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Home My WebLink About AGENDA_2012-01-17 City Council Meeting Agenda Tuesday, January 17, 2012 CLOSED SESSION MEETING 22 Civic Center Plaza Santa Ana, California 5:00 PM REGULAR OPEN MEETING CITY COUNCIL CHAMBER 22 Civic Center Plaza 6:00 PM (Immediately following the Closed Session Meeting) Miguel A. Pulido Mayor Claudia AlvarezVincent F. Sarmiento Mayor Pro Tem – Ward 5 Councilmember - Ward 1 Michele MartinezCarlos Bustamante Councilmember - Ward 2 Councilmember - Ward 3 P. David Benavides Sal Tinajero Councilmember - Ward 4Councilmember - Ward 6 Joseph StrakaPaul M. WaltersMaria D. Huizar Interim City Attorney Interim City Manager Clerk of the Council NOTE:If you need special assistance to participate in this Council meeting, please contact Ellen Smiley, City ADA Program Coordinator, at (714) 647-5340. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. [Americans with Disabilities Act, Title II, 28 CFR 35.102] Basic City Council Meeting Information Code of Ethics and Conduct - The people of the City of Santa Ana, at an election held on February 5, 2008, approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. A copy of the City’s Code can be found on the Clerk of the Council’s webpage. The following are the core values expressed: Integrity · Honesty · Responsibility · Fairness · Accountability · Respect · Efficiency Agenda Information - The agenda descriptions provide the public with a general summary of the items of business to be considered by the Council. The Council is not limited in any way by the “Recommended Action” and may take any action which the council deems to be appropriate on an agenda item. Except as otherwise provided by law, no action shall be taken on any item not listed on the agenda. Public Comments/Public Input - Pursuant to Government Code Sec. 54954.3, the public may address the City Council, Community Redevelopment Agency, and/or Housing Authority on any and all matters within the City of Santa Ana's jurisdiction. At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak three (3) minutes on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE CHAIR. When speaking, all persons addressing the City Council shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. Consent Calendar - All matters listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion without discussion unless a member of the Council “pulls” an item(s) from the consent calendar for a separate vote. Senate Bill 343 - As required by Senate Bill 343, any non-confidential writings or documents provided to a majority of the City Council members regarding any item on this agenda will be made available for public inspection in the Clerk of the Council Office during normal business hours. Agenda & Minutes - Staff reports and documents relating to each agenda item are on file in the Office of the Clerk of the Council and are available for public inspection during regular business hours, 8:00 a.m. – 5:00 p.m., Monday through Friday. The Clerk’s office is located in City Hall, 20 Civic Center Plaza, Room 809, Santa Ana, California, (714)647-6520. Council meeting agendas, staff reports, and Minutes are available the Friday before a Council meeting at the following website address: www.santa-ana.org Televised Meeting Schedule - All regular meetings will be televised and available for viewing on the City’s cable channel. Meetings held in the Council Chamber or other designated locations which are televised live on CTV3 Time Warner Cable will be cablecast Mondays at 6:00 p.m., Tuesdays immediately following the meeting at 9:00 a.m., Wednesdays at 6:00 p.m., and Sundays at 1:00 p.m. Meetings held in locations that do not have a live cable feed will be videotaped and shown on CTV3 the day after the meeting. DVD copies of the meetings for loan will be available for public circulation at the Santa Ana Main Library the day after a meeting. CITY COUNCIL AGENDA 2 JANUARY 17, 2012 CITY OF SANTA ANA CITY COUNCIL REGULAR OPEN MEETING JANUARY 17, 2012 REGULAR OPEN MEETING 6:00 p.m. (Immediately following the Closed Session Meeting) CALL TO ORDER MAYOR PULIDO COUNCILMEMBERS ALVAREZ, BENAVIDES, BUSTAMANTE, MARTINEZ, TINAJERO, SARMIENTO PLEDGE OF ALLEGIANCE MAYOR PULIDO INVOCATION Roger Aragon, Police Chaplain CLOSED SESSION REPORT The City Attorney will report items to be added to Consent Calendar Item 19A from the Closed Session meeting. PUBLIC COMMENT Pursuant to Government Code Sec. 54954.3, the public may address the City Council, Community Redevelopment Agency, and/or Housing Authority on any and all matters within the City of Santa Ana's jurisdiction. At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak three (3) minutes on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE CHAIR. When speaking, all persons addressing the City Council shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. CITY COUNCIL AGENDA 3 JANUARY 17, 2012 CONSENT CALENDAR CONSENT CALENDAR Approve staff recommendations on the RECOMMENDED ACTION: following Consent Calendar items: Items 10A through 25H. ADMINISTRATIVE MATTERS MINUTES 10A MINUTES OF THE REGULAR MEETING OF DECEMBER 19, 2011 - Clerk of the Council Office Approve Minutes. RECOMMENDED ACTION: 10B MINUTES OF THE SPECIAL MEETING OF JANUARY 9, 2012 - Clerk of the Council Office Approve Minutes. RECOMMENDED ACTION: ORDINANCES/SECOND READING In the event a Councilmember recorded an “abstention” before consideration of the following ordinance(s) on first reading, such abstention will also be reflected in the minutes for second reading. 11A SECOND READING ORDINANCE - CONSIDER CHANGING NEW CITY COUNCIL WARD BOUNDARY LINES - Clerk of the Council Office Placed on first reading at the December 19, 2011 City Council meeting and approved by a vote of 6-0 (Bustamante absent). Published in the Orange County Register on January 6, 2012. Place ordinance on second reading and RECOMMENDED ACTION: adopt. ORDINANCE NO. NS-2826 - AN ORDINANCE OF THE CITY OF SANTA ANA CHANGING AND ESTABLISHING THE BOUNDARY LINES OF THE WARDS OF THE CITY OF SANTA ANA, CALIFORNIA MISCELLANEOUS ADMINISTRATION CITY COUNCIL AGENDA 4 JANUARY 17, 2012 19A CLOSED SESSION REPORT – City Attorney’s Office 19B EXCUSED ABSENCES – Clerk of the Council Office 19C DESTRUCTION OF OBSOLETE CITY RECORDS - Community Development Agency Approve the requests for the destruction RECOMMENDED ACTION: of obsolete records from various City departments in accordance with the retention schedule outlined in City Council Resolution 2006- 045. BUDGETARY MATTERS APPROPRIATION ADJUSTMENTS 20A ASPHALT WALKWAY IMPROVEMENTS AT THE SANTA ANA ZOO (GRANT FUNDED) - Parks, Recreation & Community Services Agency RECOMMENDED ACTIONS: 1. Authorize the City Manager and Clerk of the Council to execute a funding agreement, subject to non-substantive changes approved by the City Manager and City Attorney. AGMT - With the Friends of Santa Ana Zoo for the renovation of asphalt walkways at the Santa Ana Zoo at Prentice Park in amount not to exceed $75,000 2. Approve an appropriation adjustment. (Requires five affirmative votes) APPROPRIATION ADJUSTMENT NO. 2012-110 - Approve an appropriation adjustment to recognize $75,000 in the Recreation Special Fee and Donations - FOSAZ Revenues account and appropriate same to the Contract Services account. 20B COUNTY OF ORANGE SOCIAL SERVICES AGENCY VOCATIONAL TRAINING AND WORK EXPERIENCE PROGRAM - Community Development Agency RECOMMENDED ACTIONS: CITY COUNCIL AGENDA 5 JANUARY 17, 2012 1. Approve an appropriation adjustment. (Requires five affirmative votes) APPROPRIATION ADJUSTMENT NO. 2012-112 - Approve an appropriation adjustment recognizing $800,000 awarded to the City of Santa Ana, Santa Ana WORK Center by the County of Orange Social Services Agency for vocational training and work experience activities. 2. Authorize the City Manager and Clerk of the Council to execute an agreement, subject to non-substantive changes approved by the City Manager and City Attorney. AGMT - With the County of Orange Social Services Agency effective March 7, 2012 through June 30, 2013. SPECIFICATIONS – PURCHASE OF EQUIPMENT AND SERVICES Award in accordance with Request for RECOMMENDED ACTION: Council Action. (Items 22A through 22F) 22A SPEC. NO. 11-069 - RE-ROOFING PARK CENTER – Award a contract to Cook Coatings, Inc. in an amount not to exceed $41,790 (Parks, Recreation & Community Services Agency) - Finance & Management Services 22B SPEC. NO. 12-002 - REPLACEMENT POLICE PATROL SEDANS – Award a contract to Wondries Fleet Group, under the Cooperative Purchase Provision of the County of Los Angeles, in an amount of $333,221 (Police Department) - Finance & Management Services 22C SPEC. NO. 11-072 – COMMVAULT DATA BACKUP AND RECOVERY SOFTWARE PREMIER SUPPORT AND MAINTENANCE RENEWAL - Award a contract to NTH Generation Computing, Inc. an amount not to exceed $60,000 - Finance & Management Services 22D SPEC. NO. 11-074 - POLICE MOTORCYCLE REPAIR - Award a contract to Seavco d/b/a Irv Seaver Motorcycles for a two-year period, with provision for two, one-year renewals in an annual aggregate amount not to exceed $150,000 - Finance & Management Services CITY COUNCIL AGENDA 6 JANUARY 17, 2012 22E SPEC. NO. 12-003 - FIT TEST MACHINES - Award a contract to Mallory Safety & Supply Company in an amount not to exceed $423,000, Urban Areas Security Initiative (UASI) funded (Police Department) - Finance & Management Services 22F SPEC. NO. 12-004 - PORTABLE RADIATION DETECTORS - Award a contract to Mallory Safety & Supply Company in an amount not to exceed $103,000, Urban Areas Security Initiative (UASI) funded (Police Department) - Finance & Management Services PROJECTS/CHANGE ORDERS 23A CONTINGENCY INCREASE FOR FIRST STREET BRIDGE REPLACEMENT OVER THE SANTA ANA RIVER (PROJECT NO. 061723) - Public Works Agency Increase the contingency for the contract RECOMMENDED ACTION: with Powell Constructors, Inc., for the construction of the First Street bridge replacement over the Santa Ana River by $602,605 to a total estimated contract amount of $7,815,000, and authorize the City Manager to execute change orders in an amount not to exceed the authorized contingency. AGREEMENTS Authorize the City Manager and Clerk of RECOMMENDED ACTION: the Council to execute the following agreements, subject to non- substantive changes approved by the City Manager and City Attorney and/or actions as noted on the Request for Council Action report. (Item 25A through 25H) 25A AGMT - CABLE EQUIPMENT MAINTENANCE AND VIDEO PRODUCTION SERVICES - Execute an amendment with Video Engineering Services for one year in an annual amount not to exceed $57,915 - Parks, Recreation & Community Services Agency 25B AGMT - CALIFORNIA GREEN BUILDING CODE AND LEADERSHIP IN ENERGY AND ENVIRONMENTAL DESIGN (LEED) TRAINING (GRANT FUNDED) - With GreenStep Education in an amount not to exceed $55,180 and authorize the City Manager to execute an amendment to extend said agreement should the grant period be extended. - Public Works Agency CITY COUNCIL AGENDA 7 JANUARY 17, 2012 25C PURCHASE AGREEMENTS FOR BRISTOL STREET CORRIDOR (PROJECT NO. 081700) - Public Works Agency ? AGMT – With Cynthia Castillo, Maximino Castillo and Raquel Madrigal Castillo for the purchase of a portion of the property located at 1309 West Seventh Street in the amount of $1,105; ? AGMT – With Maria L. Reyes for the purchase of a portion of the property located at 1312 West Seventh Street in the amount of $2,500. 25D AGMT - ENERGY CONSULTING SERVICES - With Edward K. Aghjayan in an amount not to exceed $35,000 - Public Works Agency 25E AGMT - DETENTION FACILITY FOOD AND COMMISSARY SERVICE - With Aramark Correctional Services in an annual amount not to exceed $1,271,900 - Police Department 25F AGMT - JANITORIAL MAINTENANCE SERVICES - Execute an amendment with Able Building Maintenance Company in an annual not to exceed amount of $370,000 - Police Department 25G AGMT - IMMEDIATE ACTION TEAM COURSE TRAINING TO FIRST RESPONDERS (UASI FUNDED) - With Government Training Institute, Inc., in an amount not to exceed $600,000 - Police Department 25H PARK LANDSCAPE MAINTENANCE SERVICES - Parks, Recreation & Community Services Agency RECOMMENDED ACTIONS: 1. Accept termination notice from Pinnacle Landscape effective January 13, 2012. 2. Authorize the City Manager and Clerk of the Council to execute the attached agreement, subject to non-substantive changes approved by the City Manager and City Attorney. AGMT - Execute an amendment with Master Landscape & Maintenance, Inc. to provide park landscape maintenance services in District 3 for a six-month period in an amount of $225,144, for a total agreement amount not to exceed $494,200. CITY COUNCIL AGENDA 8 JANUARY 17, 2012 3. Authorize the Parks, Recreation and Community Services Agency to issue a Request for Proposals (RFP) to qualified companies to provide landscape maintenance services. LAND USE MATTERS CONDITIONAL USE PERMIT/VARIANCES 31A CONDITIONAL USE PERMIT NO. 2011-24 TO ALLOW A NEW MCDONALDS RESTAURANT WITH DRIVE THROUGH WINDOW SERVICE AT 1100 SOUTH GRAND AVENUE – BICKEL UNDERWOOD, APPLICANT - Planning and Building Agency Recommended action approved by the Planning Commission on December 12, 2011, by a vote of 6-0 (Nalle absent). Receive and file the staff report RECOMMENDED ACTION: approving Conditional Use Permit No. 2011-24 as conditioned. **END OF CONSENT CALENDAR** BUSINESS CALENDAR BUSINESS CALENDAR ORDINANCES/FIRST READING 50A ORDINANCE AMENDING CHAPTERS 18 AND 31 OF THE SANTA ANA MUNICIPAL CODE PROHIBITING SMOKING IN CITY PARKS - Parks, Recreation & Community Services Agency : RECOMMENDED ACTIONS 1. Place ordinance on first reading and authorize publication of title. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING CHAPTER 18 AND CHAPTER 31 OF THE SANTA ANA MUNICIPAL CODE RELATING TO PROHIBITING SMOKING IN CITY PARKS 2. Approve and adopt the Categorical Exemption for Environmental Review No. 2011-25. CITY COUNCIL AGENDA 9 JANUARY 17, 2012 RESOLUTIONS 55A RESOLUTION CERTIFYING EIR FOR SAN LORENZO SEWER LIFT STATION AND APPROVAL OF SAN LORENZO SEWER LIFT STATION PROJECT - Public Works Agency RECOMMENDED ACTIONS: 1. Adopt a resolution. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CERTIFYING THE ENVIRONMENTAL IMPACT REPORT FOR THE SAN LORENZO SEWER LIFT STATION PROJECT, ADOPTING CERTAIN FACTS, FINDINGS AND A STATEMENT OF OVERRIDING CONSIDERATIONS, AND ADOPTING A MITIGATION MONITORING AND REPORTING PROGRAM 2. Conceptually approve the proposed San Lorenzo Sewer Lift Station as described in the Final EIR. COMMUNITY REDEVELOPMENT AGENCY MEETING (Green Agenda) HOUSING AUTHORITY MEETING (Blue Agenda) COMMENTS PUBLIC COMMENTS (If not considered by the Chair at an earlier time. Please refer to Basic City Council Meeting Information page for details). 90A CITY MANAGER’S COMMENTS 90B CITY COUNCILMEMBER COMMENTS ADJOURNMENT - The next meeting of the City Council is scheduled for Monday, February 06, 2012 at 5:00 p.m. for the Closed Session Meeting immediately followed by the Regular Open Business Meeting at 6:00 p.m. in the Council Chamber, 22 Civic Center Plaza, Santa Ana, California. Adjourn In Memory of Corporal Jim Geist CITY COUNCIL AGENDA 10 JANUARY 17, 2012