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Home My WebLink About22B - CONTRACT AWARD BEN'S ASPHALT SPEC 11-060REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: DECEMBER 19, 2011 TITLE: CONTRACT AWARD TO BEN'S ASPHALT INC. FOR ASPHALT STREET MAINTENANCE (SPEC. NO. 11-060) CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ? As Recommended ? As Amended ? Ordinance on 1s' Reading ? Ordinance on 2nd Reading ? implementing Resolution ? Set Public Hearing For CONTINUED TO FILE NUMBER Award a contract to Ben's Asphalt Inc. for asphalt street maintenance for a one year period with provision for three one-year renewals in an amount not to exceed $780,000 annually. DISCUSSION The Public Works Agency's Maintenance Street Division is responsible for maintaining approximately 400 miles of streets within the City of Santa Ana. In order to do so, asphalt street maintenance and repairs are required. Services provided under the asphalt street maintenance contract include the excavation and cold milling of existing roadways, the installation of pavement reinforcement fabric, construction of asphalt concrete pavement, crack sealing and portland cement concrete repairs. In addition, the contract provides for water and sewer system maintenance, including trench repair and the adjustment of water valve boxes and manhole frames and covers to grade. The notice inviting bids was advertised on November 22, 2011 and bids were solicited. A summary of the bid invitations and bids received is as follows: 10 Invitations For Bid mailed 4 Invitations For Bid mailed to Santa Ana vendors 5 Bids received 4 Bids received from Santa Ana vendors 22B-1 Contract Award for Asphalt Street Maintenance December 19, 2011 Page 2 Bids were received and opened on December 5, 2011 and evaluated (Exhibit 1). To evaluate costs, vendors provided quotations for representative repair projects that include various quantities and specifications. The annual amount is based on staff's projection for the next year. The bid received from Ben's Asphalt Inc. is responsive to the contract specifications and meets the City's requirements for maximum quality service at minimum price. FISCAL IMPACT Funds are available in the Public Works Agency Water System Maintenance and Sanitary Sewer Service accounts (accounting units nos. 02917660-62300, 06017641-62300 and 05617640- 62300). APPROVED AS TO FUNDS AND ACCOUNT: r Raul Codoinez II Executive Director Public Works Agency PG, KM L _y]?r A 'a J h ,. .V vim. Francisco Gutierrez Executive Director Finance & Mgmt. Services Agency 22B-2 ABSTRACT BID CONTRACT AWARD FOR ASPHALT STREET MAINTENANCE (11-060) VENDOR BEN'S ASPHALT LOCATION S.A. TERMS NET 30 ITEMS QUAN: UNIT AMOUNT 1 500 $ 70 $ 35,001 2 120,000 $ 0.40 $ 48,001 3 500 $ 10 $ 5,001 4 30,000 $ 0.60 $ 18,001 5 320,000 $ 0.14 $ 44,801 6 4,000 $ 70 $ 280,001 7 1,500 $ 77 $ 115,501 8 120 $ 380 $ 45,601 9 75 $ 350 $ 26,251 10 50 $ 300 $ 15,001 11 65 $ 200 $ 13,001 12 10,000 $ 1 $ 10,004 13.A 1,000 $ 260 $ 260,00( 13.6 500 $ 225 $ 112,50( 13.C 500 $ 195 $ 97,50( 13. D 400 $ 150 $ 60,00( 13.E 300 $ 150 $ 45,00( 13.F 300 $ 110 $ 33,00( 13.G 300 $ 95 $ 28,50( 13.1-1 11000 $ 95 $ 95,00( 13.1 1,000 $ 72 $ 75,00( 14 300 $ 36 $ 10,80( 15 10,000 $ 7 $ 70,000 16 500 $ 8 $ 4,000 17 100 $ 8.75 $ 875 18 100 $ 9.75 $ 975 19 100 $ 10.75 $ 1,075 20 50 $ 450 $ 22,500 21 50 $ 500 $ 25,000 22 25 $ 300 $ 7,500 23 40 $ 300 $ 12,000 24 20 $ 475 $ 9,500 $ 1,626,875 S.S. 1% P ERFERANCE $ (16,269) $ 1,610,606 ALL HARDY & Static Contractors CALIBER AME RICAN HARPER dba SHAWNAN PAVING CORONA S.A. DOWNEY S.A. NEET 30 NET 45 NET 30 NET 30 UNIT AMOUNT UNIT AMOUNT UNIT AMOUNT UNIT AMOUNT $ 65 $ 32,500 $ 110 $ 55,000 $ 110 $ 55,000 $ 25.00 $ 12,501 $ 0.20 $ 24,000 $ 0.35 $ 42,000 $ 0.40 $ 48,000 $ 0.99 $ 118,801 $ 3 $ 1,500 $ 8 $ 4,000 $ 12 $ 6,000 $ 15 $ 7,501 $ 0.28 $ 8,400 $ 1 $ 30,000 $ 1 $ 30,000 $ 3.42 $ 102,60( $ 0.13 $ 41,600 $ 0.16 $ 51,200 $ 0.10 $ 32,000 $ 0.22 $ 70,40( $ 80 $ 320,000 $ 83 $ 332,000 $ 90 $ 360,000 $ 130 $ 520,00( $ 84 $ 126,000 $ 89 $ 133,500 $ 120 $ 180,000 $ 160 $ 240,00( $ 200 $ 24,000 $ 480 $ 57,600 $ 400 $ 48,000 $ 300 $ 36,00( $ 250 $ 18,750 $ 520 $ 39,000 $ 420 $ 31,500 $ 300 $ 22,50( $ 300 $ 15,000 $ 400 $ 20,000 $ 700 $ 35,000 $ 400 $ 20,00( $ 50 $ 3,250 $ 275 $ 17,875 $ 300 $ 19,500 $ 500 $ 32,50( $ 1.21 $ 12,100 $ 1 $ 10,000 $ 1.50 $ 15,000 $ 2.25 $ 22,50( $ 380 $ 380,000 $ 295 $ 295,000 $ 300 $ 300,000 $ 500 $ 500,00( $ 357.50 $ 178,750 $ 270 $ 135,000 $ 290 $ 145,000 $ 400 $ 200,00( $ 220 $ 110,000 $ 240 $ 120,000 $ 280 $ 140,000 $ 300 $ 150,00( $ 110 $ 44,000 $ 220 $ 88,000 $ 250 $ 100,000 $ 285 $ 114,00( $ 90 $ 27,000 $ 175 $ 52,500 $ 250 $ 75,000 $ 275 $ 82,50( $ 80 $ 24,000 $ 160 $ 48,000 $ 230 $ 69,000 $ 265 $ 79,50( $ 75 $ 22,500 $ 140 $ 42,000 $ 218 $ 65,400 $ 255 $ 76,500 $ 65 $ 65,000 $ 120 $ 120,000 $ 180 $ 180,000 $ 230 $ 230,00( $ 60 $ 60,000 $ 110 $ 110,000 $ 120 $ 120,000 $ 130 $ 130,000 $ 45 $ 13,500 $ 20 $ 6,000 $ 58 $ 17,400 $ 38 $ 11,400 $ 3 $ 30,000 $ 5 $ 50,000 $ 5.70 $ 57,000 $ 18 $ 182,10C $ 15 $ 7,500 $ 7 $ 3,500 $ 22 $ 11,000 $ 50 $ 25,000 $ 25 $ 2,500 $ 6 $ 600 $ 19 $ 1,900 $ 18 $ 1,80C $ 26 $ 2,600 $ 8 $ 800 $ 17 $ 1,700 $ 22 $ 2,200 $ 27 $ 2,700 $ 10 $ 1,000 $ 20 $ 2,000 $ 26 $ 2,600 $ 100 $ 5,000 $ 620 $ 31,000 $ 500 $ 25,000 $ 360 $ 18,000 $ 125 $ 6,250 $ 590 $ 29,500 $ 600 $ 30,000 $ 2,300 $ 115,000 $ 200 $ 5,000 $ 400 $ 10,000 $ 750 $ 18,750 $ 2,500 $ 62,500 $ 50 $ 2,000 $ 300 $ 12,000 $ 100 $ 4,000 $ 225 $ 9,000 $ 41.80 $ 836 $ 300 $ 6,000 $ 100 $ 2,000 $ 175 $ 3,500 $ 1,616,236 $ 1,953,075 $ 2 ,225,150 $ 3,200,900 $ (19,531) $ (32,009) $ 1,616,236 $ 1,933,544 $ 2 ,225,150 $ 3,168,891 Exhibit 1 22B-3 22B-4