HomeMy WebLinkAbout25F - AGMT - SURVEYING SRVSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
NOVEMBER 7, 2011
TITLE:
AGREEMENTS WITH COAST
SURVEYING AND HUITT-ZOLLARS
FOR AS-NEEDED SURVEYING
SERVICES
r
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 151 Reading
? Ordinance on 2nd Reading
? Implementing Resolution
? Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute agreements with Coast Surveying,
Inc. and Huitt-Zollars, Inc. in an amount of $250,000 for each firm, subject to nonsubstantive
changes approved by the City Manager and City Attorney.
DISCUSSION
The Public Works Agency's survey crew provides construction surveying for the City's capital
improvement projects to ensure that the improvements are built in the locations and the elevations
shown on the plans. In addition, as required by the Business and Professions Code of the State of
California, the crew is also responsible for restoring survey monuments and street centerline
records after they have been disturbed by construction activities.
More than 20 street, water, and facility improvement projects are expected to be constructed this
fiscal year. Most of these projects will require surveying services; however, there are only two
surveyors remaining in the survey crew following recent retirements. To keep up with the workload
and to perform the tasks required by the Code, it is necessary to retain the services of engineering
or land surveying firms to supplement the efforts of the City's survey crew.
In August, the City Council approved the release of a Request for Proposals (RFP) to solicit the
services of qualified consulting firms to perform surveying services. Subsequently, RFPs were sent
to six firms and all submitted proposals.
A committee consisting of five staff members from the Public Works Agency evaluated the
proposals. Each firm was rated according to its qualifications, experience, and capacity to perform
the required work. Based on the proposals submitted, the ratings for the firms are as follows:
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Agreements with Coast Surveying and Huitt-Zollars
for As-Needed Surveying Services
November 7, 2011
Page 2
FIRM RATING
1. Coast Surveying, Inc. 90
2. Huitt-Zollars, Inc. 87
3. D. Woolley & Associates. 79
4. Johnson-Frank & Associates, Inc. 78
5. Bill Carr Surveys 72
6. Bruce Hall Land Surveyors 61
Staff is recommending agreements with the two top-rated firms, Coast Surveying, Inc. and Huitt-
Zollars, in an amount up to $250,000 each. Survey services are often needed on short notice;
therefore, staff recommends retaining two firms to ensure that at least one firm is available. The
services will be provided on as-needed basis as requested by City staff.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
The total obligation of these agreements shall not exceed $250,000 for each firm. Costs shall be
charged to the capital improvement project requiring the services.
APPROVED AS TO FUNDS AND ACCOUNTS:
Raul Godinez II
Executive Director
Public Works Agency
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
RG/MG
Exhibit: 1. Agreements
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AGREEMENT FOR PROVISION OF
CONSTRUCTION SURVEYING SERVICES
THIS AGREEMENT made and entered into this 7th day of November, 2011 by and
between Coast Surveying, Inc., a California corporation (hereinafter "Contractor"), and the City
of Santa Ana, a charter city and municipal corporation organized and existing under the
Constitution and laws of the State of California (hereinafter "City").
RECITALS
A. The City desires to retain a consultant having special skill and knowledge in the field of
surveying services.
B. Contractor represents that it is able and willing to provide such services to the City.
C. In undertaking the performance of this Agreement, Contractor represents that it is
knowledgeable in its field and that any services performed by Contractor under this
Agreement will be performed in compliance with such standards as may reasonably be
expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Contractor shall perform construction surveying services for City's Capital Improvement
Projects, on an on-call basis, as set forth in Contractor's Proposal, attached hereto as Exhibit A
and incorporated by this reference.
2. COMPENSATION
a. City agrees to pay, and Contractor agrees to accept as total payment for its services,
the rates and charges identified in Contractor's Fee Schedule, attached hereto as Exhibit B and
incorporated by reference. The total sum to be expended under this Agreement shall not exceed
$250,000.00, during the term of this Agreement.
b. Payment by City shall be made within thirty (30) days following receipt of proper
invoice evidencing work performed, subject to City accounting procedures. Payment need not be
made for work which fails to meet the standards of performance set forth in the Recitals which
may reasonably be expected by City.
3. INDEPENDENT CONTRACTOR
Contractor shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor
shall it be construed to create an employer-employee relationship, a joint venture relationship, or
to allow the City to exercise discretion or control over the professional manner in which
Contractor performs the services which are the subject matter of this Agreement; however, the
services to be provided by Contractor shall be provided in a manner consistent with all applicable
standards and regulations governing such services. Contractor shall pay all salaries and wages,
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employer's social security taxes, unemployment insurance and similar taxes relating to employees
and shall be responsible for all applicable withholding taxes.
4. TERM
This Agreement shall commence on the date first written above and terminate on
expenditure of allocated funds, unless terminated earlier in accordance with Section 13, below.
5. INSURANCE
Prior to undertaking performance of work under this Agreement, Contractor shall
maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described
below:
a. Commercial General Liability Insurance. Contractor shall maintain commercial
general liability insurance which shall include, but not be limited to protection against claims
arising from bodily and personal injury, including death resulting therefrom and damage to
property, resulting from any act or occurrence arising out of Contractor's operations in the
performance of this Agreement, including, without limitation, acts involving vehicles. The
amounts of insurance shall be not less than the following: single limit coverage applying to bodily
and personal injury, including death resulting therefrom, and property damage, in the total
amount of $1,000,000 per occurrence. Such insurance shall (a) name the City, its officers,
employees, agents, volunteers and representatives as additional insured(s); (b) be primary and not
contributory with respect to insurance or self-insurance programs maintained by the City; and (c)
contain standard separation of insureds provisions.
b. Business automobile liability insurance, or equivalent form, with a combined single
limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for
owned, hired and non-owned automobiles.
c. Worker's Compensation Insurance. In accordance with the provisions of Section 3300
of the Labor Code, Contractor, if Contractor has any employees, is required to be insured against
liability for worker's compensation or to undertake self-insurance. Prior to commencing the
performance of the work under this Agreement, Contractor agrees to obtain and maintain any
employer's liability insurance with limits not less than $1,000,000 per accident.
d. Professional liability (errors and omissions) insurance, with a combined single limit of
not less than $1,000,000 per claim.
e. The following requirements apply to the insurance to be provided by Contractor
pursuant to this section:
(i) Contractor shall maintain all insurance required above in full force and
effect for the entire period covered by this Agreement.
(ii) Certificates of insurance shall be furnished to the City upon execution of
this Agreement and shall be approved in form by the City Attorney.
(iii) Certificates and policies shall state that the policies shall not be canceled
or reduced in coverage or changed in any other material aspect without
thirty (30) days prior written notice to the City.
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f. If Contractor fails or refuses to produce or maintain the insurance required by this
section or fails or refuses to furnish the City with required proof that insurance has been procured
and is in force and paid for, the City shall have the right, at the City's election, to forthwith
terminate this Agreement. Such termination shall not effect Contractor's right to be paid for its
time and materials expended prior to notification of termination. Contractor waives the right to
receive compensation and agrees to indemnify the City for any work performed prior to approval
of insurance by the City.
6. INDEMNIFICATION
Contractor agrees to and shall indemnify and hold harmless the City, its officers, agents,
employees, consultants, special counsel, and representatives from liability: (1) for personal injury,
damages, just compensation, restitution, judicial or equitable relief arising out of claims for
personal injury, including death, and claims for property damage, which may arise from the
Contractor's willful misconduct, its negligent performance or failure to perform any and all things
necessary to and required to be done by Contractor or its subcontractors, agents, employees, or
other persons acting on their behalf which relates to the services described in section 1 of this
Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution,
judicial or equitable relief is due by reason of effects arising from this Agreement. This indemnity
and hold harmless agreement applies to all claims for damages, just compensation, restitution,
judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events
referred to in this Section or by reason of the effects arising from this Agreement. The Contractor
further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including
fees and costs for special counsel to be selected by the City, regarding any action by a third party
challenging the validity of this Agreement, or asserting that personal injury, damages, just
compensation, restitution, judicial or equitable relief due to personal or property rights arises by
reason of the effects arising from this Agreement. City may make all reasonable decisions with
respect to its representation in any legal proceeding.
7. CONFIDENTIALITY
If Contractor receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Contractor agrees that
it shall not use or disclose such information except in the performance of this Agreement, and
further agrees to exercise the same degree of care it uses to protect its own information of like
importance, but in no event less than reasonable care. "Confidential Information" shall include
all nonpublic information. Confidential information includes not only written information, but
also information transferred orally, visually, electronically, or by other means. Confidential
information disclosed to either party by any subsidiary and/or agent of the other party is covered
by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to
any information that (a) has been disclosed in publicly available sources; (b) is, through no fault
of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the
Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of
law; or (e) is independently developed by the Contractor without reference to information
disclosed by the City.
8. CONFLICT OF INTEREST CLAUSE
Contractor covenants that it presently has no interests and shall not have interests, direct
or indirect, which would conflict in any manner with performance of services specified under this
Agreement.
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9. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this
Agreement shall be in writing and shall be deemed to be properly given if delivered in person or
mailed by first class or certified mail, postage prepaid, or sent by telefacsimile or other
telegraphic communication in the manner provided in this Section, to the following persons:
To City: Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax No. 714-647-6956
With courtesy copies to:
Executive Director of the Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-21)
P.O. Box 1988
Santa Ana, California 92702
Fax No. 714-647-5622
and City Attorney
City of Santa Ana
20 Civic Center Plaza (M-29)
P.O. Box 1988
Santa Ana, California 92702
Fax No. 714-647-6515
To Contractor: Coast Surveying, Inc.
Ruel del Castillo
15031 Parkway Loop, Suite B
Tustin, California 92780-6527
Fax No. 714-918-6277
A party may change its address by giving notice in writing to the other party. Thereafter,
communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by telefacsimile, communication shall be effective or
deemed to have been given twenty-four (24) hours after the time set forth on the transmission
report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of
calculating these time frames, weekends, federal, state, County or City holidays shall be
excluded.
10. DELIVERY OF WORK PRODUCT
Contractor shall deliver to City any and all work product, including records, papers,
drawings, specifications, programs, systems and other materials prepared by Contractor pursuant
to this Agreement. Said work product shall be the property of City. Consultant agrees to provide
City will any such materials whenever requested to do so.
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11. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Contractor, and supersedes any and all other agreements, oral or written, between the parties. In
the event of a conflict between the terms of this Agreement and any attachments hereto, the terms
of this Agreement shall prevail. This Agreement may not be modified except by written
instrument signed by the City and by an authorized representative of Contractor. The parties
agree that any terms or conditions of any purchase order or other instrument that are inconsistent
with, or in addition to, the terms and conditions hereof, shall not bind or obligate either
Contractor or the City. Each party to this Agreement acknowledges that no representations,
inducements, promises or agreements, orally or otherwise, have been made by any party, or
anyone acting on behalf of any party, which are not included herein.
12. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Contractor,
Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement shall
be construed to limit the City's ability to have any of the services which are the subject of this
Agreement performed by City personnel or by other consultants retained by City.
13. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor
compensation for all services performed by Contractor prior to receipt of such notice of termination,
subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Contractor to deliver
to the City all work product completed as of such date, and in such case such work product shall be
the property of the City unless prohibited by law, and Contractor consents to the City's use thereof
for such purposes as the City deems appropriate.
b. Payment need not be made for work which fails to meet the standard of performance
specified in the Recitals of this Agreement.
14. DISCRIMINATION
Contractor shall not discriminate because of race, color, creed, religion, sex, marital
status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by
applicable law, in the recruitment, selection, training, utilization, promotion, termination or other
employment related activities. Contractor affirms that it is an equal opportunity employer and
shall comply with all applicable federal, state and local laws and regulations.
15. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the
validity, interpretation, performance, and enforcement of any of the clauses of this Agreement
shall be determined and governed by the laws of the State of California. Both parties further
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agree that Orange County, California, shall be the venue for any action or proceeding that may be
brought or arise out of, in connection with or by reason of this Agreement.
16. PROFESSIONAL LICENSES
Contractor shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder
and required by the laws and regulations of the United States, the State of California, the City of
Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and
in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and
exemptions. Said inability shall be cause for termination of this Agreement.
17. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature hereinbelow has the power,
authority and right to bind their respective parties to each of the terms of this Agreement, and shall
indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to
City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set
forth in the body of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year
first above written.
ATTEST:
MARIA D. HUIZAR
Clerk of the Council
APPROVED AS TO FORM:
By:
Laura Sheedy
Assistant City Attorney
RECOMMENDED FOR APPROVAL:
RAUL GODINEZ, II
Executive Director
Public Works Agency
CITY OF SANTA ANA
PAUL M. WALTERS
Interim City Manager
COAST SURVEYING, INC.
RUEL DEL CASTILLO
President
TaxID#
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EXHIBIT A
SCOPE OF SERVICES
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COAST SURVEYING, INC.
15631 PARKWAY LOOP SUITE B TUSTINV CA 92780-6527 (714) 918-6266 FAX (714) 918.6277
www.coastsurvey com
August 18, 2011
Raul Godinez II, Executive Director
City of Santa Ana, Public Works Agency
20 Civic Center Plaza M-21
4t' Floor Ross Annex
Santa Ana, CA 92702
Dear Mr. Godinez:
RE: SURVEYING SERVICES FOR CITY OF SANTA ANA CAPITAL IMPROVEMENT
PROJECTS
Coast Surveying, Inc. (Coast) is very interested in providing surveying services to the City of
Santa Ana. Coast has been providing professional surveying and mapping services throughout
southern California since 1981 to many City, County, State, and Federal Agencies, local
Transportation Authorities, as well as numerous private engineering companies.
Key Factors for Coast Surveyin_a, Inc.:
Coast has been in business in Orange County for 30 years, the first 8 years in Santa Ana.
Coast has filed over 500 Corner Records during the last 5 years, half of those in Orange County.
Coast has 30 years of construction staking experience on public works projects in O.C.
Ruel del Castillo, PLS 4212, will be the Project Manager and the California Professional Land
Surveyor in responsible charge of all survey work performed under this contract. Coast hereby
guarantees that key personnel will be committed to perform the required tasks throughout the
duration of this contract.
The undersigned declares that the only person, persons, company, or parties interested in the
proposal as principals, are named therein; that the proposal is made without collusion with any
other person, persons, company, or parties submitting a proposal; that it is in all respects fair
and in good faith without collusion or fraud; and that the signer of this proposal has full
authority to bind the principal proposed.
If you have any questions or comments, please contact me directly by phone, fax or by e-mail
at ruel.delcastillo@coastsurvey.com. Thank you in advance for considering our firm.
Very truly yours,
4 W -4
Ruel del Castillo, P.L.S. 4212
President
P111-142
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COAST SURVEYING, INC.
150_3_1 PARKWAY LOOP SUITE B TUSTIN CA 92780-6527 (7141918-6266 FAX(714)618-6277
www. coast survey, com
A. ORGANIZATION AND CREDENTIALS
COMPANY PROFILE
Coast Surveying, Inc. (Coast) was founded in 1981 in Santa Ana by Ruel del Castillo, P.L.S.
and Skip Touchon, P.L.S. as Coast Surveying and Mapping and was incorporated on January
2, 1984. Mr. Touchon left the firm in 1990 to pursue his dreams in the Central Coast area and
today, Coast is led by Mr. del Castillo. Coast currently has twelve employees, four of whom
are Professional Land Surveyors licensed in California. Coast Surveying, Inc. is a Certified
DBE firm with LACMTA and Caltrans. Certificate attached.
Coast has been providing professional surveying and mapping services, including centerline
ties, Corner Records, construction staking, design surveys, aerial photogrammetric mapping,
topographic surveys, hazmat surveys, legal descriptions, and right-of-way mapping,
throughout southern California for the last 30 years to such governmental agencies as:
Caltrans - Districts 5, 6, 7, 8, 9, 11 and 12; OCTA; RCTC; MTA; SCRRA; SBCAG; CPTC;
TCA; counties of Orange, Los Angeles, Mariposa, Riverside, and San Bernardino; cities of
Irvine, Costa Mesa, Newport Beach, Santa Ana, Garden Grove, Tustin, Seal Beach, Moreno
Valley, Rancho Cucamonga, Palm Desert, El Segundo, Carson, Hawthorne, and Cerritos; U.S.
Army Corps of Engineers; U.S. Navy; U.S. Air Force; FAA; BLM; Port of Long Beach; Port of
Los Angeles; San Diego Unified Port District; State Architects Office; CA Department of
General Services; CA Department of Water Resources; and CA Department of Corrections, as
well as numerous private engineering companies.
CURRENT ON-CALL CONTRACTS
Coast Surveying, Inc. currently has the following on-call contracts:
City of Newport Beach - Surveying Services
City of Garden Grove - Surveying Services
City of Tustin - Surveying Services
City of Irvine -- Surveying Services
City of Pomona - Surveying Services
County of Los Angeles - Surveying Services
DIRECT CITY OF SANTA ANA EXPERIENCE
Numerous Street Rehabilitation Projects for the City - Design Surveys & Const. Staking
Santa Clara Av./Lincoln to Spurgeon Sewer & Water Lines - Design Surveys & Const. Staking
Fifth Street/ Jackson to Sullivan - Construction Staking
Dyer Road at SR-55 Freeway - Design Surveys
Santa Ana Blvd. Grade Separation through AECOM - Aerial, Design Survey & R/W
SA-5 on Bristol St. N10 Alton through Tetra Tech, Inc. -Design Survey & Centerline
First Street Bridge over Santa Ana River through DMJM Harris - Aerial, Design Survey & R/W
Bridge Rehabilitation through PBS&J (W. Koo & Assoc.) - Design Surveys & R4V Delineation
Park Santiago Streets through DMJM Harris - Design Surveys
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Wilshire Av., Elder Av., & Borchard Av, through DMJM Harris - Aerial & Design Surveys
Santiago Park Habitat Building through Tetra Tech, Inc. - Topographic Survey
Fire Stations 4 & 8 through DMJM Harris - Design Surveys
Main Street, Warner Av. to 8th St., through Tetra Tech, Inc. - Aerial Mapping, Design Survey,
Centerline Determination, Centerline Ties, & Corner Records
Thorton Park through DMJM Harris - Design Surveys
Santa Ana Civic Center Plaza through DMJM Harris - Design Surveys
Subdivision Map Checking Services for the City of Santa Ana
REFERENCES
On-Call Surveying for the City of Santa Ana - Coast currently has on-call contracts with the
City of Santa Ana to provide surveying services including design surveys, aerial mapping,
centerline ties & Corner Records, right of way surveys, centerline surveys, utility surveys,
construction staking, etc. Contact: Michel Girgis, PE, Senior Civil Engineer, at (714) 647-
5042. Address: City of Santa Ana, Public Works Agency, Construction Engineering, PO Box
1988 / M-22, Santa Ana, CA 92702.
On-Call Surveying for the City of Newport Beach - Coast currently has an on-call contract
with the City of Newport Beach to provide surveying services including design surveys, aerial
mapping, centerline ties & Corner Records, centerline surveys, utility surveys, construction
staking, etc. Contact: Wes Wlttmeyer, PLS, City Surveyor, at (949) 644-3317. Address: City
of Newport Beach, 3300 Newport Boulevard, Newport Beach, CA, 92663.
On-Call Surveying for the City of Garden Grove - Coast currently has an on-call contract
with the City of Garden Grove to provide surveying services including construction staking,
design surveys, centerline surveys, centerline ties & Corner Records, utility surveys, marking
right-of-way, checking legal descriptions, aerial mapping, etc. Contact: Mark Uphus, PE,
Project Manager, at (714) 741-5191. Address: City of Garden Grove, 11222 Acacia Avenue,
Garden Grove, CA (P.O. Box 3070, Garden Grove, CA 92842).
B. MONUMENT PRESERVATION APPROACH
Prior to the start of construction, we will research at the City and County for horizontal and
vertical control, centerline ties, record maps, Corner Records, benchmarks, etc. within the
project area. We will then recover all the centerline monuments and related ties that may be
disturbed during construction and set additional ties as necessary to perpetuate the
monuments, prepare pre-construction Corner Records and process them with the Orange
County Surveyor's Office.
After construction, we will reset any missing centerline monuments and ties and prepare post-
construction Corner Records and process them with the Orange County Surveyor's Office and
deliver a copy to the City of Santa Ana as well as a MicroStation Agn digital file for each tie
sheet. All work will conform to Section 8771 of the Land Surveyors Act. We will also continue
the City of Santa Ana's practice of showing the history of the perpetuation of the monument on
each Corner Record.
C. CONSTRUCTION STAKING APPROACH
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Prior to the start of construction and after construction has been completed, we will perform
monument preservation services as noted above.
Our general approach will be to review the construction plans, specifications and standard
plans, compute the locations of all improvements to be staked prior to construction, mark
removal limits, stake the locations of items to be constructed on an agreed upon offset (such
as: slope staking; rough grade, fine grade, rock grade, and/or finished surface; curb, curb &
gutter, and/or edge of pavement; drainage structures; storm drain lines and manholes; water
lines; fire hydrants; sewer lines and manholes; utilities; bridge structures; light poles; and
signal poles), checking into existing improvements as needed.
We will work closely with the Resident Engineer and City staff to coordinate the construction
staking operations, and report any issues to the Resident Engineer. We will re-stake items
only as directed by the Resident Engineer and keep separate track of those particular hours.
D. STAFFING
PROJECT MANAGER
Ruel del Castillo has over 47 years of experience in managing both field and office operations
for all phases of surveying and mapping services and was licensed as a Land Surveyor in
California in 1975 as P.L.S. 4212. He has managed over 50 "on-call" contracts directly for, or
in support of, many federal, state and local agencies including the Cities of Santa Ana, Tustin,
Garden Grove, Irvine, Newport Beach, and Seal Beach, the Counties of Orange, Los Angeles,
San Bernardino, and Mariposa, the U.S. Forest Service, various U.S. Army Corps of Engineer
Districts, the U.S. Navy - Southwest Division and the Metropolitan Water District of Southern
California (MWD).
He has a "hands-on" working knowledge of various land surveying services including final
subdivision map checking, right-of-way mapping, preparation of legal descriptions, boundary
surveys & analysis, GPS surveys, topographic surveys, utility location surveys, aerial
photogrammetric mapping, large-scale aerial and geodetic control, construction staking, and
monitoring quantities. For example, while working directly for the County of Orange, Mr. del
Castillo was responsible for all boundary surveys, first-order & second-order vertical and
horizontal control surveys, photogrammetric mapping, control surveys and centerline surveys.
In 1981, he established his own surveying company in Orange County, Coast Surveying, Inc.
Over a 30-year period with a staff of up to 40, his company completed hundreds of surveying
projects in southern California generating over $50M in fees. Mr. del Castillo serves as Coast's
President and provides project management as well as contract administration for all major
Coast contracts. Mr. del Castillo is licensed as a Professional Land Surveyor in the states of
California, Arizona, Nevada, New Mexico, Colorado, Utah, Idaho and Washington, and is also
a Certified Federal Surveyor (CFedS).
PROJECT SURVEYOR - OFFICE SURVEY MANAGER
Gwen del Castillo has over thirty-three years of surveying experience in southern California,
was licensed as a Land Surveyor in California in 1982 as P. L.S. 5108, and has an AA degree
in surveying from Santa Rosa College. Ms. del Castillo has had extensive experience in
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boundary analysis, preparation and checking of legal descriptions and maps, Corner Records,
checking of final subdivision maps and Records of Surveys, research, as well as providing
internal checking and quality control. Ms. del Castillo has also had extensive experience in
field note reduction, calculations, preparation of as-built plans, and GIS database setup, input,
review, analysis and output. Ms. del Castillo was responsible for the preparation and
processing of centerline ties & Corner Records, as well as several Records of Survey.
PROJECT SURVEYOR - FIELD SURVEY MANAGER
Ken Kasbohm has over thirty-three years of surveying experience in the field and directing
field crews in performing all types of surveying including vertical and horizontal control, photo
control, GPS surveys, topographic surveys, design surveys, boundary surveys, right of way
surveys, and construction layout. Mr. Kasbohm is a Professional Land Surveyor in California
since 1997 as P.L.S. 7371, has been a Certified Party Chief since 1985, and has been
Hazmat trained since 1986. Mr. Kasbohm directs the work of the field crews, sets up the work
for each crew, and has continued to work as a survey party chief as needed. During the last
few years, he has been responsible for the preparation of numerous Records of Survey for
MWD properties along the Colorado River Aqueduct.
E. CONCLUSION
Coast Surveying, Inc. is especially well suited to perform On-Call Surveying Services for the
City of Santa Ana:
• Project Manager, Ruel del Castillo, P.L.S. 4212, has over 47 years of surveying
experience in Orange County, who has been licensed as a Professional Land Surveyor
in California since 1975 and who has extensive experience in all aspects of land
surveying, especially construction staking and Corner Records.
• Office Survey Manager, Gwen del Castillo, P.L.S. 5908, has prepared over 500
centerline ties & Corner Records in the last 5 years.
• Field Survey Manager, Ken Kasbohm, P.L.S. 7371, has over 33 years of construction
staking experience, the last 20 years with Coast.
• Coast Surveying, Inc, has filed over 500 Corner Records during the last 5 years,
with over half of those in Orange County.
• Coast Surveying, Inc. has over 30 years of experience in Orange County performing
construction staking for roads, freeways, channels, bridges, water, sewer, storm drain,
structures, parks, buildings, and utilities.
• Our office is less than ten minutes away from the Santa Ana City offices.
• Approximately 95% of our work is performed for governmental agencies.
• Coast has a history of pleasing our clients - over 85% of our work comes past clients.
• SURVEYING AND MAPPING IS OUR ONLY BUSINESSI
Please see attached full-sized resumes for key staff, LACMTA DBE Certificate, construction
projects experience,e and Attachment B. Hourly Rate Sheet and Attachment A are under
separate cover.
25F-14
25F-15
25F-16
EXHIBIT B
FEE SCHEDULE
25F-17
T
COASTSURVEYING, INC.
15031 PAR{(WAY LOOP. SUITE B. 7USTIN. CA 92780-6§,27 (714) 918-6266 FAX MM 918-6277
YEAR ONE AND YEAR TWO
+/- (10/2011 through 0912012) and (10/2012 through 09/2013)
CITY OF SANTA ANA
SCHEDULE OF HOURLY RATES FOR SERVICES
PERFORMED BY OUR COMPANY
Project Management $160.00
Project Surveyor 137.00
Survey Technician 108.00
Clerical and Delivery Service 62.00
2 Person Survey Party wlEquipment 247.00
3 Person Survey Party wlEquipment 320.00
Overtime will be computed at 7.25 times regular hourly rate.
GPS Receivers (minimum of three) - $100.00/day/receiver
Monuments, prints, photocopies, research materials,
and other incidental or special supplies. AT COST
to /if /,1
25F-18
AGREEMENT FOR PROVISION OF
CONSTRUCTION SURVEYING SERVICES
THIS AGREEMENT made and entered into this 71h day of November, 2011 by and
between Huitt-Zollars, Inc., a California corporation (hereinafter "Contractor"), and the City of
Santa Ana, a charter city and municipal corporation organized and existing under the Constitution
and laws of the State of California (hereinafter "City").
RECITALS
A. The City desires to retain a consultant having special skill and knowledge in the field of
surveying services.
B. Contractor represents that it is able and willing to provide such services to the City.
C. In undertaking the performance of this Agreement, Contractor represents that it is
knowledgeable in its field and that any services performed by Contractor under this
Agreement will be performed in compliance with such standards as may reasonably be
expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Contractor shall perform construction surveying services for City's Capital Improvement
Projects, on an on-call basis, as set forth in Contractor's Proposal, attached hereto as Exhibit A
and incorporated by this reference.
2. COMPENSATION
a. City agrees to pay, and Contractor agrees to accept as total payment for its services,
the rates and charges identified in Contractor's Fee Schedule, attached hereto as Exhibit B and
incorporated by reference. The total sum to be expended under this Agreement shall not exceed
$250,000.00, during the term of this Agreement.
b. Payment by City shall be made within thirty (30) days following receipt of proper
invoice evidencing work performed, subject to City accounting procedures. Payment need not be
made for work which fails to meet the standards of performance set forth in the Recitals which
may reasonably be expected by City.
3. INDEPENDENT CONTRACTOR
Contractor shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor
shall it be construed to create an employer-employee relationship, a joint venture relationship, or
to allow the City to exercise discretion or control over the professional manner in which
Contractor performs the services which are the subject matter of this Agreement; however, the
services to be provided by Contractor shall be provided in a manner consistent with all applicable
standards and regulations governing such services. Contractor shall pay all salaries and wages,
25F-19
employer's social security taxes, unemployment insurance and similar taxes relating to employees
and shall be responsible for all applicable withholding taxes.
4. TERM
This Agreement shall commence on the date first written above and terminate on
expenditure of allocated funds, unless terminated earlier in accordance with Section 13, below.
5. INSURANCE
Prior to undertaking performance of work under this Agreement, Contractor shall
maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described
below:
a. Commercial General Liability Insurance. Contractor shall maintain commercial
general liability insurance which shall include, but not be limited to protection against claims
arising from bodily and personal injury, including death resulting therefrom and damage to
property, resulting from any act or occurrence arising out of Contractor's operations in the
performance of this Agreement, including, without limitation, acts involving vehicles. The
amounts of insurance shall be not less than the following: single limit coverage applying to bodily
and personal injury, including death resulting therefrom, and property damage, in the total
amount of $1,000,000 per occurrence. Such insurance shall (a) name the City, its officers,
employees, agents, volunteers and representatives as additional insured(s); (b) be primary and not
contributory with respect to insurance or self-insurance programs maintained by the City; and (c)
contain standard separation of insureds provisions.
b. Business automobile liability insurance, or equivalent form, with a combined single
limit of not less than $1,000,000 per occurrence. Such insurance shalt include coverage for
owned, hired and non-owned automobiles.
c. Worker's Compensation Insurance. In accordance with the provisions of Section 3300
of the Labor Code, Contractor, if Contractor has any employees, is required to be insured against
liability for worker's compensation or to undertake self-insurance. Prior to commencing the
performance of the work under this Agreement, Contractor agrees to obtain and maintain any
employer's liability insurance with limits not less than $1,000,000 per accident.
d. Professional liability (errors and omissions) insurance, with a combined single limit of
not less than $1,000,000 per claim.
e. The following requirements apply to the insurance to be provided by Contractor
pursuant to this section:
(i) Contractor shall maintain all insurance required above in full force and
effect for the entire period covered by this Agreement.
(ii) Certificates of insurance shall be furnished to the City upon execution of
this Agreement and shall be approved in form by the City Attorney.
(iii) Certificates and policies shall state that the policies shall not be canceled
or reduced in coverage or changed in any other material aspect without
thirty (30) days prior written notice to the City.
25F-20
f. If Contractor fails or refuses to produce or maintain the insurance required by this
section or fails or refuses to furnish the City with required proof that insurance has been procured
and is in force and paid for, the City shall have the right, at the City's election, to forthwith
terminate this Agreement. Such termination shall not effect Contractor's right to be paid for its
time and materials expended prior to notification of termination. Contractor waives the right to
receive compensation and agrees to indemnify the City for any work performed prior to approval
of insurance by the City.
6. INDEMNIFICATION
Contractor agrees to and shall indemnify and hold harmless the City, its officers, agents,
employees, consultants, special counsel, and representatives from liability: (1) for personal injury,
damages, just compensation, restitution, judicial or equitable relief arising out of claims for
personal injury, including death, and claims for property damage, which may arise from the
Contractor's willful misconduct, its negligent performance or failure to perform any and all things
necessary to and required to be done by Contractor or its subcontractors, agents, employees, or
other persons acting on their behalf which relates to the services described in section 1 of this
Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution,
judicial or equitable relief is due by reason of effects arising from this Agreement. This indemnity
and hold harmless agreement applies to all claims for damages, just compensation, restitution,
judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events
referred to in this Section or by reason of the effects arising from this Agreement. The Contractor
further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including
fees and costs for special counsel to be selected by the City, regarding any action by a third party
challenging the validity of this Agreement, or asserting that personal injury, damages, just
compensation, restitution, judicial or equitable relief due to personal or property rights arises by
reason of the effects arising from this Agreement. City may make all reasonable decisions with
respect to its representation in any legal proceeding.
CONFIDENTIALITY
If Contractor receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Contractor agrees that
it shall not use or disclose such information except in the performance of this Agreement, and
further agrees to exercise the same degree of care it uses to protect its own information of like
importance, but in no event less than reasonable care. "Confidential Information" shall include
all nonpublic information. Confidential information includes not only written information, but
also information transferred orally, visually, electronically, or by other means. Confidential
information disclosed to either party by any subsidiary and/or agent of the other party is covered
by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to
any information that (a) has been disclosed in publicly available sources; (b) is, through no fault
of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the
Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of
law; or (e) is independently developed by the Contractor without reference to information
disclosed by the City.
8. CONFLICT OF INTEREST CLAUSE
Contractor covenants that it presently has no interests and shall not have interests, direct
or indirect, which would conflict in any manner with performance of services specified under this
Agreement.
25F-21
9. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this
Agreement shall be in writing and shall be deemed to be properly given if delivered in person or
mailed by first class or certified mail, postage prepaid, or sent by telefacsimile or other
telegraphic communication in the manner provided in this Section, to the following persons:
To City: Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax No. 714-647-6956
With courtesy copies to:
Executive Director of the Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-21)
P.O. Box 1988
Santa Ana, California 92702
Fax No. 714-647-5622
and City Attorney
City of Santa Ana
20 Civic Center Plaza (M-29)
P.O. Box 1988
Santa Ana, California 92702
Fax No. 714-647-6515
To Contractor: Huitt-Zollars, Inc.
James L. Garvin
430 Exchange, Suite 200
Irvine, California 92602-1 3 1 5
Fax No. 714-734-5155
A party may change its address by giving notice in writing to the other party. Thereafter,
communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by telefacsimile, communication shall be effective or
deemed to have been given twenty-four (24) hours after the time set forth on the transmission
report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of
calculating these time frames, weekends, federal, state, County or City holidays shall be
excluded.
10. DELIVERY OF WORK PRODUCT
Contractor shall deliver to City any and all work product, including records, papers,
drawings, specifications, programs, systems and other materials prepared by Contractor pursuant
to this Agreement. Said work product shall be the property of City. Consultant agrees to provide
City will any such materials whenever requested to do so.
25F-22
11. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Contractor, and supersedes any and all other agreements, oral or written, between the parties. In
the event of a conflict between the terms of this Agreement and any attachments hereto, the terms
of this Agreement shall prevail. This Agreement may not be modified except by written
instrument signed by the City and by an authorized representative of Contractor. The parties
agree that any terms or conditions of any purchase order or other instrument that are inconsistent
with, or in addition to, the terms and conditions hereof, shall not bind or obligate either
Contractor or the City. Each party to this Agreement acknowledges that no representations,
inducements, promises or agreements, orally or otherwise, have been made by any party, or
anyone acting on behalf of any party, which are not included herein.
12. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Contractor,
Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement shall
be construed to limit the City's ability to have any of the services which are the subject of this
Agreement performed by City personnel or by other consultants retained by City.
13. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor
compensation for all services performed by Contractor prior to receipt of such notice of termination,
subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Contractor to deliver
to the City all work product completed as of such date, and in such case such work product shall be
the property of the City unless prohibited by law, and Contractor consents to the City's use thereof
for such purposes as the City deems appropriate.
b. Payment need not be made for work which fails to meet the standard of performance
specified in the Recitals of this Agreement.
14. DISCRIMINATION
Contractor shall not discriminate because of race, color, creed, religion, sex, marital
status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by
applicable law, in the recruitment, selection, training, utilization, promotion, termination or other
employment related activities. Contractor affirms that it is an equal opportunity employer and
shall comply with all applicable federal, state and local laws and regulations.
15. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the
validity, interpretation, performance, and enforcement of any of the clauses of this Agreement
shall be determined and governed by the laws of the State of California. Both parties further
25F-23
agree that Orange County, California, shall be the venue for any action or proceeding that may be
brought or arise out of, in connection with or by reason of this Agreement.
16. PROFESSIONAL LICENSES
Contractor shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder
and required by the laws and regulations of the United States, the State of California, the City of
Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and
in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and
exemptions. Said inability shall be cause for termination of this Agreement.
17. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature hereinbelow has the power,
authority and right to bind their respective parties to each of the terms of this Agreement, and shall
indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to
City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set
forth in the body of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year
first above written.
ATTEST:
MARIA D. HUIZAR
Clerk of the Council
APPROVED AS TO FORM:
By:
Laura Sheedy
Assistant City Attorney
RECOMMENDED FOR APPROVAL:
RAUL GODINEZ, II
Executive Director
Public Works Agency
CITY OF SANTA ANA
PAUL M. WALTERS
Interim City Manager
HUITT-ZOLLARS, INC.
JAMES L. GARVIN, P.L.S.
Vice-President
Tax ID #
25F-24
EXHIBIT A
SCOPE OF SERVICES
25F-25
I - T
I
i
NUISI-IOLIARS, INC. 1 430 Exchange 1 Suite 200 1 Wine, CA 72602.131S i 714.734.SIOO phone 1 714.734.5155 fox i huittaollors.com
August 18, 2011
Mr. Raul Godinez 11, Executive Director
City of Santa Ana
Public Works Agency
20 Civic Center Plaza
4th Floor Ross Annex
Santa Ana, CA 92702
RE: PROPOSAL FOR SURVEYING SERVICES
Dear Mr. Godinez:
Huitt-Zollars has been successfully providing On-Call Surveying Services to Public Agency clients for many years, and we
look forward to the opportunity of providing these services to the City of Santa Ana. We have previously performed these
services for the City under a past On-Call Survey contract, and we believe that it was a very beneficial relationship for both
parties.
Understanding of the Project
Based on the General Description as provided in the Request for Proposal (RFP) dated August 2, 2011, we understand that
the City is looking for surveying firms to partner with, to assist them with providing Construction Staking Services and
Monument Perpetuation on an *As needed" basis. We provide more detailed descriptions of these activities in Sections B and
C in the following proposal.
Strong Project Manager and Team with Excellent Public Works Experience:
We believe that the skills and experience of a Project Manager with strong technical skills in the type of work requested is the
most important reason to select any team for this assignment. James L. Garvin, PLS, strongly meets this requirement and is
committed to the City for the duration of the contract. Mr. Garvin and the survey team as presented herein have extensive
experience in providing the services that the City is requesting.
Mr. Garvin has more than 30 years of experience in municipal public works and transportation surveying, and has successfully
worked on On-Call Surveying contracts from the State of California Department of General Services, the County of Orange,
Orange County Transportation Authority and many Orange County Cities. As explained in our proposal, Huitt-Zollars provided
the City with Construction Staking services and Monument Perpetuation for the First Street Rehabilitation project that ran from
Bristol Street to Grand Avenue; and we are just completing a major intersection widening project for the City of Mission Viejo
that provides the same services that are being requested in your RFP.
Innovation
Huitt-Zollars' staff jumps at the chance to be innovative and ahead 6f the'curve. We utilize the latest in field and office
technologies and communication systems, including laptop computers in the field to work with the digital files for the
improvement plans to provide additional survey calculations as may be needed or to help answer any questions regarding the
engineering plans themselves,
Our team is ready to help, and we can serve as an extension of staff and provide the City with assistance for your
construction projects. Thank you for the opportunity to submit a proposal for this work,
Very Truly Yours,
HUITT-ZOLLARS, INC.
James L. Garvin, P.L.S.
Vice President
CA PLS No. 6343
m1plV111-0219Godinez
/6J1'f_lXL.
Ken Rukavina, P.E.
Vice President/Office Manager
CA PE No. 42866
Isuilt•:;ullar?.colrl ARIZONA • CAA OWINNIA • (.01 t)fIM00 • -\1'c:11s1 MLX1(',0 )?:;(?) ?+/At?Ifii?JGl OiJ
25F-26
STATEMENT OFQUAWCATIONS
CITY OF SANTA ANA
ON-CALL SURVEYING SERVICES
TABLE OF CONTENTS:
ITEM A. FIRM QUALIFICATIONS AND PROJECT EXPERIENCE ................................................................. 2
ITEM 8. MONUMENT PRESERVATION /WORK PLAN ............................................................................. 5
ITEM C. CONSTRUCTION STAKING /WORK PLAN ................................................................................. 6
ITEM D. STAFFING .................................................................................................................... 7
ATTACHMENTS ............................................................................................. ............ 15
MOkLCN1.0219TExT18-18-11 1 j I,, I r l_ ?l_ l1
25F-27
STATEMENT OF QUALIFICATIONS
CITY OF SANTAANA
ON-CALL SURVEYING SERVICES
ITEM A. FIRM QUALIFICATIONS AND PROJECT EXPERIENCE
Huitt-Zollars, Inc. is a full-service Engineering and Surveying firm with offices in Irvine, Westlake Village, and
Ontario, California; Dallas, Fort Worth, Austin, Houston, and El Paso, Texas; Phoenix, Arizona; Albuquerque,
New Mexico; Seattle and Tacoma, Washington; and Denver, Colorado. Established in 1975, the firm has a staff
of more than 500 professional, technical, and support personnel, with diversified skills, capable of handling
highly complex multidiscipline assignments. The firm is ranked among the nation's top design firms by
Engineering News-Record.
The strength of Huitt-Zollars lies in its people, and their ability to provide expertise in all disciplines required for a
project. This full-service capability affords coordination beyond the prime/consultant organization since in-house
lines of communication are firmly established and easy to maintain. This arrangement also provides a single
focus for the project, resulting in smoother progression; efficient designs that balance function, economics, and
aesthetics; and construction documents that incorporate our client's objectives. Huitt-Zollars can take a project
from start to finish, from initial study through the design process to construction management.
With three offices in Southern California, Huitt-Zollars has the resources and capabilities to quickly provide
adequate staff for any task order on a timely basis. , .
Our Irvine office will serve as the lead office for this contract; and, as necessary, will be provided technical
support from Westlake Village and Ontario. The three offices have a combined strength of 140 personnel, and
the firm has the strength of more than 500 personnel.
Huitt-Zollars serves a wide range of private sector and public sector clients in Southern California and in
locations where we have other offices. Our clients include the following:
Public
• United States Department of Veterans Affairs
• State of California - Department of General Services (On-Call Survey)
• County of Orange (On-Call Survey and Map Check)
• County of Santa Barbara (On-Call Survey and Map Check)
• Orange County Transportation Authority (On-Call RAN Engineering)
• Cities of Anaheim, Costa Mesa, Downey, Irvine, Long Beach, Mission Viejo, Ontario, and San Juan
Capistrano
• Anaheim Redevelopment Agency
• Fullerton Redevelopment Agency
• University of California, Irvine (UCI Campus and UCI Medical Center)
Private
• The Irvine Company
• Rancho Mission Viejo
• Target Stores
• Craig Realty Group
• EIRE Properties
• Shea Properties
• First American Title Insurance Company
• Birtcher Development
• Arden Realty
• Cim Group
• Koll Company
• Multiple private engineering companies to whom we provide surveying support
We are just completing the Post-Construction Corner Records for monument preservation on the Oso Parkway
and Marguerite Parkway Intersection Widening Improvements in the City of Mission Viejo. This project included
the initial Topographic Survey work, Pre-Construction Corner Records, legal descriptions and exhibits for
Right-of-Way Acquisition and all associated easements, complete Construction Staking Services and Post
Construction Corner Records which appear to be the services that you are looking to contract for. We are very
WP/3LGd11-0219TEXTl8.18-11 2
25F-28
0 o:.k
n
, STATEMENT OF QUALIFICATIONS
TY OF SANTA ANA
' CI
l ON-CALL SURVEYING SERVICES
ITEM B. MONUMENT PRESERVATION ! WORK PLAN
1. After receiving a request for a specific project from the City, Huitt-Zollars will meet with the appropriate
City staff to discuss the detailed project scope and timing.
2. Based on our understanding, we will prepare a detailed scope of work and provide the City with a cost
estimate and schedule to complete the work.
3. Research existing City records for current survey and centerline tie information in the project area.
4. Research County of Orange Surveyor's Office database for subdivision mapping, Records of Survey
and Corner Records in the project area.
5. Prepare a preliminary "Search" exhibit for the field crew to use In locating existing monuments that may
be disturbed or destroyed during construction. This work includes centerline monuments as well as
monuments along the right-of-way lines that may mark property lines of adjacent properties.
6. Perform a field survey of the area to identify and locate any existing monumentation in the project area
that will be impacted by the construction.
7. Set temporary construction ties that are "outside of the area of influence" of the construction project to
be used to re-set the points that could be destroyed.
8. Prepare a Pre-Construction Corner Record showing the found monuments and the construction ties and
process it with the Orange County Surveyor's office. These Corner Records can be utilized by
surveyors in the interim until the project is completed and the monuments are re-set.
9. If requested by the City after the completion of construction, Huitt-Zollars will utilize the construction ties
shown on the Pre-Construction Corner Record to set permanent tagged monuments at the locations of
the monuments that were destroyed and if necessary, set new tagged centerline tie points. Ideally,
each centerline intersection would be monumented with 4 centerline ties set to help perpetuate the
location in the future.
10. Prepare a Post-Construction Corner Record showing the newly set monuments and tie points and
process it with the Orange County Surveyor's Office.
11. Prepare new centerline tie sheets per the City's format to reflect the current conditions of the monument
and its ties.
12. All work to be performed in Microstation Version 8 (or earlier) and a digital copy to be provided to the
city.
The staff types that could possibly work on this type of project would be: 2-person survey crew, 3-person survey
crew, Survey Manager, Sr. Project Surveyor, Project Surveyor, Survey Tech and Sr. Project Support.
WPALGl11-0219TEXT/8-18-11
i-11.1111 }%A ;11_ J AIR-'),
25F-29
` STATEMENT OF QUAUFICATIONS
CITYOFSANTAANA
?i ON-CALL SURVEYING SERVICES
ITEM C. CONSTRUCTION STAKING 1 WORK PLAN
1. After receiving a request for a specific project from the City, Huitt-Zollars will meet with the appropriate
City staff and the selected contractor to discuss the detailed project scope and timing. Due to widely
varying requirements and needs of the individual contractors, we have found it to be very beneficial to
discuss the project in detail with them to be able to provide them with the staking that will be most
cost effective to streamline the process. This meeting should determine the means of communication
and who will be making survey requests and approving survey tasks.
2. Review the Improvement Plans for constructability and coordinate with the City staff or the Engineering
Company that prepared the plans with questions and clarifications.
3. Review the Improvement Plans for the items to be staked and prepare a detailed scope of work and
provide the City with a cost estimate to complete the work. Our schedule will depend entirely on the
schedule of the contractor and their specific survey requests to us.
4. Our crews are fully equipped with survey support calculations and are ready to begin layout as soon as
they arrive at the job. We provide survey calculations for alignments or features as necessary to
support the field staking operation. This work includes: electronic alignments and coordinate files that
can be uploaded into the survey crew's Total Stations. Huitt-Zollars utilizes Trimble S6 and 5603
Robotic Total Stations and Leica Digital levels for our construction layout.
5. If appropriate, prepare survey "Cut Sheets" in the office for the items to be staked. During this process,
it allows us to check the Improvement Plans in more detail and look for blunders in grades, percentages
and stationing.
6. If necessary, and if not provided by the City or by the General Contractor, Huitt-Zollars will provide traffic
control based on the current version of the WATCH traffic control handbook.
7. Provide construction staking at the appropriate offset and alignment as specified for the individual
project. Mark the lath witnessing the stakes as appropriate.
8. Provide completed Cut Sheets to the City and the General Contractor for their use in construction.
9. Typically, Curb and Gutter staking will be provided, at 25-foot intervals, with cut or fill to Top of Curb
including all angle points, BC's EC's and points of vertical curve.
10. Typically, wet utility staking will be provided at 25-foot intervals (Sewer, and Storm Drain) or at 50-foot
intervals (Water) with cut or fill to Flow Line including all angle points, BC's EC's and points of vertical
curve.
11. Sewer and Storm Drain laterals to be set at the same time as the mainline staking.
The staff types that could possibly work on this type of project would be: 2-person survey crew, 3-person survey
crew, Survey Manager, Sr. Project Surveyor, Project Surveyor, Survey Tech and Sr. Project Support.
WPJJLGl11-0219TEXT18.18-11 6 1 l t. 11 # t I -:A,?.4.1A I ~?
25F-30
°
'i
ITEM D. STAFFING
STATEMENT OF QUAUFICATIONS
CITY OF SANTA ANA
ON-CALL SURVEYING SERVICES
Office Staff
James Garvin, PLS Survey Manager
James Gillen, PLS Principal-In-Charge 1 Quality Assurance
Jason Kinnie, PLS Sr. Project Surveyor
Patrick McNally Jr., PLS Sr. Project Surveyor
Russell Hanson Sr. Project Surveyor
Field Survey
James Winkler Survey Party Chief
Gary Barnard, LSIT Survey Party Chief
Erik Martinez Survey Party Chief
Manuel Flores Survey Party Chief
Carlos Silva, LSIT Survey Party Chief
Shane Sender, LSIT Survey Party Chief
WPIJLG/1 "219TE-08.18-11
25F-31
25F-32
EXHIBIT B
FEE SCHEDULE
25F-33
t - 1 Y -
CITY OF SANTA ANA
"AS-NEEDED" SURVEY SERVICES
2011- 2012
HOURLY RATE SHEET
Engineering/Planning IArchittectu re
Principal-In-Charge .............. . $ 205.00
QA/QC Manager ................. $190.00
Sr. Project Manager ....... , .... $190.00
Project Manager ................. $ 175.00
Sr. Civil Engineer ................. $ 185.00
Civil Engineer ................... $150.00
Engineer (EM ................... $ 105.00
Sr. Designer......... .......... $150.00
Designer ....................... $ 125.00
Sr. CARD Technician.......... .. $125.00
CARD Technician ................. $ 95.00
Sr. Structural Engineer ............ $175.00
Structural Engineer ............... $155,00
Sr. Mechanical Engineer............ $175.00
Mechanical Engineer .............. $155.00
Sr. Electrical Engineer ............. $ 175.00
Electrical Engineer ................ $155.00
Plumbing Engineer ................ $150.00
Sr. Planner ..................... $185.00
Planner ........................ $ 145.00
Sr. Architect .. ...... ......... $ 160.00
Architect ...................... $ 120.00
Architect Intern .................. $ 95.00
Sr. Landscape Architect ............ $ 145.00
Landscape Architect .............. $ 115.00
Landscape Architect Intern.......... $ 85.00
Survey
Survey Manager ............. $ 190.00
Sr. Project Surveyor........... $ 160.00
Project Surveyor ............. $ 135.00
Survey Tech ................ $ 110.00
Survey Crews
1-Person Survey Crew......... $ 150.00
2-Person Survey Crew......... $ 205.00
3-Person Survey Crew......... $ 250.00
Construction Management
Construction Manager ......... $ 190.00
Construction Management Support $ 125.00
Construction Observer ........ $ 100.00
A ministratiye
Sr. Project Support ........... $ 95.00
Project Support .............. $ 65.00
Reimbursable Expenses
Consultants ................. Cost + 10%
Other Direct Costs............ Cost + 10%
Mileage.......... Standard business mileage rate
m jp/jig/11-0219Rates/8-18-11
25F-34