HomeMy WebLinkAbout25E - AGMT CITYWIDE COMM AND CCTV MEAS MREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
DECEMBER 5, 2011
TITLE:
SECOND AMENDMENT TO AGREEMENT
WITH CROSSTOWN ELECTRICAL ? DATA,
INC. FOR CITYWIDE COMMUNICATION
AND CCTV SYSTEMS MAINTENANCE AND
SUPPORT SERVICES (MEASURE M)
(PROJECT NO. 106720)
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
0 As Recommended
? As Amended
? Ordinance on Est Reading
0 Ordinance on 2ntl Reading
(] Implementing Resolution
? Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute a second amendment to the
agreement with Crosstown Electrical & Data, Inc., extending the agreement to June 30, 2012 in the
amount of $25,000 for a total amount not to exceed $75,000 subject to nonsubstantive changes
approved by the City Manager and City Attorney.
DISCUSSION
The Santa Ana Traffic Management Center (TMC) is a computerized traffic signal system that
controls all traffic signals and the associated Closed Circuit Television (CCTV) network in the City.
This system utilizes twisted pair cables, fiber optic cables and other methods to provide
communication between the TMC and field equipment. This communication system requires
routine maintenance and emergency repair due to malfunctions or damage during construction.
City staff and the current signal maintenance contractor do not have the expertise and equipment
to perform these specialized services.
Crosstown, with their extensive experience and knowledge in the communication system field, has
been providing excellent services to the City in repairing and maintaining the communication
system. Crosstown has been on contract with the City for maintenance services for many years;
their current contract with the City expired on November 15, 2011. Staff recommends that the
contract with Crosstown be extended to June 30, 2012 in the amount of $25,000 for a total amount
not to exceed $75,000. The extension will provide continuous maintenance services until the end
of fiscal year during which time the City will solicit proposals from all qualified contractors for a new
maintenance contract.
25E-1
Second Amendment with Crosstown For
Citywide Communication and CCTV Systems
December 5, 201 1
Page 2
FISCAL IMPACT
Funds for communication and CCTV systems maintenance and support services in the amount not
to exceed $25,000 is available in the Public Works Agency account for traffic signal maintenance
(accounting unit no. 03217660-66220).
APPROVED AS TO FUNDS AND ACCOUNTS:
C??1?-?-
Raul Godinez II
Executive Director
Public Works Agency
RGNN
Francisco Gutierrez F%
Executive Director
Finance & Management Services Agency
Exhibit 1. Amendment
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SECOND AMENDMENT TO
CONSULTANT AGREEMENT
THIS AMENDMENT TO CONSULTANT AGREEMENT is entered into this 5`?'
day of December, 201 1, by and between Crosstown Electrical 8t Data, Inc., a California
corporation ("Consultant") and the City of Santa Ana, a charter city and municipal
corporation of the State of California ("City").
RECITALS:
A. The parties entered into Consultant Agreement A-2008-308, dated November 17,
2008, (hereinafter "Agreement") by which Consultant has provided maintenance and
repair of CCTV, Communication Systems, CMS, TMC equipment, twisted pair and
fiber optic cables for the City.
B. The parties hereto desire extend the term of the Agreement to allow time for the City
prepare a Request for Proposals and enter into a contract for the provision of the
services, and to add compensation to pay for services during the extended term.
WHEREFORE, in consideration of the covenants contained in the Agreement, and
subject to all the terms and conditions of said Agreement, except those amended in this
Extension of Agreement, the parties agree as follows:
Section 2.a. "Compensation" shall be amended to increase compensation by
$25,000.00. Said section shall be deleted in its entirety and replaced with the
following:
"a. City agrees to pay, and Consultant agrees to accept as total payment for its
services, the rates and charges identified in Exhibit A to said Agreement. The total
sum to be expended during the extended term from November 16, 201 1 through June
30, 2012 shall not exceed $25.000.00."
2. Section 3, "Term" of said Agreement, shall be extended through June 30, 2012.
Services provided from November 16, 201 1 shall be included within the Scope of this
Second Amendment to Agreement.
3. All other terms and conditions of said Agreement shall remain in effect and
unchanged.
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IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to
Consultant Agreement on the date and year first written above.
ATTEST:
MARIA D. HUIZAR
Clerk of the Council
CITY OF SANTA ANA
PAUL M. WALTERS
Interim City Manager
APPROVED AS TO FORM:
JOSEPH STRAKA
Interim City Attorney
By: Laura Sheedy
Assistant City Attorney
CROSSTOWN ELECTRICAL 8c
RECOMMENDED FOR APPROVAL: DATA, INC.
RAUL GODINEZ II
Executive Director, Public Works Agency
DAVID P. HEERMANCE
Regional Director
2
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