that insurance has been procured
and is in force and paid for, the City shall have the right, at the City's election, to forthwith
terminate this Agreement. Such termination shall not effect Contractor's right to be paid for its
time and materials expended prior to notification of termination. Contractor waives the right to
receive compensation and agrees to indemnify the City for any work performed prior to approval
of insurance by the City.
6. INDEMNIFICATION
Contractor agrees to and shall indemnify and hold harmless the City, its officers, agents,
employees, Contractors, special counsel, and representatives from liability: (1) for personal
injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims
for personal injury, including health, and claims for property damage, which may arise from the
direct or indirect operations of the Contractor or its contractors, subcontractors, agents,
employees, or other persons acting on their behalf which relates to the services described in
section 1 of this Agreement; and (2) from any claim that personal injury, damages, just
compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects
arising from this Agreement. This indemnity and hold harmless agreement applies to all claims
for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have
been suffered, by reason of the events referred to in this Section or by reason of the terms of, or
effects, arising from this Agreement. The Contractor further agrees to indemnify, hold harmless,
and pay all costs for the defense of the City, including fees and costs for special counsel to be
selected by the City, regarding any action by a third party asserting that personal injury, damages,
just compensation, restitution, judicial or equitable relief due to personal or property rights arises
by reason of the terms of, or effects arising from this Agreement. City may make all reasonable
decisions with respect to its representation in any legal proceeding.
7. CONFIDENTIALITY
If Contractor receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Contractor agrees that
it shall not use or disclose such information except in the performance of this Agreement, and
further agrees to exercise the same degree of care it uses to protect its own information of like
importance, but in no event less than reasonable care. "Confidential Information" shall include
all nonpublic information. Confidential information includes not only written information, but
also information transferred orally, visually, electronically, or by other means. Confidential
information disclosed to either party by any subsidiary and /or agent of the other party is covered
by this Agreement. The foregoing obligations of non -use and nondisclosure shall not apply to
any information that (a) has been disclosed in publicly available sources; (b) is, through no fault
of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the
Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of
law; or (e) is independently developed by the Contractor without reference to information
disclosed by the City.
8. CONFLICT OF INTEREST CLAUSE
Contractor covenants that it presently has no interests and shall not have interests, direct
or indirect, which would conflict in any manner with performance of services specified under this
Agreement.
25G -5
9. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this
Agreement shall be in writing and shall be deemed to be properly given if delivered in person or
mailed by first class or certified mail, postage prepaid, or sent by telefacsimile or other
telegraphic communication in the manner provided in this Section, to the following persons:
To City: Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M -30)
P.O. Box 1988
Santa Ana, CA 92702 -1988
Fax 714- 647 -6956
With courtesy copies to:
and
Executive Director Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M -21)
P.O. Box 1988
Santa Ana, California 92702
Fax 714- 647 -5622
City Attorney
City of Santa Ana
20 Civic Center Plaza (M -29)
P.O. Box 1988
Santa Ana, California 92702
Fax 714- 647 -6515
To Contractor: Street Light Restoration Specialists
Brian Moran
7189 Walnut Canyon Road,
Moorpark, CA 93021
Fax 805- 306 -0974
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by telefacsimile, communication shall be effective or
deemed to have been given twenty -four (24) hours after the time set forth on the transmission
report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of
calculating these time frames, weekends, federal, state, County or City holidays shall be
excluded.
10. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Contractor, and supersedes any and all other agreements, oral or written, between the parties. In
the event of a conflict between the terms of this Agreement and any attachments hereto, the terms
of this Agreement shall prevail. This Agreement may not be modified except by written
25G -6
instrument signed by the City and by an authorized representative of Contractor. The parties
agree that any terms or conditions of any purchase order or other instrument that are inconsistent
with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor nor
the City. Each party to this Agreement acknowledges that no representations, inducements,
promises or agreements, orally or otherwise, have been made by any party, or anyone acting on
behalf of any party, which are not embodied herein.
11. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Contractor,
Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement shall
be construed to limit the City's ability to have any of the services which are the subject to this
Agreement performed by City personnel or by other Contractors retained by City.
12. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor
compensation for all services performed by Contractor prior to receipt of such notice of termination,
subject to the following conditions:
a. Payment need not be made for work which fails to meet the standard of performance
specified in the Recitals of this Agreement.
13. DISCRIMINATION
Contractor shall not discriminate because of race, color, creed, religion, sex, marital
status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by
applicable law, in the recruitment, selection, training, utilization, promotion, termination or other
employment related activities. Contractor affirms that it is an equal opportunity employer and
shall comply with all applicable federal, state and local laws and regulations.
14. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the
validity, interpretation, performance, and enforcement of any of the clauses of this Agreement
shall be determined and governed by the laws of the State of California. Both parties further
agree that Orange County, California, shall be the venue for any action or proceeding that may be
brought or arise out of, in connection with or by reason of this Agreement.
15. PROFESSIONAL LICENSES
Contractor shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder
and required by the laws and regulations of the United States, the State of California, the City of
Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and
in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and
exemptions. Said inability shall be cause for termination of this Agreement.
25G -7
16. RESPONSIBILITY FOR DAMAGES
The Contractor shall be responsible for all damages to persons and /or property
that occur as a result of the fault or negligence of said Contractor or his employees in
connection with the performance of this work.
17. FAILURE TO PERFORM SATISFACTORILY
Contractor agrees that if the Contractor fails to satisfactorily perform, in compliance with
the agreed work schedule, the work specified herein, the Director shall pay on a per unit basis
only for those units satisfactorily completed, as determined by the Director. Additionally, City
may terminate this agreement, direct that unfinished work be completed by City forces, by letting
unfinished work to another contractor, or by a combination of such methods. The cost of
completing the Project shall be charged against the Contractor and may be deducted from any
money due or becoming due from City. If the sums due under this Contract are insufficient to
complete the Project, the Contractor shall pay to the City, within five (5) days after completion,
all costs in excess of the sums due.
18. SAFETY REQUIREMENTS
Contractor shall perform all work required by this contract in a manner which will
provide required maximum safety to the public and comply with all safety standards
required by CAL -OSHA. The Director reserves the right to issue restraint or cease and
desist orders to the Contractor when unsafe and /or harmful acts are observed or reported
regarding the performance of the work under this contract.
19. HAZARDOUS CONDITIONS
The Contractor shall maintain all work sites free of hazards to persons and/or property
resulting from its operations. Any hazardous condition noted by the Contractor, which is not a
result of its operations, shall be immediately reported to the Public Works Agency.
20. ACCESS TO PRIVATE PROPERTY
Prior to any work that will restrict access to private property the Contractor shall
notify each affected property owner or responsible person, informing him of the nature of
and the approximate duration of the restriction.
21. PROTECTION AND RESTORATION OF EXISTING IMPROVEMENTS
Contractor shall be responsible for the protection of all improvements adjacent to the
work, including sprinkler systems, drain pipes, lawns, brick work, plantings, masonry work,
fences, wall, sidewalks, street paving, etc., located on either public or private property. If any
improvements are damaged they shall be replaced at the Contractor's expense.
22. TRAFFIC CONTROL
The Contractor shall conduct all work in a manner that will insure continuous
traffic flow on the street at all times. If it becomes necessary to restrict traffic flow per
25G -8
WATCH, the Contractor will contact the Director for approval.
Contractor shall provide all traffic control and miscellaneous traffic devices as may be
required for routine and /or extraordinary maintenance of this contract.
Signs, barriers and other traffic control devises required to maintain traffic during the
Project shall be in accordance with the WATCH published by Building News, Inc., and
made a part of these special provisions. The method in which signs, barriers and other
miscellaneous traffic devices are used during construction and /or repair shall comply
with the WATCH provisions.
All signs shall be illuminated or reflectorized when they are used during hours of
darkness. All cones, pylons, barricades, or posts used in the diversion of traffic shall be
provided with flashers, or other satisfactory illumination if in place during hours of
darkness.
23. WORK BY CITY FORCES DUE TO NONCONFORMANCE
If Contractor fails to correct deficiencies or public nuisances that have been created
because of his operation, then these will be considered to be of an emergency nature and cause
the City to move in on the project to make corrective work. Such work will be done on a force
account basis with an additional callout charge of Two Hundred Dollars ($200.00) for each
callout.
24. PAYMENT
Contractor will be paid after completion of the Project, upon approval by the
Agency. Contractor shall submit a detailed report of work performed and materials used in
the project. This report shall be accompanied by a billing in accordance with the contract
price for the work performed, and shall become basis for payment.
25. APPRENTICESHIP STANDARDS
Where required under law, the contractor on this project shall assume full
responsibility for compliance with apprenticeship standards as established by Section
1777.5 of the California State Labor Code.
26. SUBCONTRACTORS
Contractor shall not, without the written consent of the City:
a. Substitute any person or firm as subcontractor in place of the subcontractor
designated in the original proposal.
b. Permit any subcontract to be assigned or transferred or allow it to be performed
by anyone other than the original subcontractor listed in the proposal.
25G -9
c. Subcontract any portions of the work after bid is submitted if the cost thereof
exceeds one -half (1/2) of one (1) percent of the total proposal and a subcontractor was
not designated for the work in the original proposal.
27. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature hereinbelow has the power,
authority and right to bind their respective parties to each of the terms of this Agreement, and shall
indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to
City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set
forth in the body of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year
first above written.
ATTEST:
MARIA D. HUIZAR
Clerk of the Council
APPROVED AS TO FORM:
JOSEPH STRAKA
Interim City Attorney
By:
Laura Sheedy
Assistant City Attorney
RECOMMENDED FOR APPROVAL:
RAUL GODINEZ, II
Executive Director
Public Works Agency
25G -10
CITY OF SANTA ANA
DAVID N. REAM
City Manager
STREET LIGHT RESTORATION
SPECIALISTS, INC.
BRIAN MORAN
President
Tax ID#
EXHIBIT A
Street Light Pole Painting
Special Provisions & Specifications
I. SCOPE OF WORK
Contractor shall prepare and repaint street light poles as specified. The 30' poles are located on
Main Street between Warner Ave and Memory Lane (see attached map Exhibit A -1). Only the
streetlight poles will be painted. Traffic signal poles will not be painted.
Contractor shall provide at its own risk and cost all labor, materials, tools, equipment, and traffic
control per the Work Area Traffic Control Handbook ( "WATCH "),
FUNCTIONS AND RESPONSIBILITIES
A. DIRECTOR
The Director shall have the authority to accept/reject materials, workmanship and to make
minor changes in work or schedule. When the performance of the work or completion per
schedule is determined to be substandard, Director may 1) recommend that all or a portion of
payment be withheld, and /or forfeiture for delay be assessed; 2) direct the work be
accomplished by a separate contractor, in order to complete the necessary work as close to
schedule as possible and withhold the resulting costs. Payment to be withheld shall be
deducted from the next monthly payment due to the Contractor, or if the amount is
insufficient to cover payment, the Contractor shall be liable and will be billed accordingly.
The Director or his authorized representative shall decide all questions, which may arise as to
the manner of performance and completion per schedule, acceptable fulfillment of the
contract by the Contractor, interpretation of the specifications, and compensation to include
completion of work by alternate sources.
B. CONTRACTOR
1. Local Office
The Contractor shall maintain a local office with a competent representative who can be
reached during normal working hours and who shall be authorized to discuss matters
pertaining to this contract with the Director. Contractor will not be allowed to store
equipment or materials at any contracted area.
Submittals
The Contractor shall submit to the Director at the beginning of work, 1) a detailed job
schedule, 2) names and titles of all persons working on the project, and 3) materials to be
used on the project for approval. All submittals shall be periodically updated as
necessary. The Director shall be immediately notified of any deviation from schedule or
material usage.
3. Identification
All vehicles and equipment on the project site shall be properly marked with company
identification.
25G -11
4. Licenses and Permits
The Contractor shall, prior to award of contract and without additional expense to the
City, possess all licenses and permits required for the performance of the work required
by this contract, including but not limited to State License C -33 and a City of Santa Ana
Business License.
5. Work Force
a. The Contractor shall ensure that all work under this agreement is supervised by
personnel who are technically qualified and possess the management skills required
to implement modern methods and newly developed procedures.
b. The Contractor shall ensure that all work under this agreement is performed by fully
qualified, experienced personnel, directly employed by the Contractor or its listed
subcontractors. All subcontractors that will perform work under this agreement shall
be listed on this proposal. No other subcontractors shall be permitted without prior
written consent by the Director.
c. The Contractor shall be responsible for skills, methods, appearance and action of
Contractor's employees and its subcontractors and for all work done. The
Contractor's employees shall be United States citizens and /or legal residents.
d. The Contractor shall perform the work provided for in this proposal under the
direction of the Director. The Director may make inspections at any time and may
request that the Contractor perform additional work or services to bring Contractor's
performance to the level required by this agreement.
6. Material
The Contractor shall submit a list to the Director of all materials that the Contractor
proposes to the use in the execution of this work. Said list shall be submitted before use of
any product, pursuant to the provisions of this agreement. All materials used or submitted
shall full comply with all federal, State, County and local agency laws guidelines and
requirements.
7. Recycling
All waste (including construction and demolition materials) resulting from work
performed under this contract shall be properly disposed of. The Contractor will be
responsible for the disposal of all non - recyclable waste in accordance with all applicable
local, State and federal laws and regulations. A recycling and disposal plan must be submitted
for approval prior to start of work.
8. General Maintenance and Clean -Up
All trash and debris shall be removed from all worksites at the end of each day. The
Contractor shall keep sidewalks and all paved areas in parkway swept and cleaned of any
debris, dirt, or soil.
9. Emergency Service
The Contractor shall receive and respond to the City's call for emergency service twenty -
four (24) hours per day, seven (7) days per week. Response time shall be immediate but
not more than two (2) hours to remove or eliminate a public safety hazard. Contractor
25G -12
shall provide the City with a local telephone number where Contractor can be contacted
twenty -four (24) hours per day, seven (7) days per week..
II. MINIMUM CONTRACTOR QUALIFICATIONS
1. The Contractor shall have a minimum of five (5) years in business in industrial /commercial
painting, and shall provide documentation verifying this experience.
2. The Contractor must be experienced in modern traffic control methods and have knowledge
of the W.A.T.C.H. handbook. The Contractor shall provide documentation verifying this
level of experience.
3. Contractor certifies that it has sufficient access to both required product and labor resources
to paint the contract number of poles within ten (10) weeks of execution of the Agreement.
4. Contractor shall provide written notarized warranty for workmanship for one (1) year (Labor
and Materials bond).
5. Any Contractor that fails to provide the required proof of qualifications shall have its
proposal declared "nonresponsive" and its submittal shall not be considered for this proposal.
By submission of a proposal, Contractor agrees that the City of Santa Ana shall have sole
authority to make determinations as to Contractor's compliance with these minimum
qualifications.
III. SPECIFICATIONS
PART 1 - GENERAL
1.01 WORK INCLUDED
The work includes furnishing of materials and equipment, preparation of surfaces and completion
of the painting and finishing of all surfaces as specified herein.
1.02 RELATED WORK
A. The following surfaces shall not be painted pursuant to this agreement:
1. Pre - finished luminaire fixtures.
2. Banners and banner mounting poles.
3. Surfaces specifically scheduled or noted not to be painted.
1.03 SUBMITTALS
A. Product data:
1. Not less than thirty (30) days before beginning work, submit a complete list of
materials proposed for use, together with manufacturer's specifications.
2. Paint materials and products shall be subject to City approval.
B. Color samples:
1. Prepare all color and finishes on samples of similar substrate, 6" x 6" in size.
2. Samples shall be submitted as requested until required sheen, color and texture is
achieved.
3. Label and identify each sample as to location and application.
25G -13
1.04 DELIVERY, STORAGE AND HANDLING
A. Deliver paint materials in sealed original labeled containers bearing manufacturer's name,
type of paint, stock number, color and instructions for reducing or mixing where
applicable.
B. Paint materials and equipment.
1. No materials may be stored on site.
2. Comply with health and fire regulations.
1.05 PROJECT CONDITIONS
A. Comply with manufacturer's recommendations regarding environmental conditions under
which coatings and coating systems can be applied. Do not apply paint when temperature
is below 45 degrees F. Do not apply exterior paint in damp or rainy weather; ensure that
the surface has dried thoroughly before proceeding.
B. Do not apply finish in areas where dust is being generated.
PART 2 — PRODUCTS
2.01 MATERIALS
A. Products specified are as manufactured by the Vista Paint Corporation. All other
manufacturers must be equal or better in performance specification. All substitutions
must be submitted to City for approval.
B. Materials selected for coating systems for each type surface shall be the product of a
single manufacturer.
C. Accessory materials such as turpentine, thinner, and putty shall be of the highest quality
and by City approved manufacturer.
D. Finish coats shall not be thinned without City's approval. Sufficient coats shall be applied
at no additional cost to completely hide base materials, produce uniform color and
provide satisfactory finish result.
E. All submitted paint products to be in compliance with all local, state and federal air
quality mandates.
F. All colors are to be selected or approved by the City. All prime coats shall be tinted to
contrast the finish coat. The final coat of paint shall not be applied until the City has
approved colors. The number of colors to be used shall be as determined by the City. City
reserves the right to vary colors throughout the project.
25G -14
PART 3 — EXECUTION
3.01 INSPECTION
A. Examine surfaces scheduled to receive paint and finishes for conditions that will
adversely affect execution, permanence or quality of work and which cannot be put into
acceptable condition through preparatory work as included in Article 3.02 "Preparation of
Surfaces ". The Contractor shall notify the City in writing of any defects or conditions
which will prevent a satisfactory installation.
B. Do not proceed with surface preparation or coating application until conditions are
suitable.
C. Commencement of painting will be construed as acceptance of surfaces.
3.02 PREPARATION OF SURFACES
A. All surfaces to receive paint shall be clean, dry, smooth and dust free before application
of any materials. Prepare surfaces as follows:
1. PRIMED FERROUS METAL: Remove all foreign matter. Touch up abrasions with
Vista Paint 9600 Protec Metal Prime.
2. UNPRIMED FERROUS METAL: Remove all rust, mill scale and foreign matter by
wire brushing, scraping, sandblasting or solvent as required to provide a clean,
smooth surface. Spot prime with Vista Paint 9600 Protec Metal Prime.
3. GALVANIZED METAL: Remove all foreign matter and clean entire surface with
mineral spirits. Pre -treat with phosphoric acid, etch or vinyl wash. Apply primer the
same day as pretreatment is applied.
4. PAINTED SURFACES: Remove all foreign matter, tape, illegal signs etc. Remove
all flaking or delaminated paint with approved methods. If existing paint has
completely flaked off, bare metal surfaces shall be prepared as specified in Section
3.02.A.2. Painted surfaces shall be prepared by mechanical wire brush or similar
method to ensure adhesion of new finish.
a. Surfaces that cannot be prepared or painted as specified shall be immediately
brought to the attention of the City in writing.
b. Starting of work without such notification will be considered acceptance by
the Contractor of surfaces involved.
c. The Contractor shall replace unsatisfactory work caused by improper or
defective surfaces as directed by the City at no cost to the City.
3.03 APPLICATION
A. Contractor shall not apply initial coating until moisture content of surface is within
limitations recommended by the paint manufacturer. Application:
1. Paint specified is intended to cover surfaces satisfactorily in a single coat when
applied at proper consistency and in accordance with manufacturer's
recommendations. In the event that a single coat does not adequately cover substrate,
additional coats shall be applied at no cost to the City.
2. Apply paint with suitable brushes, rollers or spraying equipment.
25G -15
3. Rate of application shall not exceed paint manufacturer's recommendation for
surface involved.
B. Comply with manufacturer recommendations for drying time between succeeding coats.
C. Leave all parts of molding and ornaments clean and true to details with no undue amount
of paint in corners and depressions.
D. Make edges of paint adjoining other material or color clean and sharp with no
overlapping.
E. Repainted surfaces rejected by the inspector shall be made good at the expense of the
Contractor. Small affected areas may be touched up; large affected areas or areas without
sufficient dry film thickness of paint shall be repainted. Runs, sags or damaged paint
shall be removed by scraper or by sanding prior to application of paint.
F. All materials shall be applied evenly with proper film thickness and free of runs, sags,
skips and other defects.
G. Hardware, hardware accessories, plates, lighting fixtures and similar items in place shall
be protected prior to painting and protection removed upon completion of each space.
1. Wash exposed metal with solvent then prime and paint as scheduled.
2. Spray paint wherever practical. Do not paint over Underwriters' labels, fusible
links or recessed screws.
H. Exposed plumbing and mechanical items without a factory finish such as conduits, access
panels and items of similar nature are to be painted to match adjacent pole.
3.04 CLEAN -UP
OVERSPRAY OR SPILLAGE ONTO ADJACENT SIDEWALK, STREET, PRIVATE OR
PUBLIC PROPERTY AND VEHICLES IS PROHIBITED. CONTRACTOR WILL BE
RESPONSIBLE FOR ALL DAMAGES CAUSED BY OVERSPRAY OR SPILLAGE.
Upon completion of the work, the Contractor will remove all equipment, excess material and
debris and leave the area in a neat and orderly condition.
3.05 PAINT FINISH SCHEDULE
Finish all surfaces in accordance with the following schedule. Catalog names and numbers refer
to products as manufactured by the VISTA PAINT CORPORATION, Fullerton, California.
The Vista contact for this project is Wayne Miele 714 - 792 -2794
• 30' Street light poles — 9900 Protec Alkyd Emulsion - Gloss Enamel #34 Cape Cod Gray
• 16' Double Kings - 9900 Protec Alkyd Emulsion - Gloss Enamel Hunter Green or 9900
Protec Alkyd Emulsion - Gloss Enamel Black
• 16' Single Kings — Same as Double Kings
25G -16
3.06 PROTECTION
A. Protect all newly repainted exterior surfaces from rain and snow, condensation,
contamination, dust, salt spray and freezing temperatures until paint coatings are
completely dry. Curing periods shall exceed the manufacturer's recommended minimum
time requirements.
B. Erect barriers or screens and post signs to warn, limit or direct traffic away or around
work area as required.
25G -17
EXHIBIT A -1
MAP OF PROJECT AREA
25G -18
2<.z zowF -x
EEI
yip 1S NIVW
IS NlVW
ui a 57
cot
A I J
LU
1---Lll=� " cl
IS NIVW z z
-----NIVW LU
4 IS NIVW
z
I I j
�
al=-
I NIVW
J-1
IS NIVW
0
9 NIVW
co
pl
IS NIVW
M
U)
It
co
cot
A I J
LU
1---Lll=� " cl
IS NIVW z z
-----NIVW LU
4 IS NIVW
z
I I j
�
al=-
--
J-1
IS NIVW
0
IS NIVW
M
U)
cot
A I J
LU
1---Lll=� " cl
IS NIVW z z
-----NIVW LU
4 IS NIVW
z
25G -19
�
al=-
--
J-1
M
'A
ril
,
25G -19
25G-20
1vw
A.
777
pG
uj
LU
0
Z
LL
Z
IS NIVW 0)i
0
0
-j
LU
be
cc
lm i
Ot
UJ
IS NIVW
�>
IS NIVW
IS N1'
NIVW
u — IS NIVW
2
-
LL.
x
0
wo.
------ W�� Q
m
J
Q
0
w
w
0
IS NIVW
O
F
(L
-
z
IS NIVW
IS I
m
z
F
LL
F�tl
--4
- -
25G-20
1vw
A.
777
pG
uj
LU
0
Z
LL
Z
IS NIVW 0)i
0
0
-j
LU
be
cc
lm i
Ot
UJ
IS NIVW
�>
IS NIVW
IS N1'
NIVW
u — IS NIVW
2
-
LL.
x
0
wo.
------ W�� Q
m
J
Q
0
w
w
F
(L
0
25G-20
1vw
A.
777
pG
uj
LU
0
Z
LL
Z
IS NIVW 0)i
0
0
-j
LU
be
cc
lm i
Ot
UJ
IS NIVW
IS NIVW
IS N1'
W
wo.
0
ti
F
w
F
(L
0
25G-20
1vw
A.
CL
40
oQ
LU
LU
IL al
IS NIVW
IS NIVW
IS N1'
wo.
ti
25G-20
1vw
A.
W z
40
oQ
25G-20
EXHIBIT B -1
CONTRACTOR'S PRICE PROPOSAL
25G -21
IlExhibit B-
VII. CONTRACF PRICING
Contractor is to provide all labor, equipment and materials necessary for saceessfnd completion of this project in
accordance with the specifications herein. All pricing shall be effective for one hundred eighty (1S0) days from date
of proposal.
Proposers must provide cost for painting services described in the specifications outlined in Exhibit B and in the
special provisions. Minm deviations from specifcatiow may be permitted_ Proposers nest Gat an deviations from
specifications, if any, on a separate sheet. At the discretion of the Director, one or more optional add -tin locations
and specialized services mayor may not be mi chided in. agreement with contractor. In addition, the City at the
discretion of the Director, reserves the right to decrease the scope of work during the duration of the agreement.
MATERIAL COST
Street light pole painting (2 10)
L Prepare and paint 30' Street light pole
and luminaire arm
ADDITIONAL PROPOSAL (EACH)
1. Prepare and paint "double king"
historic streetlight pole
2_ Prepare and paint "single king"
historic streetlight pole
EACH EXTENSION
a�
tre7 $ 3E V70
$ ISO
00
$ 2�D
City of Santa Ana I Street light pole painting RFP
25G -22
.�
9
■
�
^ . �
Exhibit 3
Street Light Pole Repainting
Streetlight Restoration Specialists, Inc.
7189 Walnut Canyon Road
Moorpark, CA 93021
805.368.6580 Phone - 805.426.4731 Fax
July 6, 2011
City of Santa Ana
20 Civic Center Plaza, M -21
Santa Ana, CA 92701
Attn: Kurt Wiemann
RE: Street Light Pole Repainting
To Whom It May Concern,
In regards to the above referenced project, we would like it to be known that
although our intent is for our owners to perform all of the work on this job,
should additional help be required, we will do our best to seek and hire
employees that live in the city of Santa Ana.
Should you require any further information please contact me anytime.
Best Regards,
Brian Moran
Streetlight Restoration Specialists, Inc.
License 811227
805.368.6580
25G -24