HomeMy WebLinkAbout22C - SPEC - SIGNS AND HARDWARE6REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
OCTOBER 17, 2011
TITLE:
CONTRACT AWARD TO SAFEWAY SIGN
COMPANY FOR SIGNS, HARDWARE AND
ACCESSORIES
(SPEC. NO. 11-044)
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CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 1st Reading
? Ordinance on 2nd Reading
? Implementing Resolution
? Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Award a contract to Safeway Sign Company for traffic signs, hardware and accessories for a one-
year period, with provisions for two one-year renewals in an amount not to exceed $100,000.
DISCUSSION
The Public Works Agency (PWA) Sign Maintenance Services Division maintains a wide array of traffic
and street name signs throughout the city. In the last fiscal period, 2,500 signs were replaced. The
U.S. Department of Transportation established new regulations for sign retro-reflectivity requirements
to improve safety on the highways and streets by replacing less reflective signs with signage that has
higher retro-reflectivity. The regulation includes a mandated replacement deadline of January 2015.
In order for PWA to comply with the new sign regulation, an increased schedule of sign replacement
has started. The materials necessary for ongoing sign maintenance operations including signs,
various sign posts and mounting hardware are purchased through the Central Stores warehouse for
distribution to PWA.
The notice inviting bids was advertised on August 22, 2011 and bids were solicited. A summary of
the bid invitations and bids received is as follows:
27 Invitations For Bid mailed
2 Invitation for Bid mailed to Santa Ana vendors
4 Bids received
Bids were received, opened on September 6, 20011, and evaluated (Exhibit 1). The bid received
from Safeway Sign Company is responsive to the specifications and meets the City's requirements.
22C-1
Contract Award for Signs, Hardware and Accessories
October 17, 2011
Page 2
FISCAL IMPACT
Funds are available in the Public Works Roadway Marking/Signs account (no. 01117625-63001).
APPROVED AS TO FUNDS AND ACCOUNTS
Raul Godinez II r
Executive Dire IL
Public Works Agency
KM
Francisco Gutierrez
Executive Director /
Finance & Management Services Agency
22C-2
ABSTRACT OF BID
CONTRACT AWARD FOR SIGNS, HARDWARE AND ACCESSORIES (11-044
VENDOR SAFEWAY SIGN MAIN STREET ZUMAR COAST TRAFFIC
COMPANY SIGNS IND. SYSTEMS
LOCATION ADELANTO ONTARIO SANTE FE COSTA MESA
SPRINGS
TERM NET 30 NET 30 NET 30 NET 30
50 SIGN ITEMS
TOTAL $127,219.53 $128,985.70 $131,697.64 $164,644.65
SALES TAX 7.75% 9.859.52 9,996.40 10,206.57 12,759.96
GRAND TOTAL $137,079.05 $138,982.10 $141,904.21 $177,404.61
SIGN LIST AND QUANTIES ESTABLISHED FOR EVALUATION PURPOSES. AWARD BASED ON PWA BUDGET.
AWARD TO: SAFEWAY SIGN COMPANY
$100,000
Exhibit 1
22C-3
22C-4