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HomeMy WebLinkAboutSOUTH BAY WORKFORCE INVESTMENT BOARD - 20111� CXV `i L� r� v INSURANCE NO I ON FILE WORK M ; �TPHOCEED CLERK OF COUNCIL ATE: 3-l/ 5l AGREEMENT NO. 11 -W125 A- 2011 -197 BETWEEN SOUTH BAY WORKFORCE INVESTMENT BOARD, INC AND CITY OF SANTA ANA WORKFORCE INVESTMENT BOARD THIS AGREEMENT is made and entered into this 24th day of August 2011 by and between the South Bay Workforce Investment Board, Inc., a non - profit public benefit corporation, on behalf of the City of Hawthorne, herein after referred to as the "SBWIB, Inc." and City of Santa Ana Workforce Investment Board, a municipal corporation, hereinafter referred to as "Contractor" with its principal place of business located at 1000 E. Santa Ana Blvd, Suite 200, Santa Ana CA 92701. WHEREAS, the City of Hawthorne has delegated its rights, duties and responsibilities to the SBWIB, INC., which is authorized to act for purposes of the Agreement; and, WHEREAS, on June 30, 2011, the SBWIB, Inc. was awarded an National Emergency Grant (NEG) from the U.S. Department of Labor (DOL), for the CA Multi- Sector Workforce Partnership— Project (CA Multi- Sector Partnerships) which consists of 21 geographically contiguous local workforce investment boards (LWIB); and WHEREAS, this project, herein referred to as the "CA Multi- Sector Partnerships" which features the participation of LWIBs in the Northern, Central and Southern California regions; and WHEREAS, this partnership is to provide core, intensive, training, and support services to dislocated workers who reside in economically vital regions of the state; and WHEREAS, the Contractor represents itself as being qualified and capable of providing said services in accordance with all rules and regulations developed to implement said statutes and in accordance with the terms and conditions of this agreement, as well as Federal, State and local regulations regarding DOL's funds; WHEREAS, the SBWIB, Inc. desires the Contractor to provide said services to dislocated workers; and, NOW, THEREFORE, in consideration of the recitals and the mutual obligations provided herein, the parties hereto agree as follows: I - CONTRACTOR REQUIREMENTS /RESPONSIBILITIES Contractor shall be required to provide core, intensive, training and supportive services as set forth in the Exhibits and Attachments listed below, [attached hereto and incorporated herein by this reference]: Exhibit A Statement of Work — CA Multi- Sector Partnership Attachment A Statement of Work - CA Multi- Sector Workforce Partnership (NEG) Application Attachment A -1 Contractor's Layoff Events Attachment B Assurances Attachment C Project Administration Attachment D Contractor's Administration Exhibit B Budget Summary Forms Exhibit B1 Request for Cash Form Exhibit C General Provisions Exhibit D Consultant Further Responsibilities. Contractor shall: A. Fully cooperate with authorized representatives of the South Bay Workforce Investment Board Inc. (SBWIB, Inc.), the State and Federal governments including independent auditors, seeking to interview any program participant or staff member of Contractor, or to evaluate, inspect and /or monitor those facilities and operations of Contractor that are directly involved in the implementation of programs funded through this Agreement. Provide services funded under this Agreement only to individuals determined eligible under WIA guidelines as designated by the SBWIB, INC.. B. Provide facilities which are adequate to fulfill the requirements of this Agreement. C. Provide services as described in Statement of Work, Exhibit A and Attachment A. N D. Contractor shall ensure that participants comply with Section 167(a)(5) of the Military Selective Service Act (50 USC Appx. 451 et. Seq.) and other eligibility requirements applicable to the program under which the participant is enrolled. E. Take all necessary and legal steps to ensure a workplace and training environment free of illegal drug use by Contractor's employees and participants. F. Allow inspection of such records, reports, books, financial statements, and other documents required herein will be opened to inspection by and permitted access to the Comptroller General of the United States, the SBWIB, Inc., the State, independent auditor(s), and /or the US Department of Labor, or designees of any of thee agencies at anytime during Contractor's normal business hours. II - COMPENSATION A. The parties agree that this shall be a cost reimbursement agreement. Only allowable admin /program costs described in Exhibit B, Budget Summary Forms shall be reimbursed for actual expenditures incurred during the program year, not to exceed budgeted amounts for which the Contractor has adequate supporting documentation of such expenditures. The Contractorshall not request reimbursement based upon un- budgeted amounts and in no case shall the total amount of reimbursement by SBWIB, Inc. under this Agreement exceed the sum of 137 885. A.1. CA Multi- Sector Partnership Monthly Expenditure Report — Contractor shall document its expenditures using the Report format approved and provided by the SBWIB, Inc. A.2. Monthly Expenditure Report Submission — Contractor shall submit, on or before the fifteen (15th) working day of each month, a complete and accurate monthly report including allowable accruals on forms approved and provided by the SBWIB, Inc. B. Request for Cash - Contractor shall submit to the SBWIB, Inc. a Request for Cash for actual expenditures to be paid within three (3) working days from date of request, utilizing the Request for Cash form provided by the SBWIB, Inc. The Request for Cash form may not be 3 submitted more often than every two (2) weeks. The Request for Cash will reconciled to the monthly expenditure reports. B.1 Contractor will be required to expend a minimum of fifty percent (50 %) of its total allocation on training services to participants. Administrative expenses are limited to ten percent (10 %), core services, fifteen percent (15 %); intensive services, twenty -two point five (22.5 %) and supportive services two point five percent (2.5 %). B.2 Contractor may request additional funding based upon the availability of funds, projected layoffs, and current enrollments. SBWIB, Inc. will consider all such requests and make a determination, which shall be final as to whether the request shall be honored. The determination of whether to honor such request shall be based upon the availability of funds, the number of projected layoffs, and current enrollments. Contractor's right to incur costs and receive compensation for the additional funds shall be provided by a written amendment to this Agreement. C. The Contractor will submit a copy of its approved Cost Allocation Plan or Indirect Cost Rate, documenting the methodology used to determine the reasonableness of costs allocated to the cost reimbursement activities and retain on file all documentation supporting the methodology. Failure to comply may result in nonpayment, or a partial or reduced payment until the Contractor is in compliance. In addition, failure to comply may result in Agreement termination. D. The parties agree that the SBWIB, Inc., reserves the right to prorate Contractor's reimbursement and /or adjust the Agreement based upon the number of participants enrolled as described in Exhibit "A ", Statement of Work. In addition, a percentage of total costs, or the final payment that represents a percentage of total costs, may be held pending Contractor's adherence to minimum performance requirements. E. Contractor shall make no additional claims for costs, charges, or fees, nor shall Contractor receive additional payment or any form of reimbursement from the SBWIB, Inc., individual participants or any other party, other than as specifically detailed in this Agreement. 4 F Notwithstanding the provisions concerning the term of the Agreement, funding shall be provided according to the following provisions: 1. The acceptance by the SBWIB, Inc. of the performance of the Contractor under the terms of the Agreement. 2. This Agreement is funded solely under the Workforce Investment Act (WIA). In the event the WIA is canceled or WIA funds to the SBWIB, Inc. are terminated, this Agreement will likewise terminate. Contractor shall have no recourse to non -WIA funds. 3. Contractor and SBWIB, Inc. hereby agree that payment will be by SBWIB, Inc. draft within thirty (30) days following receipt and approval of each monthly invoice or within the course of ordinary SBWIB, INC. business, whichever occurs first. 4. Payments to the Contractor may be withheld by the SBWIB, Inc. if the Contractor fails to comply with the provisions of this Agreement. 5. Contractor shall be responsible to repay any disallowed costs as determined by the SBWIB, Inc., its agent, the State or the Department of Labor (DOL). III -- TERM OF AGREEMENT The term of the Agreement shall be from March 18, 2011, to March 17, 2013. IV -- MODIFICATIONS This Agreement fully expresses the agreement of the parties. Any modifications of amendment of the terms of this Agreement must be by means of a separate written document approved by the SBWIB, Inc.. No oral conversation between any office or employee of the parities shall modify this Agreement in any way. V -- ASSIGNMENTS AND SUBCONTRACTORS A. Contractor shall neither assign this Agreement nor enter into any subcontract for the performance of services required herein without securing the prior consent of SBWIB, Inc.. Any attempt by the Contractor to subcontract any performance of services under this Agreement without the prior written consent of the SBWIB, Inc. shall be null and void and shall constitute a material breach of this Agreement upon which the SBWIB, Inc. may immediately terminate this Agreement in accordance with the provisions of Section XXIII of this Agreement. include: B. Contractor's request to the SBWIB, Inc. for approval to enter into a subcontract shall 1. A description of the services to be provided by the subcontractor. 2. Identification of the proposed subcontractor, a description of the manner in which the proposed subcontractor was selected, and a statement of the extent of competition, if any, involved in the award of the subcontract. 3. Any other information or certification requested by the SBWIB, Inc.. C. In the event the SBWIB, Inc. consents to subcontracting, all applicable provisions and requirements of this Agreement shall be made applicable to such subcontract. To accomplish this requirement, the Contractor shall include in all subcontracts the following provision: "This Agreement is a subcontract under the terms of a prime agreement with the SBWIB, Inc. and shall be subject to all the provisions of such prime agreement. All representations and warranties under this subcontract shall inure to the benefit of the SBWIB, Inc.." D. All subcontracts shall be made in the name of the Contractor and shall not bind nor purport to bind the City /SBWIB, Inc.. The making of subcontracts hereunder shall not relieve the Contractor of any requirement under this Agreement, including, but not limited to, the duty to properly supervise and coordinate all the work of the Contractor and any subcontractor. Approval of the provisions of any subcontract by the SBWIB, Inc. shall not be construed to constitute a determination of the allow ability of any cost under this Agreement. E. The Contractor agrees that it shall be held responsible to the SBWIB, Inc. for the performance of any approved subcontract. Subcontracts shall be in writing, with a copy of each such agreement forwarded to the SBWIB, Inc. at or about the time of execution. G F. The Contractor shall be solely liable and responsible for any and all payments and other compensation for all subcontractors and the City /SBWIB, Inc. shall have no liability or responsibility with respect thereto. G. The Contractor shall not assign or subcontract any part or all of its interest in this Agreement without written approval from the SBWIB, Inc.. H. All applicable provisions and requirements of this Agreement shall apply to any subcontracts or sub agreements. The Contractor agrees that the Contractor shall be held responsible by the SBWIB, Inc. for the performance of any subcontractor(s). Procurement of subcontractor and /or vendor services must be in compliance with appropriate County, State, and federal regulations, directives, and policies. Subcontracts must be in writing and a copy of each subcontract must be made available upon request. VI -- INSURANCE A. General Liability Insurance Contractor shall procure and maintain general liability insurance protecting Contractor City and SBWIB, Inc., its officers and employees against claims arising from bodily injury or death to persons occurring on Contractor's business premises or otherwise through Contractor's operation or performance under this Agreement. Said insurance shall consist of combined single limit liability coverage in an amount of $1,000,000 or other equivalent coverage as approved by the SBWIB, Inc. Attorney. B. Automobile Insurance If a Contractor, in conducting activities under this Agreement, uses motor vehicles, the Contractor shall insure that the SBWIB, Inc., its officers and employees are held harmless against claims arising from the ownership, maintenance or use of said motor vehicles. In addition, Contractor shall provide insurance through a commercial insurance company authorized to do business in the State of California. The coverage shall be $1,000,000 combined single limit liability, W or other equivalent coverage approved by the SBWIB, Inc. Attorney. C. Worker Compensation Contractor shall provide worker compensation insurance coverage and benefits which complies with provisions of the California Labor Code, covering all employees of Contractor and, if applicable, other comparable insurance coverage such as medical and accident insurance for those participants enrolled in classroom training or similar programs and not qualifying as employed under worker compensation, as required by State or Federal law. D. Fidelity Bond In the event SBWIB, Inc. chooses to make payment required herein by this Agreement by way of advancement as opposed to reimbursement, Contractor shall be required to provide and maintain a blanket fidelity bond which shall apply to the performance of any director, officer or agent of Contractor who signs or authorizes signatures on checks or drafts or in any manner authorizes the disbursement of project funds. Prior to the payment of program funds, by SBWIB, INC., Contractor shall furnish SBWIB, Inc. a certificate of insurance from an insurer admitted to do business in the State of California verifying the Contractor carries such a bond. Said insurance certificate shall (1) name the SBWIB, Inc. as additional insured with a provision for direct payment to the SBWIB, INC. in the event of loss and (2) provide that said bond shall not be canceled or terminated without 30 days written notice to SBWIB, Inc.. Contractor hereby assigns to SBWIB, Inc. any right it has to claim indemnification under such bond. The amount of the bond shall be no less than $50,000 or the highest advance planned for the present Agreement, whichever is higher. E. Certificates of Insurance s Contractor shall furnish to SBWIB, Inc. evidence of any insurance required by this Agreement. A Certificate of Insurance from an insurer admitted to do business in the State of California will be provided, indicating that the respective policies meet the following requirements: 1. The City of Hawthorne /SBWIB, Inc., its officers and employees shall be named as additional insured. 2. Insurance shall not be canceled or terminated without 30 days written notice to SBWIB, Inc.. 3. Insurance shall be primary and any insurance held by SBWIB, Inc. for its own protection shall be excess and shall be effective only upon exhaustion of Contractor's insurance. 4. Insurance shall be maintained for the duration of the Agreement, including any period extended beyond the expiration date of this Agreement required to complete performance. F. Self- Insurance Notwithstanding the insurance required above, SBWIB, Inc., at its own option, may accept as an equivalent for any such coverage, evidence of an on -going program of self- insurance together with excess coverage. Said equivalent, in order to satisfy the requirements herein contained, shall be subject to approval of the SBWIB, Inc. Attorney. VII -- HOLD HARMLESS Contractor agrees to indemnify, defend, save and hold harmless City of Hawthorne, SBWIB, Inc., its officers, employees, and agents against any and all costs, expenses, claims, suits, and liability for bodily or personal injury to or death of any person and for injury to or loss of any property, or for any indebtedness or obligations, resulting there from or arising out of and in any way connected with the alleged negligence or wrongful acts or omissions of Contractor, its officers, employees, contractors, agents or representatives, in performing or failing to perform any services required herein to be performed by Contractor or incurred by Contractor in disbursing or using any 9 WIA funds under this Agreement. The City of Hawthorne /SBWIB, Inc., its officers, employees, and agents by this Agreement shall not assume any liability nor shall they be liable for the negligent or wrongful acts or omissions or for any indebtedness or obligations of Contractor or any of its officers, employees, contractors, agents or representatives thereof attributable to the services required to be performed or caused by the disbursement and use of WIA funds by Contractor under this Agreement. VIII -- OCCUPATIONAL SAFETY AND HEALTH ACT Contractor agrees to provide all participants with safety and health protection which shall be at least as effective as that which would be required under the Occupational Safety and Health Act of 1970 as amended if the participants were employees of the Contractor. Contractor shall also comply with the provisions of the California Occupational Safety and Health Act as amended. IX -- COMPLIANCE WITH APPLICABLE LAWS Contractor shall comply with the Workforce Investment Act (WIA) Public Law 105 -220, as amended; Title 20 Code of Federal Regulations Part 626 et al, Title 29 Code of Federal Regulations Part 97 et al, Title 2 Code of Federal Regulations Part 225 et al, WIA Rules and Regulations; applicable standards, orders, or requirements issued under Section 306 of the Clean Air Act, Section 508 of the Clean Water Act, Title VI of the Civil Rights Act of 1964, WIA Section 188, Equal Employment Opportunity (EEO) (Executive Order ( E.O.) 11246, as amended by E.O. 11375 and supplemented in 41 CFR Part 60, Title IX of the Education Amendments of 1972, as amended, Age Discrimination Act of 1975, amended, Drug Abuse Office and Treatment Act of 1972, as amended, Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970, as amended, 523 and 527 of the Public Health Service Act of 1912, as amended, Single Act of 1984, Title VIII of the Civil Rights Act of 1968, as amended, Promoting Procurement with Small Businesses Owned and Controlled by "Socially and Economically Disadvantaged Individuals, Historically Black Colleges and Universities, and Minority Institutions (Executive Order 12928), 10 Public Law 107 -288 (38USC 4215) Jobs For Veterans Act, Public Law 118 -8 Salary and Bonus Limitations, Public Law 94 -163 of the Energy Policy Conservation Act, and Environmental Protection Agency requirements; the Family Economic Security Act (FESA) AB 3424, as amended; the Americans with Disabilities Act (ADA) of 1990; the California Public Records Act; Applicable Drug Free Workplace Requirements, Office of Management and Budget (OMB) Circulars and applicable compliance supplements; all other Federal, State and local laws, rules and regulations; policies and operating requirements of the SBWIB, Inc.; as well as applicable provisions and standards promulgated by the Department of Labor, including but not limited to the following: 1. Selection of participants and staff, 2. Use of State and /or Federal funds, 3. Requirements for record keeping and reporting, 4. Provisions regarding the compensation and working conditions of participants and non - discrimination requirements. If regulations are amended or revised, Contractor shall comply with them or notify SBWIB, INC., within 30 days after promulgation of amendments or revisions that it cannot so conform. X -- RECORDS A. Access Contractor shall give the Comptroller General of the United States, and any authorized representative of the SBWIB, Inc. or any appropriate federal or state agency complete access to the right to examine any and all records, books, participant files, papers, reports, and audits. And other documents and physical evidence related to the program, as often as deemed necessary by any of the authorized representative named by Chief Executive Officer. B. Retention The Contractor shall make any and all WIA- related records, reports, participant files, and other documentation any physical evidence, in addition to documents required by this Agreement, as 11 may reasonably be requested by the SBWIB, Inc., available for inspection and audit by any federal, state, or SBWIB, Inc. agency, upon request, for three (3) years from the termination date of this Agreement. In the event of litigation, unresolved audits and /or unresolved claims, the Contractor agrees to retain all such records, reports, participant files, and other documentation and physical evidence beyond the three -year period, until all such litigation, audits, and claims have been resolved. C. Location The Contractor shall inform the SBWIB, Inc. in writing of the exact location where all records, reports, participant files, and other documentation and physical evidence are to be retained within thirty (30) days of the beginning date of this Agreement. The Contractor shall inform the SBWIB, Inc. in writing of any location changes within ten (10) days from the date the records, reports, participant files, and other documentation and physical evidence are moved. Any transfers of the records or reports beyond the boundaries of the County of Los Angeles shall require prior written approval by the SBWIB, Inc.. If the Agreement ceases operations prior to five (5) years from the beginning date of this Agreement or before all litigation, audits and claims have been resolved, the Contractor shall provide the name, address, and telephone number of the Contractor's representative plus an inventory of all such records, reports, participants files, and other documentation and physical evidence. XI -- REPORTING REQUIREMENTS A. General Reporting At such times and in such forms as the SBWIB, Inc. may require, there shall be furnished to the SBWIB, Inc. such records, reports, data and information pertaining to matters covered by this Agreement. B. WIA Monthly Expenditures Reports and Close -Out 1. On or before ten (10) working days of each month, Contractor shall submit to the 12 SBWIB, Inc., on forms provided by the SBWIB, Inc., a complete and accurate monthly expenditure report, including allowable accruals. Allowable accruals as used in this Agreement shall refer to expenses that can be accurately measured and estimated for inclusion in the total cost reported on the closeout of the grant within the contracted period. Any other costs not included will be considered disallowed. 2. Within twenty -one (21) days following the termination of the Agreement, Contractor shall submit to the SBWIB, Inc. a preliminary report of expenditures. Within forty (40) days following the termination of the Agreement, Contractor shall submit to the SBWIB, Inc., on forms provided by the SBWIB, Inc., a complete and accurate final close -out report of expenditures including allowable accruals of allowable expenditures and a remittance for all unearned grant funds as identified in the close -out. 3. In the event Contractor does not submit a final close -out within the prescribed time frame, the SBWIB, Inc. reserves the right to unilaterally close -out the Agreement and use the report on file at the SBWIB, Inc. for determination of Contractor's final allowable expenditures. The SBWIB, Inc. will not reimburse the Contractor for any expenditure reported after the forty (40) -days closeout date following termination of this Agreement. The SBWIB, Inc. shall provide closeout forms to the Contractor at least thirty (30) days prior to termination of Agreement. C. Management Information System (MIS) Reporting Contractor shall submit to the SBWIB, Inc. all MIS forms within 10 days of the activity date (ex: enrollment/registration date, exit date, follow -up date) utilizing the Intrastate Training Resource and Information Network (I- TRAIN). XII — INTELLECTUAL PROPERTY RIGHTS The Federal Government reserves a paid -up, nonexclusive and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use for federal purposes: i)the copyright in all products developed under the grant, including a subgrant or contract under the 13 grant or subgrant; and ii) any rights of copyright to which the grantee, subgrantee or a contractor purchases ownership under an award (including but not limited to curricula, training models, technical assistance products, and any related materials). Such uses include, but are not limited to, the right to modify and distribute such products worldwide by any means, electronically or otherwise. Federal funds may not be used to pay any royalty or licensing fee associated with such copyrighted material, although they may be used to pay costs for obtaining a copy which are limited to the developer /seller costs of copying and shipping. If revenues are generated through selling products developed with grant funds including intellectual property, these revenues are program income. Program income is added to the grant and must be expended for all allowable grant activities. If applicable, the following needs to be on all products, developed in whole or in part with grant funds: "This workforce solution was funded by a grant awarded by the U. S. Department of Labor. The Department of Labor makes no guarantees, warranties, or assurances of any kind express or implied, with respect to such information, including any information on linked sites and including, but not limited to, accuracy of the information or its completeness, timeliness, usefulness, adequacy, continued availability, or ownership. This solution is copyrighted by the institution that created it. Internal use by an organization and /or personal use by an individual for non - commercial purposes is permissible. All other uses requires the prior authorization of the copyright owner." XIII -- INVENTIONS, PATENTS AND COPYRIGHTS A. Reportinq Procedure If any project produces patentable items, patent rights, processes, or inventions in the course of work under a DOL grant or agreement, the Contractor shall report the fact promptly and fully to the SBWIB, Inc.. The SBWIB, Inc. shall report the fact to the Grant Officer, at DOL. Unless there is a prior Agreement between SBWIB, Inc. and the DOL and its representative on these matters, the DOL shall determine whether to seek protection on the invention or discovery, including 14 rights under any patent issued thereon, which will be allocated and administered in order to protect the public interest consistent with the "Government Patent Policy" (President's Memorandum for Heads of Executive Departments and Agencies, August 23, 1971, and Statement of Government Patent Policy as printed in 36 CFR 16889). B. Copyright Policy Unless otherwise provided in the terms of the grant or Agreement, when copyrightable material is developed in the course of or under a DOL grant or agreement, the author and the SBWIB, Inc. which developed the work is free to copyright material or to permit others to do so. The SBWIB, Inc. shall have a royalty -free, nonexclusive and irrevocable license to reproduce, publish, use, and to authorize others to use all copyrighted material. The U.S. Department of Labor reserves a royalty -free, nonexclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, for Federal Government purposes: The copyright in any work developed under any grant, subgrant, or agreement under a grantor subgrant; and, 2. Any right of copyright to which a grantee, subgrantee or a Contractor purchases ownership with grant support. C. Rights to Data The U.S. Department of Labor and the SBWIB, Inc. shall have unlimited rights to any data first produced or delivered under this Agreement. XIV --REBATES The Contractor agrees to advise the SBWIB, Inc., in writing, of any forthcoming income resulting from lease /rental rebates or other rebates, interest, credits or any other monies or financial benefits to be received directly or indirectly as a result of or generated by these award dollars. Appropriate action must be taken to ensure that the Government is reimbursed 15 proportionally from such income. XV --ACORN PROHIBITION Section 511 of the Consolidated Appropriations Act, 2010 (P.L. 111 -117, Division E)( "CAA"), requires that no direct or indirect funding from the Consolidated Appropriations Act may be provided to the Association of Community Organization for Reform Now ( "ACORN ") or any of its subsidiaries through Federal grantees or contractors. DOL is required to take steps so that no Federal funds from the Consolidated Appropriations Act, 2010, are awarded or obligated by DOL grantee or contractors to ACORN or it subsidiaries as subg rants, subcontractors, or other subrecipients. This prohibition applies not only to a direct recipient of Federal funds, but also to a subrecipient (e.g., a subcontractor, subgrantee, or contractor of a grantee). XVI -- CONFIDENTIALITY REQUIREMENTS A. Contractor shall maintain the confidentiality of any information regarding participants and the immediate family of any participant that identifies or may be used to identify them and which may be obtained through application forms, interviews, tests, reports from public agencies, counselors, or any other source. The Contractor shall not divulge such information without the permission of the participant, except for disclosures required by court process, order, or decree, and except that information which is necessary for purposes related to the performance or evaluation of the Agreement may be divulged to parties having responsibilities under the Agreement for monitoring or evaluating the services and performances under the Agreement and to governmental authorities to the extent necessary for the proper administration of the program. B. Confidentiality of State /County Records Confidential information pertains to any data that identifies an individual or an employing unit. Confidential information is not open to the public and requires special precautions to protect it from loss, unauthorized use, access, disclosure, modification, and destruction. The sources of information may include, but are not limited to, Employment Development Department, illm the California Department of Social Services, the California Department of Education, the County Welfare Department(s), Directors of Child Support, the Office of the District Attorney, the California Department of Mental Health, the California Office of Community Colleges and the Department of Alcohol and Drug Programs. The Contractor agrees to: 1. Keep all information furnished by State /County agencies strictly confidential, and make the information available to its own employees only on a "need -to- know" basis, as specifically authorized in this Agreement. Instruct all employees with State /County information access regarding the confidentiality of this information and of the penalties for unauthorized use or disclosure found in section 1798.55 of the Civil Code; section 502 of the Penal Code; section 2111 of the Unemployment Insurance Code; section 10850 of the Welfare and Institutions Code and other applicable local, State and federal laws. 2. Store and process information electronically, in a manner that renders it unretrievable by unauthorized computer, remote terminal, or other means. State /County confidential information should be returned promptly and /or, all copies /derivations should be destroyed when no longer in use. An approved method of confidential information destruction should be used: shredding, burning, or certified /witnessed destruction. Magnetic media are to be demagnetized or returned to appropriate agency. In no event, shall said information be disclosed to any individual outside of the Contractor staff, and /or their employees. XVII -- CERTIFICATION REGARDING CHILD SUPPORT COMPLIANCE PROGRAM Contractor, by signing this Agreement, hereby certifies compliance with the Child Support Compliance Act of the State of California, as implemented by the Employment Development Department. Contractor assures that to the best of its knowledge, it is fully complying with the earnings assignment orders of all employees, and is providing the names of all new employees to the New Hire Registry maintained by the California Employment Development Department. Contractor recognizes and acknowledges the importance of child and family support obligations and 17 shall fully comply with applicable state and federal laws relating to child and family support enforcement, including, but not limited to, disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with Section 5200) Part 5 of Division 9 of the Family Code. Contractor's failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both and the Contractor may be ineligible for award of future Agreements if SBWIB, Inc. determines that any of the following has occurred: (1) false certification, or (2) violation of the certification by failing to carry out the requirements as noted above. XVII I -- FISCAL ACCOUNTABILITY Contractor shall establish and maintain a sound financial management system, based upon generally accepted accounting principles. An integral part of the required financial management system is a system of internal accounting controls that will provide reasonable assurance that WIA assets are safeguarded against loss from unauthorized use or disposition, and that accounting transactions affecting WIA fund accountability are properly charged and recorded by administrative and program cost categories to permit the preparation of accurate and supportable financial reports. XIX -- NOTICES All notices to be given in accordance with this Agreement shall be deemed served by (1) enclosing same in a sealed envelope addressed to the party intended to receive the same at the address indicated herein and deposited postage prepaid in the United States Postal Service, or (2) personal service. For these purposes, the addresses of the parties shall be as follows: SBWIB, INC. South Bay Workforce investment Board Inc. 11539 Hawthorne Blvd., 5th Floor Hawthorne, CA 90250 Attn: Jan Vogel, Chief Executive Officer Contractor City of Santa Ana Workforce Investment Board 1000 E. Santa Ana Blvd, Suite 200, Santa Ana CA 92701 Attn: Linda Oberman, Director XX -- PROGRAM INCOME FOR NON - PROFIT AND PUBLIC AGENCIES 18 Program income is earned through the activities funded by this Agreement. For further definition of program income and requirements for its use, Contractors are referred to WIA section 195(7)(A) and (B)(i)(ii) and 20 CFR'667.200 which are herein incorporated by this reference. Any program income must be reported to the SBWIB, Inc. on the expenditure report, and must be returned to the SBWIB, Inc. in accordance with the SBWIB, Inc.'s written directions to the Contractor. At the City's discretion, program income may be used to augment the Contractor's WIA program. Such use of program income is permitted only by written amendment to this Agreement. Should such use of program income must be approved, Contractor shall maintain records in support of all earnings and expenditures relating to the use of those funds in accordance with WIA record retention and audit requirements. The SBWIB, Inc. shall monitor Contractor's compliance with all program income requirements XX --AUDITS AND REQUIREMENTS Contractor shall comply with audit requirements as identified WIA regulations (20 CFR 667.200(b) and respective Office of Management and Budget (OMB) Circulars and other applicable Federal, State, and local policies and regulations. Contractor shall be responsible for determining whether it is subject to the OMB Circulars, or other federal auditing requirements, and, if so, shall be responsible for compliance with the audit requirements thereof. Such audits shall be paid for by the Contractor. A commercial organization (subrecipient) receiving $500,000 or more in federal financial assistance to operate a WIA program shall comply with the audit requirements set forth in OMB Circular 133. Contractor shall allow authorized SBWIB, Inc., State, and Federal representatives to have full access to the Contractor's facilities and all related WIA documentation and other physical evidence for the purposes of auditing, evaluation, inspection, and monitoring of the program set forth in this Agreement, including the interviewing of the Contractor's staff and program participants during normal business hours. [1. The SBWIB, Inc. shall have the authority to examine the books and records used by the Contractor in accounting for expenses incurred under this Agreement. Should these books and records not meet the minimum standards of the accepted accounting practices of the SBWIB, Inc., the SBWIB, Inc. reserves the right to withhold any or all of its funding to the Contractor until minimum standards are met. The SBWIB, Inc. may require the Contractor to use any or all of the SBWIB, Inc.'s accounting or administrative procedures used in planning, controlling, monitoring, and reporting of all fiscal matters relating to this Agreement. The SBWIB, Inc. reserves the right to dispatch auditors of its choosing to any site where any phase of the program is being conducted, controlled, or advanced in any way, tangible or intangible. Such sites may include the home office, any branch office, or other locations of the Contractor if such sites, or the activities performed thereon, have any relationship to the program covered by this Agreement. When fiscal or special audit determines that the Contractor has expended funds which are questioned under the criteria set forth herein, the Contractor shall be notified and given the opportunity to justify questioned expenditures prior to the SBWIB, Inc.'s final determination of the disallowed costs, in accordance with the procedures established under WIA. XXI --- CERTIFICATION 1. Debarment and Suspension Certification: By signing this Agreement, Contractor hereby certifies under penalty of perjury under laws of the State of California the Contractor will comply with regulation implementing Executive Order 12549, Debarment and Suspension, 29 CFR, Part 98, Section 98.510, that the prospective participant, to the best of its knowledge and belief, that it and its principals: 1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transitions by any federal department of agency; 20 2. Have not within a three -year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connecting with obtaining, attempting to obtain, or performing a public (federal, State, or local) transaction or contract under a public transaction, violation of federal or state antitrust statutes, or commission of embezzlement, theft, forgery, bribery, falsification, or destruction of records, making false statements, or receiving stolen property; 3. Are not presently indicted for or otherwise criminally or civilly charged by a government entity (federal, State or local) with commission of any of the offenses enumerated in paragraph 2 of this certification; 4. Have not within a three -year period preceding this Agreement had one or more public transactions (federal, State, or local) terminated for cause of default. 5. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this Agreement. B. Lobbying Restrictions: By signing this Agreement the Contractor hereby assures and certifies to the lobbying restrictions which are codified in the DOL regulations at 29 CFR Part 93. 1. No federal appropriated funds have been paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an employee of Congress, an officer or employee of Congress, or a employee of a Member of Congress, in connection with this Agreement. 2. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress, in connection with this Agreement, the Contractor shall complete and submit Standard Form - LLL , Disclosure Form to Report Lobbying, in accordance with its instructions. 21 C. Nepotism: By signing this Agreement the Contractor certifies that it shall not hire or permit the hiring of any person in a position funded under this Agreement if a member of the person's immediate family is employed in an administrative capacity. by the Contractor. For the purpose of this Agreement, the term's immediate family's means spouse (common law or otherwise), child, mother, father, brother, sister, brother -in -law, sister -in -law, son -in -law, daughter -in- law, mother -in -law, father -in -law, aunt, uncle, niece, nephew, step - parent, step - child, or such other relationship which would give rise to a substantial appearance of impropriety if the person were to be hired by the Contractor. The term's administrative capacity's means persons who have overall administrative responsibility for a program, including but not limited to selection, hiring, or supervisory responsibilities. D. Drug Free Workplace Compliance: By signing this Agreement the Contractor hereby warrants and certifies that it shall comply with California Drug -Free Workplace Act of 1990 (Cal. Gov. Code Section 8350 et seq.), as amended, including provision of the requisite certification as set forth therein; and the federal Drug -Free Workplace Act of 1998, including its implementing regulations (29CFR Part 98, commencing with 98.600) E. Nondiscrimination and Affirmative Action: By signing this Agreement the Contractor hereby certifies that it shall conduct not discriminate against any employee or applicant for employment because of race religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status or sex. The Contractor will take affirmative action to assure that applicants are employed, and that employees are treated during their employment, without regard to their race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status or sex. XXII --- PUBLICITY No funds provided under this agreement shall be used for publicity or propaganda purposes, for the preparation, distribution or use of any kit, pamphlet, booklet, publication, radio, 22 television or film presentation designed to support or defeat legislation pending before the Congress itself. Nor shall grant funds be used to pay salary or expenses of any grantee or agent acting for such grantee, related to any activity designed to influence legislation or appropriations pending before the Congress. XXIII --- PUBLIC ANNOUCEMENTS When issuing statements, press releases, requests for proposals, bid solicitation, and other documents describing project or programs funded in whole or in part with Federal money, Contractor shall clearly state (1) the percentage of the total cost of the program or project which will be financed with Federal money, and (2) the dollar amount of federal funds for the project or program. XXIV - -- BUY AMERICAN NOTICE REQUIREMENT It is the sense of Congress that to the greatest extent practicable, all equipment and products purchased with funds made available with these appropriated funds, should be American made. See also WIA section 505 -Buy American Requirements. XXV -- GRIEVANCES AND COMPLAINT SYSTEM A. Contractor shall maintain a grievance and complaint procedures in compliance with the WIA, federal regulation and state statues, regulation and policy. B. Contractor shall preliminarily investigate all complaints of clients enrolled in the CA Multi- Sector Partnership Project and notify the SBWIB, Inc.'s Chief Executive Officer of the status of the investigation within five (5) business days of receiving the complaint. C. When complaints cannot be resolved informally, a system of follow- through shall be instituted which adheres to formal plan for specific actions and strict time deadlines. D. Copies of all written complaint response shall be sent to the SBWIB, Inc.'s Chief Executive Officer within five (5) business days of mailing to the complaint E. Contractor shall not discriminate or retaliate against any person, or deny to any person 23 a benefit to which that person is entitled under the provisions of the WIA or WIA Regulations because such person has filed a complaint, has instituted or caused to be instituted any proceeding under or related to the Act, has testified or is about to testify in any such proceeding or investigation, or has provided information or assisted in any investigation. F. Contractor shall permit the Directorate of Civil Rights (or a representative) access to its premises, participants, employees, books, and papers should the need arise during a complaint investigation. XXVI -- DISPUTE RESOLUTION AND BREACH A. Dispute: Contractor agrees to use administrative processes and negotiation in attempting to resolve disputes arising from this Agreement. Contractor shall continue performance of the Agreement activities during such dispute and shall immediately submit written request for informal review and consultation to the SBWIB, INC. Administration. If the dispute is not resolved within thirty (30) days of such request, SBWIB, Inc. through its agent, shall review the disputed matter and, after consultation with the SBWIB, Inc. Administration and the Contractor, reach a resolution. Contractor shall be issued a decision in writing that shall bind all parties. Contractor shall be afforded an opportunity to appeal and to offer evidence in support of its appeal. Pending final decision of an appeal, Contractor shall proceed with the performance of the Agreement. Upon final disposition, Contractor shall comply with SBWIB, Inc.'s decision. B. Breach: In the event any party fails to perform, in whole or in part, any promise, covenant, or agreement herein, or should any representation made by it be untrue, any aggrieved party may avail itself of all rights and remedies, at law or equity, in the courts of law. Said rights and remedies are cumulative of those provided for herein with respect to termination, if any, except that in no event shall any party recover more than once, suffer a penalty or forfeiture, or be unjustly compensated. 24 XXVII- - DEFAULTS, PROBATION, SUSPENSION, TERMINATION AND SANCTIONS OF FUNDING A. Defaults Default, as used in this Agreement, shall mean instances when Contractor fails for any reason to comply with the obligations of this Agreement within the term of Agreement. Actions that come as a result of Contractor's default shall include but are not limited to the following: 1. Reduce the total budget; 2. Make any changes in the general scope of this Agreement; 3. Place the Contractor on Probation status; and 4. Terminate the Agreement. B. Probation 1. The SBWIB, Inc. may place Contractor on probation for failure to comply with the terms and conditions of this Agreement by giving written notice, which shall be effective upon receipt. 2. Said notice shall set forth the period of probation, the reasons for probation, and the specific conditions of non - compliance. 3. Within five (5) working days, the Contractor shall reply in writing, setting forth the corrective actions which will be undertaken, subject to SBWIB, Inc. approval in writing. C. Suspension 1. It is mutually understood and agreed that failure of Contractor to comply with any provision of this Agreement, its Exhibits or Attachments is cause for suspension of payments and /or referrals. 2. The SBWIB, Inc. may immediately suspend payments to Contractor prior to termination of the Agreement in whole or in part for the following causes: a. Failure of Contractor to comply in any respect with either the terms 25 and /or conditions of this Agreement. b. Submittal to SBWIB, INC. of reports which are incorrect or incomplete in any substantial or material respect. Federal or State governments. C. Termination or suspension of grant(s) to SBWIB, Inc. /City from the d. Failure of Contractor to accept and /or implement any additional conditions that may be required by law, by the Federal government, Executive Order or by regulation of the State, its agencies responsible for the operation of this program, or SBWIB, Inc.. 3. Upon suspension of funds, Contractor agrees not to expend any further funds related to the performance of this Agreement without the express, written consent of SBWIB, Inc.. D. Termination This Agreement may be terminated in whole or in part by SBWIB, Inc. for cause, which shall include but are not limited to: a. Failure for any reason of the Contractor to fulfill in a timely and proper manner any of its obligations under this Agreement. b. Suspension or termination by the Department of Labor or the State of the grant to City /SBWIB, INC. under which this Agreement is made. C. Improper use by Contractor of funds furnished under this Agreement. d. Failure to meet performance standards as stipulated in Exhibit "A ". 2. This Agreement may be canceled by either party without cause upon 30 days written notice prior to the effective date of such termination, which shall be specified in the notice. 3. Upon termination or cancellation of this Agreement, Contractor shall be responsible for preparation of close out reports and transmittal to SBWIB, Inc. of all documents which are in the possession of Contractor that relate to the conduct of the program within the time 26 and within the manner prescribed by SBWIB, Inc.. Final payment to Contractor under this Agreement will be made only after SBWIB, Inc. has determined that Contractor has satisfactorily completed said close -out procedures. E. Sanctions Contractor through the execution of this Agreement agrees to comply with, the requirements herein, and those requirements contained within the Workforce Investment Act and all applicable Directives /Bulletins from the SBWIB, Inc., State, or Department of Labor (DOL). Approved sanctions may include but are not limited to the following: fiscal probation, administrative probation, withholding of payment, reobligation /deobligation of Agreement funds, questioned and /or disallowed costs, or suspension /termination of this Agreement. Those sections which may be applied will be dependent upon the circumstances of noncompliance. XXVIII -- ENTIRE AGREEMENT This Agreement, including all Exhibits referenced, constitutes the entire agreement of the parties and supersedes any previous oral negotiations or written expressions of intent between the parties. // // // // // /% // 27 // H written. IN WITNESS WHEREOF, the parties hereto have agreed on this date and year first above By: CITY OF SANTA ANA WORKFORCE INVESTMENT BOARD Signature: Name: Paul Walters Title: Interim City Manager APPROVED AS TO FORM: kl'� ta'�- City Attorney SOUTH BAY WORKFORCE INVESTMENT BOARD, INC. Jan Vogel, Chief Exec u a icer APP /AO�ED AS TO FORM: , Attorney -at -Law 28 ATTEST: MARIA D. HUIZAR CLERK OF THE COUNCIL c EXHIBIT A STATEMENT OF WORK CA Multi- Sector Workforce Partnership Project Project Overview The South Bay Workforce Investment Board, Inc. (SBWIB, Inc.) has been awarded a National Emergency Grant for the CA Multi- Sector Partnership Project that will provide core, intensive, training and supportive services to dislocated workers. Customers must be laid off from companies as noted in Attachment Al. Ineligible Layoff Events Layoffs or less than 50 workers are not typically eligible dislocation events for multi- company NEGs; the Contractor must remove layoffs affecting less than 50 workers from the project as they should be served with formula funds., unless serving less than 50 workers has been approved by DOL. Enrollments All participants eligible for services /assistance under this agreement shall be registered /enrolled no later than six (6) months of the grant award date of June 30, 2011. All enrollments must be completed by December 31, 2011. On- the -Job and Customized Training Waivers Contractor will be allowed to use the WIA Statewide California Waivers for PY 2011 -12 for OJT and Customized Training upon the final issuance of the EDD Directive. The directive has an expiration date of June 30, 2012. Performance Measurements Chart Dislocated Workers Performance Standards Dislocated Worker Entered Employment Rate 82% Dislocated Worker Employment Retention Rate 85% Dislocated Worker Earnings Replacement Rate $15,900 Enrollment Plan -Grant Code 945 -Program I New Enrollments Total Funding CA Multi- Sector Workforce Partnership Project 16 $137,885 The SBWIB, Inc. will pay tuition expenditures directly to the vendor if requested by the Contractor. *The term date March 18, 2011 to March 17, 2013 30 ATTACHMENT A CA Multi- Sector Workforce Partnership (NEG) Application w ATTACHMENT A j I J The California Multi - Sector Workforce Partnership National Emergency Grant Application to the United States Department of Labor Employment and Training Administration Hilda L. Solis, Secretary March 21, 2011 Attachment A Expanded Project Narrative Introduction The project area of the California Multi- Sector Workforce Partnership (Multi- Sector Partnership or Multi- Sector Partners) consists of 21 geographically contiguous local workforce investment board (LWIB) jurisdictions (see page 11) encompassing 56% of the state's population (20,759,931), 53% of its labor force (9,632,240), and 43% of its land mass (67,268 square miles). The project addresses 123 individual mass dislocations affecting 32,527 workers in a range of occupations in 19 California industries; of the total, 5,887 workers will participate in this project. As state and local funds for mass job dislocations are severely constrained, this application requests $45,080,077 in National Emergency Grant (NEG) assistance to respond to the retraining and employment needs of these displaced workers who reside in economically vital regions of the state. Major project strategies will include: 1. Common project policies 2. Collaborative project planning, oversight, and implementation 3. Performance accountability using the federal Common Measures 4. Early Rapid Response interventions 5. Demand - driven training and employment services 6. Demand- driven job placement Each participating LWIB has met or exceeded the 70% disbursement threshold for PY 2009 (July 1, 2008 -June 30, 2009) WIA Dislocated Worker (DW) formula funds, and the 50% disbursement threshold for American Recovery and Reinvestment Act (ARRA) -PY 2009 Workforce Investment Act (WIA) DW funds. The one -time allocation of ARRA DW funds received by the Multi- Sector Partners in mid -2009 totaled $67,743,733; collectively, 82.74% ($49,687,713) of the total was spent by December 31, 2010. Additionally, each of the participating WIBs has met the 70% DW expenditure threshold for FY 10 (July 1, 2009 -June 30, 2010) as of the date of this application. Provided by the California EDD, individual FY 10 expenditure data for each WIB are attached (Attachment B). Regarding the State's DW expenditures, 81.4% ($108,427,564) of the $133,144,133 in ARRA DW Formula funds allocated to California was expended by December 31, 2010. By December 31, 2010, PY 09 -10 DW Formula fund expenditures were $115,573,314 or 90.7% of the total allocation ($127,370,789). Total PY 10 -11 DW Formula expenditures were $23,148,675 (20.1% of the total) on December 31, 2010 and obligations equaled 100% ($115,447,810). 2 Statement of Need California is only in the beginning stages of a painfully slow recovery in job levels. The feeling of many economists is that it may take another 1 to 2 years before residents feel more optimistic about economic conditions and perhaps not until the middle of the decade that employment and unemployment will near their pre- recession levels. The State's unemployment rate will remain in double digits until early 2013 according to the UCLA Anderson School of Management in a recent report. According to UCLA, "That's three months later than the university's economists forecast in December [2010], as California's weak housing market continues to weigh on the region's recovery." Except for San Luis Obispo County, each of the local workforce investment areas involved in this project serves or is located in a U.S. Department of Labor - designated Labor Surplus Area (FY 2011 Labor Surplus Area List). The reference period used in preparing the Labor Surplus Area (LSA) List was January 2008 through December 2009. The national average unemployment rate (including Puerto Rico) during this period was rounded to 7.6 percent. The qualifying rate for a LSA classification is 20 percent above the national average unemployment rate. For FY 2011 the qualifying rate is 9.1 percent. According to the California EDD Labor Market Information Division (LMID), California's seasonally adjusted unemployment rate was 12.5% in December 2010 (see graph above), which was a mere 0.1 percentage point below the record high rate of 12.6% that was set in March 2010. Although the December 2010 rate was up just two tenths of a percentage point (0.2) from one year earlier, it was 7.7 percentage points higher than its pre- recession low of 4.8% in December 2006. In comparison, the U.S. 3 Four -Year Trend in California and U.S- Unemployment Rates December 2010; Seasonally Adjusted Data California �1J_�. 12.3 _. 12.5 12 -.... _ 10 I � I 9.2 i 9 9.4 e 7 5.8 .... _ i 6 7.3 I ! 4-8 5 q_ .._ .... 5.O .- .._... l . -.. 4.4 3 ,,, r r— 00 00 00 o� rn rn o 0 0 0 0 0 0 0 0 0 0 0 0 o ¢ ¢ D ¢ ¢ o ¢ ¢ o ¢ ¢ D Except for San Luis Obispo County, each of the local workforce investment areas involved in this project serves or is located in a U.S. Department of Labor - designated Labor Surplus Area (FY 2011 Labor Surplus Area List). The reference period used in preparing the Labor Surplus Area (LSA) List was January 2008 through December 2009. The national average unemployment rate (including Puerto Rico) during this period was rounded to 7.6 percent. The qualifying rate for a LSA classification is 20 percent above the national average unemployment rate. For FY 2011 the qualifying rate is 9.1 percent. According to the California EDD Labor Market Information Division (LMID), California's seasonally adjusted unemployment rate was 12.5% in December 2010 (see graph above), which was a mere 0.1 percentage point below the record high rate of 12.6% that was set in March 2010. Although the December 2010 rate was up just two tenths of a percentage point (0.2) from one year earlier, it was 7.7 percentage points higher than its pre- recession low of 4.8% in December 2006. In comparison, the U.S. 3 unemployment rate was 9.4% in December 2010, down 0.5 percentage points from a year ago, but five percentage points (5.0) higher than its pre- recession low of 4.4% in May 2007. Change in California Total Nonfarm and Industry Sector Jobs: July 2007 - December 2009 (Seasonally Adjusted Data) Chancle in Jobs July 2.007 December 2009 plumber Percent Total Horfarm Employn•ent 15,202,600 13,809,600 - 1,391000 -9_2% Mining and Logging 26,800 24,100 - 2,700 - 10.1% Construction 898,400 568.500 - 329,900 -36.7% Pdanufacturing 1,4638,400 1,231.200 - 237,200 -16.2% Wholesale Trade 718,200 62:4.100 - 94,100 - 13.1% Retail Trade 1,690.400 1,484,600 205.800 - 12.2% Transportation. Warehousing & Utilities 511.200 464,800 46,400 -9.1 0 Inforn-iation 471,400 449,500 -21,900 4.6% Financial Activities 905.200 782.600 - 122,700 - 13.6% Professional & Business Services 2,266,300 2,018,800 - 247,500 - 10.936 EdUC2tional & Health Services 1,676,700 1,747.200 70,500 42% Leisure & Hospitality 1,562,200 1.476,200 -86,000 -6.5310 Other Services 512,700 467,300 - 45,400 -8.9% Government 2,494,700 2,470,800 - 23,900 -1..0% Civilian employment in California fell by 25,000 in December 2010 to 15,946,000 persons. Although civilian employment was up 78,000 or 0.5% on a year -over basis, there were 1,126,000 fewer employed Californians in December 2010 than there were at the January 2008 peak. There were 2,269,000 unemployed Californians in December 2010, up 35,000 persons (1.6 %) from December 2009. However, there were 1,412,000 more unemployed Californians in December 2010 than there were at the pre - recession low in October 2006, for an increase of 165% In December 2006, or before the recession began, California's unemployment rate was just four tenths of a percentage point (0.4) higher than the national rate. This gap widened over the course of the recession. In December 2009, the state's 12.4% unemployment rate was 2,4 percentage points higher than the national rate of 9.9% (see graph on page 3). In December 2010, California's 12.5% unemployment rate was 3.1 percentage points higher than the national rate of 9.4% California unemployment remains elevated and the gap between the state and national rates may be widening. High, intractable unemployment in the country's most populous state is a vestige of.the worst economic decline since the Great Depression and a persistent national emergency. California's extended recession began in its overheated housing sector, spread from there to the financial sector and consumer economy, and then into the rest of the economy. A large downturn in foreign trade related to the worldwide recession contributed significantly to the State's economic woes. From the peak in July 2007 through December 2009, California non -farm employment plummeted by 1,393,000 4 jobs, a 9.2% decline (see table on page 4). In contrast, the nation experienced a peak -to- trough job loss of 6.1% from December 2007 through December 2009. California's recession - driven job losses cut across industries but were heaviest in construction (see above). In 2007, between July and December five California industry sectors or sub sectors lost more than 200,000 jobs: construction (329,900), professional and business services (247,500), manufacturing (237,200), and retail trade (205,200). Three additional sectors lost over 85,000 jobs: financial activities (122,700), wholesale trade (94,100), and leisure and hospitality (86,000); educational and health services was the only sector that did not experience job losses over the period, gaining 70,500 jobs. Year -Over Changes in California Total Nonfarm and Industry Sector Jobs: December 2010 . (Seasonally Adjusted Data) Job losses in California's construction industry began earlier than in other industries and have lasted longer. The State lost 43.5% of its construction jobs from their peak in February 2006 through December 2010, for a loss of 412,700 jobs. In contrast, the nation lost 2,121,000 construction jobs from their peak in April 2006 through December 2006, a decline of 27.5% More recent signs suggest that economic conditions in the State are starting to improve. California gained 87,500 non -farm payrolls jobs over the year ending in December 2010. Moreover, job growth returned to many industries (see chart above). However, the jobs lost during the recession loom large over the economy. In December 2010, California had 1,305,500 fewer non -farm jobs than it had in July 2007, and job totals in all industry sectors and sub - sectors with the exception of educational and health services were significantly lower than at the start of the recession. Although there are signs the economy is improving, reduced state tax revenues caused by the recession have dramatically reduced city, county, and special district revenues in California resulting in severe shortfalls to local general fund allocations. As a result, many public entities are being forced to 5 Change in Jobs December 2009 December 2010 Number Percent Total Nonfarrn Employment 13,809,600 13,897,100 07,500 0.6"6 Mining and Logging 24,100 24,100 0 0 -0°0 Construction 560,500 535.600 - 32,900 -5 -890 PVlanufactu Fill g 1,231 200 1,244,100 12.900 1.0% Wiolesale Trade 624,100 621,300 - 2,800 -0 -4% Retail Trade 1,4 84,600 1,492,000 7,400 0.5% Transportation, Warehousing P Utilities 464,000 455,600 -9,200 -2 -0940 Information 449,500 451,000 1,500 0.39j0 Financial Activities 782,500 705,500 3,000 0A% Professional &. Business Services 2.,018, 800 2,085,700 66,900 3.3% Educational & Health Services 1.747,200 1,777,900 30,700 1.6 %a Leisure & Hospitality 1,=4762.00 1,502,900 26,700 1..89 Other SarAces 467,300 472,300 5,000 1 -1% Government 2:,470, 600 2,449,100 - 21,700 -0 -9 °S Job losses in California's construction industry began earlier than in other industries and have lasted longer. The State lost 43.5% of its construction jobs from their peak in February 2006 through December 2010, for a loss of 412,700 jobs. In contrast, the nation lost 2,121,000 construction jobs from their peak in April 2006 through December 2006, a decline of 27.5% More recent signs suggest that economic conditions in the State are starting to improve. California gained 87,500 non -farm payrolls jobs over the year ending in December 2010. Moreover, job growth returned to many industries (see chart above). However, the jobs lost during the recession loom large over the economy. In December 2010, California had 1,305,500 fewer non -farm jobs than it had in July 2007, and job totals in all industry sectors and sub - sectors with the exception of educational and health services were significantly lower than at the start of the recession. Although there are signs the economy is improving, reduced state tax revenues caused by the recession have dramatically reduced city, county, and special district revenues in California resulting in severe shortfalls to local general fund allocations. As a result, many public entities are being forced to 5 dramatically reduce payrolls. Reduced local property tax revenues have only exacerbated the problem. Entities that depend on tax revenues to fund staff have had to make significant cuts. Schools are cutting both certificated (teachers /administrators) and classified staff; similarly, cities and counties are cutting mental health, maintenance, social services, recreation staff, and other types of workers. The public sector lost 15,400 jobs in December 2010 and 21,700 jobs (0.9%) over the year. These year -over losses were concentrated in local government. Between June 2008 and December 2010, California's government sector lost 84,700 jobs (3.3%), 73,500 of which in local government. While historically, public employees have not been served by NEGs, California's tepid economic recovery now necessitates NEG services for this workforce segment. The Education Jobs and Medicaid Assistance Act of 2010 (Public Law 111 -226) On August 10th, 2010 the federal government enacted the Education Jobs and Medicaid Assistance Act of 2010 (the Act), Public Law 111 -226, which appropriated $16.1 billion nationwide to support medical assistance in the states and education - related jobs. Funding under the Act was estimated to support approximately 160,000 education jobs nationwide according to the U.S. Department of Education (ED). Per formula, California's share of this funding was $1,201,534,585. The state's local education agencies (LEAs) received $1,199,906,585 of California's total allocation, an amount calculated to be an equal proportion of the amount calculated for the 2010 -11 fiscal year for: 1) total school district revenue limits; 2) total county office of education revenue limits; and 3) the revenue limit portion of charter school operational funding, as appropriate. The Act also specified that LEA expenditures must be consistent with the Act's requirements and relevant federal regulations and guidance. In California, the Act saved approximately 16,500 teaching jobs (ED), layoffs that would likely have occurred otherwise, causing a cascade of secondary job losses and extended recessionary effects. Insofar as this project includes education layoffs, our request addresses only those unavoidable dislocations that have occurred or been announced despite assistance under the Act which can be linked directly to the state's ongoing budget challenges and a slower than expected economic recovery. Recent Regional Economic Impact National Emergency Grant Recently, DOL awarded an $8,197,664 Regional Economic Impact (REI) grant to the Tulare County WIB for the California Central Valley Workforce Collaborative (CCWC). The purpose: to address recession - driven job losses in several Central California industries in a 14 county area through paid work experience, Individual Training Accounts (ITAs), and on- the -job training (OJT) contracts for DWs. A portion of REI funds will be used to develop a demand - driven, regional workforce investment plan to support public infrastructure investments. Six CCWC partners are involved in this project; therefore, measures will be taken to assure that services are not duplicated by either NEG (see pages 24 -25). The California Multi- Sector Workforce Partnership Several layoffs and layoff groupings in multiple North American Industry Classification System ( NAICS) sectors will be addressed by this project (the two -digit NAICS codes are listed below). Targeted California Dislocation Sectors 21 Mining, Quarrying, and Oil and Gas Extraction 23 Construction 31 -33 Manufacturing 42 Wholesale Trade 44 -45 Retail Trade 48 -49 Transportation and Warehousing 51 Information 52 Finance and Insurance 53 Real Estate and Rental and Leasing 54 Professional, Scientific, and Technical Services 56 Administrative and Support and Waste Management and Remediation Services 61 Educational Services 62 Health Care and Social Assistance 72 Accommodation and Food Services 81 Other Services (except Public Administration) 92 Public Administration Anaheim (City of) Foothill Consortium Kings County Los Angeles County Monterey County Orange County Richmond City San Benito County San Joaquin County Santa Ana City South Bay Consortium Contra Costa County Kern /Inyo /Mono Consortium Los Angeles City Merced County North Central Counties Consortium Pacific Gateway (Long Beach) Sacramento City /County Consortium San Bernardino County San Luis Obispo County Stanislaus County Identified above, the 21 LWIBs involved in this project are experiencing high unemployment levels. Even affluent Orange County is no exception at 7.9% with the North Central Counties Consortium experiencing the highest rate at 20.4% (see below). 7 Monthly Labor Force Data for Selected Local Workforce Investment Areas December 2010 (Preliminary) Data Not Seasonally Adjusted Area Labor Force Employment Unemployment Rate Anaheim (City of) 175,000 155,100 19,900 11.4% Contra Costa County 464,000 416,700 47,300 10.2 Foothill 157,000 143,100 13,900 8.9% Kern /Inyo /Mono Consortium 388,700 326,900 61,800 15.9% Kings County 61,900 51,500 10,400 16.8 Los Angeles City 1,923,500 1,654,900 268,600 14.0% Los Angeles County 1,804,600 1,580,600 224,000 12.4% Merced County 105,800 84,500 21,300 20.1% Monterey County 207,600 173,500 34,100 16.4% North Central Counties Consortium 118,700 94,500 24,200 20.4516 Orange County 1,256,500 1,157,500 98,900 7.9% Pacific Gateway (Long Beach) 333,900 294,100 39,800 11.9% Richmond City 52,900 43,700 9,300 17.5% Sacramento City /County Consortium 670,900 586,300 84,600 12.6% San Benito County 26,600 21,400 5,200 19.4% San Bernardino County 770,800 669,400 101,400 13.2% San Joaquin County 298,900 245,100 53,800 18.0% San Luis Obispo County 135,400 122,200 13,200 9.7 Santa Ana City 161,100 138,600 22,500 14.0% South Bay 281,400 248,800 32,600 11.6% Stanislaus County 237,000 195,200 41,800 17.6% The Multi- Sector Partners recognize the California economy is unlikely to grow fast enough to make a serious dent in the overall unemployment rate near term. Often, when jobs are vacated the positions are not refilled immediately if at all; instead job duties are spread among existing staff and overtime is given to remaining employees or temporary workers are brought on. The result is that growth in permanent, full -time jobs is very slow, hiring choices are extremely selective, and competition for the few full -time openings that are available is fierce. Slow job growth and a buyer's market mentality in hiring will mean that current labor market data, expert career coaching, strategic training for high demand and emerging occupations, and strategic job development activities will be key to our success. Objective assessments of skills and career interests will help us better understand the limitations and barriers of our target population so that effective and realistic service strategies and support systems can be developed to help individual job - seekers overcome employment barriers. The Multi- Sector Partners will need to develop or identify specialized, industry- recognized training for jobs that provide participants livable wage employment and opportunities for growth. Fortunately, job opportunities can be found in emerging occupations in green building, clean technology, healthcare and health information technology, professional and business services, leisure and hospitality, information technology, and in some cases, manufacturing. L Laid -off public sector employees will pose a special outreach and service delivery challenge in that mass reductions in force by public agencies are exempt from WARNS. Moreover, many of the public employees who are expected to participate in the project are highly educated (minimum high school diploma or equivalent) and possess strong communications skills. Often, workers who fit this profile require advanced education or training to be competitive in a new industry or occupation. These are only some of the workforce challenges facing the nearly 6,000 workers targeted by this project. A Multi- Sector Approach to Mass Worker Dislocations Today, large job dislocations are commonplace and can be found in a variety of industries affecting workers with a range of skills —there is no sign that the pace of industrial change will slow, or that mass layoffs will become more infrequent. Workers today must be adaptable and able to apply the knowledge they have to new situations, and ready to develop additional skills and abilities that command good wages. The job dislocations addressed by this project are associated with several industries and no single California industry is likely to be a jobs panacea for our target population. In light of these realities, the participating LWIBs determined that successful workforce interventions in different economic regions of the state would require a multi- sector approach to re- training and employment. The Multi- Sector Partnership will use six proven strategies for reconnecting DWs to the employed workforce in multiple job sectors. These strategies include: • Common project policies • Collaborative project planning, oversight, and implementation • Performance accountability using the federal Common Measures • Early Rapid Response interventions • Demand - driven training and employment services • Demand - driven job placement The sections that follow elaborate on each of these strategies. Common Project Policies The need to comply with WIA rules and regulations at all times provides a solid basis for common project policies and operation. For this project, the Multi- Sector Partners have agreed to adopt State of California policies governing on- the -job training (OJT) agreements, customized training, supportive services, and paid work experience and internships. Where the State has not defined a specific policy, WIA rules and regulations will prevail. While there is some variation in how these policies are implemented locally, operations in participating LWIBs must comply with applicable state and federal regulations at all times. 9 The Multi- Sector Partners recently developed a partnership agreement to articulate and memorialize their roles, responsibilities, and policies for this project. With approval of this application, each participating LWIB will further formalize its participation in the partnership through financial and non - financial agreements. Additional project policies that may be needed to guide effective implementation will be developed by the partners and approved by consensus. Collaborative Project Planning, Oversight, and Implementation A primary project goal is to maximize grant effectiveness within the parameters of federal grantee regulations through collaborative service delivery. This goal is realistic and achievable because the Multi- Sector Partners possess extensive experience in the operation of dislocated worker programs under the WIA. The California Job Training Automation (JTA) System will enable the partners to routinely collect and report data on WIA Core, Intensive, Training, and Supportive Services provided to DW participants. Information sharing on promising practices and proven methods in DW programming, particularly in the area of RR strategies, will exemplify partner collaboration. The partners will share pertinent policy and operational communications, information on local program results, and information on new workforce development initiatives between members, with the State of California, and the DOL with assistance from the California Workforce Association (CWA). Project Oversight and Management Monthly project meetings conducted by SBWIB with CWA support will cover project activities and performance, best practices, and creative ideas. Because of the size of this project and the potential for replication, the role of CWA will be to: • Serve as a facilitator and information clearinghouse to enable timely sharing of policy communications, information on local project results, and new federal, state and local initiatives in workforce and economic development • Facilitate monthly partnership meetings • Gather and disseminate information on promising practices by and within the partnership with an emphasis on how such practices can be conducted as part of the NEG program. • Coordinate with state organizations, such as the California EDD, the Chancellor's Office of the California Community Colleges, and the California Department of Education to assist in leveraging resources to support the partnership's activities. 10 i►" r, r 6� 9� 20 } .) I — g % 10 21 The California Multi- Sector Workforce Partnership 1. NCCC (North Central Counties Consortium) 2. SETA —Sacramento City and County 3. San Joaquin County 4. Stanislaus County 5. Merced County 6. Contra Costa County 7. City of Richmond 8. San Benito County 9. Monterey County 10. Kern /Inyo /Mono Counties 11. San Bernardino County 12. Los Angeles County 13. Los Angeles City 14. Foothill Consortium 15. South Bay Consortium 16. Pacific Gateway 17. City of Anaheim 18. City of Santa Ana 19. Orange County— Orange County (except Anaheim City and Santa Ana City) 20. San Luis Obispo County 21. Kings County 12 14 13 �� 15 18 { 16 11 Date Notes: Local Workforce Investment Area boundaries effective July 1, 2008. Source: One -Stop Location, September 2009, Workforce Services Branch, California Employment Development Department 11 The Multi- Sector Partners will meet monthly via telephone conference calls and in person on a quarterly basis. Face -to -face project meetings will become part of the day's agenda at quarterly CWA board meetings, the CWA annual youth conference, the CWA annual spring conference, and CWA's annual Meeting of the Minds fall conference. During the project, the agenda for each quarterly CWA Board meeting will include the following item: "Report on California Multi- Sector Workforce Partnership." The SBWIB will provide a report on the project's overall performance and engage in discussion on issues that may have statewide implications with other members of the CWA Board, representatives of the California Workforce Investment Board (CWIB), and the EDD Workforce Services Division. Regular coordination conference calls will include the CWA, SBWIB, the California EDD, and the California WIB. About the California Workforce Association The CWA was formed in 1998 as the successor to the Western Job Training Institute. The CWA consists of the 49 local workforce investment boards (WIBS) in California. Although not a participating WIB, the CWA is included in the project as an ex- officio partner to aid in project planning and collaborative project implementation. The Multi- Sector Partnership Agreement combined with strong working relationships between CWA and individual LWIBs will enable the partners to maximize project resources through statewide and national dissemination of local workforce issues and field innovations. Regional Project Management In order to supplement communications and activity coordination in sub - regions of the project area, the Sacramento County, Merced County, and South Bay WIBS have agreed to serve as single points of contact (SPOCs) on project management issues specific to Northern, Central, and Southern California, respectively. The WIBS within each of these management and communications hubs are as follows: Sacramento Employment Training Agency • North Central Counties • Sacramento County • Contra Costa County • City of Richmond Merced County • Kern /Inyo /Mono Counties • Kings County • Merced County • Monterey County 12 (Cont.) • San Benito County • San Joaquin County • San Luis Obispo County • Stanislaus County • Tulare County (Ex Officio) South Bay Workforce Investment Board • Anaheim City • Foothill Consortium • Los Angeles City • Los Angeles County (Balance of County except for SELACO and Verdugo LWIAs) • Orange County (Balance of County) • Pacific Gateway (Long Beach) • San Bernardino County (excluding San Bernardino City) • Santa Ana City • South Bay Consortium Regional project issues will be discussed during monthly conference calls organized by each SPOC with assistance from the California Workforce Association. About the South Bay Workforce Investment Board The SBWIB is highly qualified to serve as fiscal agent and administrative entity for this project. In 1995, SBWIB (formerly the South Bay Private Industry Council) developed and administered what was then the largest dislocated worker retraining and employment grant ever awarded to a local entity by DOL under the federal Job Training Partnership Act. The $18,000,000 PAN (short for "Private Industry Council (PIC) Aerospace Network) Project involved 18 PIC's covering all of Southern California. The PAN Project provided DW services to more than 5,000 individuals who lost their jobs during the severe decline of the Southern California aerospace industry in the 1990s. The PAN Project subsequently received funding to provide retraining and employment services for an additional 5,000 displaced aerospace workers. In the aftermath of the September 11th, 2001 Terrorist Attacks, SBWIB developed and managed Project Phoenix, a DW project developed to respond to the severe and abrupt job dislocations caused by 911 in Los Angeles County. Project Phoenix served more than 4,000 L.A. County residents over 18 months. Between 2003 and 2007, SBWIB managed the regional Southern California Airline and Aerospace Industry Project (SCAAIP) for dislocated airline and aerospace workers. Again, the SCAAIP entailed regional grant administration for more than 2,000 dislocated workers in cooperation with the WIBs of Los Angeles County. In each project, SBWIB met or exceeded its expenditure and performance goals, a 13 reflection of the project's success and impact on its target population. Between 2009 and 2010, SBWIB administered the nation's largest transitional subsidized employment (TSE) program on behalf of the Los Angeles County Department of Public Social Services, which employed over 25,000 public assistance recipients in both public and private settings. The Los Angeles County TSE Program involved collaboration by each of the seven WIBs of Los Angeles County, 34 one -stop career centers, and six contracted service providers. Performance Accountability Under the Federal Common Measures Compliance with post -award requirements will occur within 60 days of award notification. Program performance under the federal Common Measures regarding entry into employment, job retention, and participant earnings will be reported regularly. Our performance standards are indicated below. Measure Standard Entered Employment 80.0% Average Earnings $15,900 Retention 83.0% Data on training enrollments, completions and credentials, entered employment rates, average earnings, and job retention rates will be tracked and reported to DOL quarterly and as needed. With support from the California JTA System, quarterly progress reports will include summaries of key project activities, assessments of operational barriers and strategies to overcome them, budget expenditures, and the results of compliance monitoring activities. Early Rapid Response Interventions Fluctuations in overall payroll employment (i.e., gains and losses) can mask the significance of individual layoff events in communities where their cumulative effects tend to negatively and sometimes irreversibly impact the lives of workers, industries, and economies. In order to avoid irreparable damage to the fabric of our communities, it is especially important that job losers who lack career transition skills, lack support networks, and find retraining costs prohibitive receive the re- employment assistance they need as soon as possible. Timely and aggressive RR interventions are important to assure that newly unemployed workers in need of retraining and employment assistance receive help as early as possible. Rapid Response assistance is also important to employers and the broader community. In California, the role of the RR system is to support the state's economy and local economies by: 14 • Assisting workers to quickly return to productive positions in the labor force; • Assisting employers to explore alternatives to layoffs through human resource solutions; • Reducing the social and economic burdens of unemployment on employers, workers, and the community; and • Providing communities, workforce investment partners, employers, and workers with timely and pertinent information to anticipate and profit from economic development opportunities. Required RR activities include: • Immediate and on -site contact with the employer, worker reps. and the community; • The provision of information and access to unemployment compensation benefits; comprehensive One -Stop services, and employment and training activities, including information on the TAA program and the NAFTA -TAA Program; • Guidance or financial assistance in establishing a voluntary labor- management committee, or a workforce transition committee comprised of employer, worker, and community reps., • The provision of emergency assistance adapted to the particular closing, layoff, or disaster; and • The provision of assistance to the local board and CEO(s) to develop a coordinated response to the dislocation event and, as needed, to develop an application for a National Emergency Grant. California EDD Directive WSD07 -2 states that, "The WIA defines RR activities as a State responsibility. However, it permits states to designate another entity to carry out these responsibilities." Accordingly, California uses a decentralized RR strategy under which it delegates its statewide RR responsibilities and awards RR funding to local entities to defray the costs of RR services provided in cooperation with the California EDD in response to local dislocation events. Because California's LWIBs perform the bulk of the State's RR functions, each of the LWIBs in this project has submitted ETA 9105 forms collectively identifying recent layoff events and announcements that form the basis of this application. Each layoff event affects 35 or more workers and the majority well exceed 50 in number. Using state - allocated RR funds, RR workshops have been conducted for many of the employers and employees identified for assistance. Rapid Response workshops are planned for other workers and employers as follow -up to initial employer contacts based on Worker Adjustment and Retraining Notices (WARNs), other formal employer notifications, and public announcements. Challenges — Early Contact With Dislocated Workers Often, it is difficult to contact workers who have been scheduled for termination while they are employed or at the time they are laid off. Some employers choose not to receive RR assistance while others notify their local RR representatives of a layoff action only after their workers have been released. Thus, information on available assistance and surveys that could otherwise help LWIAs gauge participant education levels, skill - levels, career interests, and retraining needs cannot be obtained on a 15 group basis or prior to the layoff event. Fortunately, for this application several RR surveys have been conducted by the Multi- Sector Partners, which document a range of occupations affected by mass dislocations, worker education levels, skills, and retraining needs. Rapid Response survey summaries from 11 of the participating LWIAs are included in this application (see Attachment C). Group surveys from other participating WIBs are currently in progress, were not feasible at the time of the dislocation event, or are pending. Some workers who are unable to receive early RR assistance nevertheless make contact with a local One -Stop career center to obtain what is in some cases badly needed employment assistance. In these cases, an objective assessment of the worker's basic skills, career interests, and vocational aptitudes is crucial. Several of the One -Stop career centers funded by Multi- Sector Partners are in contact with eligible DWs who recently attended a One -Stop career center orientation and /or filed for unemployment insurance with the California EDD. Eligible workers identified as a result of such post - layoff contacts have been included in this grant application in addition to those identified during RR. Several of the layoffs identified in this application: • Occurred within the four -month period preceding the date of this application —many of these layoff events are scheduled to occur over several months; • Were announced or began prior to the four -month look -back period but will roll out in phases over several weeks and months extending beyond the date of this application.; and • Occurred prior to the four - months preceding the date of this application. In these cases, eligible job seekers have had recent contact with one or more local One -Stop career centers in their communities and /or they are receiving DW formula funded services initiated by their local One - Stop center. The Multi- Sector Partners plan aggressive outreach campaigns in their communities to reach eligible DWs who have yet to receive retraining and employment services. Eligible job seekers already identified through RR but not enrolled in the DW Program will be enrolled immediately. Other workers enrolled in the DW Program, but not funded for an Individual Training Account (ITA) or other employment assistance will be: 1) be informed of the NEG assistance available to them under this project; and 2) enrolled in an allowable retraining component as soon as possible. Outreach will include: • Radio and television public service announcements • One -Stop career center lobby advertising • One -Stop customer orientations • Newspaper ads • E -mail blasts to One -Stop partner offices, and • Follow -up contact with employers receiving assistance under this NEG 16 Because many of the local labor markets in this project are linked geographically (some served by multiple coterminous LWIAs), several Multi- Sector partners will be able to collaborate easily in joint outreach to eligible participants across borders in shared service regions. As a portion of the total target population will qualify for service priority under the Jobs for Veterans Act, outreach will be coordinated with EDD Veterans Program offices and with community based veteran - serving agencies such as the U.S. Veterans Initiative and Helmets to Hard Hats where such organizations are present. Demand - Driven Training and Employment Services Project - eligible job seekers possess a wide range of skill levels, work experiences, educational backgrounds, and career interests. But, many formerly held jobs were specialized or located in structurally declining fields meaning that some skill sets will not easily transfer to other industries and occupations. In the case of former public sector employees, many eligible workers possess education well beyond the high school level. A recent survey of public employees revealed that most earned high wages, had long histories of employment, and possessed unique skills that cannot easily transfer to another industry. The conclusion of the survey: some unemployed public sector workers may find it difficult to re -enter the workforce without retraining. The inability to transfer one's skills to a new industry will only be amplified by the rapid pace of technological change and constant industry movements to automate and offshore labor functions. This means that retraining for work in increasingly technical occupations driven by labor market demands will be a participant necessity and a service option that will be emphasized strongly during this project. Delivery of Services While each of the Multi- Sector Partners has been effective in reaching prospective participants and in linking job seekers to federal workforce services, increases in the number of unemployed workers in targeted communities call for service methods enhanced by collaboration. The Multi- Sector Partners will examine creative ideas and explore promising practices that offer the potential for enhancements in service quality and increases in performance outcomes for participants. Foremost, the partners will ensure that project implementation reflects an understanding of the relationships between education, employment, and the net economic development effects of returning the unemployed to work. In all areas, the service mix for this project will entail the range of DW services allowed by WIA including: 17 Core Services Universal access • Labor market information • On -line career interest and assessment tools • On -line job- search tools • Telephone, computer, fax machine, and free e -mail accounts Staff assisted services • Participant outreach • Job search assistance • Job placement assistance Intensive Services • In -depth basic skills, career interest, and vocational aptitude assessments • Individual employment plan development • Career guidance, counseling, and planning • Paid work experience • Paid internships • Post - placement follow -up (job retention) services Training • Basic skills development • On- the -Job Training (OJT) • Classroom occupational training • Customized training Supportive Services • Transportation assistance (e.g., bus passes or tokens, car repair allowance) • Childcare or dependent care assistance • Tools and uniforms • Testing and licensing fees • Other expenses allowed by WIA • Short -term housing assistance • Parking fees • Background check fees 18 One -Stop Orientation All first -time participants will receive an initial orientation to the employment and training services available at their selected One -Stop career centers. One -Stop orientations provide new and prospective participants information on the range of career resources and services available to help them find work. Such services include, but are not limited to: • Work readiness and pre - employment workshops • Life skills workshops and career coaching • Labor market information and on -line assessment tools • Job search networking opportunities (e.g., Job Club) • Job application and resume preparation assistance • Interview skills development and structured employer hiring events r-„r„ c,,,.,, —, During Core Services, participants can receive basic assessments of their career interests, vocational aptitudes, and basic skills. Group activities are available to provide participants instruction in interviewing and self- directed job search techniques. Participants may also receive job placement assistance from job developers at the One -Stop center. Online Career Information Tools Participants will be encouraged to use the U.S. Department of Labor's new online tools, " My Next Move and mySkills myFuture to refine career decision - making and job search activities based on their own skills and abilities, retraining, and available job openings in local labor markets with above average growth rates and wage potential. Recently, Secretary of Labor Hilda L. Solis unveiled My Next Move, which is designed to provide job seekers information on more than 900 occupations and local job openings and training opportunities in a user - friendly format. Accessed at http: / /mynextmove.dol.gov, My Next Move is intended to assist all job seekers. The tool may be especially useful for students, young adults, and other first -time workers as they explore potential careers based on their interests. The new tool complements DOL's "mySkills myFuture" site at htttp: /JmVSI(illsmyFuture.org, which is designed to help those with previous work experience match their existing skills to new occupations. "This administration is committed to expanding opportunities for all Americans. That includes ensuring all workers - -those with years of experience and those just entering the workforce - -have the information they need to make informed career decisions and get good jobs," said Secretary Solis recently. "By leveraging technology in a user - friendly tool, My Next Move will help those seeking career guidance learn more about work opportunities in fields that are of interest to them 19 and that are likely to have job openings today and well into the future." The new website allows users to search for jobs by occupation, by industry and using the "O *NET Interest Profiler," which matches an individual's interests with suitable occupations by asking 60 questions. Participants will also be able to search for jobs in three categories: careers with a "bright outlook" in growing industries, jobs that are part of the "green" economy and occupations that have a Registered Apprenticeship program. Each occupation that a user selects has an easy -to -read, one - page profile, including information about what knowledge, skills and abilities are needed; the occupation's outlook; the level of education required; technologies used within the occupation; and other, similar jobs. In addition, each occupation page includes direct links to local salary information, training opportunities and relevant job openings. Intensive Services A significant portion of the target population is educated beyond the high school level; many have 4- year college degrees, and some possess advanced degrees and specialized credentials. Thus, assessment of these participants may be difficult even with the use of nationally recognized assessment tools. Standardized assessment tools will be used to provide participants enrolled in Intensive Services in -depth assessments of their skills, interests and vocational aptitudes. Examples of these standardized tools include the Eureka system for career interests, the Test of Adult Basic Education for basic academic skills, and WorkKeys, a nationally recognized career readiness assessment system that measures proficiency in Applied Mathematics (AM), Reading for Information (RI) and Locating Information (LI). Over 17,000 jobs across all U.S. industries have been "profiled" by WorkKeys and assigned a minimum level indicating proficiency. Individual employment plans will be developed by participants in cooperation with One -Stop case managers and career coaches based on assessment results and personal career goals that refine and focus job search and placement activities. Case managers will also provide participants ongoing career guidance and counseling in collaboration with One -Stop job developers. Participants who lack marketable skills and those for whom skill development is needed to fulfill employment goals may be assigned an ITA for WIA- approved training or educational services. Work Experience and Internships On a limited basis, paid work experience will be arranged as a short -term Intensive Service strategy to connect workers to new industries and occupations and, ultimately, full -time, unsubsidized employment. Paid internships may also be used to introduce participants to new work environments and industries on the basis that, upon conclusion of the internship, such experiences 20 lead to unsubsidized employment. These career development strategies: 1) introduce and orient workers to new industries and work environments; 2) help participants develop new workplace skills and refine transferable skills for new occupations; and 3) provide modest income in cases of severe economic need. Unless approved by SBWIB, work experience wages will not exceed $15.00 per hour and the length of a paid work experience assignment will not exceed 12 weeks. Worker Re- Training Today, high quality, industry - relevant training and education are in very high demand, but because of the depth of the recent national recession and the resulting loss of tax revenues in California, both public and private schools have cut classes and staff and limited student enrollments. One result: fewer opportunities for retraining are available to dislocated workers. In response, project funding will be used to purchase education and training services from qualified institutions and organizations to attenuate this issue for DWs, Instruction may take on a variety of formats (e.g., on -line, lecture and lab, on- the -job, etc.), and will be provided by several different types of institutions listed on the California Eligible Training Provider List (ETPL), including: • Two -year California community colleges; • California State Universities and other 4 -year institutions • Community adult schools • Regional occupation centers • Registered apprenticeship programs • Industry groups • Private post- secondary schools and colleges Fifty percent (50 %) of the project budget is earmarked for allowable training activities under WIA DW guidelines including the use of ITAs for classroom training on an individual referral basis, OJTs, and customized training. In cases where potential long -term job placement is apparent and an employer has indicated intent to hire, OJT agreements may be developed. On-the-job training agreements will only be developed with employers for positions where the employer has agreed to retain the participant after successful completion of the OJT period. Under an OJT, the wage reimbursement to an employer to offset the extraordinary costs of training a new hire will be based on the specific vocational preparation level requirements of the position in question and will not exceed 90% of the hourly wage per current DOL state waiver. The duration of an OJT agreement will not exceed six months in any instance. Customized training may also be developed in cases where there is a need for new or specialized skill 21 development, a WIA- approved provider cannot be found locally, and one or more employers express intent to hire qualified training completers. Many project - eligible workers will need advanced education and /or training. Other workers who lack the basic skills needed to prepare for work in demand occupations will be enrolled in remedial education, which may be provided on -line or in- person by a range of educational entities beginning with on -site One -Stop career center partners. Specialized skill certifications, training for new and emerging occupations, and advanced credentials and licenses will also be the focus of our retraining efforts. Supportive Services Most unemployed participants will need supportive services, which will be arranged by case managers consistent with LWIB policies based on circumstances that may pose barriers to successful participation in training and /or employment. While it is not expected that every participant will need supportive services, field experience informs us that most will, especially those experiencing extended periods of unemployment and /or those involved in retraining. Participant support may include, but will not be limited to: • Mileage reimbursement • Uniforms and tools • Licensing fees • Parking fees, car repairs and bus tokens • Testing fees • Background check fees • Other allowable expenses for participant support • Dependent care Dependent care may also be covered or leveraged from another funding source(s) consistent with local supportive service policies and WIA rules and regulations. Provide Demand - Driven Job Placement Services The individual labor markets in the project area have many economic engines that influence the demand for personnel. Many job opportunities can be found in traditional occupations while others are considered new and emerging. The purpose of this project is to ensure that economically displaced workers are trained for jobs for which there is demand that offer solid career paths, stability, and growth potential. The top five occupations with the most job openings in selected local labor markets are listed on the next page. Attachment D contains a list for all participating LWIAs). 22 Los Angeles County (Served by L.A. City and County, South Bay, Pacific Gateway, Foothill LWIAs) (2008 -2018) Total Job Openings 2010 -15t Quarter Wages Median Hourly Median Annual Personal and Home Care Aides 76,900 $10.04 $20,890 Cashiers 48,830 $9.32 $19,396 Retail Salespersons 46,180 $10.11 $21,029 Waiters and Waitresses 38,650 $9.17 $19,085 Registered Nurses 28,990 $38.88 $80,890 Orange County (Served by Orange County, Anaheim, Santa Ana City LWIAs) (2008 -2018) Total Job Openings 2010 -15t Quarter Wages Median Hourly Median Annual Waiters and Waitresses 19,300 $9.19 $19,122 Retail Salespersons 19,100 $10.17 $21,154 Cashiers 16,700 $9.52 $19,811 Customer Service Representatives 13,200 $17.18 $35,734 Combined Food Preparation and Serving Workers, Including Fast Food 9,600 $9.17 $19,076 Contra Costa County (Served by Contra Costa County and City of Richmond LWIAs) (2008 -2018) Total Job Openings 2010 -15t Quarter Wages Median Hourly Median Annual Cashiers 13,110 $10.23 $21,280 Retail Salespersons 11,270 $10.94 $22,763 Waiters and Waitresses 8,410 $9.06 $18,841 Registered Nurses 7,690 $48.06 $99,961 Customer Service Representatives 6,760 $17.89 $37,207 A key retraining focus area will include job seeker preparation for positions in greening industries. California leadership in clean energy, business innovation, and public policy has fueled growth in the State's green economy and opportunities for employment in greening jobs with competitive wages. According to NEXT 10, a nonpartisan green economy think tank, between 1995 and 2009 California's green businesses grew in number by 45% The number of workers in these businesses grew 36% while total jobs in the state only grew by 13% in the same period. The Sacramento region led with job growth of 87 %, followed by San Diego (57 %), the Bay Area (51 %), and Orange County and the Inland Empire (50 %). The San Joaquin Valley and Sacramento Valley grew robustly at 48% and 41 %, respectively (Many Shades of Green, December 2009). The number of green jobs in California increased from 169,000 in January 2008 to 174,000 in January 2009 according to Next 10 in its report, " Many Shades of Green: Regional Distribution and Trends in California's Green Economy." The Bay Area added 2,500 jobs, which comprised half of the 5,000 jobs added statewide. Most of California's green jobs are in the service industry, although 23 manufacturing represents 26 percent of green employment. In Many Shades of Green, Next 10 founder Noel Perry said, "We've had a renewable portfolio standard for utilities and energy efficiency requirements for buildings for years. The bar has been raised here in California, and entrepreneurs and innovators are trying to reach that bar." The clean tech sectors that had the greatest impact in Bay Area green job growth were energy generation, energy storage, and carbon emissions monitoring. Monterey County (Served by Monterey County LWIA) Annual Avg. Employment % Change 2010 -15` Quarter Wages 2008 2018 Median Hourly Median Annual Home Health Aides 440 660 50.0 $10.88 $22,628 Personal and Home Care Aides 2,810 3,920 39.5 $12.44 $25,889 Medical Assistants 960 1,260 31.3 $18.07 $37,589 Registered Nurses 2,600 3,380 30.0 $42.53 $88,459 Pharmacy Technicians 310 400 29.0 $18.84 $39,184 Merced County (Served by Merced County LWIA) Annual Avg. Employment % Change Wages 2006 2016 Median Hourly Median Annual Personal and Home Care Aides 1,320 2,250 70.5 9.47 19,705 Correctional Officers and Jailers 140 190 35.7 N/A N/A Farm, Ranch, and Other Agricultural Managers 1,490 1,960 31.5 $19.86 $41,290 Medical Assistants 380 480 26.3 $12.32 $25,617 Home Health Aides 250 310 24.0 $8.72 $18,137 Sutter and Yuba Counties (Served by North Central Counties Consortium) Annual Avg. Employment Change Wages 2006 2016 Median Hourly Median Annual Home Health Aides 160 220 37.5 $9.22 $19,192 Medical Assistants 320 430 34.4 $13.10 $27,247 Registered Nurses 820 1080 31.7 $35.82 $74,501 Personal and Home Care Aides 850 1110 30.6 $9.02 $18,742 Dental Assistants 230 290 26.1 $15.82 $32,913 The top five fastest growing occupations for selected local labor markets served by this grant are listed above (see list for all participating LWIBs in Attachment D). In addition to jobs in the green space, healthcare sectors will also be a priority for worker retraining and job placement. The health care field is stable and is growing in many parts of the state. Mid -level health care jobs are available, but they require specialized skill sets. The California EDD predicts substantial job growth in the health field FIE through 2018. For example, EDD predicts there will be a need for 18,300 medical assistants, 2,700 EMTs and Paramedics; 2,700 Health Technicians and 1,800 Lab Technicians statewide between 2008 and 2018. Follow -Up Services One -Stop case managers (and /or other assigned staff) will provide Follow -Up Services to determine participant employment and education outcomes after exiting the project for a period of 12 months. The emphasis of workplace counseling will be to assist participants in retaining employment, increasing their earnings, and completing educational requirements as appropriate. Participants may receive assistance from project case managers in the arrangement of an array of services designed to improve their employment status during follow -up; non -WIA services may also be considered. Follow -Up services may include additional counseling on the workplace, career planning, peer support groups, information about additional educational opportunities, and referrals to supportive services available in the community. During the follow -up period, if WIA services beyond those available through the follow -up component are needed, then re- enrollment into WIA may be required. Case managers will work with employers to resolve employment issues and identify opportunities for participant advancement. When needed, project case managers will work with job developers in their One -Stop centers to help participants find new employment. A Follow -Up information form will document participant outcomes that occur after program exit such as obtaining employment, a degree, or a certificate. Recent Regional Economic Impact Grant Recently, the U.S. Department of Labor awarded a $8,197,664 Regional Economic Impact (REI) grant to the Tulare County WIB as fiscal agent and administrative entity for the California Central Valley Workforce Collaborative (CCWC). The purpose of this grant is to address worker layoffs in central California industries brought on by the state's recessed economy. With a project period of May 1, 2010 to April 30, 2011, the LWIAs in that grant include: Fresno County, the Kern /Inyo /Mono Consortium, Kings County, Madera County, Merced County, the Mother Lode Consortium, San Joaquin County, and Stanislaus County. Among its service strategies, the project includes paid Work Experience, Individual Training Accounts, and OJT contracts for recession - impacted DWs. In addition, REI funds are being used to develop a regional, demand - driven workforce investment plan for public infrastructure investments. The CCWC is a partnership of Workforce Investment Boards covering 14 counties in California's Central Valley and a portion of the state's Southern Sierra Nevada region. The WIBs that are common to the REI NEG and the California Multi- Sector Workforce Partnership NEG application include: 25 • Kern /Ingo /Mono Consortium • Kings County • Merced County • San Joaquin County • Stanislaus County These LWIAs have indicated that the layoff events under which REI participants have been enrolled are different than those that have been submitted for assistance under this NEG application; thus, there should be no dual enrollment between NEGs as participants must be "layoff eligible." The project period of the REI grant (5/1/10- 4/30/11) is substantially different than the proposed project period for the Multi- Sector Partners (1/1/11- 12/31/12). The difference in project grant periods means that the potential for a duplication of participant services should be curtailed severely, if not rendered non- existent, as DOL requires that all NEG participants be enrolled within 180 days of the project start date. Other measures to be taken to assure that services are not duplicated by either NEG in question include the following: • The Tulare County WIB will be included as a partner in all full meetings of the Multi- Sector Partners and in all Central California regional partner meetings, which will include the LWIBs involved in both NEG projects. • The Partnership Agreement for this NEG project includes provisions indicating that no partner may enroll a participant in more than one NEG and no participant may be enrolled in more than one NEG without SBWIB approval. While such requests are expected to be rare, if allowed by DOL, each such request will be reviewed to determine the reason(s) for the request, and that co- enrollment will not result in a duplication of allowable activities. • Each Multi- Sector Partner sub -grant agreement will include a provision indicting that DW participants may not be enrolled in another NEG without the approval of SBWIB. In addition to these measures, each of the Multi- Sector Partners maintains governing board policies stating that residents in their jurisdictions must receive priority for WIA services. Under these policies, "out of area" job seekers are usually referred to the One -Stop centers that serve their communities. This priority within local jurisdictions greatly delimits the possibility that a participant will receive the same services from participating WIBs in other geographic jurisdictions. Economic Development Support On October 13, 2007 the Governor of California signed Assembly Bill (AB) 1721 which defined economic development broadly to mean, "any activity that enhances the factors of productive capacity, such as land, labor, capital, and technology, of a national, state, or local economy. While workforce investment areas are prohibited from engaging directly in economic development activities under WIA, 26 they can utilize WIA funds to provide support to economic development in their jurisdictions. This is where RR funding can play a role. Properly deployed, RR assistance and subsequent DW services can help mitigate the adverse economic impacts of business closures and job losses while enhancing the business attraction and retention features of an area by helping displaced workers regain the types of marketable skills that employers demand. Because the 123 separate layoff events covered by this project are disbursed across multiple local labor markets in 19 different NAICS industries, a single, top -down economic development approach to all layoffs simultaneously is not practical. Rather, established relationships and program linkages between the participating WIBs and their local economic development counterparts are the most appropriate mechanisms through which RR, DW services, and NEG assistance should be channeled. In Orange County, for example, local economic development entities and programs available to receive and provide assistance under this project include: the City of Santa Ana and City of Anaheim Enterprise Zone programs, the Irvine Chamber of Commerce Entrepreneur Program, the Orange County Business Council, and Orange County's "Project Success," a program for small business retention and growth. Five of the participating WIBs are housed in the economic development agencies of their municipalities; these WIBs include those serving Orange County, San Bernardino County, San Joaquin County, Stanislaus County, and the City of Santa Ana. The remaining local WIBs are nested within city and county municipal structures and are thereby closely linked with the economic development systems in their regions (e.g., city and county economic development agencies and bureaus, chambers of commerce, local economic development corporations, etc.). Because municipal economic development policies often promote job creation, local WIBs typically ensure that workforce development policies and actions are in agreement so that local talent development needs can be met in coordination. State and Federal Economic Development Resources Including Those Provided by the U.S. Department of Commerce Economic development usually occurs at the local level and many state and federal resources are available to assist. For example, the Governor's Office of Economic Development (GoED) was created in April 2010 as a one -stop shop to help the state's businesses acquire the direction, information, and resources they need to invest, succeed, and expand in California. The GoED is the state's lead entity for economic development coordination with all public and private entities and was established using resources and staff from agencies and departments whose functions relate to economic development; they include the California: Business, Transportation and Housing Agency, Environmental Protection Agency, Natural Resources Agency, State and Consumer Services Agency, 27 Labor and Workforce Development Agency, Department of Food and Agriculture, Office of the Chief Information Officer, and Office of Planning and Research. Together, these agencies make up the following GoED units: • California Business Investment Services • Permit Assistance • Innovation and Entrepreneurship • Policy and Research Planning • Small Business Advocate • International Trade • Small Business Development Centers The CWIB recently funded 10 Regional Cluster of Opportunities partnerships around green jobs designed with an integrated service delivery approach between workforce and economic development. Four Multi- Sector Partners (Contra Costa County, Pacific Gateway, Sacramento City /County, and San Bernardino County) are involved in these partnerships and plan to integrate their partnership activities with this project. Similarly, the Economic and Workforce Development Program of the California Community College system maintains a presence throughout the project area and provides an added level of resources for two -year college education and training. The California State University System Increasingly, employers seek workers who have current and applicable skills and knowledge to contribute to economic development. Fortunately, four -year institutions, such as the California State University (CSU) System, occupy a unique space on the workforce development continuum. Through bachelor's degree completion programs, and post baccalaureate certificates and degrees, the CSU can assist today's workers in remaining competitive in the workplace by obtaining advanced training and education to meet the changing and challenging demands of the workplace. The CSU Commission on the Extended University invests in the workforce by providing grants to campuses and partners to develop new programs that meet growing workplace needs. Since 1994, the Commission has funded 219 proposals and invested over 5.8 million dollars in new program development. By partnering with community colleges and WIBs, the CSU can also create career pathways that cover basic to advanced education benefiting workers in progressive employment opportunities, and employers by providing a pipeline of trained, knowledgeable workers. 28 U.S. Department of Commerce and the Economic Development Administration The U.S. Department of Commerce (DOC) and its Economic Development Administration offer other resources that can be leveraged with state and local economic development efforts to complement this project in specific communities. The investment policy of the DOC's EDA is designed to establish a foundation for sustainable job growth and the building of durable regional economies throughout the U.S. This foundation builds upon two key economic drivers - innovation, and regional collaboration. The following DOC programs support these principles locally: • Public Works • Economic Adjustment • Community Trade Adjustment Assistance • Partnership Planning • Trade Adjustment Assistance for Firms • Global Climate Change Mitigation Incentive Fund • University Centers • Research and National Technical Assistance • Local Technical Assistance The NEG assistance provided by this project will support and augment these layers of federal, state, and local economic development resources in localities experiencing mass job losses. 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U 2 Y Y r N M et Lo co I, 00 m O r N M 17 L(1 O n 00 D) O m m ATTACHMENT C California Multi- Sector Workforce Partnership Rapid Response Survey Summaries by Participating Workforce Investment Boards Anaheim (City of) Workforce Development Division The surveys received from Allstyle Apparel indicate a multi - lingual (English, Spanish, Vietnamese) workforce in assembly type positions. There is a significant language barrier among the Spanish and Vietnamese speakers and a lack of a high school education in this population. The majority of survey responders are seeking employment as a priority. We plan to serve 14 dislocated workers from this group with ESL if needed and skills upgrade through.OJT. Boeing employees have education level of Bachelors Degrees and above. The Boeing facility in Anaheim is predominately an R &D operation. We plan to serve 3 participants from this group with high -end skills training depending on need to assist them in transitioning to other industries. The Rapid Response presentation has been delayed for AT &T and Source Refrigeration. Based on the WARN notice, the job classification for AT &T indicates customer service jobs. Follow -up with the company confirmed that the individuals slated from lay -off are 20+ year employees. We will assist the 4 individuals we plan to serve with skills upgrade to transition into other industries. Source Refrigeration's workforce is industrial HVAC, tied to the construction industry. We will assist four individuals with skills upgrade to transition into other industries. City of Los Angeles Workforce Investment Board The educational levels for the affected employees range from GED, High School Diploma, AA, BA, MA and JD degrees. Most of the employees from the US Census have Bachelor Degrees, and are struggling because they are overqualified for available positions. Conversely, the numerators and data collectors have a high school diploma or less. Survey responders indicated that they were interested in "immediate employment" and "training" (this was a frequent, non - specific response; only a few mentioned anything specific such as medical or green technology training.) Once the affected worker enrolls in a WorkSource /One -Stop Center, he or she would be given a skills and interest assessment. Custodians and maintenance workers may need to diversify their skills and obtain training in sector initiatives currently available through LA City's Workforce Development System, including solar technology, green sectors, security, and logistics. Individuals with college degrees may need to develop new skills for careers in such high - growth industries as Bio -Med and Computer Technology. This effort would be self- directed and self- underwritten. Many individuals in our Rapid Response Orientation choose not to answer these questions inasmuch as the answers are optional. 34 Contra Costa County Workforce Development Board Many AT &T workers have high -level technical skills and have the ability to work across industries. Therefore, they may not require services other than job search support and job placement assistance. Most of these workers have some college or a college degree. Customer service representatives can also work across industries and would likely require similar services. In addition, Microsoft Office Suite and Customer Service Training Certification could enhance their skills. Many of these workers have some college, while others have a high school diploma. Project Managers usually have college degrees, and could benefit in some cases from PMP certification to be more competitive in the marketplace. Workers laid off at AAA have Bachelors and Masters degrees, and have elevated technical and strategic planning abilities. Many are interested in getting PMP certification in order to be more competitive in the marketplace. They have the ability to work across many industries. Production line and assembly workers at Systron Donner have low -level skills in math and English. For many, English is not their first language and they would benefit from ESL classes and GED preparation. Customer service training or entry -level health care training such as Certified Nurse Training would also be a possibility, as well as computer training. The few workers in the Engineer category who were laid off have advanced degrees and would likely only require job search and job placement assistance. Due to the particular nature of the product being manufactured, Packaging Processors from General Chemical have advanced technical skills. Most have high school diplomas and others have some college. Some expressed interest in "green technology" or other types of training to do with process technology or electronics. Training of this sort can often be found through the community colleges. Foothill Workforce Investment Board The majority of people surveyed from the US Census have at least Bachelors degrees. Almost half of survey responders indicated that they are interested in careers in Administrative Support, Other career interests included Educational Services, Finance /Insurance, IT, Social Service and Public Administration. The following resources would be beneficial to participants: Interviewing Techniques, Occupational Assessment, Vocational Training, Resume Writing and Job Search Assistance. Most of the survey responders from the Duarte, Pasadena, and South Pasadena School Districts are Teachers, with advanced degrees and certification. The majority were interested in careers in Educational and Social Services. We are looking to provide the following employment services: Interviewing Techniques, Computer Workshops, Vocational Training and Career Counseling. Kern /Inyo /Mono Consortium Eighty -nine percent of.Kern County workers dislocated from entry -level jobs at Sun World International, Bolthouse Farms, Concord Buying Group and Pro's Ranch Market have a high school education or less. While some of the thirty -one percent without a high school diploma have long and successful work histories, these individuals will need GED preparation. Many individuals who are not native English speakers may require Vocational English -as -a- Second Language training in order to be successful in a new industry. After a skills assessment, of the fifty -eight percent that have a High School diploma, many did not function at the High School graduate level. The individuals functioned well for the job they had, however low test scores indicate that they would not be competitive in the current labor force. To 35 transfer the skills they have to another industry, many will need to improve their basic skills in subjects such as Math and Writing. Supportive services are more critical for these two populations. Work Experience and On- the -Job Training contracts will also be used to increase their job specific skills in new job areas. Many Rapid Response clients are increasingly asking for training in the health care industry, which is one of the strategic industry clusters targeted by the Kern, Inyo, and Mono Workforce Investment Board. Other potential occupations and industries to be targeted include Warehousing, Clerical, and Manufacturing. Forklift drivers, Mechanics, and Technicians may have a high school education in addition to skills acquired in their industry. Short On- the -lob Training contracts would be highly effective for these job seekers in order for them to adapt or upgrade their skills to their new industry. Short -term training that results in certification would also be effective. Ten percent of dislocated workers have higher education levels, including Associate and Bachelors degrees. In addition to their education, their experience as Maintenance Engineers, Managers and Trainers provides a skill set that is broadly applicable to many industries. Direct referrals to employers and especially On- the -Job Training contracts would be effective services for this population. Kings County Workforce Investment Board The educational levels for the workers at the former Artesia Dairy are very low, with many lacking a high school diploma. The training strategy will be personalized to each enrollee, however it is anticipated that OJT, career technical education, particularly in the building trades, GED training and paid work experience will be the strategies most anticipated for use. Where interested, enrollees will be encouraged to continue their pursuit of a high school diploma or GED. Merced County Workforce Investment Board Although they had long and successful work histories, some survey respondents did not have high school diplomas. These individuals needed GED preparation and tests. It was typical for those with High School Diplomas to not meet High School levels in Skill Assessments. The individuals functioned well for the job they had, however they tested low in Math, English and Reasoning and would not be competitive in the labor force as it currently exists. Most participants will have to improve their basic skill levels, especially in Math. Individuals who were not native English speakers will require ESL training. Individuals who had computer skills in proprietary software utilized at the business from which they were laid off need basic computer skills in "off- the - shelf" software such as Microsoft Office. Orange County Workforce Investment Board During the layoffs reported by the Orange County WIB, participants in Rapid Response sessions completed Re- Employment Surveys. Of the 92 respondents, 67% of the answers indicated desire to learn new skills, including Computer skills, 40% desired interview training, 60% needed resume assistance, and over 70% requested job- search assistance. One in four indicated interest in pursuing a college degree, and nearly one in three thought they could benefit from educational or career i counseling. One in five indicated need for financial counseling, which is unsurprising given the impact of being laid -off. The Orange County One -Stop Centers plan to develop individual assistance strategies around skill updating, resume writing, interview preparation, and job search assistance. The One Stop Centers offer workshops on personal financial management, and basic skills remediation. The Orange County One - Stop Centers work very closely with Orange County community colleges, especially Coastline Collage and Saddleback College, to provide participants quick access and referral to a community college. San Joaquin County Employment and Economic Development Department Individuals dislocated from public sector jobs (San Joaquin County, City of Stockton) generally had higher education levels, such as college degrees and /or advanced training. This group is very interested in returning to work immediately. So the primary focus will be on their transferable skills and finding employment opportunities with employers that are currently in need of those skills. Service Delivery may include direct referrals to employers and the strategic use of Supportive Services to eliminate barriers to employment. In addition, On- the -lob Training contracts and Enterprise Zone benefits may be used to help entice employers to hire these individuals. A smaller percentage of these individuals will need additional training or services. These individuals may qualify for training scholarships (Individual Referral) to enhance their skill levels or acquire a specific certificate leading to increased employability. The private sector dislocations were predominately from production and general laborer positions that required relatively low education levels. A significant portion of those dislocated did not have a High School diploma or GED. Although the majority did complete high school, they generally lacked strong transferable skills and college degrees. Most of the private sector dislocated workers will need more training to increase their employability. Training will include GED preparation, specific training in alternative industries or jobs that can be acquired within a year. Supportive services to eliminate barriers to employment will be more critical for this population. Work Experience and On- the -Job Training contracts will also be used to increase their job specific skills in new job areas and to facilitate their transition into the labor market. Enterprise Zone benefits can also be used to entice employers to hire. Although the education levels differed between the public and private sector groups, both groups expressed a need and desire for: Labor Market Information; Employment workshops (exploring career options, interviewing skills, applications & resumes, secrets to a successful job search, etc); and Classroom and /or On- the -Job Training. These services, coupled with appropriate counseling and the strategic use of supportive services, will be the most effective way to reattach the dislocated workers to the job market. South Bay Workforce Investment Board The majority of survey respondents from Raytheon and Northrop Grumman have Bachelors and Masters degrees. They were primarily held highly skilled, technical positions, such as Engineers. Although they have the advanced skills, many will need certification upgrades to keep them competitive in technological fields. 37 Laid of employees at the City of Inglewood worked in administrative support, tech support, library staff and criminal investigation. All survey respondents held a high school diploma, while a few have Bachelors Degrees. These participants will all require vocational retraining for possible occupation changes. Tech support and criminal investigation staff members are interested in certification upgrades in order to stay competitive. Most AJ Wright survey respondents have High School diplomas or GEDs. They worked in entry -level positions as Cashiers, Customer Service Representatives, and in Warehouse and Stock. These participants will be in need of Vocational Retraining, Resume Building, Soft Skills Training and Job Search Assistance. Laid -off MySpace employees hold Bachelors and Master Degrees, and most worked in Managerial Positions. They will be in need of Job Search Assistance, Vocational Retraining for possible occupation changes and Certification Upgrades for Management Skills. Stanislaus Alliance Worknet The laid -off employees from Conifer Health Solutions had the following occupations: Office Administration, Medical Billing, Accounting and Appeal Writing. The majority of survey participants had a High School Diploma or GED, while few had Associates Degrees or Bachelors Degrees. One participant lacked a High School Diploma. The specific services and training that participants require have not been determined because individual assessment and counseling has not yet occurred. The layoff of the survey employees has not taken place (It will be on February 28, 2011.). The following are estimates based on a review of the participants' Rapid Response Surveys: Most Participants will be requesting Job Search Assistance, Vocational Training and Skills Upgrade Training. Participants with college degrees will not require re- employment services or training to achieve employment 38 ATTACHMENT D California Multi- Sector Workforce Partnership Top Five Occupations With the Most Job Openings Median Median Job Openings Hourly Annual Los Angeles County (L.A. City and County, South Bay, Pacific Gateway, Foothill) (2008 -2018) Personal and Home Care Aides Cashiers Retail Salespersons Waiters and Waitresses Registered Nurses Orange County (Orange County, Anaheim, and Santa Ana LWIAs) (2008 -2018) Waiters and Waitresses Retail Salespersons Cashiers Customer Service Representatives Combined Food Preparation and Serving Workers, Including Fast Food Contra Costa County (Includes City of Richmond LWIA) (2008 -2018) Cashiers Retail Salespersons Waiters and Waitresses Registered Nurses Customer Service Representatives Kern /Inyo /Mono Consortium (2008 -2018) - Kern County Farmworkers and Laborers, Crop, Nursery, and Greenhouse Cashiers Retail Salespersons Combined Food Preparation and Serving Workers, Including Fast Food Elementary School Teachers, Except Special Education Kern /Inyo /Mono Consortium (2008 -2018) - Alpine, Inyo and Mono Counties Cashiers Waiters and Waitresses Maids and Housekeeping Cleaners Hotel, Motel, and Resort Desk Clerks Retail Salespersons Monterey County (2008 -2018) Farmworkers and Laborers, Crop, Nursery, and Greenhouse Waiters and Waitresses Cashiers Retail Salespersons Personal and Home Care Aides 39 76,900 $10.04 $20,890 48,830 $9.32 $19,396 46,180 $10.11 $21,029 38,650 $9.17 $19,085 28,990 $38.88 $80,890 19,300 $9.19 $19,122 19,100 $10.17 $21,154 16,700 $9.52 $19,811 13,200 $17.18 $35,734 9,600 $9.17 $19,076 13,110 $10.23 $21,280 11,270 $10.94 $22,763 8,410 $9.06 $18,841 7,690 $48.06 $99,961 6,760 $17.89 $37,207 9,740 $8.83 $18,369 3,700 $9.16 $19,050 2,840 $9.39 $19,544 2,750 $9.02 $18,759 2,640 [3) $60,351 360 $9.96 $20,716 320 $9.08 $18,888 190 $9.81 $20,416 190 $10.25 $21,327 170 $10.52 $21,879 12,540 $9.05 $18,820 2,060 $8.97 $18,666 1,940 $9.80 $20,381 1,570 $10.49 $21,809 1,460 $12.44 $25,889 Santa Clara and San Benito Counties (2008 -2018) Retail Salespersons 9,020 Median Median 8,450 Job Openings Hourly Annual Sacramento, Placer, Yoio and El Dorado Counties (2008 -2018) Computer Software Engineers, Applications 7,370 $56.39 $117,299 Personal and Home Care Aides 11,980 $11.43 $23,777 Cashiers 10,940 $9.62 $20,009 Retail Salespersons 10,630 $9.90 $20,584 Waiters and Waitresses 8,360 $9.12 $18,970 Registered Nurses 6,540 $44.55 $92,678 Santa Clara and San Benito Counties (2008 -2018) Retail Salespersons 9,020 $10.14 $21,098 Cashiers 8,450 $10.22 $21,267 Waiters and Waitresses 7,640 $9.32 $19,380 Computer Software Engineers, Applications 7,370 $56.39 $117,299 Personal and Home Care Aides 7,370 $12.30 $25,587 San Bernardino and Riverside Counties (2008 -2018) Retail Salespersons 18,710 $9.85 $20,486 Cashiers 18,540 $9.34 $19,431 Personal and Home Care Aides 14,030 $9.46 $19,663 Waiters and Waitresses 13,220 $9.13 $18,995 Laborers and Freight, Stock, and Material Movers, Hand 11,210 $11.09 $23,077 San Joaquin County (2008 -2018) Personal and Home Care Aides 4,150 $9.12 $18,987 Cashiers 2,830 $9.33 $19,412 Retail Salespersons 2,490 $9.63 $20,032 Farmworkers and Laborers, Crop, Nursery, and Greenhouse 2,370 $9.02 $18,745 Laborers and Freight, Stock, and Material Movers, Hand 1,960 $14.08 $29,278 San Luis Obispo County (2008 -2018) Retail Salespersons 2,010 $10.44 $21,708 Waiters and Waitresses 1,630 $9.16 $19,068 Cashiers 1,590 $9.42 $19,599 Combined Food Preparation and Serving Workers, Including Fast Food 880 $9.14 $19,016 Farmworkers and Laborers, Crop, Nursery, and Greenhouse 840 $930 $19,333 Kings County (2006 -2016) Farmworkers and Laborers, Crop, Nursery, and Greenhouse 1,520 $8.17 $16,999 Correctional Officers and Jailers 830 N/A N/A Cashiers 490 $8.78 $18,266 Retail Salespersons 440 $8.85 $18,397 Personal and Home Care Aides 390 $8.63 $17,932 Merced County (2006 -2016) Farmworkers and Laborers, Crop, Nursery, and Greenhouse 2,080 $8.30 $17,268 Personal and Home Care Aides [6] 1,150 $9.47 $19,705 Cashiers 940 $8.73 $18,154 Elementary School Teachers, Except Special Education 800 [3] $59,036 Laborers and Freight, Stock, and Material Movers, Hand 710 $10.48 $21,791 40 Job Openings North Central Counties Consortium - Del Note, I it rrbaldi, Lake, 'aicndodno Counties (2006 -2016) Cashiers 1,750 Retail Salespersons 1,630 Waiters and Waitresses 1,190 Personal and Home Care Aides 1,150 Farmworkers and Laborers, Crop, Nursery, and Greenhouse 770 North Central Counties Consortium — Colusa, Glenn and Tehama Counties (2006 -2016) Farmworkers and Laborers, Crop, Nursery, and Greenhouse Personal and Home Care Aides Cashiers Elementary School Teachers, Except Special Education Farmers and Ranchers North Central Counties Consortium - Sutter and Yuba Counties (2006 -2016) Farmworkers and Laborers, Crop, Nursery, and Greenhouse Retail Salespersons Cashiers Elementary School Teachers, Except Special Education Registered Nurses Stanislaus County (2006 -2016) Retail Salespersons Farmworkers and Laborers, Crop, Nursery, and Greenhouse Cashiers Personal and Home Care Aides Waiters and Waitresses 41 Median Median Hourly Annual $9.32 $19,369 $9.87 $20,534 $8.47 $17,635 $10.38 $21,600 $9.12 $18,971 820 $8.33 $17,330 470 N/A N/A 440 $9.13 $18,995 390 [3) $53,591 270 N/A N/A 820 $8.25 $17,154 770 $9.50 $19,754 690 $8.81 $18,316 400 [3) $68,081 400 $35.82 $74,501 2,880 $9.23 $19,207 2,410 $8.02 $16,679 2,250 $9.02 $18,752 1,760 $10.10 $21,027 1,450 $8.26 $17,174 California Multi- Sector Workforce Partnership Top Five Fastest Growing Occupations Annual Average Employment % Med. Chg. Hrly. Los Angeles County (L.A. City, LA. County, South Bay, Pacific Gateway, Foothill) 2008 2018 Medical Scientists, Except Epidemiologists 5,480 8,130 48.4 $32.54 Biochemists and Biophysicists 400 590 47.5 $35.36 Network Systems and Data Communications Analysts 7,640 11,210 46.7 $36.65 Physical Therapist Aides 1,630 2,370 45.4 $13.22 Home Health Aides 12,590 18,180 44.4 $10.16 Orange County (Orange County, Anaheim and Santa Ana City) 2008 2018 Biomedical Engineers 460 700 52.2 $42.43 Home Health Aides 5,180 7,640 47.5 $11.35 Medical Scientists, Except Epidemiologists 1,730 2,520 45.7 $38.64 Personal and Home Care Aides 12,410 17,720 42.8 $10.37 Network Systems and Data Communications Analysts 3,160 4,460 41.1 $36.65 Veterinary Technologists and Technicians 1,470 2,010 36.7 $14.95 Contra Costa County 2008 2018 Home Health Aides 4,450 6,700 50.6 $9.78 Physician Assistants 740 1,050 41.9 $49.17 Fitness Trainers and Aerobics Instructors 2,750 3,850 40.0 $19.98 Network Systems and Data Communications Analysts 3,760 5,140 36.7 $39.02 Medical Scientists, Except Epidemiologists 1,610 2,190 36.0 $40.95 Kern /Ingo /Mono Consortium - Kern County 2008 2018 Home Health Aides 930 1,480 59.1 $9.40 Medical Scientists, Except Epidemiologists 230 350 52.2 $38.18 Physical Therapists 200 300 50.0 $34.19 Network Systems and Data Communications Analysts 220 330 50.0 $34.10 Dental Hygienists 220 330 50.0 $38.78 Kern /Inyo /Mono Consortium - Alpine, Inyo and Mono Counties 2008 2018 Nursing Aides, Orderlies, and Attendants 120 170 41.7 $11.88 Licensed Practical and Licensed Vocational Nurses 100 130 30.0 $23.52 Registered Nurses 260 330 26.9 $38.51 Management Analysts 40 50 25.0 $37.72 Probation Officers and Correctional Treatment Specialists 40 50 25.0 N/A Monterey County Home Health Aides Personal and Home Care Aides Medical Assistants Registered Nurses Pharmacy Technicians 42 2008 2018 440 660 50.0 $10.88 2,810 3,920 39.5 $12.44 960 1,260 31.3 $18.07 2,600 3,380 30.0 $42.53 310 400 29.0 $18.84 Annual Average Med. Employment % Chg. Hrly. Sacramento, Placer, Yolo and El Dorado Counties 2008 2018 Medical Scientists, Except Epidemiologists 1,650 2,420 46.7 $42.20 Personal and Home Care Aides 20,410 29,840 46.2 $11.43 Network Systems and Data Communications Analysts 1,590 2,290 44.0 $34.86 Home Health Aides 3,170 4,430 39.7 $10.32 Dental Hygienists 1,780 2,450 37.6 $45.23 Santa Clara and San Benito Counties 2008 2018 Network Systems and Data Communications Analysts 5,580 8,320 49.1 $50.78 Personal and Home Care Aides 12,140 17,990 48.2 $12.30 Home Health Aides 3,170 4,550 43.5 $9.99 Advertising Sales Agents 740 1,010 36.5 $25.59 Medical Scientists, Except Epidemiologists 3,210 4,080 27.1 $47.19 San Bernardino and Riverside Counties 2008 2018 36.7 $17.38 Personal and Home Care Aides 24,560 35,520 44.6 $9.46 Medical Scientists, Except Epidemiologists 850 1,210 42.4 $35.05 Network Systems and Data Communications Analysts 1,250 1,750 40.0 $33.37 Physician Assistants 770 1,060 37.7 $39.97 Home Health Aides 3,720 5,060 36.0 $10.11 San Joaquin County 2008 2018 33.3 $21.69 Personal and Home Care Aides 5,100 8,600 68.6 $9.12 Home Health Aides 11060 1,460 37.7 $9.97 Medical Assistants 1,060 1,450 36.8 $14.51 Fitness Trainers and Aerobics Instructors 300 410 36.7 $17.38 Dental Hygienists 220 300 36.4 $34.94 San Luis Obispo County 2008 2018 Personal and Home Care Aides 1,100 1,560 41.8 $11.06 Home Health Aides 320 440 37.5 $11.60 Computer Software Engineers, Applications 210 280 33.3 $40.11 Separating, Filtering, Clarifying, Precip., & Still Machine Setters, Operators, & Tenders 180 240 33.3 $21.69 Pharmacy Technicians 200 260 30.0 $17.98 Kings County 2006 2016 Social and Human Service Assistants 80 110 37.5 $10.71 Preschool Teachers, Except Special Education 90 120 33.3 $11.65 Customer Service Representatives 180 240 33.3 $13.16 Medical Assistants 330 430 30.3 $13.46 Insurance Sales Agents 110 140 27.3 $21.36 43 Annual Average Med. Employment % Chg. Hrly. Stanislaus County Health Educators Pharmacy Technicians Personal and Home Care Aides Home Health Aides Pharmacists 44 2006 2006 2016 250 Merced County 40.0 $11.13 340 470 Personal and Home Care Aides 1,320 2,250 705 $9.47 Correctional Officers and Jailers 140 190 353 N/A Farm, Ranch, and Other Agricultural Managers 1,490 1,960 31.5 $19.86 Medical Assistants 380 480 26.3 $12,32 Home Health Aides 250 310 24.0 $8.72 North Central Counties Consortium - Colusa, Glenn, and 'ehama Counties 2006 2016 Home Health Aides 80 110 37.5 $8.97 Customer Service Representatives 110 150 36.4 $15.08 Hotel, Motel, and Resort Desk Clerks 90 120 33.3 $8.99 Personal and Home Care Aides 1,010 1,310 29.7 N/A Elementary School Teachers, Except Special Education 860 1,060 23.3 [21 North Central Counties Consortium - Del Noi2_. - Iurnbolch, Lake, and P,'iendccino Counties 2006 2016 Pharmacy Technicians 260 360 38.5 $17.06 Computer Systems Analysts 140 180 28.6 $33.20 Instructional Coordinators 220 280 273 $32.89 Pharmacists 220 280 27.3 $58.82 Gaming Dealers 360 450 25.0 N/A North Central Counties Consortium - Sutter and Yuba Counties 2006 2016 Home Health Aides 160 220 37.5 $9.22 Medical Assistants 320 430 34.4 $13.10 Registered Nurses 820 1080 31.7 $35.82 Personal and Home Care Aides 850 1110 30.6 $9.02 Dental Assistants 230 290 26.1 $15.82 Stanislaus County Health Educators Pharmacy Technicians Personal and Home Care Aides Home Health Aides Pharmacists 44 2006 2016 250 350 40.0 $11.13 340 470 38.2 $17.90 3,230 4,440 37.5 $10.10 770 1,000 29.9 $9.01 290 370 27.6 $58.19 v d o 0 0 0 0 °o o° o o° 00, 0 o 0 0 0 ° o m W O co co ° h_ c ° r ° cli ° ~ Q �yN O O Cl) O Cl) r N N W Or O � co O c0 CO O L Z p cT m C N r dm• ` cm7 cD Q U N in � Q a Q � � -Q co L -0 O 03 00 00 m o o co a C0 � N N O -p 4- LL O 0 Z Z N CD o 0 v v ° 0 O clv M Cl) M m V w M C ... u_ 0 O - z 0 LL1, ° 0 V Ir M u .1.. 69. 2 �. � � c9 .� N � LLJ ° LL O U) d O -o W. 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V C N m Attachment E.1 Line Item Budget - California Multi- Sector Workforce Partnership Management & Oversight Grantee Level - SBWIC Project Operator Level - SBWIC Totals ADMIN Personnel 1,306,035 215,111 1,521,146 Fringe Benefits 457,112 75,289 532,401 Travel 15,000 15,000 30,000 Supplies 88,645 23,800 112,445 Contractual 0 0 0 Other 207,500 58,000 265,500 Sub -Total 2,074,292 387,200 2,461,492 PROGRAM Contractual 250,000 0 250,000 Sub -Total 250,000 0 250,000 Grand Totals 2,324,292 387,200 2,711,492 Grand Total 45,080,077 45 Project Operator Level Project Operator Level Total Contractual Admin Program Anaheim 10,000 180,000 190,000 Contra Costa 31,200 561,600 592,800 Foothill 65,625 1,181,250 1,246,875 Kern /Inyo /Mono 75,000 1,350,000 1,425,000 Kings County 7,500 135,000 142,500 Long Beach 206,000 3,708,000 3,914,000 Los Angeles, City 175,000 3,150,000 3,325,000 Los Angeles County 735,375 13,236,750 13,972,125 Merced County 57,750 1,039,500 1,097,250 Monterey County 56,400 1,015,200 1,071,600 NCCC 5,625 101,250 106,875 Orange County 35,250 634,500 669,750 Richmond, City 20,000 360,000 380,000 Sacramento 94,500 1,701,000 1,795,500 San Benito County 22,400 403,200 425,600 San Bernardino County 193,200 3,477,600 3,670,800 San Joaquin County 157,290 2,831,220 2,988,510 San Luis Obispo County 40,400 727,200 767,600 Santa Ana, City 17,500 315,000 332,500 South Bay See Table Above 3,484,800 3,484,800 Stanislaus County 40,500 729,000 769,500 Total 2,046,515 40,322,070 42,368,585 Grand Total 45,080,077 45 Budget Detail South Bay Workforce Investment Consortium, Inc. ADMIN Personnel: 1,306,035 215,111 1,521,146 See Attachment E.2 See Attachment E.2 Fringe Benefits: 457,112 75,289 532,401 See Attachment E.2 See Attachment E.2 Travel: 15,000 15,000 30,000 Includes SBWIC, Inc. costs for Includes SBWIC, Inc. costs local mileage to and from for local mileage to and from project meetings, monitoring meetings, monitoring visits, visits, and miscellaneous, and miscellaneous, project - project- related activities. Also related activities. Also includes costs for out -of -town includes costs for out -of- travel at federally approved town travel at federally rates. approved rates. Supplies: 88,645 23,800 112,445 Includes SBWIC, Inc. costs for Includes SBWIC, Inc. costs consumable office supplies for consumable office used by administrative staff. supplies for administrative staff. Contractual: 0 0 0 Other 207,500 58,000 265,500 Includes costs for Rent and Includes costs for Rent and Communications (telephone) Communications (telephone) Sub -Total 2,074,292 387,200 2,461,492 46 South Bay Workforce Investment Consortium, Inc. PROGRAM Contractual: 250,000 0 250,000 California The SBWIC, Inc. will contract with Workforce the California Workforce Association Association, which will be responsible for the following project activities on behalf of the Multi- Sector Partners: Facilitate timely information sharing between partners; Facilitate monthly Partnership meetings; gather and disseminate information on promising practices; and coordinate with state organizations, e.g., California EDD, the Chancellor's Office of the California Community Colleges, and the California Department of Education to assist resource leveraging to support the partnership's activities. Sub -Total 250,000 1 0 1 250,000 Grand Totals 2,324,292 387,200 1 2,711,492 47 Contractual - Project Operator Level - Administration: Each participating workforce investment board (WIB) has agreed to allocate 50% of its administrative funding to the South Bay Workforce Investment Consortium, Inc. (SBWIC, Inc.) for overall project management and oversight. The remaining 50% of administrative funds for each local WIB will be used for administrative expenses. The SBWIC, Inc. will incorporate these remaining administrative funds into sub - grant agreements with each WIB, which will be executed upon SBWIC approval of submitted direct - charge line -item budgets, cost allocation plans, and /or evidence of federally approved indirect cost rates. Contractual - Project Operator Level - Program: Discussed on the following pages are descriptions of the types of program activities and costs to be incurred at the project operator level in each local workforce investment area. For these activities, the SBWIC, Inc. will develop and execute cost reimbursement sub -grant agreements with each participating WIB in the amounts reflected above upon submission and approval of individual line -item budgets. 48 Project Operator level Project Operator Level Contractual Admin Program Total Anaheim 10,000 180,000 190,000 Contra Costa 31,200 561,600 592,800 Foothill 65,625 1,181,250 1,246,875 Kern /Inyo /Mono 75,000 1,350,000 1,425,000 Kings County 7,500 135,000 142,500 Long Beach 206,000 3,708,000 3,914,000 Los Angeles, City 175,000 3,150,000 3,325,000 Los Angeles County 735,375 13,236,750 13,972,125 Merced County 57,750 1,039,500 1,097,250 Monterey County 56,400 1,015,200 1,071,600 NCCC 5,625 101,250 106,875 Orange County 35,250 634,500 669,750 Richmond, City 20,000 360,000 380,000 Sacramento 94,500 1,701,000 1,795,500 San Benito County 22,400 403,200 425,600 San Bernardino County 193,200 3,477,600 3,670,800 San Joaquin County 157,290 2,831,220 2,988,510 San Luis Obispo County 40,400 727,200 767,600 Santa Ana, City 17,500 315,000 332,500 South Bay See Table Above 3,484,800 3,484,800 Stanislaus County 40,500 729,000 769,500 Total 2,046,515 40,322,070 42,368,585 Contractual - Project Operator Level - Administration: Each participating workforce investment board (WIB) has agreed to allocate 50% of its administrative funding to the South Bay Workforce Investment Consortium, Inc. (SBWIC, Inc.) for overall project management and oversight. The remaining 50% of administrative funds for each local WIB will be used for administrative expenses. The SBWIC, Inc. will incorporate these remaining administrative funds into sub - grant agreements with each WIB, which will be executed upon SBWIC approval of submitted direct - charge line -item budgets, cost allocation plans, and /or evidence of federally approved indirect cost rates. Contractual - Project Operator Level - Program: Discussed on the following pages are descriptions of the types of program activities and costs to be incurred at the project operator level in each local workforce investment area. For these activities, the SBWIC, Inc. will develop and execute cost reimbursement sub -grant agreements with each participating WIB in the amounts reflected above upon submission and approval of individual line -item budgets. 48 PROJECT OPERATOR LEVEL— PROGRAM Contractual: Core Services ($6,762,012) All participants (100 %) in the project must receive at least one unduplicated Core Service from a participating One -Stop career center as a means to reconnect them to the workforce as quickly as possible in the most cost effective manner. As such, every participant is expected to enroll in Core Services funded by this grant. This strategy is consistent with the sequence of services requirement of the WIA in which participants must receive at least one Core Service prior to enrollment into Intensive Services or training. Intensive Services ($10,143,017) SBWIB examined five recent program years (PY 05 -06 to 09 -10) to identify the proportion of DW Formula (including ARRA) and 25% Additional Assistance participants that received at least one Intensive Service from a local One -Stop career center during this period. The number enrolled in Intensive Services was 2,141 out of a total of 2,239 enrollments. The lowest percentage of participants receiving at least one Intensive Service was 86.48% while the high was 100 %; the mid -hinge was 93.8% The reason that individuals enroll in Intensive Services is that those who are inclined to enroll in a federal J ob training program do so because they tend to have limited marketable skills, cannot easily find new work, and are in need of in -depth career services and assistance in finding a job. The majority of job seekers who are able to find work on a self- directed basis or with modest staff assistance out of Core Services are not likely candidates for enrollment in a special dislocated worker project; job seekers who do are the targets of this project. As noted below, the job seekers targeted for participation have expressed a need for retraining in almost every instance, which can only occur after receipt of one or more Intensive Services. For this reason, all participants are expected to enroll in Intensive Services. According to the WIA Final Rules, "Intensive Services are listed in WIA section 134(d)(3)(C). The list in the Act is not all - inclusive and other intensive services, such as out -of -area job search assistance, literacy activities related to basic workforce readiness, relocation assistance, internships, and work experience may be provided based on an assessment or individual employment plan." Further, the WIA Final Rules indicate that "work experience is a planned, structured learning experience that takes place in a workplace for a limited period of time. Work experience may be paid or unpaid, as appropriate. A work experience workplace may be in the private, for profit sector, the nonprofit sector, or the public sector. Labor standards apply in any work experience where an employe %mployer relationship, as defined by the Fair Labor Standards Act, exists." On a limited basis, paid work experience and paid internship activities will be arranged as short -term Intensive Service strategies to connect workers to new industries and occupations and, ultimately, full -time, unsubsidized employment. Such activities will be arranged on the basis that successful conclusion of a paid experience assignment or internship leads to unsubsidized employment. These career development strategies serve multiple purposes. They: 1) introduce and orient workers to new industries and work environments; 2) help participants develop new workplace skills and refine transferable skills for new occupations; and 3) provide modest income in cases of severe economic need. See Attachment F for policies and procedures on paid work experience and internships. Supportive Services ($1,127,002) The Supportive Services budget category includes costs for participant support, which will be arranged by case - responsible staff at participating One -Stop career centers in accordance with local WIB policies and overall compliance with the federal Workforce Investment Act, Supportive Services expenses will be incurred to help participants overcome barriers to successful participation in training activities and /or employment. Such expenses may include, but are not necessarily limited to: • Mileage reimbursement • Uniforms and tools • Licensing fees • Parking fees, car repairs and bus tokens • Testing fees • Background check fees • Other allowable expenses for participant support Dependent care may also be covered or leveraged from another funding source(s) consistent with local supportive services policies. Training ($22,540,039) Many project - eligible workers will need advanced education or training. Other workers who lack the basic skills needed to prepare for work in demand occupations will be enrolled in remedial education, which may be provided on -line or in- person by a range of educational entities beginning with on -site One -Stop career center partners. Specialized skill certifications, training for new and emerging occupations, and advanced credentials and licenses will be the focus of our retraining efforts. The attached RR participant surveys indicate the need for some form of skill development in nearly every instance. Because re- employment can be achieved through means other than re- training (e.g., job search workshops or job placement assistance) retraining services tend to be the single most - expensive cost item associated with a DW. Accordingly, the proposed project budget is based on enrollment of 50% of all participants (2,945) in training with the same proportion of the budget earmarked for allowable training activities, which may include on- the -job training (OJT) wage reimbursements, classroom training, or customized training. Individual Training Accounts Under Title I of WIA, job- seekers who need to develop new skills to re -enter the employed workforce can use an Individual Training Account (ITA) to select their training from a pre- approved list. A key tenet of the WIA is that adults and DWs who have been determined to need training may access training with an ITA. With limited exceptions, all training services provided to eligible workers under this project will be provided through the use of ITAs, which can be used to purchase (or obligate) the costs of allowable training, which may include, but not necessarily be limited to OJTs, classroom training, and customized training. 50 On- the -Job Training (OJT) Several employment sectors have been targeted by the Multi- Sector Partners for skill development, job placement, possible development of OJT agreements, and ultimately employment retention- - specific growth sectors are identified in Attachment G. The top five occupations with the most job openings and fastest growth rates in each local labor market are identified in Attachment D. The project operators and their One -Stop career centers maintain existing relationships with employers developed over years of community interactions and experience. These relationships will be drawn upon to identify employment opportunities for participants and will be supplemented by business services and job development staff through: chamber of commerce meetings, direct job development activities, follow -up with existing employer clientele to identify new hiring opportunities, participation in local economic development events, participation in local green workforce meetings and events, and coordination with the California EDD to conduct positive (staffing) recruitment activities for area employers. In cases where potential long -term job placement is apparent and an employer has indicated intent to hire, an OJT agreement may be developed. On-the-job training agreements will only be developed with employers for positions where the employer has agreed to retain the participant after successful completion of the OJT period. Under an OJT, the wage reimbursement to an employer as an offset to the extraordinary costs of training a new hire will be based on the specific vocational preparation level requirements of the position and will not exceed 90% of the hourly wage (see EDD Workforce Services Division Directive WSD10 -10). On- the -job training agreements will be conducted according to the following guidelines: The DOL granted California a waiver of WIA Section 101(31)(B) to permit an increase in employer reimbursements for on- the -job training through a sliding scale based on the size of the business. This waiver is granted through June 30, 2011. Under this waiver, the following reimbursement amounts are permitted: (1) up to 90 percent for employers with 50 or fewer employees; (2) up to 75 percent for employers with 51 -250 employees; and (3) up to 50 percent reimbursement for employers with more than 250 employees. Local areas may provide on- the -job training to adults with WIA Adult funds, and on- the -job training to DWs with WIA DW funds. The duration of an OJT agreement will not exceed six months in any instance. Other regulations on the use of OJTs, which also constitute operational policies for this project, are found at WIA Section 101(31), and at sections 663.700, 663.705, 663.710, and 663.715 of the WIA Final Rules. Classroom Training Classroom Training refers to training in a classroom setting for academic or occupational skills training leading to permanent, full -time employment. The intent of classroom training is to provide training in a classroom environment for participants identified as in need of formal training after completion of an assessment. For participants, this training, which is not intended to exceed two years in duration, typically results in a diploma, certificate, or degree. In this project, participants will be selected for enrollment in classroom training based on the vocational goals indicated in their 51 Individual Employment Plans. Prior to training, case managers will take into account participant aptitudes, career interest assessment results, and the potential for gainful, training- related employment. Post - secondary institutions listed on the California Eligible Training Provider List will provide classroom training itself. Case managers will monitor each student's progress through regular contact. Customized Training Customized training is: designed to meet the special requirements of an employer (or group of employers); conducted with a commitment by one or more employers to hire participants after successful completion of training; and where the employer pays for not less than 50 percent of the cost of the training unless approved by the State of California and Department of Labor. Customized Training may be developed by individual Multi- Sector Partners in cases where there is a need for new or specialized skill development, a WIA- approved provider cannot be found locally, and one or more employers express the intent to hire qualified training completers. Other regulations on the use of customized training, which constitute policy for this project, are found at WIA Section 101(8), at Sections 663.705, 663.715, 663.720, 663.730, and in California EDD Workforce Services Division Directive WSD10 -10 (see Attachment H). Other: N/A Indirect Charges: The South Bay Workforce Investment Consortium, Inc. performs all administrative functions of the City of Hawthorne -Job Training and Development Department under contract with the City of Hawthorne, California, which is the grant recipient and fiscal agent for the South Bay Local Workforce Investment Area. Currently, the City of Hawthorne and SBWIC, Inc. do not have a federal cognizant agency approved indirect cost rate. Accordingly, NEG grant expenses will be incurred, recorded, and reported based on a cost allocation plan approved by the Executive Director of the South Bay Workforce Investment Board (see Attachment 1). Additional Budget Information: Cost Per Participant The simple Average Cost Per Participant for this project is $7,658. In formulating a dislocated worker project budget, it is important to examine the fully loaded cost of placing a participant in employment taking into account expenses for administration, participant outreach, eligibility determination, objective assessment, case management, retraining, job development, supportive services, and follow -up. The state's Average Cost Per Participant of $2,297.00 in PY 08 -09 is not the most ideal basis for project budgeting because it includes the costs associated with participants enrolled at One -Stop career centers statewide who received minimal services prior to re- employment as well as those who required a more intensive mix of services, but constituted a relatively small portion of all enrolled participants. The state's Average Cost Per Entered Employment (ACEE) is a more accurate and appropriate average for budget- making purposes. It is more accurate because it better reflects the real and expected costs associated with individuals who tend to have greater retraining and employment needs, longer program tenures, and above average service requirements. According to recent RR surveys, the majority of our participants will need these services in addition to retraining and staff - assisted job placement. The State of California ACEE is compared to the Multi- Sector Partners' proposed ACEE for these reasons. 52 In PY 08 -09 (most recent year for which data are available) the DW Program ACEE for the State of California was $10,092.00 according to the EDD Workforce Services Division. Using this figure as a base, at an annual rate of 2.5 %, the State's PY 09 -10 inflation- adjusted ACEE would be $10,344.00. The proposed ACEE for this project will be equal to or less than $9,571.00, a difference of minus $521.00 per participant when comparing the two costs, or minus $773.00 per participant if compared to the State's inflation- adjusted figure. Major Budget Expenses and Enrollment Categories Ten percent (10 %) of the project budget is devoted to administrative expenses, 15% is earmarked for Core Services, 22.5% is budgeted for Intensive Services, 2.5% is allocated to the Supportive Services category, and 50% is earmarked for training. A budget allocation table is provided below. The table reflects dollar allocations within the budget by major service category in addition to the percentage of the total budget represented by each category, the number and percentage of enrolled participants by category, and the average cost per service component. Major Service Category % of # % Average Budget Parts. Enrollment Cost Administration 10 5,887 100 $ 766 Core Services 15 5,887 100 $1,149 Intensive Services 22.5 5,887 100 $1,723 Supportive Services 2.5 5,301 90 $ 213 Training Services 50 2,945 50 $7,654 53 W i-+ E s v m i� al (3 CZ C p w 0 U) Z O U H Z w w Z w U O U_ Y O } m W = Z O Ow w U) Z a n 00 O N M V M M O N O (D O D) V tp N N co V V.0 (D (O n O) n (D -- Cl) M .-_ M V O Cl O M lc _ ,J Q (O -- M n M D)O O l0 W IO N �n(O N H N N � M t- In O N V W M D7 N N M n F 0 CD_ - M J E E 0) N- N (D N V w 0) NNM m R w t- 't VN N 11 N (O V (0 (7) 04 OD 0) M M , = Ei3 Cl O) 0) ER O (O d) W (O 01 M O N O J E rn O V O 00 N Cl) Vm N 00 co a0 O M n N V Cl) O (D (n M V n V CO O p y = c N. V N M p O m =3 0 m E = =a m � Rca n U) (O Mao Cl) O N 0000000 N 0o O) v O O O v -- W 0) (0 (D n O O O Cl O (D O U) m M N N 0 do MM(D nnnrn(Ono } J E ffl ffl EA Efl fA ER 0 c N tm m m 0 a) N N N N N c c f6 a O Z M N N O M N RS a+ 'IT O cD V (D (!') O V (O N (0 N 00 co n 0) r r r O = C. CO D) M N n V aV- co M (D (D O V O 613 EA I vs 7 V V _o —7 N O r O 00 CO M (O r N p 0 E (D co co r (A M m — CO .-- N O Q U 0 c u m �s = @ U) m U. o Co E c w m 0 a cn m m p U E N a� E o O J a�mEQ �Q _M_ �SCJ� ___M__ f- O C n O O O O O O O V t6 N UV ) i Q N Oa-v v U m o m p O N co M O M V i N N (O N V V M rn O0 O (4 R a) (D M M O N O W (D O - (O O m } co N N N N — O N N Era EA (H EA 64 (A ER E'3 ER fA VJ i R } N N N N C11- N N N N O O Z O (D 00 c- n N O V C) (D V m O 0) V (Cl 00 n N (D N N n W (D (O V O) (n 7 = O 0) n ` (O co 47 co O (D lO n l0 V 00 O O (O n O M a � _ EA U") EA (fl « (fl 61� (fl (fl (l� ELT cu N x LO O n M U o Q - W a c U E - c co (D Q co x Op U N E M (D o `o o 00 x o M> r 6 (9 N N N O = N a) -2 C al C E M (O N Y Q E E N E J 0 , o U 0 o U) a > U@ M � Q c E — — = E 5 a o J 0 Q¢ Q 0 w o— F- Q W N LL w LW W� Q W OF n O M D) M N (O on(O(D n (D O D) V O V J N Cl) V V n (V N Cl) LO F O H N V W M D7 N N M n , C =0)—G) 0 CD_ - M J E E 0) N- N (D N V w 0) R w �wa m Ei3 Efl (f3 GA ER 6% rn co Vm O (D V (0 M V n V co N = c V N n CL y O m =3 0 Q m � o m n U) (O n Cl) O N h N 0o O) v O O O y W n N n M ` N N Q1 N (n O co U) m M N N (D v n } N m ffl ffl EA Efl fA ER N } N N N N N O O Z M N N O M N RS a+ 'IT O CY) OD 0) O O Cl) (!') O co (D V N M co n 0) r r O to _ = a� m N M (fl EA 613 EA I vs P- _81 _o . y V 000 (D CO M (O r o��LO O _ M Q Q N N O (3) r (A M m U 0 c rn d m �s = @ U) U. E c w m 0 m m p U E N a� E o O J a�mEQ �Q �SCJ� f- Attachment F California Multi- Sector Workforce Partnership Policies and Procedures for Paid Work Experience and Internships Policies Work Experience and Internships are short -term work assignments with a private for - profit, non - profit, or public employer. Paid Work Experience and Internships are designed to help participants enhance occupational skills learned in a classroom setting, learn new skills in the work place, and apply new skills in a real world setting. Work Experience and Internships can serve as an excellent "step up" for participants by providing exposure to the unique aspects of a specific vocation while helping them attain actual Work Experience and employer references related to their career goals. Accordingly, the following policies have been developed to facilitate these qualitative learning experiences for participants in the California Multi- Sector Workforce Partnership Project. 1. Work Experience and Internships may be provided to participants as an additional activity after successful completion of skills training or, as appropriate, in lieu of a skills training activity. Paid Work Experience and Internships may be provided to recipients of Unemployment Insurance (UI) if allowed by the federal Workforce Investment Act (the Act) and local workforce investment board (WIB) policy. The participant must be ready to temporarily suspend his /her UI benefits while participating in a Work Experience assignment or Internship and prepared to reapply for UI benefits upon completion. Reapplication for UI benefits does not guarantee that UI benefits will be approved. All participants should contact the California EDD to determine how participation in paid Work Experience assignments or Internships may affect their current and future benefits based on their individual circumstances. Wages paid for Work Experience and Internships are exempt from state unemployment and disability insurance; therefore, wages paid for such activities will not contribute to future UI or state disability claims; 2. Paid Work Experience assignments and Internships will not be provided to participants that have completed an Internship or externship as part of an earlier training program. Unpaid Internships would be allowable in these two circumstances. Participants that have not received formal training may be placed in a paid Work Experience assignment or Internship at any time; and 3. All participants that have received formal training must pursue employment in training - related occupations for a period of up to 90 days prior to requesting a paid Work Experience assignment or Internship. Duration Work Experience and Internship activities require prior approval by the local WIB unless otherwise arranged or allowed by said WIB. Once a One -Stop center /service provider at which a participant is enrolled determines that either Work Experience or an Internship is appropriate, the One -Stop center /service provider will submit a Work Experience /Internship request to the local WIB for approval. The duration of an Internship or Work Experience assignment will be based on the SVP specifications 55 found in the table below and may not exceed the maximum number of hours allowed for the training occupation. One -Stop centers /service providers will ensure that no Work Experience assignment or Internship will be of such duration or number of hours that would cause a participant to be considered a regular, full time employee. SVP Code Received Formal Training No Formal Training 2 80 (2 weeks) 160 (4 weeks) 3 -4 160 (4 weeks) 320 (8 weeks) 5 -6 240 (6 weeks) 480 (12 weeks) 7 -9 480 (12 weeks) 640 (16 weeks) Payment Procedures for Work Experience and Internships All participants in paid Work Experience assignments and Internships will be paid an hourly wage equivalent to 75% of the entry level wage of the position or the California minimum wage, whichever is higher, but in no case may the hourly wage exceed $15.00 per hour. 2. The One -Stop center /service provider or local WIB will be the employer of record for purposes of payroll, withholding, and payment of the employment taxes associated with the wages paid to participants in addition to Workers' Compensation Insurance coverage. The One -Stop center /service provider, or local WIB if applicable, will not withhold State Disability Insurance (SDI) from participant wages and will not pay State Unemployment Insurance (SUI) on a participant's behalf. 3. Overtime (in excess of 40 hours per week and /or 8 hours per day) work is not allowed. In the case where a worksite requires a participant to work on an authorized state or national holiday, the participant will be paid at the same holiday pay rate as similarly situated temporary employees. No vacation or sick leave shall be provided. 4. WIA funds cannot be used to pay for a paid a Work Experience assignment or Internship that is part of any training program with an Internship or externship as part of the curriculum. S. One -Stop Centers /service providers will provide their own timesheets based on their payroll /accounting systems and will ensure that the processes and documents used are consistent for all Work Experience and Internship activities. 6. Payroll processes must comply with federal and state wage and hour rules based on the One - Stop Center /service provider's classification. These policies and procedures may be modified and /or amended at any time by the California Multi - Sector Workforce Partnership to comply with prevailing state and federal regulations or to better meet the needs of project participants within the parameters of the Act. W. Attachment G California Multi- Sector Workforce Partnership Targeted Employment Sectors by Local Workforce Investment Area Contra Costa County (Includes City of Richmond) 2008 -2018 Alameda and Contra Costa Counties Projection Highlights Non -farm employment, which makes up about 91 percent of total employment, is expected to grow by 7.2 percent. Approximately 63 percent or 46,700 jobs will be created in the following industry sectors: Education Services, Health Care and Social Assistance (28,300 jobs) and Professional and Business Services (18,400 jobs). Industry projections for total employment, which includes Self- Employment, Unpaid Family Workers, Private Household Workers, Farm, and Non -farm Employment in Alameda and Contra Costa counties is expected to reach 1,211,100 by 2018. This increase represents a gain of 77,800 jobs. The fastest growing industry sectors, based on growth rate, are Education Services, Health Care & Social Assistance (22 percent), Professional & Business Services (11.3 percent) and Financial Activities (9.6 percent). Other industry sectors growing faster than the counties' non -farm employment growth rate include Leisure & Hospitality (8.9 percent), Government (7.5 percent), and Construction (7.4 percent). Kern /Ingo /Mono Consortium 2008 -2018 Kern County Projection Highlights The largest number of new jobs is forecasted in Education Services, Health Care, and Social Assistance (10,300), Government (7,100), and Professional and Business Services (6,300). These industry sectors account for 60 percent of all job growth in non -farm employment. The fastest growing non -farm industry sector is Education Services, Health Care, and Social Assistance with an annual average growth rate of 4 percent. Other major industry sectors with significant growth rates are Wholesale Trade (3.3 percent), Professional and Business Services (2.5 percent), and Leisure and Hospitality (2.1 percent). Job growth is projected in all major industry sectors in the county. 2008 -2018 Alpine, Ingo, and Mono Counties Projection Highlights Non -farm employment, which makes up about 91 percent of total employment, is expected to grow by 8.2 percent or 1,290 jobs. Approximately 65 percent of this region's non -farm employment is concentrated in the Leisure and Hospitality and Government sectors. These two industry sectors are expected to account for 67 percent of the new jobs over the projection period. The fastest growing non -farm industry sectors, based on growth rate, are Education Services, Health Care and Social Assistance (27.1 percent), Wholesale Trade (20 percent), Professional and Business Services (15 percent) and Government (11.6 percent). Other industry sectors growing faster than the 57 region's non -farm employment growth rate include Transportation, Warehousing, and Utilities (10 percent) and Manufacturing (8.6 percent). Kings County 2006 -2016 Projection Highlights Education Services, Health Care and Social Assistance, Government, and Manufacturing sectors combined will generate an estimated 3,000 jobs, or 71 percent of all non -farm employment growth. The fastest growing non -farm industry sector is Information with an annual average growth rate of 3.3 percent. Other major industry sectors with significant growth rates are Education Services, Health Care and Social Assistance (3.1 percent), Transportation, Warehousing, and Utilities (2.5 percent) and Manufacturing (2.5 percent). The average annual growth rates for Natural Resources, Mining, and Construction, Wholesale Trade, and Financial Services will not exceed the 1.2 percent growth rate for the county's non -farm employment. North Central Counties Consortium 2006 -2016 Del Norte, Humboldt, Lake and Mendocino Counties Projection Highlights The largest amount of job growth is expected to occur in the Government sector with the addition of almost 3,200 jobs, with most occurring in the Local Government segment. Retail trade will provide the second largest amount of job growth with the addition of over 1,000 new jobs. Significant employment increases are expected in Education Services, Health Care and Social Assistance (420) and Professional and Business Services (250). The other major industry sectors are expected to make marginal employment gains except for Manufacturing, which is forecast to decline by 370 jobs during the outlook period. The fastest growing non -farm industry sector is Government with an average annual growth rate of just over 1 percent per year. Average annual growth rates in Retail Trade (0.7 percent) and Transportation, Warehousing and Utilities (0.5) will equal or exceed the 0.5 percent annual growth rate for total non- farm employment in the county. 2006 -2016 Colusa, Glenn, and Tehama Highlights The largest amount of job growth is expected to occur in the Government sector with the addition of almost 1,300 jobs. Education Services, Health Care and Social Assistance, and the Transportation, Warehousing, and Utility sectors are expected to contribute 260 jobs each during the outlook period. Employment increases are also expected in Wholesale Trade (210), and Leisure and Hospitality (200). The fastest growing non -farm industry sector is Wholesale Trade with an average annual growth rate of about 2 percent per year. The Government sector follows closely with an estimated annual growth rate of about 1.5 percent. 58 2006 -2016 Yuba and Sutter Counties Proiection Highlights The Government sector will generate an estimated 1,500 jobs, the largest number of new jobs for the outlook period. An additional 1,300 new jobs are estimated to occur in the Education Services, Health Care and Social Assistance sector, and an additional 600 are estimated to occur in the Professional and Business Services. The fastest growing non -arm industry sector is Education Services, Health Care and Social Assistance with an annual average growth rate of 2.4 percent. Other major industry sectors with significant growth rates are Professional and Business Services (1.8 percent), Other Services (1.7 percent), Leisure and Hospitality (1.4 percent), and Government (1.3 percent). Manufacturing, Financial Services, and Construction will not exceed the 1.0 percent annual average growth rate for Yuba and Sutter Counties non -farm employment. Los Angeles County (Foothill, L.A. City, L.A. County, Pacific Gateway, and South Bay) 2008 -2018 Projection Highlights The largest number of new jobs is forecasted in Education Services, Health Care, and Social Assistance (130,700), Professional and Business Services (71,500), and Government (56,000). These industry sectors account for 70 percent of all job growth in non -farm employment. The fastest growing non -farm industry sector is Education Services, Health Care, and Social Assistance with an annual average growth rate of 2.6 percent. Other major industry sectors with significant growth rates are Professional and Business Services (1.2 percent), and Wholesale Trade (1.2 percent). Merced County 2006 -2016 Proiection Highlights The largest amount of job growth is expected to occur in the Government sector with the addition of 2,200 jobs. One -half of this increase is expected in State Government Education. Significant increases are also forecast in Professional and Business Services (900), Transportation, Warehousing, and Utilities (800) and Education Services, Health Care and Social Assistance (600). Construction, Manufacturing, Information, and Financial Activities are expected to decline. Professional and Business Services is expected to be the fastest growing sector with an annual average increase of 2.4 percent. Annual growth rates in Wholesale Trade (2.2 percent), Government (1.5 percent), and Education Services, Health Care, and Social Assistance (1.1 percent) will exceed the annual average growth rate of 0.7 percent for total non -farm employment in the county, Monterey County 2008 -2018 Projection Highlights Non -farm employment, which makes up about 68 percent of total employment in 2008, is expected to grow by 6.9 percent. Approximately 74 percent or 6,600 jobs will be created in the following industry sectors: Education Services, Health Care and Social Assistance (3,400 jobs) and Government (3,200 jobs). 59 The industry sector with the largest decrease is Manufacturing, which is expected to lose about 700 jobs. The fastest growing non -farm industry sectors, based on growth rate, are Education Services, Health Care and Social Assistance (26 percent), Government (9.9 percent), and Wholesale Trade (9.8 percent). The only other industry sector growing faster than the county's non -farm employment growth rate is Leisure and Hospitality (9.3 percent). The Construction industry is expected to rebound during the projection period but due to the large declines that occurred in 2009, this industry sector is not projected to create enough jobs to return to its 2008 employment level. Orange County (Anaheim, Orange County, Santa Ana) 2008 -2018 Projection Highlights Orange County constitutes 10 percent of California's total non -farm employment and will contribute about 8 percent of the state's new non -farm jobs during this period. Professional and Business Services; Education Services, Health Care, and Social Assistance; and Leisure and Hospitality industry sectors will generate about 67 percent of these new jobs. Also, Government and Retail Trade will add a combined total of more than 23,000 new jobs. The fastest growing non -farm industry sector is Education Services, Health Care and Social Assistance with a rate of about 2.2 percent per year. Average annual growth rates in Professional and Business Services (1.3 percent); Leisure and Hospitality (1.1 percent); Transportation, Warehousing, and Utilities (1 percent); and Construction (0.9 percent) will exceed the annual growth rate for total non -farm employment in the county. Sacramento City and County 2008 -2018 Sacramento,_ Placer, Yolo, and El Dorado Counties Proiection Highlights The Education Services, Health Care and Social Assistance sector will generate an estimated 26,000 jobs, the largest number of new jobs for the outlook period in any sector. An additional 19,600 new jobs are estimated for the Professional and Business Services sector, and 19,000 new jobs are projected in the Government sector. These three sectors account for 70 percent of new jobs in Non -farm employment. The fastest growing non -farm industry sector is Education Services, Health Care and Social Assistance with an annual average growth rate of 2.6 percent. Other major industry sectors with significant growth rates are Professional and Business Services (1.8 percent) and Leisure and Hospitality (1.3 percent). The growth rate of 0.8 percent for the Government sector, which dominates total employment in the region, is forecasted to fall short of the one percent growth rate for the region. The Manufacturing and Information sectors are expected to show negative growth rates for the projection period. San Benito County 2008 -2018 Santa Clara and San Benito Counties Projection Highlights Non -farm employment is expected to produce 91 percent of new jobs in the region. The Professional and Business Services and Education, Health Care, and Social Assistance industry sectors will lead non- farm employment growth, producing 51 percent of new non -farm jobs. Information is projected to be .l the fastest growing industry sector, expected to grow at more than three times the 7.1 percent rate for total employment, at 23.2 percent. Financial Activities is the only industry sector expected to decline, with a minimal loss of 100 jobs. The Computer and Electronic Product Manufacturing sub sector is projected to add 2,800 jobs and increase by 2.5 percent over the 10 -year period. In 2008, this region employed 38 percent of Computer and Electronic Product Manufacturing jobs in California. By 2018, the region is projected to employ 42 percent of Computer and Electronic Product Manufacturing jobs in the state. San Bernardino County 2008 -2018 Riverside and San Bernardino Counties Projection Highlights The Education Services, Health Care and Social Assistance sector will generate an estimated 30,000 jobs, the largest number of new jobs for the outlook period in any sector. An additional 17,400 new jobs are estimated to occur in the Government sector, with 15,100 new jobs projected in the Professional and Business Services sector. The fastest growing non -farm industry sector is Education Services, Health Care and Social Assistance with an annual average growth rate of 2.3 percent. Other major industry sectors with significant growth rates are Professional and Business Services (1.1 percent), Wholesale Trade (1.1 percent), Leisure and Hospitality (1.0 percent), and Other Services (0.9 percent). Government, Transportation, Warehousing, and Utilities, Construction, Information, Financial Activities, and Manufacturing will not exceed the 0.8 percent annual average growth rate for Riverside and San Bernardino Counties non -farm employment. San Joaquin County 2008 -2018 Projection Highlights The Education Services, Health Care, and Social Assistance sector will generate over 40 percent (6,900) of new non -farm jobs during the outlook period. Another 4,200 new jobs are estimated to occur in the Government (2,400) and Professional and Business Services (1,800) sectors. The Manufacturing sector is projected to have a slight decrease of 200 jobs. The fastest growing non -farm industry sector is Education Services, Health Care, and Social Assistance, with a growth rate of 2.4 percent per year. Other major industry sectors with annual growth rates above the county's growth rate are Transportation, Warehousing and Utilities (1.1 percent) and Professional and Business Services (1 percent). San Luis Obispo County 2008 -2018 Projection Highlights Three sectors will each generate 2,000 new jobs in the outlook period: Education Services, Health Care and Social Assistance; Leisure and Hospitality; and Government. An additional 1,800 new jobs are estimated for the Professional and Business Services sector, and 1,500 new jobs are projected in the Retail Trade sector. These five sectors account for over 86 percent of new jobs in Non -farm employment. 61 The fastest growing non -farm industry sector is Professional and Business Services with an annual average growth rate of 1.9 percent. Other major industry sectors with significant growth rates are Education Services, Health Care and Social Assistance (1.8 percent) and Leisure and Hospitality (1.3 percent). Five major industry sectors are expected to grow at a slower pace than the one percent annual growth rate for the region, with Manufacturing showing a negative growth rate for the projection period. Stanislaus County 2006 -2016 Projection Highlights Non -farm employment, which makes up 83 percent of total employment, is expected to grow at about 0.7 percent annually for the next ten years. Approximately 10,800 new jobs are forecasted to occur in Education Services, Health Care, and Social Assistance (3,900); Professional and Business Services (1,600); Manufacturing (1,500); Retail Trade (1,300); Leisure and Hospitality (1,300); and Transportation, Warehousing, and Utilities (1,200). The fastest growing major non -farm industry sector, based on the average annual growth rate, is Transportation, Warehousing, and Utilities with a rate of 2.3 percent per year. Education Services, Health Care, and Social Assistance has the second fastest growth rate with an annual rate of 2 percent. 62 Employment Attachment H EDD Depart S ment DIRECTIVE t a t e o f C a l i f o r n a WORKFORCE SERVICES Number: WSD10 -10 Date: October 15, 2010 69:168: ab:13831 TO: WORKFORCE DEVELOPMENT COMMUNITY SUBJECT: WIA STATEWIDE WAIVERS AND EXTENSION OF STATE PLAN FOR PY 2010 -11 EXECUTIVE SUMMARY: Purpose: The purpose of this directive is to convey the policy and procedural information pertaining to the extension of six statewide waivers and the approval of two new waivers granted to the State of California under the Workforce Investment Act (WIA) of 1998. Additionally, it announces the extension of the State's Strategic Plan through June 30, 2011. Scope: This directive applies to all Local Workforce Investment Areas (local area) and all other recipients of WIA funds. Effective Date: This directive is effective upon release. REFERENCES: • WIA Sections 101(8)(C), 101(31)(6), 122(c), 133(b)(4), 134(a)(1)(A), 134(a)(3)(A)(iv), 134(d)(4)(E), 136(b) and 189(1)(4) • Title 20 Code of Federal Regulations (Title 20 CFR) Sections 661.420, 663.530, 664.510 and 667.140 • Department of Labor (DOL) Training and Employment Guidance Letter (TELL) 30 -09, Layoff Aversion Definition and the Appropriate Use of WIA Funds for Incumbent Worker Training (IWT) for Layoff Aversion Using a Waiver (June 8, 2010) • DOL TEGL 26 -09, WIA Waiver Policy and Waiver Decisions for Program Year (PY) 2009 and 2010 (May 12, 2010) EDD is an equal opportunity employer /program. Auxiliary aids and services are available upon request to individuals with disabilities. Special requests for services, aids, and /or special formats need to be made by calling (916) 654 -8055 (Voice). TTY users please call the California Relay Service at 711. Workforce Services Division / P.O. Box 826880 / MIC 69 / Sacramento CA 94280 -0001 www.edd.ca.gov /Jobs _ and_Training / Page 1 of 7 63 • DOL TEGL 14 -08, Guidance for Implementation of the WIA and Wagner - Peyser Act Funding in the American Recovery and Reinvestment Act (ARRA) of 2009 and State Planning Requirements for PY 2009 (March 18, 2009) • DOL TEGL 17 -05, Common Measures Policy for the Employment and Training Administration's Performance Accountability System and Related Performance Issues (February 17, 2006) • California's Strategic Two -Year Plan for Title I of the WIA of 1998, and the Wagner Peyser Act (July 1, 2009) • Workforce Services Draft Directive WSD10 -5, Transfer of Funds for WIA Adult and Dislocated Worker Programs (September 17, 2010) • WIA Directive WIAD06 -15, Eligible Training Provider List (ETPL) (February 7, 2007) STATE - IMPOSED REQUIREMENTS: This directive contains some State - imposed requirements. These requirements are indicated by bold, italic type. FILING INSTRUCTIONS: This directive supersedes Workforce Services Directive WSD09 -14, dated March 4, 2010, and finalizes Workforce Services Draft Directive WSDD -48, issued for comment on September 2, 2010. The Workforce Services Division received one comment during the draft comment period. This comment resulted in one substantive change to the directive which is viewed as highlighted text. The highlighted text will remain on the Internet for 30 days from the issuance date. A summary of the comment is provided as Attachment 2. Retain this directive until further notice. BACKGROUND: On June 30, 2010, the DOL granted California approval of its request to extend its Strategic State Plan, six existing waivers, and two new waivers through June 30, 2011. The six existing waivers include: • The waiver of the prohibition to use Individual Training Accounts (ITA) for older and out -of- school youth at Title 20 CFR 664.510. • The waiver of the time limit on the period of initial eligibility of training providers at Title 20 CFR 663.530. • The waiver to permit the State to replace the performance measures at WIA Section 136(b) with the common measures. • The waiver of WIA Section 134(a) to permit local areas to use a portion of local funds for IWT. • The waiver of the required 50 percent employer contribution for customized training at WIA Section 101(8)(C). Page 2 of 7 64 • The waiver of WIA Section 133(b)(4) to increase the allowable transfer amount between adult and dislocated worker funding streams allocated to a local area. The two new waivers include: • The waiver of WIA Section 101(31)(B) to increase the employer reimbursement for on- the -job training. • The waiver of WIA Section 134(a)(1)(A) to permit a portion of the funds reserved for rapid response activities to be used for IWT. These waivers were approved through June 30, 2011. POLICY AND PROCEDURES: Extended Waivers Individual Training Accounts The DOL granted California an extension of the waiver of the prohibition at 20 CFR 664.510 on the use of ITAs for older and out -of- school youth program participants. This waiver is granted through June 30, 2011. Under this waiver, local areas can use ITAs for older and out -of- school youth program participants. Local areas must ensure that funds used for ITAs are tracked and reflected in the individual service strategies for these youth and where appropriate, counted toward the 30 percent out -of- school expenditure requirement. This waiver assists local areas in maximizing the service delivery capacity of WIA youth programs within the One -Stop Career Centers by allowing youth who are determined not to follow an academic track, and are instead focused on employment, to have the same advantages of ITAs as adults and dislocated workers. This waiver applies to both WIA and ARRA formula funds. Eligibility of Training Providers The DOL granted California an extension of the waiver that suspends the subsequent eligibility certification requirements of WIA Section 122(c). This waiver is granted through June 30, 2011. Under this waiver, the State is allowed to postpone the determination of subsequent eligibility of training providers. Additionally, this waiver allows the State to provide an opportunity for training providers to re- enroll and be considered enrolled as eligible providers. This waiver encourages broader participation on the ETPL and minimizes the management burden for the local areas. This waiver applies to both WIA and ARRA formula funds. Page 3 of 7 65 Common Measures The DOL granted California an extension of the waiver that allows the State to replace the 17 performance measures under WIA Section 136(b) with the DOL Common Measures. This waiver is granted through June 30, 2011. Under this waiver, the local areas no longer report on the following WIA measures: WIA adult and dislocated worker credential rates; participant and employer customer satisfaction; older youth measures; and younger youth measures. For further information regarding the DOL Common Performance Measures, please refer to TEGL 17 -05, "Common Measures Policy for the Employment and Training Administration's Performance Accountability System and Related Performance Issues." This waiver applies to both WIA and ARRA formula funds. Use of Local Funds for Incumbent Worker Training Activities The DOL granted California an extension of the waiver from the provisions of WIA Section 134(a) to permit local areas to use a portion of local funds for IWT. This waiver is granted through June 30, 2011. Under this waiver, local boards may use up to 10 percent of their adult funds and up to 10 percent of their dislocated worker funds for IWT only as part of a lay -off aversion strategy. Local areas are restricted to serving low - income adults with adult funds, and all training delivered is restricted to skill attainment activities. Notification from local areas that they intend to use up to 10 percent of their PY 2010 -11 adult and /or dislocated worker funds for IWT must be received in writing by the Employment Development Department's (EDD) Workforce Services Division Central Office. Requests should be addressed to the local area's Regional Advisor and should be submitted 30 days in advance of the expected start date. Local areas must track by funding stream the WIA funds used for IWT under this waiver. Any amount used for IWT is to be noted in the "Comments" section of the appropriate financial report. Please note that the local area's administrative, fiscal, and program activities will be subject to the State's monitoring processes. For additional policy and guidance related to implementation of this waiver, refer to TEGL 26 -09, "WIA Waiver Policy and Waiver Decisions for PY 2009 and 2010," Section 7A, TEGL 30 -09, "Layoff Aversion Definition and the Appropriate Use of WIA Funds for IWT for Layoff Aversion Using a Waiver," and the section, "New Waiver, Use of Rapid Response Funds to Conduct IWT," of this directive. This waiver applies to both WIA and ARRA formula funds. Customized Training The DOL granted California an extension of the waiver of the required 50 percent employer contribution for customized training at WIA Section 101(8)(C). This waiver is Page 4 of 7 66 granted through June 30, 2011. This waiver permits the use of a sliding scale for the employer contribution based on the size of the business. Under this waiver, the following sliding scale is permitted: (1) no less than a 10 percent match for employers with 50 or fewer employees; (2) no less than a 25 percent match for employers with 51 — 250 employees; and (3) no less than a 50 percent match for employers with more than 250 employees. No request process is required for local areas to implement the employer match sliding scale. This waiver provides a valuable tool to local boards in their support of California's small businesses and their employees. The sliding scale for employer match provides the necessary flexibility for small businesses to participate in the WIA customized training program. Accordingly, the intent of this waiver is to encourage greater employer participation which will lead to increased employment rates for skilled job seekers. This waiver applies to both WIA and ARRA formula funds. Transfer of Adult and Dislocated Worker Formula Funds The DOL granted California an extension of the waiver to permit an increase of the funds transfer limitation at WIA Section 133(b)(4). This waiver is granted through June 30, 2011. Under this waiver, local boards may transfer up to 50 percent of the adult funds and up to 50 percent of the dislocated worker funds allocated to the local area between the adult and dislocated worker funding streams. This transfer limit provides the local areas flexibility while ensuring consistency with the Congressional intent regarding the level of funding appropriated for WIA adult and dislocated worker programs. This waiver does not apply to funds made available through the ARRA. However, the State is permitted to transfer up to 30 percent of ARRA funds between programs under WIA and under the DOL Appropriations Act of 2009. The local boards must submit transfer requests in writing to the appropriate Regional Advisor. For policies and procedures regarding the transfer of funds, please refer to WSD10 -5, "Transfer of Funds for WIA Adult and Dislocated Worker Programs." New Waivers Increase in Employer Reimbursement for On- the -Job Training The DOL granted California a waiver of WIA Section 101(31)(B) to permit an increase in employer reimbursement for on-the-job training through a sliding scale based on the size of the business. This waiver is granted through June 30, 2011. Under this waiver, the following reimbursement amounts are permitted: (1) up to 90 percent for employers with 50 or fewer employees, (2) up to 75 percent for employers with 51 — 250 employees, and (3) up to 50 percent reimbursement for employers with more than 250 employees. Local areas may provide on- the -job training to adults with WIA adult funds, and on- the -job training to dislocated workers with WIA dislocated worker funds. In the event that funds allocated to a local area for adult employment and training activities are limited, priority for intensive and training services funded with adult funds should be used for low- income adults [WIA Section 134 (d)(4)(E)]. Page 5 of 7 67 This waiver allows the local boards to encourage and expand the hiring of unemployed adult and dislocated workers who lack some of the skills needed to meet an employer's needs. This waiver applies to both WIA and ARRA formula funds. Use of Rapid Response Funds to Conduct Incumbent Worker Training Activities The DOL granted California a waiver of WIA Section 134(a)(1)(A) to permit a portion of Rapid Response (RR) funds to be used for IWT activities. This waiver is granted through June 30, 2011. Under this waiver, local boards may use up to 20 percent of RR funds for IWT only as part of a lay -off aversion strategy. All training delivered under this waiver is restricted to skill attainment activities. This waiver applies to funds made available through the WIA only. In addition to the guidance provided in TEGL 26 -09, "WIA Waiver Policy and Waiver Decisions for PY 2009 and 2010," Section 7A and TEGL 30 -09, "Layoff Aversion Definition and the Appropriate Use of WIA Funds for Incumbent Worker Training for Layoff Aversion Using a Waiver," local areas may use the following general guidelines and suggestions to document their determination that the provision of IWT was appropriate. This waiver does not apply to ARRA funds. Identification of Employers with the Potential for Lay -offs: • Referral or contact from local city or county economic development agencies, chambers of commerce, labor organizations, small business development agencies, or other entities. • Through connection with employers in a proactive and regular manner to identify their business needs. • Through strong relationships with business management and labor representatives to encourage businesses to approach local areas before lay -offs. • Use commercial business credit information such as Dun and Bradstreet. • Identification of rapidly transitioning industries using the EDD Labor Market Information Division (LMID) reports, regional industry sector studies, academic studies, or other credible data information sources. Identification of Workers in need of Training: Use the Worker Adjustment and Retraining Notification Act as a way to identify not only workers currently in need of assistance, but to also identify workers who may need training in a struggling business in the future. Through regional and local collaborative efforts among local areas, employers, industry organizations, education and training institutions, labor organizations, community advocates, academic institutions, and other partners focused on addressing the workforce challenges of rapidly transitioning industries. Page 6 of 7 68 • Surveys and studies conducted by organizations or intermediaries such as the National Institute of Standards and Technology. Manufacturing Extension Partnership may help to identify specific skill sets workers will need in order to remain employed. • Data from other organizations including chambers of commerce, Small Business Development Centers, labor organizations, and surveys and studies commissioned by local areas. Identification of Incumbent Worker Training Needs within Industries: • Identify new or changing regulations that require a change in technology, software, waste reduction, energy conservation, etc. • Identify changing skill requirements as a result of external economic or market forces, significant changes in operating processes, rapidly changing industry or occupational job requirements or emergence of new products. • Direct communication with employers or joint labor- management committees such as joint apprenticeship training committees. • Use of industry recognized skills standards and curriculum. • Use the EDD LMID or other credible data industry projections to identify industry trends. ACTION: Implementation of these two new waivers could affect locally established policies and procedures. If programmatic changes occur, local areas may need to include them in their PY 2010 -11 Local Plan Modifications. Please bring this directive to the attention of all relevant parties. INQUIRIES: If you have any questions, please contact your Regional Advisor at (916) 654 -7799. /S/ MICHAEL EVASHENK, Chief Workforce Services Division Attachments are available on the internet: 1. Waiver Approval Letter from DOL 2. Summary of Comments Page 7 of 7 69 SOUTH BAY WORKFORCE INVESTMENT AREA (SBWIA) COST ALLOCATION PLAN Effective-Date: July 1, 2009 STATEMENT OF FUNCTION: A review and analysis of job functions of Administrative and Operational staff was. conducted to determine the prorated percentage to be charged to WIA programs and non - WIA programs. METHODOLOGY OF COST POOL: The City of Hawthorne (South Bay SDA) budget is divided into direct assignable cost by program and direct unassignable cost. Direct assignable costs are those that can be identified specifically to a particular program cost. Direct assignable cost can be found in Job Training Department sections of the City's budget. (See exhibit `B" Copy of City Budget 2009 -2010) 370 - 7201 -501 370 - 7201 -502 370 - 7201 -506 370 -7201 -507 370- 7201 -509 370 - 7201 -513 370- 7201 -524 370 - 7201 -526 370 - 7201 -535 370 -7201 -538 370 -7201 -541 370- 7201 -557 370 -7201 -558 370- 7201 -559 370 -7201 -560 370 - 7201 -561 370 -7201 -562 370 -7201 -566 370 -7201 -567 370- 7201 -568 370 - 7201 -569 370 - 7201 -570 370 -7201 -571 370 - 7201 -572 Dislocated Workers Youth Grant G.A.I.N. Program Adult Grant Los Angeles County One -Stops Juvenile Diversion Rapid Response One -Stop Navigators CTR L.A. County L.A. County Cal Works L.A. County S.T.E.P. SCAIP III Foothill ITA Contract Work Study Bridge to Work Title II RFK 1I Grant Beyond the Bell Beyond the Bell High Schools Business Service Industries Beyond the Bell Leuzinger Bridge to Work Ear Marked CAL GRIP WIA CAL GRIP OES California Grenn Workforce 10 370- 7201 -573 370- 7201 -574 370 -7201 -575 370 -7201 -576 370 - 7201 -577 370 -7201 -578 370- 7201 -579 370 - 7201 -580 370 - 7201 -581 370 - 7201 -582 370 - 7201 -583 370 - 7201 -584 370 -7201 -585 3,70- 7201 -586 370- 7201 -587 370 -7201 -588 New Economy Economic Stimulus — Dislocated Workers Economic Stimulus �— Youth Economic Stimulus — Adults Probation I Probation II Economic Stimulus — Rapid Response New Start LA County CSBG Pre - Aprenticeship ARRA 15% Pre - Aprenticeship CEC ARRA Engineering Training For Vets ARRA Rapid Response Add. Asst. ARRA LA County Summer Youth BTW STEM Bridges to Success The City of Hawthorne does not have an indirect cost rate. Personnel services costs (Salary and Benefits) of internal staff who spend a portion of their time in Administrative and a portion of their time in program functions are individually distributed to the respective cost /categories based on staff time records, which indicates actual time spent on each cost objective during each working day. Administrative Personnel costs charged to the admin pool is allocated to the programs benefiting from these costs based on the direct costs.charged to those programs, which include personnel salaries, benefits and participant costs. Program Personnel costs charged to the program pool is allocated to the programs benefiting from these costs based on the direct costs charged to those programs, which include personnel salaries, benefits and participant costs. Non - personnel services costs (Maintenance and Operation Cost) when identifiable, are charged directly to the program cost objective /category directly benefited. All other nonpersonnel services costs not directly identifiable are allocated to the benefiting program cost objective /category as follows: Admin Rent, utilities and phones costs are allocated based on square feet and on FTE of personnel working directly for the program. All other costs are allocated based on the total direct program costs of the programs, including personnel salaries, benefits and participants costs. These costs are budgeted in sections 51 O- Admin., and 511- Operations, of the City's Budget. 71 The following categories identify the functional costs and the basis of distribution for these costs. When applicable, each basis for distribution is used. FUNCTIONAL COST Accounting Auditing Employees retirement system Admin. Office machines and equipment repairs Printing and reproduction Office supplies Postage Office space Staff mileage Photocopy /Xerox Dues and Subscription Travel /Conference FUNCTIONAL COST Insurance cost Advertisement Parking Fees MIS maintenance Consultant service 3 BASIS OF DISTRIBUTION Staff time sheets Direct audit hours Number of employees contributing Direct hours Direct hours, job basis, pages printed Purchase amount/invoice Number of items charged to meter Staff Time; direct cost (see above) Per mileage reimbursement request Number of copies Purchase amount/invoice Purchase amount /invoice BASIS OF DISTRIBUTION Per Policy Purchase amount/invoice Per monthly price Per annual charge Invoice amount 72 CERTIFICATE OF COST ALLOCATION PLAN This is to certify that I have reviewed the cost allocation plan submitted herewith and to the best of my knowledge and belief: 1. All costs included in this proposal for The City of Hawthorne /South Bay WIB to establish cost allocations or billings for FY 2010 -2011 are allowable in accordance with the requirements of the Federal award(s) to which they apply and OMB Circular A -122, "Cost Principles for Non - Profit Organizations." Unallowable costs have been adjusted for in allocating costs as indicated in the cost allocation plan. 2. All costs included in this proposal are properly allocable to Federal awards on the basis of a beneficial or causal relationship between the expenses incurred and the agreements to which they are allocated in accordance with applicable requirements. Further, the same costs that have been treated as indirect costs have not been claimed as direct costs. Similar types of costs have been accounted for consistently and the Federal Goverruruent will be notified of any accounting changes in advance. I declare the foregoing is true and correct. Organza Signature Name of Title: SBWIB, Executive Director Date: October 28, 2010 73 r a F- z W 2 U a F- Q H z W W LL LL O Q J O 1- U a z O U 0 LO N ti � r J R (. 4-- O U J Q F- O H z z Z Q Q a m z z z U) U) U) 0 N r ti O O J *K O I c C) O O D J c � � *I U � � U >?. O X O O N U z z F'' A J d w R 0 R J N cn ATTACHMENT B ASSURANCES All participants eligible for services /assistance under this agreement shall be registered /enrolled no later than six (6) months of the grant award date of June 30, 2011. This six month enrollment period may be modified by SBWIB, Inc. at any time. Unless specifically developed for the California Multi- Sector Workforce Partnership Project and agreed to in writing by the partners, State of California policies governing on- the -job training (OJT) agreements, customized training, participant support services, paid and unpaid work experience, and paid and unpaid internships shall apply to all such activities under this agreement. Where the State has not defined a specific policy, and where specific policy or guideline has not been developed and approved for the Project, WIA rules and regulations will prevail. • All local WIA policies and WIA- funded activities, including those pertaining to and funded under the National Emergency Grant Program, shall comply with all applicable federal and state statutes, rules, policies, and regulations of the federal Workforce Investment Act of 1998. • Work experience wages paid under this agreement shall not exceed $15.00 per hour and the length of a paid work experience assignment will not exceed 12 weeks. On -the -job training agreements will be developed only with employers for positions where the employer has agreed to retain the participant after successful completion of the OJT period. Wage reimbursement payments under OJT agreements will be based on the specific vocational preparation level requirements of the position in question and will not exceed 90% of the hourly wage per current DOL state waiver. In no case may the duration of an OJT agreement exceed six months in length. • Follow -up services for participants receiving service(s) under this agreement shall continue for 12 months after program exit. • No participant receiving service /assistance under this agreement may be enrolled in another NEG without the express written authorization of the SBWIB, INC., Inc. • No funds will be used under this NEG agreement to pay for health insurance premiums for dislocated workers who do not quality under programs authorized by the Trade Act of 2002. • NEG supportive service funds may be used to pay for emergency medical treatment and needs - related payments —where authorized by local workforce investment boards for the Dislocated Worker Formula Program. • No Rapid Response activities will be funded under this agreement. • All participants receiving service(s) /assistance under this agreement must complete training no later than 90 days prior to the end of the agreement or March 17, 2013, whichever comes first. 33 I wretyaTF�LI III L PROJECT's ADMINISTRATION GRANT MANAGER: Name: Robert Meiia Title: Project Manager Address: 11539 Hawthorne Blvd., 5th floor Hawthorne, CA 90250 Telephone: (310) 970 -7700 Facsimile: (310) 970 -7713 E -Mail Address: rmeiia(o-),sbwib.org FISCAL UNIT: Name: Tudorita "Dori" Giulea Title: Fiscal Coordinator Address: 11539 Hawthorne Blvd. 5th floor Hawthorne, CA 90250 Telephone: (310) 970 -7700 Facsimile: (310) 970 -7713 E -Mail Address: tgiuleaasbwib.org CONTRACT ADMINISTRATION: Name: Dustin Stevenson Title: Contracts Address: 11539 Hawthorne Blvd., 5th floor Hawthorne, CA 90250 Telephone: (310) 970 -7721 Facsimile: (310) 970 -7711 E -Mail Address: dstevenson(a)-sbwib.org 34 Responsible for Contract Areas: Anaheim, Long Beach, Orange County, San Bernardino, Santa Ana, Stanislaus MIS ADMINISTRATION: Name: Tamika Hambrick Title: MIS Address: 11539 Hawthorne Blvd. 5th floor Hawthorne, CA 90250 Telephone: (310) 970 -7700 Facsimile: (310) 970 -7713 E -Mail Address: tambrick(a-,sbwib.org 35 ATTACHMENT D CONTRACTOR's ADMINISTRATION PROJECT MANAGER: Name: Bea Gonzalez Title: Workforce Specialist IV Address: 1000 E. Santa Ana Blvd., Suite 200 Santa Ana, CA 92701 Telephone: (714) 565 -2626 Facsimile: (714) 565 -2602 E -Mail Address: bgonzalez(a)-santa- ana.org FISCAL UNIT: Name: Lydia Morgan Title: Fiscal Specialist Address: 20 Civic Center Plaza M -25 Santa Ana, CA 92701 Telephone: (714) 647 -6537 Facsimile: (714) 647 -6549 E -Mail Address:_ Imorgan(cDsanta- ana.org CONTRACT ADMINISTRATION: Name: Sylvia Vazquez Title: Workforce Specialist III Address: 1000 E. Santa Ana Blvd., Suite 200 Santa Ana, CA 92701 36 Telephone: (714) 565 -2644 Facsimile: (714) 565 -2602 E -Mail Address: svazquezP- Santa- ana.orq MIS ADMINISTRATION: Name: Deborah Sanchez Title: Economic Development Specialist III Address: 1000 E. Santa Ana Blvd., Suite 200 Santa Ana, CA 92701 Telephone: (714) 565 -2621 Facsimile: (714) 835 -7330 E -Mail Address: dsanchez(cDsanta- ana.orq 37 EXHIBIT B BUDGET SUMMARY FORMS 38 000 LO Lf) LO M O (O [F V 6Or L6 N ( O (Y) 00 0 O r (D n c J M O) M T M W Q � (D 0 N N a U to In W CO co n W W ,> O V m 1-1- 6 s4 ER 6H LO to (O (D LU > v7 O CD N N F W O M N U c a O > z a w d Q a W z z 'm a) U) UFa) u_ W (s) 64 69 - 0 0 O o 0 0 O 0 Co z O o z co rn m rn C F- N N V ct N co W ti LO h to co M ? O O co co to N z 00 M 00 Cl) Q W F O o Z m O O z W LO U> 64 64 EPr 69 d9 - zzc IN- v7 O o U) � W w cf m U ti �Z zV m UO — o LL K T p W O to H 0 LL J w LL c� ❑ p Y W (A ( s � 2 m fn M M } (7; LO a) Lf) m M z CO tD � C T ZZ h Q 0 iz 00 M Ni ER fA fR 64 6fT Xk C 000N to C O Lr) M 0 (O <t O O E E M t0 O 0) 00 a N (O C! o) 00 C2 N y 0) M r (O O M a) E n Q w C C C m a) � E E O U -0 +° m Q Q h0 (» (� (» (fl (» U `o Q V to 00 w W r M 6 6 C _ N N O C 0 N U U 4 N a N C p y N C 0 C _) (n z Q V; CL o � u~i o .N. N o U o ? m m X W 00 00 LO (f) N 00 O N O d' C' d' N O M 0) O to J M L N r � M Y O D) N V N 1- M M O N O M M M M M F- ER 64 64 63 69 64 63 63 63 69 63 63 63 64 63 63 63 EA 69 EA _Z F- 61) 64 63 64 63 63 63 63 69 U N Z W > ti :(q m(R � v ci V (- M 00 m V N N f� C _ N N co V (0 M M Cl) 000 1� O E~ W M M M a) N Z (f-T 63 63 64 63 69 ER (fl 63 69 M IO M M M N V LL W ti n O (u r M M O V Lo co co O M Q) a) V (` = O > O 0) N r Li W (n ER 69 69 64 69 fR 69 H3 fA 63 Z � a a 0 a a) E o J F W h= o Z W o o t0 00 LO M N M O N O 0 (n m O O Lf7 �N/ LL i N 0) m M (N N N r 'd M W Z Ld O ro U N V' I- M M O N C- �.. ..0 m M M M M 00 M W � O0 69 63 63 EH 603 69 69 63 EA 63 63 663 69 64 63 Efl fR 63 63 64 W LL o o O W o 0 0 0 0 0 _ lL O U a U N E O M d 0) O C m o~ F- °OU) H O > Z 0 m ui 63 m Cl) > (n W d w Q E — W Z F- w W Q CL J W z o �, ci o c '— DO � c W U C) (L) � LL Q m J Z Q `m E m Z O c OV y N LL Z O i- d (? .� d W co (n Z vO 0 H J m 0 .� m = o F- a Z� Y U_ ami O 9 U D N O U H m m X W Lo 0 O O m Z Z o D U U ❑ U C:) OD 00 00 Il- M O O w N d: V O M M Cl) y'C.. C O W 00 M Cp N M V T M T M M CD LOw T O N O) T T C O O N O Es? e» ffl 61) (l f» CD V T � T O N c (� fs (n f» efl (fl M t w e- C CD O N M N T O C N O — Q Q ffl f» fs f» 6�, T w N C U M f» f s f» ffl f» fra C O w R V 4: .y R U y O U cm) (D o U O LO L r m co O 00 r- LO o R oc rn C) O N (o � O N O a) a a = > O O U r _ m LO E 0 0� O c E Z U O ❑ a)Z — U.� Q, n U m E W co 2 `C T w L N W Q a] Y O N U- U) CL, � Ow N Z Zw n s4 E9 Q � U) J0 CD m N M a U. Y 0o 'n V � Z0 d 0 Q Z N m O ^W^ ❑ N 0 N f» fs 0 U N N o� x Lo r v M C C O Q M (n M Lr) T Cl) T Cl) > C 00 00 0 M U) fA ( 61> M CO N M C Q N T T M M O �o c M O N U) 0 O Lo 0 O O m Z Z o D U U ❑ U C:) OD 00 00 Il- M O O w N d: V O M M Cl) y'C.. C O W 00 M Cp N M V T M T M M CD LOw T O N O) T T C O O N O Es? e» ffl 61) (l f» CD V T � T O N c (� fs (n f» efl (fl M t w e- C CD O N M N T O C N O — Q Q ffl f» fs f» 6�, T w N C U M f» f s f» ffl f» fra C O w R V 4: .y R U y O U Rummum ommmmin. N cm) (D o U O (D L r m co O U LO o R oc rn 00 N (o � O N fn a) a a = > O O U r _ m L o cd E 0 0� 0 c E Z 0�a U.� 0o O U C N �-- N co (0 `C T w M N 0 ° o 0 O N a0a. 1-F- CL, � --F- Rummum ommmmin. N cm) (D o (D CD r m co O LO N R oc rn 00 (o (o O N a) a > N r m m y 0 0 0 P C) co I— M o O 0o O 00 V C N �-- N co (0 `C T w M N 0 N V O N CLOaa 1-F- N n s4 E9 fA U) EA Rummum ommmmin. N N cM- 0 (O cD O (ID cli w co W V N m O m C O u � O N a) a > N o U m a) L a CD E 0 0 0 P C) co I— M o O 0o O 00 V I N N �-- N co (0 `C T w M N 0 N V O N CLOaa 1-F- O C C C s4 E9 fA U) EA CD m N M 0o O O_ T d O N O ❑ f» (» f» fs O N M N N o� ntii_ r CO M M C O O N > 0 Z fA ( 61> fs CO N M V N T T M M O �o O N �0 cfl (» ffl f» C) co h M 00 O m N d' O Cl) M (D C o Q C O w V R U y U in O L U o u � a) a > N o U m a) L a CD E 0 0 0 Z 0U.°�o U L _ C 0 CLOaa 1-F- m m_ X W 00 00 w � FO M w M N y vim., w O O coon N Fs3 Ei3 61) LO � a LO oc V- N t-: ti M O N O N Q69. E» H3 eh Efl «3 LL- ER ffl rn m 0 M ro O r- N— N co M cc N M M o _ w o M Z— M 0 N N O O c rnEF3 ER v> v3 Ei3 N Mo � N cc p a) z Q a w c) Cl) W o co W O o- a) � N LLI a) ns c O aa)) ZW a) E» E» �» p e» v3 V1 °' Q ° YC V- LO o r m M 0 O co O o 00 N �.., n N M N W W o M M w- M N z - O > (zs O O Z W ER EA v3 f» EA z 613 e3 Q O O rl- N w M O o0 ob N O U') cc a. Y z -It c r` co n N O O O Z ?� Q 6'3 e3 '1 1 E» 613 01 69 613 0 a Z ° N M c- o ob o N co M 00 W m M C14 M W w N N N N M F- C:) N r Cl) O OO N � L) O 0 cM G Ef3 EA 64 EA ER N U) ER EA M N N C M Cl) Q In LO r r C) Cl) 00 00 CTS U C c O O Q V V c U y U ) CE U u c y U o ti U o _0 U U ate) U a) w its > iu > O U O L o N U O � o N Ea) �� °oo mzz COcocco z o U Q ccu� R z o U sz �z� ` L.0 � c co `�E `.0 —aU = cu cu o❑ U a) m° o o a) cu ° o 0 U ❑U a- 0IL0- - CL 0(L a_ EXHIBIT B1 REQUEST FOR CASH FORMAT 39 Wn \E E \\ §{ \/ %! U. !o R2§ ) \0 \ \\ k)§ \�} \ \\ mom! \ \\ EF o !;t ))t \�\ .2 \(\ ]®f 4[r 12o 4 0 \ \ \ CL < k \ § a IL \/ ( / g j > Z \ r � ) E 0 0E j \k LL g7 0 2/ < -i < �m § \ rn u § 2 § § ) / e u ) ( L / { 6 2 r — (0 n _§ u � \ \ ) \ \ ) — ® ) « § ) £ 2 / \ ! E a § — § 2 § { $ § / § # E ° 2 E 2 . ° Lu \) ) ƒ \ \ \ § \ } \ ) ) ) \ 2 \ ) \ / ) k / Wn \E E \\ §{ \/ %! U. !o R2§ ) \0 \ \\ k)§ \�} \ \\ mom! \ \\ EF o !;t ))t \�\ .2 \(\ ]®f 4[r 12o 4 0 \ \ \ CL < EXHIBIT C GENERAL PROVISIONS Contractor hereby assures that in administering this Agreement, it shall comply with the standards of conduct hereinafter set out, for maintaining the integrity of the project and avoiding any conflict of interest in its administration. General Assuran Every reasonable course of action shall be taken by the Contractor in order to maintain the integrity of this expenditure of public funds and to avoid any favoritism, questionable or improper conduct. This Agreement shall be administered in an impartial manner, free from personal, financial or political gain. The Contractor, its executive staff and employees, in administering the Agreement, shall avoid situations which give rise to a suggestion that any decision was influenced by prejudice, bias, special interest, or personal gain. Nondiscrimination. Prohibition of Discrimination Regarding Participation, Benefits, and Employment No individual shall be excluded from participation in, denied the benefits of, subjected to discrimination under, or denied employment in the administration of or in connection with, any such program or activity because of race, color, religion, sex, national origin, age, disability, or political affiliation or belief. Prohibition on Assistance for Facilities for Sectarian Instruction or Religious Worship Participants shall not be employed under this title to carry out the construction, operation, or maintenance of any part of any facility that is used or to be used for sectarian instruction or as a place of religious worship. Prohibition on Discrimination on Basis of Participant Status No person may discriminate against an individual who is a participant in a program or activity that receives funds under this Title with respect to the terms and conditions affecting the rights provided to the individual solely because of the status of the individual as a participant. Prohibition on Discrimination Against Certain Non - Citizens Participation in programs and activities or receiving funds under this Title shall be available to citizens and nationals of the United States, lawfully admitted permanent resident aliens, refugees, asylees, parolees, and other immigrants authorized by the Attorney General to work in the United States. Nepotism: The Contractor certifies that it shall not hire nor permit the hiring of any person in a position funded under this Agreement if a member of the person's immediate family is employed in an administrative capacity ". For the purpose of this Agreement, the term "immediate family" means spouse (common law or otherwise), child, mother, father, brother, sister, brother /sister -in -law, son /daughter -in -law, mother /father -in -law, aunt, uncle, niece, nephew, step - parent, step - child, or such-other relationship which would give rise to a substantial appearance of impropriety if the person were to be hired by the Contractor. The term "administrative capacity" means persons who have overall administrative responsibility for a program including but not limited to selection, hiring, or supervisory responsibilities. Avoidance of Conflict of Economic Interest. 40 An executive or employee of the Contractor, an elected official in the area of a member of the South Bay Workforce Investment Board (SBWIB, Inc. shall not solicit or accept money or any other consideration from a third person, for the performance of an act reimbursed in whole or part by the Contractor or Sub - contractor. Supplies, materials, equipment or services purchased with subgrant funds shall be used solely for purposes allowed under this Agreement. No member of the SBWIB, Inc. shall cast a vote on the provision of services by that member (or any organization which that member represents) or vote on any matter which would provide direct financial benefit to that member of any business or organization which the member directly represents. Avoidance of Sectarian Activities. The Contractor certifies that this Agreement does not provide for the advancement or aid to any religious sect, church, creed or sectarian purpose nor does it help to support or sustain any school, college, university, hospital or other institution controlled by any religious creed, church or sectarian denomination whatever, as specified by Article XVI, Section 5, of the Constitution, regarding separation of Church and State. Unallowable Activities and Costs. Contractor will comply with the guidelines per 20 CFR Part 652, WIA Final Rule, August 11, 2000, regarding unallowable activities and costs or compensation may be disallowed. The following activities and costs, among others, are specifically unallowable: Public Service Employment: No funds will be used under this Agreement for public service employment, subsidized employment with public and non - profit employers providing public services, except to provide disaster relief employment as specifically authorized in section 173(d), (WIA SEC. 195(10). 2. Sectarian Activities: The employment or training of participants to carry out the construction, operation, or maintenance of any part of any facility that is used or to be used for sectarian instruction or as a place for religious work activities is prohibited. 3. Political Activities: No financial assistance may be provided for any program which involves political activities. 4. Maintenance of Effort: a. No currently employed worker shall be displaced by any participant (including partial displacement, such as a reduction in hours of non - overtime work, wages or employment benefits) any currently employed employee (as of the date of the participation). b. No program shall impair existing contracts for services or collective bargaining agreements, except that no program under this act which would be inconsistent with the terms of a collective bargaining agreement shall be undertaken without the written concurrence of the labor organization and employer concerned. c. No participant shall be employed orjob opening filled when (1) any other individual is on 41 layoff from the same or any substantially equivalent job, or (2) the employer has terminated the employment with the intention of filling the vacancy so created by hiring a participant whose wages are subsidized under this Agreement. d. No jobs shall be created in a promotional line that will infringe in any way upon the promotional opportunities of currently employed individuals. 5. Any funds received by agencies or individuals may not be used to assist, promote, or deter unionization. 6. No funds provided under WIA may be used for contributions on behalf of any participant to retirement systems or plans. 7. No person or organization may charge an individual a fee for the placement or referral of Such individual in or to a training program funded under this WIA. 8. Davis Bacon wages shall be paid to participants employed as laborers or mechanics by contractors, or Contractors, when working in construction which is assisted under the Act and which is related to a building used for WIA programs. 9. Funds provided under this Act shall only be used for activities that are in addition to those which would otherwise be available in the absence of such funds. 10. No funds shall be used for the encouragement or inducement of a business, or part of a business, to relocate from any location in the United States, if the relocation results in any employee losing his or her job at the original location or to assist in relocating establishments, or part of a business that has relocated from any location in the United States, until the company has operated at that location for 120 days, if the relocation has resulted in any employee losing his or her jobs at the original location. 11. Funds provided under this Act shall not be used to duplicate facilities or services available in the area (with or without reimbursement) from Federal, State, or local sources, unless, it is demonstrated that alternative services or facilities would be more effective or likely to achieve the workforce investment area's performance goals. 12. No funds shall be used for employment generating activities. 13. Incumbent Employee: No funds shall used on wages of incumbent employees during their participation in economic development activities provided through a Statewide workforce investment system, (WIA sec 181(b)(1)). UNDERSTANDINGS A. Contractor understands that this Agreement is a cost reimbursement contract. B. Contractor agrees that job development for participants accepted into training program shall be a primary responsibility of Contractor, including job solicitation and job creation. C. Contractor understands that once a participant is enrolled and costs have been incurred, responsibility for participants' training and placement is assumed. 42 D. Contractor understands that SBWIB, Inc. staff are charged with tracking and reporting on compliance and performance of all Agreements to the SBWIB, Inc. and /or designated committees. The staff are required to monitor and provide evaluation information to appropriate persons and committees. Such methods for evaluation may include surveys of participants and employers. E. Contractor understands that this program plan is subject to modification in order to comply with required policies, procedures and /or interpretation of state guidelines. F. Contractor understands that SBWIB, Inc.'s on -site monitoring shall, if applicable, include a review of the financial assistance awards list to find WIA enrollees and to identify possible WIA training fund overpayments in order to recover funds from training institutions that received education assistance program funds on behalf of WIA participants. G. Contractor understands that all costs paid out for a participant who is enrolled without SBWIB, Inc.'s written authorization prior to enrollment who is found to be ineligible, and any costs associated with services provided under this Agreement found to be disallowed in an audit, shall be the sole responsibility of the Contractor. The SBWIB, Inc. will withhold amounts owed the debtor for past services or other considerations already provided in satisfaction of the debt owed, or use any repayment method identified in the SBWIB, Inc.'s debt collection policy. H. The conduct of the parties to this Agreement shall be in accordance with Title VI and VII of the Civil Rights Act of 1964, and the rules and regulations promulgated thereunder. In addition, During the performance of this Agreement, the Contractor shall not deny the said benefits to any person on the basis of religion, color, ethnic group identification, sex, age, physical or mental disability, or political affiliation, nor shall they discriminate unlawfully against any employee or applicant for employment because of race, religion, color, national origin, marital status, age, sex, or political affiliation. Contractor shall insure that the evaluation and treatment of employees and applicants for employment are free of such discrimination. 2. Contractor shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under this agreement. Contractor will administer its programs under the Workforce Investment Act (WIA) in full compliance with safeguards against fraud, abuse and criminal activity as set forth in WIA Directives. Contractor's employees and participants shall be alert to any instances of fraud, abuse, and criminal activity committed by staff or program participants and report all such instances to the SBWIB, INC. within 24 hours of discovery in accordance with requirements and procedures contained in 20 CFR Section 667.630. Contractor shall provide evidence of notification to employees and participants of policies and reporting procedures concerning fraud, abuse and criminal activity. 43 EXHIBIT D CONSULTANTS In the event that Contractor shall enter into consultant and /or professional service agreement for any services provided under this Agreement, the parties to any such agreement, and the services they are to provide, shall be identified below. Contractor shall provide SBWIB, Inc. with current copies of any consultant and /or professional services agreements with the individuals listed below. Said agreements shall specify compliance with terms and conditions of the primary agreement with SBWIB, Inc. Adjustments to this Exhibit may be made by approval of the SBWIB, Inc., Attorney without amendment, however, prior to any change in, or additions to, the list of consultants contained herein, Contractor shall notify SBWIB, Inc. and provide copies of sub - agreements and other required documents. Consultants performing services which may involve driving must provide evidence of insurance (insurance certificates) at the level required and with additional insured endorsements. CONSULTANT SERVICES TO BE PERFORMED .. MAYOR Miguel A. Pulido MAYOR PRO TEM Claudia C. Alvarez COUNCIL MEMBERS P. David Benavides Carlos Buslamante Michele Martinez Vincent F. Sarmienlo Sal Tinajero September 20, 2011 CITY OF SANTA ANA 20 CIVIC CENTER PLAZA 6 P.O. BOX 1.988 SANTA ANA, CALIFORNIA 92702 South Bay Workforce Investment Board 11539 Hawthorne Blvd., 5th Floor Hawthorne, CA 90250 Re: City of Santa Ana Self - Insurance Program To whom it may concern: A -z-od - iq7 CITY MANAGER David N. Ream CITY A'fTORNEY Joseph W. Fletcher CLERK OF THE COUNCIL Maria 1). Iluizar The City of Santa Ana is a member of Big Independent Cities Excess Pool ( BICEP). Current reinsurance and excess municipal liability is insured from $2M to $52M and includes auto liability coverage. The City self insures and funds the first $1M of claim payments. BICEP covers the layer from $1M to $2M. The City is permissively self- insured for workers' compensation and self- administers this program as well. The City, through BICEP, purchases excess statutory coverage through the California State Association of Counties — Excess Insurance Authority (CSAC -EIA) above $750K. The City funds claim payments under $750K. The City is also a member of the Public Entity Property insurance Program (PEPIP). At present, membership is over 6,400 entities. Current property insurance is $113 per occurrence for "All Risk" coverage and flood coverage is $82.5M or $50M based on the flood zone where our insured property is located. If you need further information please contact me at (714) 647 -5470. Sincerely, � - Dvc.— Briza Morales Personnel Secretary Risk Management Division cc: Sylvia Vazquez MAYOR Miguel A. Pulido MAYOR PRO TEM Claudia C. Alvarez COUNCILMEMBERS P. David Benavides Carlos Bustamante Michele Martinez Vincent F. Sarmiento Sal Tinajero CITY OF SANTA ANA 20 CIVIC CENTER PLAZA • P.O. BOX 1988 SANTA ANA, CALIFORNIA 92702 South Bay Workforce Investment Board 11539 Hawthorne Blvd., 5a` Floor Hawthorne, CA 90250 Operation of a motor vehicle will not be required to perform any of the services contemplated by the agreement between the South Bay Workforce Investment Board, Inc. and the Santa Ana Workforce Investment Board. CITY MANAGER David N. Ream CITY ATTORNEY Joseph W. Fletcher CLERK OF THE COUNCIL Maria D. Huizar Therefore, neither company owned or operated nor participants' vehicles will be used to perform said services. Name: L I R G�.3 0 b c m , Signature: r C� APPROVED AS TO FORM LISA E. STORCK Assistant City Attorney