HomeMy WebLinkAbout19C - DESTRUCTION OF OBSOLETE CITY RECORDS
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY:
JANUARY 17, 2012
TITLE: APPROVED
? As Recommended
DESTRUCTION OF ? As Amended
El Ordinance on 15t Ordinance on 2nd Reading
OBSOLETE CITY RECORDS ?
? Implementing Resolution
? Set Public Hearing For
CONTINUED TO
FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
Approve the requests for the destruction of obsolete records from various City departments in
accordance with the retention schedule outlined in City Council Resolution 2006-045.
DISCUSSION
On July 3, 2006, the City Council approved a resolution outlining the records retention schedule for
the agencies, departments, and offices of the City. City records are governed by the Public
Records Act which provides the time in which records need to be kept. The Citywide Records
Team compiled the Citywide Records Retention Schedule which sets forth the retention period for
a particular record. The Municipal Code requires that the destruction of a City record be approved
by the City Attorney.
In accordance with Section 513 of the Citywide Records Retention Schedule Resolution, the City
Attorney has approved the list of records proposed for destruction from the departments as
outlined in the attached documents.
FISCAL IMPACT
There is no fiscal impact associated with this item.
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2. 08
MEMORANDUM
Laura Sheedy
To: Assistant City Attorney Date: December 13, 2011
Interim Executive Director
From: Community Development Agency
Subject: REQUEST FOR DESTRUCTION OF RECORDS
The Community Development Agency requests your consent to destroy the city records
identified on the attached listing in accordance with the retention schedule outlined in City
Council Resolution 2006-045.
Thank you.
1--V"
Nancy T. E ards
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CITY OF SANTA ANA
OBSOLETE RECORDS DESTRUCTION SCHEDULE
Community Development Agency
2012
Record Record
Category Series Record Description Record Dates
HOUSING Applications Purged Applications from Jan - Dec 2008
AUTHORITY Waiting List 4 boxes
HOUSING Vouchers Expired Housing Choice Vouchers Jan - Dec 2008
AUTHORITY 4 boxes
HOUSING Tenant Files Terminated Tenant Files Jan - Dec 2008
AUTHORITY 59 boxes
HOUSING SA Towers Terminated Tenant Files Jan - Dec 2008
AUTHORITY (17 hoxes)
HOUSING FSS Files Terminated/Graduated FSS files (3 Jan -Dec 2008
AUTHORITY boxes)
PREPARED BY: CONSENT BY:
~h" (dz - "_q
Terri Eggers Q 0 Date Nancy Edwards Date
Senior Managem t Analyst Interim Execut Director
Community Development Agency Community Development Agency
RECORDS DESTROYED: APPROVED BY:
85 boxes ( _ y`x ( l i ;Z~
Number of boxes Joseph Straka ate
Interim City Attorney
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