HomeMy WebLinkAbout22C - CONTRACT AWARD A&Z BUS SALES SPEC 11-062REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
DECEMBER 19, 2011
TITLE:
CONTRACT AWARD TO A & Z BUS
SALES FOR DIESEL EMISSION
CONTROL SYSTEMS
(SPEC. NO. 11-062)
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 15` Reading
? Ordinance on 2nd Reading
? Implementing Resolution
? Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Award a contract to A & Z Bus Sales for the installation of six diesel emission control systems in
an amount not to exceed $72,770.
DISCUSSION
The Finance and Management Services Agency Facilities, Fleet and Central Stores (FMCS)
Division maintains 753 vehicles. Additionally, staff monitors Government rules and regulations
on emission standards required of large fleets. Public Fleet Rule Section 2022 (dated February
20, 2007) from the California Air Resources Board, in conjunction with the Air Quality
Management District (AQMD) requires the installation of particulate diesel traps in trucks from
year 2002 and older. Staff complied with the first phase of the requirement by installing diesel
emission control systems on nine vehicles in December 2007. The second phase was completed
in January of 2010 with the installation of diesel emission control systems on three additional
vehicles. In order to complete the final phase of the project, it is required that an additional six
vehicles (years 1988 to 2002) undergo the emission control system installation.
The notice inviting bids was advertised on November 22, 2011, and bids were solicited. A
summary of the bid invitations and bids received is as follows:
6 Invitations For Bid mailed
1 Invitations For Bid mailed to a Santa Ana vendor
5 Bids received
Bids were solicited, opened on December 5, 2011 and evaluated (Exhibit 1). The bid received
from A & Z Bus Sales is responsive to the specifications and meet the City's requirements. A five
percent contingency has been included to the award amount.
22C-1
Contract Award for Diesel Emission Control Systems
December 19, 2011
Page 2
FISCAL IMPACT
Funds are available in the AQMD Machinery and Equipment account (no.03110101 66400).
Francisco Gutierrez
Executive Director
Finance and Management Services Agency
KM
22C-2
ABSTRACT IFB 11-062 DIESEL EMISSION CONTROL SYSTEMS
BIDS OPENED 12-5-11 AT 2 pm Install on 6 trucks
VENDOR A & Z BUS DIESEL EXHAUST FLEET CLEAN DIESEL
SALES EXHAUST EMISSION SERVICES SPECIALISTS
LOCATION COLTON SANTA FE SPRINGS CORONA ANAHEIM BELLFLOWER
Filter type Horizon DPF Donaldson Donaldson 3 PURIFILTER + 3 ECS-SCP
SEF system SEF system 3 HORIZON 3 HUSS MK 300
$ 69,303.75 65,178.00 68,803.21 97,357.40 106,953.65
ANNUAL CLEANING N/C remove & clean remove & clean
handled @ Fleet twice a year twice a year
$450 per truck $275 per truck
$ 69,303.75 12 x $450 12 x $275
5,400.00 3,300.00
ANNUAL TOTAL $ 69,303.75 70,578.00 72,103.21 97,357.40 106,953.65
5% contingency on install $ 3,465.19 3,258.90 3,440.16
TOTAL install & year one $ $
cleaning $ 72,768.94 73,836.90 75,543.37
clean at Fleet annual cleaning annual cleaning
Option #2 SEF SYSTEM
Huss - self-regenerating $
system 96,738.00
START OF PROJECT 4/9/2012 2/15/2012 2/6/2012 3/12/2012 no quote
WARRANTY 5 YRS 5 YR/150K MI 5 YRS 5 YRS 5 YRS
Follow-up service handled in NO QUOTE NO QUOTE
Annual cleaning shop by City
Filter delivered to shop to
clean $350 ea
Remove, clean and re-install
DPF $450 ea
Huss Filter Svc at 600 hours
$847.42
Engine Controls Sys w/self mon itor
$650.00
AWARD TO A & Z BUS
CONTRACT TOTAL $72,770.
EXHIBIT 1.
22C-3
22C-4