HomeMy WebLinkAboutORANGE COUNTY TRANSPORTATION AUTHORITY (OCTA) (23) - 2011A-2011-201
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1 MASTER FUNDING AGREEMENT NO. C-1-2783 CAMM Accounting
FPA
2 BETWEEN PM A',)AC R -i,, "
Vendov
3 ORANGE COUNTY TRANSPORTATION AUTHORITY CA
4 AND
5 CITY OF SANTA ANA
6 FOR
7 M2 COMPREHENSIVE TRANSPORTATION FUNDING PROGRAMS
8 THIS AGREEMENT is effective this day of 6L:- 2011, by and
9 between the Orange County Transportation Authority, 550 South Main Street, P.O. Box 14184, Orange,
10 California 92863-1584, a public corporation of the State of California (hereinafter referred to as
11 "AUTHORITY"), and the City of Santa Ana, 20 Civic Center Plaza, M-21, Santa Ana, CA 92702, a
12 municipal corporation (hereinafter referred to as "AGENCY").
13 RECITALS:
14 WHEREAS, Voters approved Renewed Measure M (M2) on November 7, 2006; and
15 WHEREAS, Orange County Local Transportation Authority Ordinance No. 3 outlines the M2
16 Transportation Ordinance and Investment Plan to fund transportation facility and service improvement
17 programs for a period of thirty years commencing on April 1, 2011; and
18 WHEREAS, AUTHORITY and AGENCY agree that M2 funding is subject to AGENCY fulfilling
19 M2 eligibility requirements; and
20 WHEREAS, AUTHORITY's Board of Directors approved the Renewed Measure M Eligibility
21 Guidelines - Local Agency Preparation Manual on January 25, 2010 and subsequent amendments on
22 March 14, 2011 and April 11, 2011; and
23 WHEREAS, AUTHORITY's Board of Directors approved the Comprehensive Transportation
24 Funding Programs (CTFP) Guidelines on March 22, 2010; and
25 WHEREAS, AUTHORITY will periodically update the Renewed Measure M2 Eligibility
26 Guidelines - Local Agency Preparation Manual and the CTFP Guidelines whereby the most recent
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LACammWtarvin\Cooperative Agreements\CTFP Master Funding Agreement\Agreements\C-1-2783 City of Santa Ana.docx
A-2011-201
1 MASTER FUNDING AGREEMENT NO. C-1-2783
2 BETWEEN
3 ORANGE COUNTY TRANSPORTATION AUTHORITY
4 AND
5 CITY OF SANTA ANA
1 6
FOR
7 M2 COMPREHENSIVE TRANSPORTATION FUNDING PROGRAMS
8 THIS AGREEMENT is effective this 10dayof e Qfby) 2011, by and
9 between the Orange County Transportation Authority, 550 South Main Street, P.O. Box 14184, Orange,
10 California 92863-1584, a public corporation of the State of California (hereinafter referred to as
11 "AUTHORITY"), and the City of Santa Ana, 20 Civic Center Plaza, M-21, Santa Ana, CA 92702, a
12 municipal corporation (hereinafter referred to as "AGENCY").
13 RECITALS:
14 WHEREAS, Voters approved Renewed Measure M (M2) on November 7, 2006; and
15 WHEREAS, Orange County Local Transportation Authority Ordinance No. 3 outlines the M2
16 Transportation Ordinance and Investment Plan to fund transportation facility and service improvement
17 programs for a period of thirty years commencing on April 1, 2011; and
18 WHEREAS, AUTHORITY and AGENCY agree that M2 funding is subject to AGENCY fulfilling
19 M2 eligibility requirements; and
20 WHEREAS, AUTHORITY's Board of Directors approved the Renewed Measure M Eligibility
21 Guidelines - Local Agency Preparation Manual on January 25, 2010 and subsequent amendments on
22 March 14, 2011 and April 11, 2011; and
23 WHEREAS, AUTHORITY's Board of Directors approved the Comprehensive Transportation
24 Funding Programs (CTFP) Guidelines on March 22, 2010; and
25 WHEREAS, AUTHORITY will periodically update the Renewed Measure M2 Eligibility
26 Guidelines - Local Agency Preparation Manual and the CTFP Guidelines whereby the most recent
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MASTER FUNDING AGREEMENT NO. C-1-2783
1 update is incorporated herein by reference; and
2 WHEREAS, AUTHORITY has approved AGENCY's competitive project(s) (hereinafter referred
3 to as "PROJECT(s)") as specified in Attachment A "Projects List" to receive funding under the CTFP;
4 and
5 WHEREAS, AUTHORITY has determined that AGENCY's PROJECT(s) has met the
6 requirements of and is eligible under the CTFP Guidelines; and
7 WHEREAS, AGENCY's "Project List" may be amended to include new projects with each
8 competitive call for projects and will be incorporated by Letter Agreement (See Attachment B) executed
g by both parties and incorporated herein; and
10 WHEREAS, the Letter Agreement may include, additional requirements for PROJECT(s) funded
11 with sources other than M2 or Local Fair Share Net Revenues sources; and
12 WHEREAS, AUTHORITY and AGENCY agree that Local Fair Share Program Net Revenues
13 are distributed on a formula basis to eligible jurisdictions; and
14 WHEREAS, payment terms for this Master Funding Agreement will be in accordance with
15 Chapter 10 of the CTFP Guidelines; and
16 WHEREAS, this Master Funding Agreement defines the specific terms and conditions and
17 funding responsibilities between AUTHORITY and AGENCY for CTFP and Local Fair Share Program
18 Net Revenues; and
19 WHEREAS, AUTHORITY's Board of Directors approved this Master Funding Agreement on
20 June 27, 2011; and
21 WHEREAS, the AGENCY's City Council approved this Agreement on the A� day of
22 t, a ��-r 2011;
23 NOW, THEREFORE, it is mutually understood and agreed by AUTHORITY and AGENCY as
24 follows:
25 ARTICLE 1. COMPLETE AGREEMENT
26 A. This Agreement, including any attachments incorporated herein and made applicable by
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MASTER FUNDING AGREEMENT NO. C-1-2783
1 reference, constitutes the complete and exclusive statement of the term(s) and conditions(s) of this
2 agreement between AUTHORITY and AGENCY and it supersedes all prior representations,
3 understandings, and communications. The invalidity in whole or in part of any term or condition of this
4 Agreement shall not affect the validity of other term(s) or conditions(s) of this Agreement. The above
5 referenced Recitals are true and correct and are incorporated by reference herein.
6 B. AUTHORITY'S failure to insist on any instance(s) of AGENCY's performance of any
7 term(s) or condition(s) of this Agreement shall not be construed as a waiver or relinquishment of
8 AUTHORITY's right to such performance or to future performance of such term(s) or condition(s), and
9 AGENCY's obligation in respect thereto shall continue in full force and effect. Changes to any portion of
10 this Agreement shall not be binding upon AUTHORITY except when specifically confirmed in writing by
11 an authorized representative of AUTHORITY by way of a written amendment to this Agreement and
12 issued in accordance with the provisions of this Agreement.
13 C. AGENCY's failure to insist on any instance(s) of AUTHORITY's performance of any
14 term(s) or condition(s) of this Agreement shall not be construed as a waiver or relinquishment of
15 AGENCY's right to such performance or to future performance of such term(s) or condition(s), and
16 AUTHORITY's obligation in respect thereto shall continue in full force and effect. Changes to any
17 portion of this Agreement shall not be binding upon AGENCY except when specifically confirmed in
18 writing by an authorized representative of AGENCY by way of a written amendment to this Agreement
19 and issued in accordance with the provisions of this Agreement.
20 ARTICLE 2. SCOPE OF AGREEMENT
21 This Agreement specifies the roles and responsibilities of both AUTHORITY and AGENCY as
22 they pertain to the subjects and projects addressed herein. Both AUTHORITY and AGENCY agree
23 that each will cooperate and coordinate with the other in all activities covered by this Agreement and
24 any other supplemental agreements, including Letter Agreements, which may be required to facilitate
25 purposes thereof.
26 /
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MASTER FUNDING AGREEMENT NO. C-1-2783
1 ARTICLE 3. RESPONSIBILITIES OF AUTHORITY
2 AUTHORITY agrees to the following responsibilities for funding of PROJECT(s):
3 A. AUTHORITY shall allocate M2 Net Revenues as specified in Ordinance No. 3 and pay
4 AGENCY in accordance with the policies and procedures contained in the CTFP manual and
5 AUTHORITY's Board of Directors approved PROJECT budgets.
6 B. AUTHORITY shall provide guidance and oversight of the M2, state and federal funds in
7 compliance with M2 eligibility guidelines, CTFP Guidelines, state and federal funding requirements and
8 allocation and reporting requirements.
9 C. Within thirty (30) days of receipt of an acceptable initial payment CTFP invoice and
10 within sixty (60) days for an acceptable final payment invoice for eligible expenditures, AUTHORITY
11 shall, in accordance with Chapter 10 of the CTFP Guidelines, remit to AGENCY the required
12 reimbursement for applicable planning, environmental, engineering, right-of-way and construction
13 activities.
14 D. AUTHORITY shall pay Net Revenues allocated for the Local Fair Share Program to
15 eligible AGENCY within sixty (60) days of receipt by AUTHORITY.
16 E. AUTHORITY shall process any required Federal Transportation Improvement Program
17 (FTIP) amendments, Subject to state and federal regulations and guidelines prepared by the Southern
18 California Association of Governments.
19 F. At the request of AGENCY, AUTHORITY shall, in accordance with AUTHORITY
20 specification and no cost to the AGENCY excluding installation and removal expenses, provide signage
21 for all construction PROJECT(s) that are in excess of FIVE HUNDRED THOUSAND DOLLARS
22 ($500,000) and exceed a ninety (90) day construction schedule.
23 G. AUTHORITY, or agents of AUTHORITY, may upon close-out of each PROJECT(s)
24 under this Agreement, perform an audit and or technical review to ensure that CTFP Guidelines policies
25 and procedures were followed. Such audit shall be performed within one hundred and eighty (180)
26 days of AUTHORITY receiving the final report for each PROJECT(s). If the audit or technical review
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MASTER FUNDING AGREEMENT NO. C-1-2783
1 determines that any of the activities performed are ineligible for CTFP funding, AGENCY must return
2 the amount of funding used to perform the ineligible activity to AUTHORITY in accordance with Article
3 4.G.
4 ARTICLE 4. RESPONSIBILITIES OF AGENCY
5 AGENCY agrees to the following responsibilities for PROJECT(s):
6 A. AGENCY or AGENCY's designee will act as the lead agency for all phases of the
7 PROJECT(s) identified in Attachment A, approved for M2 funding.
8 B. AGENCY agrees that M2 funding is subject to AGENCY meeting all of the requirements
9 outlined in the M2 Eligibility Guidelines and CTFP Guidelines.
10 C. AGENCY agrees to implement and complete PROJECT(s) funded under this
11 Agreement in accordance with the CTFP Guidelines, M2 Eligibility requirements and application
12 submitted to AUTHORITY.
13 D. AGENCY agrees to submit all PROJECT information to the Federal Transportation
14 Improvement Program and OCFundTracker during semi-annual reviews and as requested by the
15 AUTHORITY in accordance with the prescribed deadlines.
16 E. AGENCY agrees to obligate funds in the programmed year in accordance with the
17 CTFP Guidelines and adhere to any additional requirements identified in any and all Letter
18 Agreement(s) amended hereto.
19 F. AGENCY agrees to enter into and required Letter Agreement for PROJECT(s) approved
20 by the Board to define specific funding and reporting requirements.
21 G. AGENCY shall return funds expended on activities, other than those approved by the
22 AUTHORITY's Board of Directors, within thirty (30) day's of AUTHORITY's written demand. Any
23 AGENCY which uses funds for other than transportation purposes shall be deemed ineligible to receive
24 funds for a period of five (5) years.
25 H. AGENCY agrees to dispose of any acquired right-of-way in excess of the required
26 transportation use. Excess right-of-way must be identified at the time of initial payment submittal and
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MASTER FUNDING AGREEMENT NO. C-1-2783
1 prior to the disposal process. Resolution of any issues regarding whether or not a right-of-way is
2 excess to the transportation improvement will be by the mutual agreement of AUTHORITY and
3 AGENCY. Excess land acquired with CTFP funds shall be sold by AGENCY in accordance with
4 Government Code Sections 54220-54232 and proceeds from the sale shall be returned immediately to
5 AUTHORITY.
6 I. AGENCY will comply with all federal, state and local laws and regulations, including the
7 Renewed Measure M2 Eligibility Guidelines — Local Agency Preparation Manual and the CTFP
8 Guidelines, which are incorporated herein by reference.
9 J. AGENCY shall install and remove signage for all competitively awarded construction
10 PROJECT(s) that are in excess of $500,000 and exceed a 90 day construction period in accordance
11 with AUTHORITY specifications during construction period. AGENCY may request AUTHORITY
12 furnished signage or it may choose to provide AGENCY furnished signage so long as said signage
13 conforms to AUTHORTY specifications as follows: Signage shall include a Measure M2 logo that is a
14 minimum of twelve inches (12") tall, an OCTA logo that is a minimum of three inches (3") tall (image
15 files provided by OCTA upon request), verbiage stating "Street Improvements Funded by Measure M"
16 in Myriad Pro, bold condensed font at two hundred and fifty six (256) pt. and "Your dollars at Work" in
17 Myriad Pro, bold condensed font at one hundred and eighty (180) pt.
18 ARTICLE 5. DELEGATED AUTHORITY
19 The actions required to be taken by AGENCY in the implementation of this Agreement are
20 delegated to its Executive Director of Public Works, or his/her designee, and the actions required to be
21 taken by AUTHORITY in the implementation of this Agreement are delegated to AUTHORITY's Chief
22 Executive Officer.
23 ARTICLE 6. AUDIT AND INSPECTION
24 AUTHORITY and AGENCY shall maintain a complete set of records in accordance with
25 generally accepted accounting principles. Upon reasonable notice, AGENCY shall permit the
26 authorized representatives of the AUTHORITY to inspect and audit all work, materials, payroll, books,
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MASTER FUNDING AGREEMENT NO. C-1-2783
1 accounts, and other data and records of AGENCY for a period of four (4) years after final payment, or
2 completion of audit by the AUTHORITY, or after final payment of debt service where local fair share
3 revenues were pledged, whichever is longer. For purposes of audit, the date of completion of any
4 project funded through this Agreement shall be the date of AUTHORITY's payment of AGENCY's final
5 billing (so noted on the invoice) under this Agreement. AUTHORITY shall have the right to reproduce
6 any such books, records, and accounts. The above provision with respect to audits shall extend to
7 and/or be included in contracts with AGENCY's contractor(s).
8 ARTICLE 7. INDEMNIFICATION
9 A. AGENCY shall indemnify, defend and hold harmless AUTHORITY, its officers, directors,
10 employees and agents from and against any and all claims (including attorney's fees and reasonable
11 expenses for litigation or settlement) for any loss or damages, bodily injuries, including death, worker's
12 compensation subrogation claims, damage to or loss of use of property alleged to be caused by the
13 negligent acts, omissions or willful misconduct by AGENCY, its officers, directors, employees or agents
14 in connection with or arising out of the performance of this Agreement.
15 B. AUTHORITY shall indemnify, defend and hold harmless AGENCY, its officers, directors,
16 employees and agents from and against any and all claims (including attorney's fees and reasonable
17 expenses for litigation or settlement) for any loss or damages, bodily injuries, including death, worker's
18 compensation subrogation claims, damage to or loss of use of property alleged to be caused by the
19 negligent acts, omissions or willful misconduct by AUTHORITY, its officers, directors, employees or
20 agents in connection with or arising out of the performance of this Agreement.
21 C. The indemnification and defense obligations of this Agreement shall survive its
22 expiration or termination.
23 ARTICLE 8. ADDITIONAL PROVISIONS
24 A. Term of Agreement: This Agreement shall continue in full force and effect through final
25 acceptance of PROJECT by AUTHORITY, or until March 31, 2041 whichever is later. This Agreement
26 may be extended at the mutual consent of both parties
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MASTER FUNDING AGREEMENT NO. C-1-2783
1 B. Termination: This agreement is null and void if PROJECT is not awarded. However,
2 AUTHORITY agrees to reimburse AGENCY for any costs incurred up to the official date of notification
3 to AGENCY that PROJECT will not be awarded.
4 C. AUTHORITY and AGENCY shall comply with all applicable federal, state, and local
5 laws, statues, ordinances and regulations of any governmental authority having jurisdiction over the
6 PROJECT(s).
7 D. Legal Authority: AUTHORITY and AGENCY hereto consent that they are authorized to
8 execute this Agreement on behalf of said parties and that, by so executing this agreement, the parties
9 hereto are formally bound to the provisions of this Agreement.
10 E. Severability: If any term, provision, covenant or condition of this Agreement is held to be
11 invalid, void or otherwise unenforceable, to any extent, by any court of competent jurisdiction, the
12 remainder of this Agreement shall not be affected thereby, and each term, provision, covenant or
13 condition of this Agreement shall be valid and enforceable to the fullest extent permitted by law.
14 F. Counterparts of Agreement: This Agreement may be executed and delivered in any
15 number of counterparts, each of which, when executed and delivered shall be deemed an original and
16 all of which together shall constitute the same agreement. Facsimile signatures will be permitted.
17 G. Force Maieure: Either Party shall be excused from performing its obligations under this
18 Agreement during the time and to the extent that it is prevented from performing by an unforeseeable
19 cause beyond its control, including but not limited to; any incidence of fire, flood; acts of God;
20 commandeering of material, products, plants or facilities by the federal, state or local government;
21 national fuel shortage; or a material act or omission by the other party; when satisfactory evidence of
22 such cause is presented to the other Party, and provided further that such nonperformance is
23 unforeseeable, beyond the control and is not due to the fault or negligence of the Party not performing.
24 H. Assignment: Neither this Agreement, nor any of the Parties rights, obligations, duties, or
25 authority hereunder may be assigned in whole or in part by either Party without the prior written consent
26 of the other Party in its sole and absolute discretion. Any such attempt of assignment shall be deemed
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MASTER FUNDING AGREEMENT NO. C-1-2783
void and of no force and effect. Consent to one assignment shall not be deemed consent to any
subsequent assignment, nor the waiver of any right to consent to such subsequent assignment.
I. Obligations To Comply with Law: Nothing herein shall be deemed nor construed to
authorize or require any Party to issue bonds, notes or other evidences of indebtedness under the
terms, in amounts, or for purposes other than as authorized by local, state or federal law.
J. Governing Law: The laws of the State of California and applicable local and federal
laws, regulations and guidelines shall govern this Agreement.
K. Litigation fees: Should litigation arise out of this Agreement for the performance thereof,
the court shall award costs and expenses, including attorney's fees, to the prevailing party.
L Notices: Any notices, requests, or demands made between the parties pursuant to this
AnrPamant Arp to hp dirpctpd as follows:
To AGENCY:
To AUTHORITY:
City of Santa Ana
Orange County Transportation Authority
20 Civic Center Plaza, M-21
550 South Main Street
Santa Ana, CA 92702
P.O. Box 14184
Orange, CA 92863-1584
ATTENTION: Raul Godinez II, Executive Director
ATTENTION: Marvin Cruz, Senior Contract
of Public Works
Administrator
Tel: (714) 647-5654
Tel: (714) 560 — 5568
Email: rgodinez(u-santa-ana.org
Email: mcruz octa.net
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MASTER FUNDING AGREEMENT NO. C-1-2783
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This Agreement shall be made effective upon execution by both parties.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement No. C-1-2783 to be executed
on the date first above written.
CITY OF S T A A ORANGE COUNTY TRAN PORTATION AUTHORITY
BY. - By:
Paul M. Walters Will Kempton
Interim City Manager Chief Executive Officer
ATTEST: APPR ED AS TO FORM:
By: tjq,v'� 1 i '/mil ✓ By:
Maria D. Huizar Kennard R. Smart, kJ
City Clerk General Counsel
APPROVED AS TO FORM: APPROVAL RECOM ErED:
AGENCY AttorneX
Joseph Straka Kia Mortazavi
Interim City Attorney Executive Director, Planning
Dated:
Dated: •//
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AGREEMENT NO. C-1-2783
ATTACHMENT A
M2 CTFP MASTER FUNDING AGREEMENT
City of Santa Ana - Project List
Project Description
CTFP
Amount
SLPP
Amount
Programmed
Fiscal Year
Board
Date
Letter
Agreement
No.
Bristol Street Widening - 3rd Street to Civic Center
Drive (Construction)
$3,120,000.00
$3,120,000.00
2011-12
6/27/2011
1
Bristol Street Widening - Washington Avenue to
17th Street (Engineering)
$120,000.00
$0.00
2011-12
6/27/2011
Grand Avenue Widening - First Street to Fourth
Street (Construction)
$1,040,000.00
$0.00
2012-13
6/27/2011
OCTA
AFFILIATED AGENCIES
Orange County
Transit District
Local Transportation
Authority
Service Authority for
Freeway Emergencies
Consolidated Transportation
Service Agency
Congestion Management
Agency
Service Authority for
Abandoned Vehicles
AGREEMENT NO. C-1-2783
ATTACHMENT B
June 27, 2011
City of Santa Ana
20 Civic Center Plaza — M21
P.O. Box 1988
Santa Ana, CA 92702
Subject: Agreement No. C-1-2783, City of Santa Ana, "M2 CTFP Master
Funding Agreement" — Letter Agreement No. 1
Dear Mr. Pulido:
This letter agreement serves as the Orange County Transportation Authority's
(Authority) approval to incorporate Attachment A, in its entirety, as identified in Article 3.
A, "Project List and Reporting Requirements", dated and effective June, 27, 2011
attached hereto as Attachment A, which is incorporated and made a part of the
Agreement. All provisions set forth in Cooperative Agreement No. C-1-2783 apply. The
Authority's Board of Directors approved the Project(s) on June 27, 2011.
The following additional Provisions apply to Project(s) approved by the Board on June
27, 2011:
1. For project(s) granted State -Local Partnership Program (SLPP) funds, the project is
subject to additional reporting and allocation procedures identified in the 2010 Call
for Projects — Regional Capacity Program State -Local Partnership Program (SLPP)
Requirements. Request for California Transportation Commission (CTC) allocation
documents must be submitted to OCTA Local Programs no later than March 1,
2012. Additional requirements include:
a. Submittal of the California Environmental Quality Act (CEQA) environmental
document to the CTC for consideration of funding no later than March 1,
2012.
b. 100% design completion.
c. Right -of -Way Certification approval by the California Department of
Transportation (Caltrans) by April, 1, 2012, in accordance with the California
Department of Transportation (Caltrans) Local Procedures Manual (LAPM)
Chapter 13.
2. The Agency agrees that SLPP funds are for construction phase work only. Cost
savings realized in construction phase must be applied proportionately.
Reprogramming of SLPP funds to other phases is not allowable.
3. The Agency is responsible for preparing and submitting to Authority all the CTC
documentation needed including CEQA documentation for the Authority SLPP
program of projects project nomination, baseline agreement, and allocation request
three months prior to the required CTC meeting or in accordance with Item 1.
4. The Agency agrees that allocation approval or Letter of No Prejudice (LONP)
approval from CTC is required prior to contract award and expenditure of funds.
CTC allocation is currently expected in June 2012.
Orange County Transportation Authority
550 South Main Street / P.O. Box 14184 / California 92863-1584 / (714) 560-OCTA (6282)
5. The Agency may advertise at its own risk for construction following completion of the
required tasks in Item 1 but may not award a contract until either the allocation or
LONP request is approved by the CTC.
6. The Agency agrees that contract must be awarded within six months following the
CTC allocation of funds or CTC approval of a LONP. If contract award is not
possible within 6 months of allocation, Agency must immediately notify Authority and
must notify Authority within 4 months of either LONP or allocation approval in order
to be eligible to receive an extension for contract award.
7. The Agency agrees that unless noted in the allocation request, the project will be
complete no later than 36 months following contract award for construction.
8. The Agency agrees that construction funds expire 36 months after the contract
award date, unless extended by the CTC.
9. The Agency agrees to provide copies of all contractor contracts, invoices, and
cancelled checks to Authority on a quarterly basis and any additional information
required in accordance with invoicing requirements as outlined in the Caltrans LAPM
Chapter 5.
10. The Agency agrees to follow procurement guidelines in the LAPM Chapter 15 and
16.
11. The Agency is responsible for submitting the required information for the quarterly
reports to Authority at least 1 week prior to the due date required by Caltrans and a
Caltrans Final Delivery Report to Caltrans within six months of project construction
completion and the project becoming operable.
12. The Agency agrees that SLPP funded projects are subject to Caltrans audit within
six months following submittal of the Final Delivery Report.
If you have any questions, you may contact Marvin Cruz at 714-560-5568,
mcruz(a)-octa.net.
Please execute this letter agreement and return the signed original to the attention of
Marvin Cruz.
Kia Mortazavi
Executive Director, Planning
Orange County Transportation Authority
Meena Katakia
Department Manager
Orange County Transportation Authority
Accep#ed an Agreed
Paul Walters
Interim City Manager
- Roger Lopez, Adriann Cardoso, Abbe McClenahan
- Accounting
- Contract File
Enclosure
ATTEST
MARIA D. HUIZAR✓
CLERK OF THE COUNCIL
M
OCTA
AFFILIATED AGENCIES
Orange County
Transit District
Local Transportation
Authority
Service Authority for
Freeway Emergencies
Consolidated Transportation
Service Agency
Congestion Management
Agency
Service Authority for
Abandoned Vehicles
June 27, 2011
City of Santa Ana
20 Civic Center Plaza — M21
P.O. Box 1988
Santa Ana, CA 92702
AGREEMENT NO. C-1-2783
ATTACHMENT B
U(�
Subject: Agreement No. C-1-2783, City of Santa Ana, "M2 CTFP Master
Funding Agreement" — Letter Agreement No. 1
Dear Mr. Pulido:
This letter agreement serves as the Orange County Transportation Authority's
(Authority) approval to incorporate Attachment A, in its entirety, as identified in Article/.
A. "Project List and Reporting Requirements", dated and effective June, 27, 2011
attached hereto as Attachment A, which is incorporated and made a part of the
Agreement. All provisions set forth in Cooperative Agreement No. C-1-2783 apply. The
Authority's Board of Directors approved the Project(s) on June 27, 2011.
The following additional Provisions apply to Project(s) approved by the Board on June
27. 2011:
1. For project(s) granted State -Local Partnership Program (SLPP) funds, the project is
subject to additional reporting and allocation procedures identified in the 2010 Call
for Projects — Regional Capacity Program State -Local Partnership Program (SLPP)
Requirements. Request for California Transportation Commission (CTC) allocation
documents must be submitted to OCTA Local Programs no later than March 1,
2012. Additional requirements include:
a. Submittal of the California Environmental Quality Act (CEQA) environmental
document to the CTC for consideration of funding no later than March 1,
2012.
b. 100% design completion.
c. Right -of -Way Certification approval by the California Department of
Transportation (Caltrans) by April, 1, 2012, in accordance with the California
Department of Transportation (Caltrans) Local Procedures Manual (LAPM)
Chapter 13.
2. The Agency agrees that SLPP funds are for construction phase work only. Cost
savings realized in construction phase must be applied proportionately.
Reprogramming of SLPP funds to other phases is not allowable.
3. The Agency is responsible for preparing and submitting to Authority all the CTC
documentation needed including CEQA documentation for the Authority SLPP
program of projects project nomination, baseline agreement, and allocation request
three months prior to the required CTC meeting or in accordance with Item 1.
4. The Agency agrees that allocation approval or Letter of No Prejudice (LONP)
approval from CTC is required prior to contract award and expenditure of funds.
CTC allocation is currently expected in June 2012.
Orange County Transportation Authority
550 South Main Street /P.O. Box 14184 /California 92863-1584 /(714) 560-OCTA (6282)
5. The Agency may advertise at its own risk for construction following completion of the
required tasks in Item 1 but may not award a contract until either the allocation or
LONP request is approved by the CTC.
6. The Agency agrees that contract must be awarded within six months following the
CTC allocation of funds or CTC approval of a LONP. If contract award is not
possible within 6 months of allocation, Agency must immediately notify Authority and
must notify Authority within 4 months of either LONP or allocation approval in order
to be eligible to receive an extension for contract award.
7. The Agency agrees that unless noted in the allocation request, the project will be
complete no later than 36 months following contract award for construction.
8. The Agency agrees that construction funds expire 36 months after the contract
award date, unless extended by the CTC.
9. The Agency agrees to provide copies of all contractor contracts, invoices, and
cancelled checks to Authority on a quarterly basis and any additional information
required in accordance with invoicing requirements as outlined in the Caltrans LAPM
Chapter 5.
10. The Agency agrees to follow procurement guidelines in the LAPM Chapter 15 and
16.
11. The Agency is responsible for submitting the required information for the quarterly
reports to Authority at least 1 week prior to the due date required by Caltrans and a
Caltrans Final Delivery Report to Caltrans within six months of project construction
completion and the project becoming operable.
12. The Agency agrees that SLPP funded projects are subject to Caltrans audit within
six months following submittal of the Final Delivery Report.
If you have any questions, you may contact Marvin Cruz at 714-560-5568,
mcruz(a)octa.net.
Please execute this letter agreement and return the signed original to the attention of
Marvin Cruz. �\
Kia Mo?Eazavi
Executive Direct lanning
Orange County Transportation Authority
Meena Katakia
Department Manager
Orange County Transportation Authority
p{ed ancrAgreed
Paul Walters
Interim City Manager
c: - Roger Lopez, Adriann Cardoso, Abbe McClenahan
- Accounting
- Contract File
Enclosure ATTEST:
MARIA D. HUIZAR✓
CLERK OF THE COUNCIL
�--Z.01l-Z6/
M
OCTA
Ar•u :irro ",'16GIE
encaec -1v
,,.,,.�,
September 8, 2011
City of Santa Ana
20 Civic Center Plaza, M-21
Santa Ana, CA 92702
Distributed:
Accounting
CAMM
FPA
Vendor V
CA N1 Cr�2
Subject: Agreement No. C-1-2783, City of Santa Ana, "M2 CTFP Master
Funding Agreement" — Letter Agreement No. 2
Dear Mr. Godinez:
This Letter Agreement serves as the Orange County Transportation Authority's
(OCTA) approval to amend Agreement No. C-1-2783, Attachment A "Projects List".
OCTA is deleting Attachment A, in its entirety, as identified in Article 4
"Responsibilities of Agency", paragraph A, and in lieu thereof is inserting the
revised "Project List", attached hereto as Attachment A-1, which is incorporated
and made a part of the Agreement. All provisions set forth in Master Funding
Agreement No. C-1-2783 apply.
The following additional provisions to project(s) approved by the Board on June 13,
2011 and August 8, 2011:
1. Project X "Environmental Clean Up" and Project P "Regional Traffic Signal
Synchronization Program" projects using in kind services such as ongoing
operation and maintenance of projects must include semi-annual reporting and
expenditure verification of matching funds including backup documentation as
part of the semi-annual review (SAR) reporting process and include in the M2
Eligibility Expenditure Report due within six months of the end of the
jurisdiction's fiscal year. Failure to provide reporting and or evidence of on-
going in -kind services for the life of the project will result in disqualification of
Agency participation on future competitive calls for CTFP projects.
If you have any questions, you may contact Roger Lopez at (714) 560-5438
Please execute this letter agreement and return the signed original to the attention
of Marvin Cruz, Senior Contract Administrator at (714) 560-5568, mcruz@octa.net.
M
OCTA
�-L
8
Agreement No. 1-2783, City of Santa Ana
Master Funding Agreement — Letter Agreement No. 2
Page 2
Kia Moft4zaW
Executive Direct lanning
Orange County Transportation Authority
4M�A: -
Meena Katakia
Department Manager
Orange County Transportation Authority
Acc ted and Agreed
Raul Godinez II
Executive Direct r of Public Works
City of Santa Ana
,.;r nor:l. Cuunq: 7rans�iorarin;; 4urhusry
zoor ma G.'nit �o. 5R4 '>3L-[i 3.£'.
AGREEMENT NO. C-1-2783
ATTACHMENT A-1
LETTER AGREEMENT NO. 2
M2 CTFP MASTER FUNDING AGREEMENT
City of Santa Ana - Project List
Project Description
CTFP
Amount
SLPP
Amount
Programmed
Fiscal Year
Board
Date
Letter
Agreement
No.
Project D "Regional Capacity Program"'
Bristol Street Widening - 3rd Street to Civic Center
Drive (Construction)
$3,120,000.00
$3,120,000.00
2011-12
6/27/2011
1
Bristol Street Widening - Washington Avenue to
17th Street (Engineering)
$120,000.00
$0.00
2011-12
6/27/2011
Grand Avenue Widening - First Street to Fourth
Street (Construction)
$1,040,000.00
$0.00
2012-13
6/27/2011
Cumulative Program Total
1 $4,280,000.00
$3,120,000.00
Project X "Environmental' Clean Up"
Downtown Business/Civic Center Stormwater
Trash Reduction Project
$100,000.00
$0.00
2011-12
8/8/2011
2
Wintersburg Channel Stormwater Trash Reduction
Project
$100,000.00
$0.00
2011-12
8/8/2011
2
Cumulative Program Total
i $200,000.00
Project P "Regional Traffic Signal Synchronization Program"
Cumulative Program Total
$0.00
Total (All Projects)
$7,600,000.00
M
OCTA
AFFILIATED AGENCIES
Orange County
Transit District
Local Transportation
Authority
Service Authority for
Freeway Emergencies
consolidated Transportation
Service Agency
Congestion Management
Agency
Service Authority for
Abandoned Vehicles
September 13, 2011
Raul Godinez II
Executive Director of Public Works
City of Santa Ana
20 Civic Center Plaza, M-21
SUBJECT: OCTA'S MASTER FUNDING AGREEMENT NO_ C-1-2783
Dear Mr. Godinez:
Enclosed is one original of Master Funding Agreement No- C-1-2783 for
your review and signature.
Please execute the original of the Agreement where indicated, in blue ink
and return to my attention as soon as possible to the following address:
OCTA
550 South Main Street
P.O. Box 14184
Orange, CA. 92863-1584
Should you have any contractual related questions, please feel free to
contact me at (714) 560-5568 or by e-mail at mcruzCa7octa.net-
Sincerely,
Marvin Cruz
Senior Contract Administrator
Contract Administration and Materials Management
Enclosure(s)
Orange County Transportation Authority
550 South Main Street / P.O. Sox 14184 / Orange / California 92863-1584 / (714) 560-OCTA (6282)
M
OCTA
AFFILIATED AGENCIES
Orange County
Transit District
Local Transportation
Authority
Service Authority for
Freeway Emergencies
,onsolidated Transportation
Service Agency
Congestion Management
Agency
Service Authority for
Abandoned Vehicles
Z4 l
September 8, 2011
City of Santa Ana
20 Civic Center Plaza, M-21
Santa Ana, CA 92702
Subject: Agreement No. C-1-2783, City of Santa Ana, "M2 CTFP Master
Funding Agreement" — Letter Agreement No. 2
Dear Mr. Godinez:
This Letter Agreement serves as the Orange County Transportation Authority's
(OCTA) approval to amend Agreement No. C-1-2783, Attachment A "Projects List"-
OCTA is deleting Attachment A, in its entirety, as identified in Article 4
"Responsibilities of Agency", paragraph A, and in lieu thereof is inserting the
revised "Project List", attached hereto as Attachment A-1, which is incorporated
and made a part of the Agreement. All provisions set forth in Master Funding
Agreement No. C-1-2783 apply.
The following additional provisions to project(s) approved by the Board on June 13,
2011 and August 8, 2011 :
Project X "Environmental Clean Up" and Project P "Regional Traffic Signal
Synchronization Program" projects using in kind services such as ongoing
operation and maintenance of projects must include semi-annual reporting and
expenditure verification of matching funds including backup documentation as
part of the semi-annual review (SAR) reporting process and include in the M2
Eligibility Expenditure Report due within six months of the end of the
jurisdiction's fiscal year. Failure to provide reporting and or evidence of on-
going in -kind services for the life of the project will result in disqualification of
Agency participation on future competitive calls for CTFP projects.
If you have any questions, you may contact Roger Lopez at (714) 560-5438
Please execute this letter agreement and return the signed original to the attention
of Marvin Cruz, Senior Contract Administrator at (714) 560-5568, mcruz(a7octa.net.
Orange County Transportation Authority
550 South Main Street / P.O. Box 14184 / Orange / California 92863-1584 / (714) 560-OCTA (6282)
M
OCTA
Agreement No. 1-2783. City of Santa Ana
Master Funding Agreement— Letter Agreement No. 2
Page 2
Kia Mortazavi
Executive Director, Planning
Orange County Transportation Authority
Meena Katakia
Department Manager
Orange County Transportation Authority
AcL�ed�ea Agreed
Raul Godinez II
Executive Direct r of Public Works
City of Santa Ana
Orange County Transportation Authority
550 South Main Street / P.O. Box 14184 / Orange / California 92863-1584 / (714) 560-OCTA (6282)
AGREEMENT NO. C-1-2783
ATTACHMENT A-1
LETTER AGREEMENT NO. 2
M2 CTFP MASTER FUNDING AGREEMENT
City of Santa Ana - Project List
Project Description
CTFP
Amount
SLPP
Amount
Programmed
I Fiscal Year
Board
Date
Letter
Agreement
No_
Project O "Regional Capacity Program"
Bristol Street Widening - 3rd Street to Civic Center
Drive (Construction)
$3,120,000.00
$3,120,000.00
2011-12
6/27/2011
1
Bristol Street Widening - Washington Avenue to
17th Street (Engineering)
$120,000.00
$0.00
2011-12
6/27/2011
Grand Avenue Widening - First Street to Fourth
Street (Construction)
$1,040,000.00
$0.00
2012-13
6/27/2011
Cumulative Program Total
1 $4.280,000.00
$3,120,000.00
Project X "Environmental Clean Up"
Downtown Business/Civic Center Stormwater
Trash Reduction Project
$100,000.00
$0.00
2011-12
8/8/2011
2
Wintersburg Channel Stormwater Trash Reduction
Project
$100,000.00
$0.00
2011-12
8/8/2011
2
Cumulative Program Total 1
$200.000.00
Project P "Regional
Traffic Signal
Synchronization Program"
Cumulative Program Total
$0.00
Total (All Projects)
$7,600,000.00
M
OCTA
BOARD OFDIRECTORS
May 11, 2012
Paul G. Glaab
Chairman
City of Santa Ana
Greg Wriferbottorn
20 Civic Center Plaza, M-21
Vice chairman
Santa Ana, CA 92702
Jerry Amanle
Director
Subject: Agreement No. _C-1-2783, City of Santa Ana, "M2 CTFP Master
Don Bankhoad Director
rrect
Funding Agreement" — Letter Agreement No. 3
Patricia Bates
Director
Dear Mr. Godinez:
Bill Campbell
Director
This Letter Agreement serves as the Orange County Transportation Authority's
Carolyn Cavecche
(OCTA) approval to amend Master Funding Agreement No. C-1-2783, Attachment
Director
A "Projects List". OCTA is deleting Attachment A, in its entirety, as identified in
Larry Crandall
Article 4 "Responsibilities of Agency", paragraph A, and in lieu thereof is inserting
Director
the revised "Project List", dated and effective April 23, 2012 attached hereto as
William) Dalton
Attachment A-2, which is incorporated and made a part of the Agreement.
Director
Attachment A-2 reflects the addition of newly approved project funding and is
LorriGDirewo
exclusive of Semi -Annual Review adjustments. All provisions set forth in
Agreement No. C-1-2783 apply.
Dan Hansen
Director
The following additional provisions apply to Project P project(s) approved by the
Michael Hennessey
Director
Board of Directors on April 23, 2012:
Peter Herzog
Director
1. In -kind or soft match shall be itemized by Lead Agency and or participating
John Maorlach
cities.
Director
2 The Lead Agency agrees to ensure that technical representatives from the
Shawn Nelson
project's Traffic Forum meet and participate regularly during the entirety of the
Director
project.
Janet Nguyen
Director
3. The Lead Agency agrees to manage the project for all participating agencies.
The Lead Agency agrees to develop and execute an agreement with the
Miguel Police,4.
Director
participating agencies outlining the roles and responsibilities, flow -down
Cindyonon
contractual elements, and project match share for completion of the project
Governor's
consistent with the Measure M Comprehensive Transportation Funding
p p g
Ex-011icia Member
Guidelines and referenced documents, the project application, and this letter.
5. The Lead Agency agrees to provide updated timing plans, traffic counts, and
other appropriate data to OCTA in formats consistent with the ROADS
cHIEFExEcurill E
Kemphiemvre
database at the completion of the Primary Implementation phase of the project.
Will
Chief Executive Officer
6. The Lead Agency agrees to cooperate with OCTA and coordinate outreach
efforts for the Primary Implementation phase project.
Orange County Transportation Authority
550 South Main Street / P.O. Box 14184 / Orange /Calitomla 92863-1584 / (714) 560-OCTA (6282)
Agreement No. C-1-2783, City of Santa Ana
Master Funding Agreement — Letter Agreement No. 3
Page 2
If you have any questions, you may contact Roger Lopez, Project Manager at
714-560-5438.
Please execute this letter agreement and return the signed original to the attention
of Marvin Cruz, Senior Contract Administrator at 714-560-5568, mcruz onocta.net.
Kia Mortazavi
Executive Dir , Planning
Orange County Transportation Authority
Meena Kata is
Department Manager
Orange County Transportation Authority
Date: -?.--
Accepted f nd Agreed
R�= Godine II
Executive Dir for of Public Works
City of Santa Ana
AGREEMENT NO. C-1.2783
ATTACHMENT A-2
LETTER AGREEMENT NO. 3
M2 CTFP MASTER FUNDING AGREEMENT
City of Santa Ana - Project List
Effective April 23, 2012
Project Description
FCTFP Amount
SLPP
Amount
Programmed
Fiscal Year
Board
Date
Letter
Agreement
No.
Project O "Regional Capacity Program"
Bristol Street Widening - 3rd Street to Civic Center
Drive (Construction)
$3,120,000.00
$3,120,000.00
2011-12
6/27/2011
1
Bristol Street Widening - Washington Avenue to
17th Street (Engineering)
$120,000,00
$0.00
2011-12
6/27/2011
Grand Avenue Widening - First Street to Fourth
Street (Construction)
$1,040,000.00
$O.OD
2012-13
6/27/2011
Bristol Street Widening - Washington Avenue to
17th Street (Right of Way)
$11,152,575.00
$0.00
2013-14
4/23/2012
3
Bristol Street Widening - Washington Avenue to
17th Street (Construction)
$2,616,432.00
$0.00
2014-15
4/23/2012
3
Grand Avenue Widening - 4th Street to 17th Street
(Engineering)
$450,000.00
$0.00
2012-13
4/23/2012
3
Cumulative Program Total
$21,619,007.00
Project X "Environmental Clean Up"
Downtown Business/Civic Center Stormwater
Trash Reduction Project
$100,000.00
$0.00
2011-12
8/8/2011
2-
Wintersburg Channel Stormwater Trash Reduction
Project
$100,000,00
$0.00
2011-12
8/8/2011
2
Cumulative Program Total 1
$200,000.00
Project P "Regional Traffic Signal Synchronization Program"
Cumulative Program Total 1
$0.00
Total (Ali Projects)
$21,819,007.00
was �
A-2011-201-04
AFFILIATED AGENCIES September 7, 2012
Orange County
Transit District
Local Transportation City of Santa Ana
Authority 20 Civic Center Plaza, M-21
Service Authority for Santa Ana, CA 92702
Freeway Emergencies
Consolidated Transportation
Service Agency Subject: Agreement No.C-1-2783, City of Santa Ana, "M2 CTFP Master
Congestion Management Funding Agreement" — Letter Agreement No. 4
Agency
Service Authority for Dear Mr. Godinez:
Abandoned Vehicles
This Letter Agreement serves as the Orange County Transportation Authority's
(OCTA) approval to amend Agreement No. C-1-2783, Attachment A-2 "Projects
List". OCTA is deleting Attachment A-2, in its entirety, as identified in Article 4
"Responsibilities of Agency", paragraph A, and in lieu thereof is inserting the
revised "Project List", attached hereto as Attachment A-3, which is incorporated
and made a part of the Agreement. All provisions set forth in Master Funding
Agreement No. C-1-2783 apply.
The following additional provisions to the subject project was approved by the
Board on August 13, 2012:
Project X "Environmental Clean Up Program" anticipates using in kind
services such as ongoing operation and maintenance of projects must
include semi-annual reporting and expenditure verification of matching
funds including backup documentation as part of the semi-annual review
(SAR) reporting process and include in the M2 Eligibility Expenditure
Report due within six months of the end of the jurisdiction's fiscal year.
Failure to provide reporting and or evidence of on -going in -kind services
for the life of the project will result in disqualification of Agency
participation on future competitive calls for Comprehensive
Transportation Funding Programs (CTFP) projects.
If you have any questions, please feel free to contact Roger Lopez at (714) 560-5438.
Orange County Transportation Authority
550 South Main Street / P.O. Box 14184 /Orange / California 92863-1584 / (714) 560-OCTA (6282)
A-2011-201-04
Agreement No. 1-2783, City of Santa Ana
Master Funding Agreement— Letter Agreement No. 4
Page 2
Please execute this letter agreement and return the signed original to the attention
of Marvin Cruz, Senior Contract Administrator at (714) 560-5568, mcruzccDocta.net.
Upon full execution of the letter agreement, the effective date will be August 13, 2012.
Kia Mortazavi
Executive Direct , lanning
Orange County Transportation Authority
Meena F a is '
Department Manager
Orange Cou L
y Transportation Authority
iu
Date
`—�
Accepted and Agreed
Raur-Godinez
Executive DirectoY of Public Works
City of Santa Ana
ATTEST:
MARIA D. HUIZAR
CLERK OF THE COUNCIL
APPROVED AS TO FORM
Laura Stitt Sheedy
Assistant City Attorney
AGREEMENT NO. C-1-2783
ATTACHMENT A-3
LETTER AGREEMENT NO. 4
M2 CTFP MASTER FUNDING AGREEMENT
City of Santa Ana - Project List
Project Description
TCTFP Amount
SLPP
Amount
Programmed
Fiscal Year
Board
Date
Letter
Agreement
No.
Project O "Regional Capacity Program"
Bristol Street Widening - 3rd Street to Civic Center
Drive (Construction)
$3,120,000.00
$3,120,000.00
2011-12
6/27/2011
1
Bristol Street Widening - Washington Avenue to
171h Street (Engineering)
$120,000.00
$0.00
2011-12
6/27/2011
Grand Avenue Widening - First Street to Fourth
Street (Construction)
$1,040.000.00
$0.00
2012-13
6/27/2011
Bristol Street Widening - Washington Avenue to
17th Street (Right of Way)
$11,152,575.0
$0.00
2013-14
4/23/2012
3
Bristol Street Widening - Washington Avenue to
17th Street (Construction)
$2,616,432.00
$0.00
2014-15
4/23/2012
3
Grand Avenue Widening - 4th Street to 17th Street
(Engineering)
$450,000.00
$0.00
2012-13
4/23/2012
3
Cumulative Program Tota
$21,619,007.00
Project X "Environmental Clean Up"
Downtown Business/Civic Center Stormwater
Trash Reduction Project
$100,000.00
$0.00
2011-12
8/8/2011
2
Wintersburg Channel Stormwater Trash Reduction
Project
$100,000,00
$0.00
2011-12
8/8/2011
_
2
Maple Street Storm CDS Project
$100,000.00
$0.00
2012-13
8/13/2012
4
Cumulative Program Tota
$300,000.00
Project P "Regional Traffic Signal Synchronization Program"'
Cumulative Program Totai
$0.00
Total (All Projects)
$21,919,007.00