HomeMy WebLinkAbout22B - PROPANE POWERED SEWER PIPE TRUCKREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
FEBRUARY 6, 2012
TITLE:
CONTRACT AWARD TO DOWNTOWN
FORD SALES FOR PROPANE POWERED
SEWER PIPE TRUCK
(SPEC. NO. 12-010)
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 1st Reading
? Ordinance on 2"d Reading
? Implementing Resolution
? Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Award a contract to Downtown Ford Sales for one propane powered sewer pipe truck in an
amount not to exceed $142,800.
DISCUSSION
The Public Works Agency Water Resources Division maintains 50,000 water service connections
to deliver 40,438 acre-feet of water to businesses and residents in Santa Ana. To perform
maintenance and repairs on the City's extensive water distribution system, the PWA requires
supplies including 20 foot lengths of copper tubing, equipment to cut and adjust the tubing for
installation and trucks to carry crew and materials to the service site. The current truck does not
provide the necessary configuration and is inefficient. As such, the PWA discussed with fleet
personnel the need to outfit a sewer pipe truck to accommodate the Water Resources crews in the
repair and maintenance of the City's Sewer.
A task force comprised of Water Resource supervisors and fleet personnel determined that one
1996 1-ton GMC truck, previously approved for replacement in the current fiscal year budget, has
reached its useful lifecycle. A new heavy duty utility truck outfitted with a crane, compressor, pipe
rack, hose reel and tailgate lift is needed to perform the day-to-day tasks of the Water Resources
Division. In addition, the vehicle will include a propane powered fuel engine to meet the current
emission requirement for large trucks under the Air Quality Management District (AQMD) rules.
The propane powered fuel engine will reduce annual fuel costs by approximately fifty percent
(50%). This action is in concert with our 5-Year Alternative Energy Plan of converting 85% of the
City fleet to alternative energy, and reduces our carbon footprint, and reduction of green house
gases within the community.
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Contract for Propane Powered Sewer Pipe Truck
February 6, 2012
Page 2
Furthermore, the Fleet Maintenance Division applied for grant funds from AQMD and was awarded
$210,000 for the replacement of seven diesel powered trucks with alternative energy low emission
trucks. This is the first truck recommend for purchase. As such, AQMD will reimburse the City
$30,000 for the purchase the sewer pipe truck. A four percent contingency has been included in
the award amount.
Santa Ana City Ordinance No. NS-2312 authorizes the City to purchase against contracts from any
public agency utilizing a competitive bid process. Downtown Ford Sales, contract was awarded as
a result of open, competitive bidding under the State of California Department of Government
Services (DGS) guidelines and meets the City's requirements. The utility body and propane
conversion on the fuel operation are contract through Downtown Ford Sales.
FISCAL IMPACT
Funds are available in the Sanitary Sewer Service Machinery & Equipment account (05617640-
66400) for 90 percent at $101,520 and the Equipment Replacement Machinery & Equipment
account (07510101-66400) for 10 percent at $11,280.
APPROVED AS TO FUNDS AND ACCOUNT:
1
Raul Godinez II Francisco Gutierrez,
Executive Director Executive Director
Public Works Agency Finance and Management Services Agency
km
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