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HomeMy WebLinkAbout25G - CORDOBA CORPORATIONREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: DECEMBER 19, 2011 TITLE AMENDMENT TO AGREEMENT WITH CORDOBA CORPORATION TO CONDUCT GO LOCAL STEP 2 TECHNICAL ANALYSIS FOR THE FIXED GUIDEWAY PROJECT (PROJECT 092505) CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ? As Recommended ? As Amended ? Ordinance on 15t Reading ? Ordinance on 2"d Reading ? implementing Resolution ? Set Public Hearing For_ CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute the attached amendment to the agreement with Cordoba Corporation, in an amount not to exceed $120,800 for additional technical analysis associated with the preparation of the environmental document for the project, subject to nonsubstantive changes approved by the City Manager and City Attorney. DISCUSSION The Cities of Santa Ana and Garden Grove are working collaboratively with OCTA on the Santa Ana and Garden Grove Fixed Guideway Project. On May 12, 2008, the OCTA Board allocated $5.9 million in Step 2 funding to Santa Ana for planning and development of the fixed guideway project. Shortly thereafter, the City and OCTA entered into a cooperative agreement to define their respective roles and responsibilities for project delivery. This effort is nearing conclusion. A draft environmental impact report/environmental assessment (DEIR/EA) is being prepared which includes studies of a no-build alternative, a transportation systems management alternative and two streetcar full-build alternatives linking the Santa Ana Regional Transportation Center (SARTC) with a transit center in Garden Grove near the intersection of Harbor Boulevard and Westminster Avenue. Staff plans to release the Draft EIR/EA for public review in March 2012, and to bring the issue to the City Council in spring of 2012 for selection of a preferred alternative. Recently, OCTA staff requested that the City incorporate an Initial Operating Segment (IOS) for the fixed guideway in the Alternatives Analysis and DEIR/EA so that full analysis of a "starter segment" would be available if the project has to be built in phases due to funding constraints. The proposed amendment would revise the Cordoba Team's scope of work to include this additional analysis for Streetcar 1 and Streetcar 2 build alternatives. Under the IOS, the "starter system" would extend from SARTC to an initial terminus in the vicinity of Raitt Street. The 25G-1 Amendment to Agreement With Cordoba December 19, 2011 Page 2 concept design will include review of spacing and locations of the substations, development of an operating plan for each IOS (Streetcar 1 and Streetcar 2), determination of the number of vehicles required to support each IOS, review and modification of the O&M facility layouts to reflect phased implementation of the project, and preparation of capital and operating cost estimates for each IOS. Analysis for the Streetcar 1 IOS and the Streetcar 2 IOS will largely be presented in terms of how the shorter segments would differ from the two full build alternatives in technical and environmental terms. The results of the detailed evaluation of the two full build alternatives and each IOS will be documented in both the Alternatives Analysis and the Draft EIR/EA, to provide information that will help the City Council choose a Locally Preferred Alternative. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT Funding for this additional work in the amount of $120,800 is available from the $5.9 million that the City initially received from OCTA for the Go Local Step 2 analysis. This amendment will increase Cordoba's total contract amount for the fixed guideway project from $4,845,026 to $4,965,826. Funds are available in the OCTA Transitway Project (accounting unit 03217661- 66220, project no. 092505). APPROVED AS TO FUNDS AND ACCOUNTS: Raul Godinez II Executive Directo Public Works Agency Francisco Gutierrez r Executive Director Finance & Management Services Agency RG/DB Exhibit: 1. Amendment to Agreement with Cordoba 25G-2 FIRST AMENDMENT TO AGREEMENT THIS FIRST AMENDMENT TO AGREEMENT is entered into on December 19, 2011 by and between Cordoba Corporation, a California corporation ("Consultant') and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS: A. The parties entered into that certain Agreement A-2009-122, dated August 3, 2009, (hereinafter "said Agreement") by which Consultant has provided transportation planning, environmental and engineering services for the Santa Ana and Garden Grove modern streetcar project. B. In accordance with the terms and conditions of said Agreement, the parties wish to amend the Scope to provide additional environmental analysis of an alternative build of an initial operating segment for the streetcar and increase compensation to provide compensation for the additional environmental services. WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all the terms and conditions of said Agreement, except those amended in this First Amendment to Agreement, the parties agree as follows: 1. Section 1, SCOPE OF SERVICES, shall be amended to include a new subsection La. I., which will read in full, as follows: "a. 1. Consultant shall provide conceptual engineering, alternatives analysis and environmental analysis of an Initial Operating Segment (IOS) build for Streetcar 1 and Streetcar 2 alternatives to be included in the DEIR/EA, and as set forth in Exhibit A-1. attached to this First Amendment to Agreement, and incorporated by this reference." 2. Section 2, COMPENSATION, shall be amended to increase compensation by $120,800, to pay for the additional services required to develop the IOS Alternatives for Streetcar 1 and Streetcar 2. Said services shall be compensated in accordance with the Budget set forth in Exhibit A-1, attached hereto. The total amount to be expended pursuant to said Agreement, as amended, shall not exceed $4,965,826. 3. Except as hereinabove amended, all terms and conditions of said Agreement shall remain in full force and effect. Exhibit 1 25G-3 IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to Agreement on the date and year first written above. ATTEST: CITY OF SANTA ANA MARIA D. HUIZAR Clerk of the Council APPROVED AS TO FORM: JOSEPH STRAKA Interim City Attorney By: Laura Sheedy Assistant City Attorney RECOMMENDED FOR APPROVAL: PAUL M. WALTERS Interim City Manager CORDOBA CORPORATION RAUL GODINEZ, II Executive Director Public Works Agency (NAME) (Title) 25G-4 EXHIBIT A-I SUMMARY SCOPE OF WORK FOR DEFINITION AND ANALYSIS OF INITIAL OPERATING SEGMENTS FOR THE SANTA ANA-GARDEN GROVE FIXED GUIDEWAY In support of the definition and analysis of an Initial Operating Segment (IOS) for the Santa Ana- Garden Grove Fixed Guideway, the Cordoba Team will complete the following tasks in conjunction with the Santa Ana and Garden Grove Fixed Guideway Corridor Study. Conceptual Engineering The Cordoba Team will develop design concepts for Initial Operating Segments (IOS's) for Streetcar 1 and Streetcar 2 with the western terminus of the project in the vicinity of Raitt Street, and two alternatives for the location of the O&M facility (near Raitt Street and near SARTC). The concept design will include review of spacing and locations of the substations, development of an operating plan for each IOS (Streetcar 1 and Streetcar 2), determination of the number of vehicles required to support each IOS, review and modification of the O&M facility layouts to reflect phased implementation of the project, and preparation of capital and operating cost estimates for each IOS. Alternatives Analysis The Alternatives Analysis currently underway, will be modified to include discussion of the IOS's. Within the context of the appropriate full length Build Alternative, analysis of the IOS's relative to the evaluation criteria and measures of effectiveness will be prepared. The purpose will be to describe the advantages and disadvantages of the IOS's as a component of the full Build Alternative, thereby highlighting the relative advantages/disadvantages of one Build Alternative compared to another in terms of phased implementation. The results of the detailed evaluation of the Build Alternatives and the IOS's will be documented in the Alternatives Analysis Report, to be used in conjunction with the Draft EIR/EA towards the selection of a Locally Preferred Alternative. Draft EIR/EA The Cordoba Team will modify the Administrative Draft Environmental Document and the relevant technical reports to include analysis for the two IOS's. Analysis for IOS 1 and 2 will largely be presented in terms of how the environmental impacts for the IOS's would differ from the full length Build Alternatives. While the discussion of these environmental impacts would be largely qualitative and based on the analyses conducted for the full length Build Alternatives, in some areas of the Administrative Draft Environmental Document and Technical Reports, specific discussion will be added to describe any localized impacts in the vicinity of the western terminus station at Raitt that would be attributable to the IOS's as opposed to the full length Build Alternatives. The Cordoba Team will also provide the draft language that will be used to introduce the IOS's as part of Chapter 2 of the Draft EIR/EA and applicable technical reports. 25G-5 BUDGET The following is the budget estimate to develop the information necessary to complete the tasks described above for the definition and analysis of IOS for the Santa Ana-Garden Grove Fixed Guideway: TASK DESCRIPTION Conceptual Engineering Alternatives Analysis IOS Update: DEIR/EA Sections IOS Analysis/Update: Technical Reports TOTAL ADDITIONAL BUDGET REQUEST ADDITIONAL BUDGET CORDOBA URS TOTAL $6,000 $9,000 $15,000 $30,000 $30,000 $35,400 $35,400 $40,400 $40,400 $36,000 $84,800 $120,800 25G-6