HomeMy WebLinkAbout22B - CONTRACT AWARD WONDRIES FLEET GROUP SPEC 12-002
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY:
JANUARY 17, 2012
TITLE: APPROVED
? As Recommended
CONTRACT AWARD TO WONDRIES FLEET ? As Amended
1st
Reading
GROUP FOR REPLACEMENT POLICE ? Ordinance on
F-1 Ordinance on 2n "d Reading
PATROL SEDANS ? Implementing Resolution
(SPEC. NO. 12-002) ? Set Public Hearing For
CONTINUED TO
FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
Award a contract to Wondries Fleet Group, under the Cooperative Purchase Provision of the
County of Los Angeles, for the purchase of 12 police patrol sedans in the amount of $333,221.
DISCUSSION
The Police Department operates a fleet of 111 Ford Crown Victoria Police sedans of which 88
are dedicated to Police patrol. Equipment replacement is determined on a "lifecycle approach",
which consist of mileage, age, condition, performance, and utilization. In recent years, the
standard 70,000 replacement mileage mark has moved up to 80,000 miles or 4-year requiring a
more aggressive replacement, and maintenance program. The vehicles operate a minimum of 8-
12 hours per day, often double shifts, under City conditions. As a result, each vehicle is
evaluated based on age, mileage, and increased downtime. Using this model, there are 25 patrol
units due for replacement which have been budgeted for in the 2011-12 vehicle replacement
fund. However, considering the current budget situation staff is requesting to replace only 12
patrol units that have the highest maintenance cost, age, mileage and downtime.
When patrol units exceed optimum vehicle lifecycle the units become unreliable, high
maintenance cost and downtime occurs because critical components tend to fail such as
engines, transmissions, axles, and other vital components. The aforementioned 12 patrol units
(models ranging from 1997 to 2001) have exceeded their lifecycle by six to eleven years and now
cost the City double the average maintenance costs (approximately $7,000 annually).
Furthermore, new equipment is more reliable, fuel efficient and requires less maintenance, which
is critical when determining the proper "Technician to Vehicle Ratio". The replacement will allow
staff to focus their efforts on maintaining the balance of the City's aging fleet with existing staffing
levels. At such time that future budget conditions allow, staff will recommend the purchase of the
remaining 13 patrol vehicles.
22B-1
Contract Award for Replacement Police Patrol Sedans.
January 17, 2012
Page 2
Santa Ana Ordinance No. NS-2312 authorizes the City to purchase against contracts from any
public agency utilizing a competitive bid process. The County of Los Angeles' contract with
Wondries Fleet Group for police patrol sedans was awarded as a result of open, competitive
bidding, and meets the City's requirements.
FISCAL IMPACT
Funds are available in the Equipment Replacement Machinery & Equipment account (07510101-
66400).
APPROVED AS TO FUNDS AND ACCOUNT:
Paul M. Walters Francisco Gutierrez
Chief of Police Executive Director
Police Department Finance & Management Services Agency
KM
226'2