HomeMy WebLinkAbout22D - SPEC - WATERWORKS FITTINGS AND SUPPLIESREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
SEPTEMBER 6, 2011
TITLE:
CONTRACT AWARD FOR
WATERWORKS FITTINGS AND
SUPPLIES
(SPECS. NO. 11-020)
i
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 15t Reading
? Ordinance on 2"d Reading
? Implementing Resolution
? Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Award contracts for waterworks fittings and supplies for a one-year period, with provisions for three
one-year renewals, in an annual aggregate amount of $450,000 with the following vendors:
Vendor:
Location:
Ferguson Waterworks Santa Ana
H.D. Supply Waterworks Santa Ana
Inland Water Works Supply San Bernardino
S & J Supply Company Santa Fe Springs
Wells Supply Co. Santa Ana
DISCUSSION
The Public Works Agency (PWA) Water Resources Division manages the delivery of water to
businesses and residents in Santa Ana including all fire hydrants. To do so, PWA maintains an
extensive distribution system that includes 20 active wells, seven pumping stations and reservoirs,
and seven import water connections, as well as miles of water pipe. In order to perform maintenance
and repair on fire hydrants and the extensive water system, PWA requires an assortment of materials
such as valves, adapters, couplings, clamps as well as brass bushings, flanges, nuts and stops.
Some materials are purchased through the Central Stores warehouse to provide quality products
based on quantity pricing. Other supplies require the Water Resource Division staff to order custom
made fittings that are adapted to the needs of the sewer and water pipeline repairs.
The notice inviting bids was advertised on July 28, 2011, and bids were solicited. A summary of the
bid invitations and bids receives is as follows:
15 Invitations for Bid mailed
3 Invitations for Bid mailed to Santa Ana vendors
6 Bids received
3 Bids received from Santa Ana vendors
22D-1
Contract Award for Waterworks Fittings and Supplies
September 6, 2011
Page 2
Bids were solicited and opened on August 11, 2011 and evaluated (Exhibit 1). The bids received
from the recommended vendors are responsive to the specifications and meet the City's
requirements. Maintaining five vendors under contract allows Stores to maintain adequate inventory
of waterworks fittings and supplies based on price saving with bulk purchases. In addition, provides
the Public Works Agency Water Division local waterworks vendors to submit drawing for custom
works with an immediate response and required delivery commitments.
FISCAL IMPACT
Funds are available in the Water Utility Water Systems Maintenance and Water Quality &
Measurement accounts (no. 06017641-63001 and 06017644-63001).
APPROVED AS TO FUN S AND ACCOUNTS:
Raul Godinez II Francisco Gutierrez
Executive Directo Executive Director
Public Works Agency Finance & Mgmt Services Agency
KM
22D-2
Bid 11-020 WATERWORKS FITTING AND SUPPLIES
specs require full quote, per category, with best offer to be awarded per category
VENDOR WELLS FERGUSON R & D S & J INLAND HD
SUPPLY CO. MECHANICAL SUPPLY WATER- SUPPLY
SUPPLY WORKS
LOCATION SANTA ANA SANTA ANA CORONA SANTA FE SAN SANTA ANA
SPRINGS BERNADINO
TERMS NET 30 NET 30 12% 20 DAYS NET 30 NET 30 NET 30
** stated totals include 1% Santa Ana vendor preference and 2% term disc for R & D
CATEGORY
A - BRASS $ 67,936 $ 64,854 $ 71,238 $ 68,142 $ 73,526 $ 70,359
B - BRASS/COPPER $ 30,384 $ 24,343 $ 25,842 $ 24,698 $ 24,675 $ 23,240
C - COPPER $ 11,628 $ 12,706 $ 11,292 $ 10,625 $ 11,399 $ 19,363
D - PVC NO BID $ 8,007 $ 12,708 NO BID NO BID $ 11,022
E - RUBBER NOT RESPONS $ 1,084 $ 1,545 $ 1,187 $ 2,606 $ 900
F - HYDRANTS NOT RESPONS NOT RESPONS NO BID NOT RESPONS $ 64,903 $ 72,727
G - STEEL $ 760 $ 417 $ 437 $ 413 $ 700 $ 887
H - CLAY NOT RESPONS $ 3,048 NO BID $ 3,148 NO BID $ 2,196
(-
MISCELLANEOUS NOT RESPONS $ 61,826 $ 61,129 $ 60,170 $ 75,164
TOTAL STORES INVENTORY $ 72,861 $ 71,208
SALES TAX
TOTAL FOR 12-MONTH ANTICIPATED STORES PURCHASES $ 183,611
PUBLIC WORKS ANTICIPATES SPECIAL ORDERS $ 250,000
$ 433,611
AGGRETATE CONTRACT TOTAL AT $450,000 WITH 5 VENDORS
FERGUSON WATERWORKS SANTA ANA
H.D. SUPPLY WATERWORKS SANTA ANA
INLAND WATER WORKS SUPPLY SAN BERNARDINO
S & J SUPPLY COMPANY SANTA FE SPRINGS
WELLS SUPPLY CO. SANTA ANA
65,215
$ 26,336 $ 170,405
t 11 ?nF
$ 183,611
Exhibit 1. 22D-3
22D-4