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Home My WebLink About55B - RESO - 911 COMMUNICATIONS FUNDINGREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: SEPTEMBER 19, 2011 TITLE: CALIFORNIA 9-1-1 EMERGENCY COMMUNICATIONS OFFICE GRANT FUNDING f. CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ? As Recommended ? As Amended ? Ordinance on 1st Reading ? Ordinance on 2nd Reading ? Implementing Resolution ? Set Public Hearing For CONTINUED TO FILE NUMBER Adopt a resolution authorizing the City Manager, the Fire Chief and the Police Chief to execute a grant award agreement with the California 9-1-1 Emergency Communications Office. 2. Approve an appropriation adjustment accepting and appropriating the California 9-1-1 Emergency Communications Office reimbursement program in the amount of $532,478. DISCUSSION The Santa Ana Fire and Police Departments are upgrading their 9-1-1 Emergency Telephone Systems and are eligible to receive funds from California 9-1-1 Emergency Communications Office. These State funds may only be used for replacing or upgrading communications centers. The departments plan to upgrade the 9-1-1 phone equipment, purchase communication equipment and maintenance contracts. The upgrades will improve call time and increase life safety for the community. The funding offers two purchasing options, reimbursement vs. direct purchase. Both departments have elected to direct purchase through the State. FISCAL IMPACT Approval of the Appropriation Adjustment will increase revenues in the CA 911 CPE Funding (SAPD) "State Grant-Direct" revenue account (account no. 12814002-52025) by $273,040 and CA 911 CPE Funding (SAFD) "State Grant-Direct" revenue account (account no. 14615002- 52025) by $259,438; appropriate same into the CA 911 CPE Funding (SAPD) expenditure account (account no. 12814400-66400) and the CA 911 Funding (SAFD) expenditure account (account no. 14615400-66400). 55B-1 California 9-1-1 Emergency Communications Office Funding Grant September 19, 2011 Page 2 APPROVED AS TO FUNDS AND ACCOUNTS: e David'Thomas Fire Chief Fire Department l d? Paul M. Walters Chief of Police Police Department A tA --? 1? ?t, 'o V, Francisco Gutierrez Executive Director Finance & Management Services Agency 55B-2 Is: 09/19/11 RESOLUTION NO. 2011- A RESOLUTION OF THE CITY COUNCIL OF SANTA ANA AUTHORIZING THE CITY MANAGER, CHIEF OF POLICE AND THE FIRE CHIEF TO EXECUTE A GRANT AWARD AGREEMENT WITH THE STATE OF CALIFORNIA DEPARTMENT OF GENERAL SERVICES, 9-1-1 EMERGENCY COMMUNICATIONS OFFICE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby, finds, determines and declares as follows: A. Pursuant to a grant award agreement with the State of California Department of General Services, Telecommunications Division, 9-1-1 Emergency Communications Office, the City has been awarded $532,478.00 in grant funding. B. This grant provides funds to upgrade / replace the 9-1-1 phone system including computer hardware, computer software, installation, and maintenance costs. C. The grant funding will enable the Santa Ana Fire and Police Departments to maximize the effectiveness of its emergency communications system. Section 2. The City Manager, Fire Chief and the Chief of Police or their designee(s) are hereby authorized and directed to execute the grant award agreement with the State of California 9-1-1 Emergency Communications Office. Section 3. The Fire Chief and the Chief of Police or their designee(s) are appointed as agent for the City of Santa Ana to conduct all negotiations, execute and submit all documents, including but not limited to applications, agreements, amendments and payment requests which may be necessary for the completion of the aforementioned grant. Section 4. This Resolution shall take effect immediately upon its adoption by the City Council, and the Clerk of the Council shall attest to and certify the vote adopting this Resolution. Resolution No. 2011- Page 1 of 2 55B-3 ADOPTED this 19th day of September, 2011. Miguel A. Pulido Mayor APPROVED AS TO FORM: Joseph Straka, Interim City Attorney AYES Councilmembers: NOES: Councilmembers: ABSTAIN: Councilmembers: NOT PRESENT: Councilmembers: CERTIFICATE OF ATTESTATION AND ORIGINALITY I, MARIA D. HUIZAR, Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2011-XXXX to be the original resolution adopted by the City Council of the City of Santa Ana on September 19, 2011. Date: Clerk of the Council City of Santa Ana Resolution No, 2011- Page 2 of 2 55B-4 09/0F,/?F;: 1 i `i: 49 91665791; 'A,, I F1a:: State of California, California 9.1-1 Emergency Communications Office (9-1.1 Office) COMMITMENT TO FUND 9.1.1 EQUIPMENT AND SERVICES TD-2S8 (Rev, 12'06) PAGE 01. fttm l ctl To. a Gala wed'By TI State! 444 ?3ffltae O M ' Public Aaency: Santa Ann Fire Depanmant Contractor Name: AT&T Address. 1,439 south Broadway n,-80 Mailing Address: - City, State, Zip: Santa Ana, CA 92707 City.. State, Z.ip PSAP Manager. Amanda Laser l Representative Jar cushman E-mail Address a lasertiLci,santa-ana ca us E-Mad Address: Phone Number: 714-647-5795 Phone Number. 658-866.1140 Fax Number: 714-647-5779 Fax Number: (X) 9-1-1 Equipment (} 9-1-1 Network () "Draining ( ) 9-1-1 Education ( 1 County Coordinator Expense () 7-Digit Phone tines ( ) Maintenance Other: Description of Equipment and Services to be funded: AT&T will install and maintain a 5 position Viper with MIS and LVR in compliance with the terms and conditions of State Contract Number 5-06-56-11 and the associated price quote and Scope of Work PurchasefService Information. Include equipment or service description, quantity, part number, unit cost, installation cost, monthly cost, tax and total cost. Attach contractors quote or PSAP purchase order, where applicable. Description Quantity Service/ Unit Cost Installation Monthly Total Recurring Total Non= Eqmt. ID# Cost Cost Recurring Cost Viper (5 pasitlo?s ) 1 t6,5,385 52 25,970.81 - 191,356 33 'rainm9 Maintenarre 1 48 6, 750.00 607.29 29,149-92 6,750.00 Subtotal - 29,149.92 198,106.33 Tax and Surcharge 12,817,38 TOTAL APPROVED $240,073.63 TD-288 expiration date: N/A Fiscal Year: 2011x'2012 _All invoices shall refer to tracking number: 14643 Account Name: 30 Sant, Ara FD EQ AT The State of California's monetary obligation under this agreement in subsequent fiscal years is subject to, and contingent upon, availability of funds in the State Emergency Telephone Account. Please be advised that this commitment to fund does not constitute a binding purchase order agreement. REGbiM ENDED FOR Pi20VAL E3Y Telephone Number (516) 657-81 E0 APPR VE Y Dana L. art aDa e ? U IJ 55B-5 09f06/2011 16:49 916657915? 911 FAX PAGE 02 State of California, California 9.1-1 Emergency Communications Office (9.1-1 Office) COMMITMENT TO FUND 9-1.1 EQUIPMENT AND SERVICES TD-288 Rev 12106; T3?is !Form To P6; Complet6d Sy The Stale q..1 -1 Office Public Agency: Santa Ann Fire Department Contractor Name: verizon Address: 1439 south eroadv ay M-eO Mailing Address: City, State, Zip Santa Ana, CA 92767 City, State, Zip PSAP Manager. Amanda Laser Representative: Jahn Bourne E-mail Address: aka ?i santa•arLa,ca.us F.,-Mail Address Phone Number: 714-64 7.5795 Phone Number: 909-590-5690 Fax Number: 714-647-5779 Fax Number: Type of Funding Request. C 1 9-1-1 Equipment ( ) 9-1-1 Network ( ) Training 9-1-1 Education ( ) County Coordinator Expense 7-Digit Phone Lines (X) Maintenance Other: Description of Equipment and Services to be funded: Effective November 1, 2011, Verizon wili provide month to month maintenance for a 5 position Vesta Standard with Magic in compli inre with the terms and conditions of State Contract Number: 5-06-58-18 and the associated price quote for a period not to exceed 24 months. -Elie PSAP may also terminate the contract at any time with 30 days notice to Verizon. Purchase/Service Information Include cuipmerit or ser icF description, quantity, part number. unit cost, installation cast, monthly cost, tax and total cost Attach contractors quote or PSAP purchase order, where applicable, Description Quantity Service/ ?t. ID# Unit Cost Installat"ton Monthly Cost Total Recurring Cost Total Non. Recurring Cost. Monthly Maintenance 24 _ 806.83 19,363.92 Subtotal 19, 363.92 Tax and Surcharge - TOTAL APPROVED $19,363.92 TD-288 expiration date: NIA Fiscal Year: 201112012 All invoices shall refer to tracking number: 15185 Account Name: 30 Santa Ana FD ME VZ The State of California's monetary obligation under this agreement in subsequent fiscal years is subject to, and contingent upon, availability of funds in the State Emergency Telephone Account. Please be advised that this commitment to fund does not constitute a binding purchase order agreement. RECOM E DED FO APPROVAL BY Sofia ng Telephone Number {916} 657-9180 APPROVE OVE Da Dana L. Earl Date U v U 55B-6 OWC11/20.' 14: 5 7142458.05 CC/16i2e"I 1!7:,1% 91655??I'_C2 ANA P%, 911 - A;,, State of California, California 9-1.1 Emergency Communications Office (9-1-1 Office) COMMITMENT TO FUND 9-1-1 EQUIPMENT AND SERVICES TV488 (Rev 12,'06) PAGE 01/02 PAGE $3 K ''" ' f '• Public Agency: 111 Sana Ana Polio# oepero„4nt Contractor Name: AT&T Address: 60 CWC Canter PlIzz Mailing Address: _ - City, State, Zip: 'SAP Manager: Santa Ana, CA 92702 Zzatta C.-d-,11 -? (City, State, 7ip {-Representative. Jeff c"tman E-mail Address: acadael?h?sm,-,ants+ara ce us E-Mail Address: _Phorte Number_ (714) 245-8650 Phone Number: 8584A& 1140 Fax Number (714) 245-0185 Fax Number (X) 9.1-1 Equipment (} 9.1-1 !*lehNOrk {) Training ti ) 9-1-' Education i ) County Coordinator Expanse (} 7-0igit Phone Lines Maintenance Other: Description of Equipment and Services to be ftrncted: -AT&T will instal! and maintain a new 9 position Viper with MIS in compliance with the terms and conditions of State Contract Number; 5-06-58.11 and the associated price quote and Scope of work, Purchase/Service Informa monthly cost, tax And total tion : Include cost. Attach c equipment or sen.+ice descri ontractors quote or PSAP pu ption, quantity, rchase order, part number, where applica unit cost, insta ble. llation cost, Description Quantity Service/ I Unit Cost Installation Mthly Total Recurring Tats Non- Egmt. ID# I Cost co" Recurring Gaxt P - V _ o ,iron iper (9 pntocc} T ornng 1 182,4"d 7C1 19.274.72 200,091,42 Me,ntenance 1 j 48 5.400 00 1 577 2C I - 5,400.00 31,5137.52 ' subtotal - 238,598.94 Tax and Surcharge 15,961,46 TOTAL APPRC3yEp $2 54,560,40 TA-288 expiration date: NIA Fiscal Year: 2011/2012 All invoices slldil refer to tracking number: 14494 Account Name: 30 sunta Ana PO EC AT Th S ' e tam% of California s monetary obliga ,tion under thfS agreement in subsequent fiscal years is subject to, and contingent upon, avalfab.t,ty of funds in rite Stern Erner.q ncy Telephone Accot,rtt. Atease be advised that thi s committflent to fund does not constitute a binding Purchase orrice 29reement. - RECOM :N D FOR PPROVAL 4y Telephone Number -- PRi?VEp Rate E G 6 ?c Sofia L ti (916) 057.99 80 Dana L. , Earl J (J ?J 55B-7 09;0 /?a11 14:15 7142453185 U0; JIV 2"311 10:37 91ia557915 At?!A PD State of California, California 9.1-1 Emergency Communications Office (9-1.1 Office) COMMITMENT TO FUND 9-1.1 EQUIPMENT AND SFRNACES TO.288'Rnv 1216) PAGE 02/02 PAGE 62 iR Lt`?cI! 1 ZrlC Agency: Santa Ana Polka papartrrtetrt ! Contractor Name: AT&T Address sc cv? w-nt@r aaze Mailing Address- City, State, Zip. Sits Ann. CA 92%2 - City, .State. Zip - PSAP Manager: Suzette Caddell Represent atPve: Jeff Cuahman E-mail Address: Aiatidell San10•4na L0.U _ F-Mail Address. Phone' Number. (714) 246-111550 Phone Number: 15611.06-11 IQ Fax Number (7'4) 246-61"15 Fax Number: Type of Funding Requ89t: ( ) 9-1-1 Equipment ( ) 9.1-1 Network. O -Training ( 5.1.1, EduG2tlon ; 0-::)unt^y Cuordmatcr Expense ! l 7-0igit Phone Liner (X) Maintenance Other. Description of Equipment and Services to be funded: Effective November 2011, AT 9T will provide month to month maintenance !or a nine 1'9), position Lifeline 100 ,Wit NITS in comolfance with the terms and conditions of State Contract Number. 5-46.58-11 and the issodated price quote for a period pot to exceed 12 months. The PSAP may also terminate the rontract al any time with 30 days notice to AT&T. Purchase/Service Information : Include equipment or."mice description, quantity, part number, unit cast, installation cost, mcnth?y cost, tax and total cost- Attach contractors quote or PSAP purchase order, where applicable. Description Quantity Sorvicel Egret. iD# Unit Cost Installation Monthly Gosh Totes Recurring coat Toed Non. RecurKrig CW1 Monthly lk'awienenpe 12 1,539.94 18,479,28 I Subtotaf 16,479.28 _ Tax and Surcharge TOTAL APPROVED $15,479.28 TD-2U expiration date: NIA Fiscal Year: 2011/2012 All Invoices shall refer to tracking number: 15154 Account Name; 34 Santa Ana PD ME A' The State of Catltom/a monetary obligation under this agreement in subsequent Mscal years is subieC( to, and contingent upon, availability of funds in the State Emergency Telephone Account, Masse be advised that this commitment to fund doles not constitute a bfnding purchase order agreemenf- RECOMM [} D FOR PPROVAL BY one Nvrntxar APPROVED Date ?? -? ? t: 7 I .? o )657.4 a L Dana L. Earl - - 7 T ) U U 55B-8