HomeMy WebLinkAbout25C - AGMT - HOMELESSNESS PREVENTION AND RAPID RE-HOUSING
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY:
FEBRUARY 21, 2012
TITLE: APPROVED
? As Recommended
AMENDMENTS TO HOMELESSNESS El Amended
El Or dinance on 1ST Reading
PREVENTION AND RAPID RE-HOUSING ? Ordinance on 2nd Reading
PROGRAM AGREEMENTS ? Implementing Resolution
? Set Public Hearing For
CONTINUED TO
FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
1. Authorize the City Manager and the Clerk of the Council to execute the attached amendment
with Olive Crest decreasing the Homelessness Prevention grant amount by $40,000, subject
to non-substantive changes approved by the City Manager and City Attorney.
2. Authorize the City Manager and the Clerk of the Council to execute the attached amendment
with Public Law Center increasing the Homelessness Prevention grant amount by $20,000,
subject to non-substantive changes approved by the City Manager and City Attorney.
3. Authorize the City Manager and the Clerk of the Council to execute the attached amendment
with Mercy House increasing the Homelessness Prevention grant amount by $20,000, subject
to non-substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The American Recovery and Reinvestment Act of 2009 (Recovery Act) appropriated $1.5 billion
for communities to provide financial assistance and services to prevent individuals and families
from becoming homeless and to help those who are experiencing homelessness to be quickly re-
housed and stabilized. Santa Ana was allocated $2,831,989 under the terms of the funding
distribution formula established by the U. S. Department of Housing and Urban Development
(HUD) for these programs, which are titled Homelessness Prevention and Rapid Re-Housing
(HPRP).
On September 8, 2009, City Council authorized the execution of agreements with nine local
HPRP non-profit sub-recipients to carry out HPRP services. On September 7, 2010, after one
year of operation, City Council authorized amendments with three sub-recipients to transfer funds
between programs and to expand HPRP services to better meet the needs of the community. On
January 3, 2011, and again on August 24, 2011, City Council authorized the execution of
amendments with sub-recipients to meet the HPRP program expenditure requirements.
25C-1
HPRP Amendments
February 21, 2012
Page 2
Considering current expenditure rates and projections to meet the 100% expenditure requirement
by August 2012, one sub-recipient has requested that a portion of its grant be reallocated to
other Santa Ana HPRP sub-recipients. Staff and sub-recipients have agreed upon the following
adjustments to the HPRP allocations:
Organization Returning Funds Organizations Receiving Funds
Olive Crest $40,000 Public Law Center $20,000
Mercy House $20,000
FISCAL IMPACT
There is no fiscal impact associated with this action.
'-h " C `1 ta,(( a-t 0
Nancy T. Ed rds
Interim Exec i, Director
Community Development Agency
NTE/TE/mlr
Exhibits: 1. Olive Crest Amendment
2. Public Law Center Amendment
3. Mercy House Amendment
4. Olive Crest Letter
5. Public Law Center Letter
6. Mercy House Letter
25C-2
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FOURTH AMENDMENT TO
AGREEMENT BETWEEN THE CITY OF SANTA ANA
AND OLIVE CREST FOR THE USE OF
HOMELESSNESS PREVENTION AND
RAPID REHOUSING GRANT FUNDS
THIS FOURTH AMENDMENT TO AGREEMENT is entered into on the _ day of
February 2012, by and between Olive Crest, a California non-profit corporation ("Subrecipient")
and the City of Santa Ana, a charter city and municipal corporation organized and existing under
the Constitution and laws of the State of California ("City").
RECITALS:
A. The parties entered into that certain Agreement Between the City of Santa Ana and Olive
Crest for Use of Homelessness Prevention and Rapid Rehousing Grant Funds (Program Year
2009-10), dated September 30, 2009, (hereinafter "said Agreement") by which Subrecipient
has been providing support to the homeless youth or those who are at risk for homelessness.
B. On September 7, 2010, said Agreement was amended to decrease services and funding for
this Subrecipient based on expenditure rates and projections as to whether each grantee could
meet the HPRP statutory requirement that grantees expend 60% of its award funds within 2
years of the date that the U.S. Department of Housing and Urban Development ("HUD")
signed the grant agreement.
C. The City's HPRP program requires that grantee's expend 100% of its award funds by June
20, 2012. HUD may recapture and reallocate unused HPRP funds if grantee cannot meet this
requirement. Said Agreement was further amended on January 3 2011 and August 24, 2011.
D. Based upon current expenditure rates and projections as to whether each grantee can meet the
requirements stated herein, the parties hereto have agreed to this amendment to further
decrease services and the amount of Homelessness Prevention grant funds.
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WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all
the terms and conditions of said Agreement, except those amended in this Third Amendment to
Agreement, the parties agree as follows:
1. The Budget that is referenced in the Agreement as "Exhibit B" shall be amended and
replaced with a revised Exhibit B due to this Amendment.
2. Section VI, A. "Agreement Amount", the amount of the Homelessness Prevention grant shall
be reduced by $40,000, due to the reduced services.
3. Except as hereinabove amended, all terms and conditions of said Agreement shall remain in
full force and effect.
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EXHIPIT 1
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IN WITNESS WHEREOF, the parties hereto have executed this Fourth Amendment to j
Agreement on the date and year first written above.
ATTEST: CITY OF SANTA ANA
MARIA D. HUIZAR PAUL WALTERS
Clerk of the Council Interim City Manager
APPROVED AS TO FORM:
City Attorney SUBRECIPIENT
Olive Crest
By:
LISA E. STORCK Name: Edward J. Becker
Assistant City Attorney Title: CFO
Tax ID:
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EXHIBIT 1
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Final Budget
(Exhibit B)
Organization Name Olive Crest Treatment Centers, Project Independence
Place an X : Homelessness PreventionFX-7777] Rapid Rehousing
Expenditures
Expenses Funded Expenses Funded Total Program
Category by Santa Ana by Other Sources Budget
Administration
Administrative Staff Salaries & Benefits $ - $
Other: List below
1 $ -
2 $
3 $ -
4 $ -
5 $
Total $ - $ - $ -
Housing Relocation and Stabilization Services
Case Management $12,500.02 $12,500.02
Outreach and Engagement $714.24 $714.24
Housing Search and Placement $ - $ '
Legal Services $ - $
Credit Repair Counseling $ - $ '
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Total $13,214.26 $ - $13,214.26
Financial Assistance
Rental Assistance $29,259.55 $29,259.55
Utility Payments $ - $
Deposits $ - $
$ _
Moving Costs $ - $ '
Motel/Hotel Vouchers $ - $
Total $29,259.55 $ - $29,259.55
Program Total $42,473.81 $ - $42,473.81
LIST ALL OTHER PROGRAM FUNDS THAT HAVE BEEN SECURED
(Total Funds for Program must equal Total Program Budget above)
Source Amount
Santa Ana HPRP $42,473.81
Total Funds for the Program $42,473.81
Page 1 of 1
25C-5
25C-6
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SECOND AMENDMENT TO
AGREEMENT BETWEEN THE CITY OF SANTA ANA
AND THE PUBLIC LAW CENTER FOR THE USE OF j
HOMELESSNESS PREVENTION AND
RAPID REHOUSING GRANT FUNDS
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THIS SECOND AMENDMENT TO AGREEMENT is entered into on the _ day of
February 2012, by and between the Public Law Center, a California non-profit corporation
("Subrecipient") and the City of Santa Ana, a charter city and municipal corporation organized
and existing under the Constitution and laws of the State of California ("City").
RECITALS:
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A. The parties entered into that certain Agreement Between the City of Santa Ana and the
Public Law Center for Use of Homelessness Prevention and Rapid Rehousing Grant Funds
(Program Year 2009-10), dated September 30, 2009, (hereinafter "said Agreement") by
which Subrecipient has been providing support to homeless persons and/or those who are at
risk for homelessness under the Homelessness Prevention and Rapid Re-Housing program
("HPRP").
B. Said Agreement was amended on August 2011 to decrease funds because the City's
HPRP program required that grantees expend 100% of its award funds by certain deadlines.
HUD may recapture and reallocate unused HPRP funds if grantee cannot meet this
requirement.
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C. Based upon current expenditure rates and projections as to whether each grantee can meet
this requirement, the parties hereto have agreed to this amendment to increase funding for
this Subrecipient.
WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all
the terms and conditions of said Agreement, except those amended in this Amendment to
Agreement, the parties agree as follows:
1. The Budget that is referenced in the Agreement as "Exhibit B" shall be amended and
replaced with a revised Exhibit B due to this Amendment.
2. Section VI, A. "Agreement Amount" for the Homelessness Prevention grant shall be
increased by $20,000.
3. Except as hereinabove amended, all terms and conditions of said Agreement shall remain in
full force and effect.
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EXHIBIT 2
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IN WITNESS WHEREOF, the parties hereto have executed this Amendment to Agreement on
the date and year first written above.
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ATTEST: CITY OF SANTA ANA
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MARIA D. HUIZAR PAUL WALTERS
Clerk of the Council Interim City Manager
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APPROVED AS TO FORM:
City Attorney SUBRECIPIENT
Public Law Center
By:
LISA E. STORCK By:
Assistant City Attorney Title:
Tax ID:
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EXHIBIT 2
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Final Budget
(Exhibit B)
Organization Name Pubic Law Center
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Place an X : Homelessness Prevention Rapid Rehousing
Expenditures
Expenses Funded Expenses Funded Total Program
Category by Santa Ana by Other Sources Budget
Administration
Administrative Staff Salaries & Benefits $ 2,625 $ 4,500 $ 7,125
Other: List below
1 Office Supplies $ 375 $ 375
2 Utilities $ 285 $ 285
3 Liability Insurance $ 90 $ 90
4 $ -
5 $ -
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Total $ 2,625 $ 5,250 $ 7,875
Housing Relocation and Stabilization Services
Case Management $ - $ -
Outreach and Engagement $ 19,168 $ 14,190 $ 33,358
Housing Search and Placement $ - $ -
Legal Services $ 85,707 $ 50,310 $ 136,017
Credit Repair Counseling $ - $ -
Total $ 104,875 $ 64,500 $ 169,375
Financial Assistance
Rental Assistance $ - $ -
Utility Payments $ - $ -
Security Deposits $ - $ -
Utility Deposits $ - $ -
Moving Costs $ - $ -
Motel/Hotel Vouchers $ - $ -
Total $ - $ - $ -
Program Total $ 107,500 $ 69,750 $ 177,250
LIST ALL OTHER PROGRAM FUNDS THAT HAVE BEEN SECURED
(Total Funds for Program must equal Total Program Budget above)
Source Amount
Santa Ana HPRP $ 107,500
State Bar IOLTA Program $ 21,525
State Bar Equal Access Fund $ 19,500
cretionary funds from annual event and fund $ 28,725
Total Funds for the Program $ 177,250
Page 1 of 1
25C-9
25C-10
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SECOND AMENDMENT TO
AGREEMENT BETWEEN THE CITY OF SANTA ANA
AND MERCY HOUSE FOR THE USE OF
HOMELESSNESS PREVENTION AND
RAPID REHOUSING GRANT FUNDS
THIS SECOND AMENDMENT TO AGREEMENT is entered into on the _ day of
February 2012, by and between Mercy House, a California non-profit corporation
("Subrecipient") and the City of Santa Ana, a charter city and municipal corporation organized
and existing under the Constitution and laws of the State of California ("City").
RECITALS:
A. The parties entered into that certain Agreement Between the City of Santa Ana and Mercy
House for Use of Homelessness Prevention and Rapid Rehousing Grant Funds (Program
Year 2009-10), dated September 30, 2009, (hereinafter "said Agreement") by which
Subrecipient has been providing support to homeless women or those who are at risk for
homelessness under the Homelessness Prevention and Rapid Re-Housing program
("HPRP").
B. Said Agreement was amended, and the grant amount increased, on , 2011, as
the HPRP program requires, by statute, that grantee's expend 60% of its award funds within
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two years of the date that the U.S. Department of Housing and Urban Development ("HUD")
signed the grant agreement. HUD may recapture and reallocate unused HPRP funds if a j
grantee cannot meet this requirement.
C. Based upon current expenditure rates and projections as to whether each grantee can meet
this requirement, the parties hereto have agreed to this amendment to increase services and j
funding for this Subrecipient.
WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all
the terms and conditions of said Agreement, except those amended in this Amendment to
Agreement, the parties agree as follows:
1. The Scope of Work and Budget that are referenced in the Agreement shall be amended and
replaced with the revised Exhibit B attached hereto and incorporated herein.
2. Section VI, A. "Agreement Amount" shall be increased by $20,000 for the additional
services.
3. The City Manager is authorized to execute future amendments to the Scope of Services,
Budget line items, or milestone dates with regard to HPRP Subrecipient Agreements that
were previously approved under the HPRP Program.
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4. Except as hereinabove amended, all terms and conditions of said Agreement shall remain in
full force and effect.
EXHIBIT 3
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25C-11
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IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to
Agreement on the date and year first written above.
ATTEST: CITY OF SANTA ANA
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MARIA D. HUIZAR DAVID N. REAM
Clerk of the Council City Manager
APPROVED AS TO FORM:
City Attorney SUBRECIPIENT
Mercy House
By:
LISA E. STORCK By:
Assistant City Attorney Title:
Tax ID:
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EXHIBIT 3
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25C-12
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Final Budget
(Exhibit B)
Organization Name Mercy House
Place an X : Homelessness Prevention Rapid Rehousing
Expenditures
Expenses Funded Expenses Funded Total Program
Category by Santa Ana by Other Sources Budget
Administration
Administrative Staff Salaries & Benefits $ 5,478 $ 5,478
Other: List below
1 office Supplies $ 1,500 $ 1,500
2 $
3 $
4 $
5 $ "
Total $ 6,978 $ - $ 6,978
Housing Relocation and Stabilization Services
Case Management $ 109,157 $ $ 109,157
Outreach and Engagement $ - $ -
Housing Search and Placement $ - $ -
Legal Services $ - $ -
Credit Repair Counseling $ - $ -
Total $ 109,157 $ - $ 109,157
Financial Assistance
Rental Assistance $ 391,000 $ 391,000
Utility Payments $ 10,000 $ 10,000
Security Deposits $ 10,000 $ 10,000
Utility Deposits $ - $
Moving Costs $ - $ -
Motel/Hotel Vouchers $ - $ -
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Total $ 411,000 $ - $ 411,000
Program Total $ 527,135 $ - $ 527,135
LIST ALL OTHER PROGRAM FUNDS THAT HAVE BEEN SECURED
(Total Funds for Program must equal Total Program Budget above)
Source Amount
Santa Ana HPRP $ 527,135
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Total Funds for the Program $ 527,135
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25C-13
25C-14
City of Santa Ana
20 Civic Center Plaza
P.O. Box 1988
Santa Ana, CA 92702
Dear Terri Eggers & Frank Hernandez
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This letter is in response to your request for Olive Crest to evaluate our current HPRP program and
reassess our ability to fully utilize our current balance by June of 2012. As we discussed, we will be
returning to the City of Santa Ana the amount of $40,000 of our original budget of $235,000 that is
currently at a balance of $82,473.81 as of 12/31/2011. This will allow Olive Crest to continue to serve
HPRP clients until the end of June. We also discussed that Olive Crest and the City of Santa Ana will
reevaluated our HPRP balance in March of 2012 to determine if an additional amount needs to be
returned to the City of Santa Ana in time for other agencies to utilize HPRP funds.
We will continue to use the remaining funds for HPRP outreach. We plan to continue participating in
forums, collaboratives, and coalitions in order to network and market our program to other
organizations as well as individuals in need.
We would like to thank you for your continued partnership in providing services.
Sincerely,
Ami Rowland j
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Edward Gonzales
Housing & Employment Specialist
2130 E. Fourth St., Suite 200
Santa Ana, CA 92705
Office 714.543.5437 x 1155
Fax 714.543.5463
v - CkEST
Strang FamIlles, Safe Kids
EXHIBIT 4
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25C-16
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PUBLIC 40 LAW CENTER
PROVIDING ACCESS TO JUSTICE
FOR ORANGE COUNTY'S LOW INCOME RESIDENTS
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January 18, 2012
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Terri Eggers
Senior Management Analyst
Community Development Agency
Administrative Services Division M-25
20 Civic Center Plaza
Santa Ana, CA 92701
RE: City of Santa Ana/PLC HPRP Contract
Dear Terri:
As the result of discussions between our offices, we understand the City of Santa Ana is
interested in adding $20,000 to our existing HPRP contract. This will confirm that the Public
Law Center is willing to accept the additional $20,000 in HPRP funds. Thank you for your
continued support of our work on behalf of Santa Ana residents at risk of homelessness.
Si erely,
Kenneth W. Babcock
Executive Director & General Counsel
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EXHIBIT 5
601 Civic Center Drive West - Santa Ana, CA 92701-4002 - (714) 541-1010 • Fax (714) 541-5157
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25C-17
25C-18
January 20, 2012
Founder and Chairman Terri Eggers
Father Jerome T. Karcher
Community Development Agency
Board of Directors Administrative Services Division M-25
William E. Baker, Jr.
Gary R. Betz, CT.A. 20 Civic Center Plaza
Raymond M. Bukaty Santa Ana, CA 92701
Tim Clyde
Daryl A. Cole, CFP
Thomas J. Conway, J.D., C.P.A.
Sara D'Elia, C.P.M. SUBJECT: Santa Ana Homeless Prevention Program -
Pahl D. Cook-Giles Acceptance of Additional Funds
Kathleen Janson
Jane Kearl
Lisa hlarctrs Dear Terri,
Christie Pettus
midwel Ray
JimRigheimet The purpose of this leter is to inform the City of Santa Ana of Mercy House's
Lisa Rumbaugh, C.P.A. acceptance of an additional $20,000 to support the Santa Ana Homeless
Jon Schrank, CFP
Paul S.ngarel4t Prevention Program.
Leslie Whimey f
L We are confident in our abilities to spend the full amount of the award by the
jAuTeance ce G . Director
Haynes, Jr.
aur
end of the contract date and have made service projections that assure this.
Programs
Homeless Prevention Program Additional funding allocated to this program will enable us to provide longer
-fercy House Center - Ontario
Annoy Emergency ShelterProknams term assistance to a number of current clients as well as provide assistance
Family Redirection Program to additional unduplicated households.
Temporary Homeless Service Area
Assisi House
Emmanuel Howe
Joseph House To date, Mercy House has successfully served 94 resident households
otuc
Regina House including 280 individuals through the Santa Ana Homeless Prevention and
Trinity House
Aftercare Services Rapid Re-housing Programs.
Rapid Re-housing Program
Damien Residence
Frances Xavier Residence Throughout the term of this contract, Mercy House staff has worked
Guadalupe Residence
Katharine Drexel Residence cooperatively with the City of Santa Ana's Community Development
Zolie Department and city staff as well as been in compliance with the
San a isMartin Residence
Y.h.`lie and Louis Marti
)a-C 11, programmatic, fiscal and reporting requirements of the contract. It is our
33-0315864 desire to continue this commitment to the Santa Ana Homeless Prevention
Program and to any following contract amendments.
Sincerely
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Patti Long
Operations Director
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EXHIBIT 6
W/c help people find their waN hack home.
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P.O. Box 1905 Santa Ana, CA 92702 v (714) 836-7188 d Fax (714) 836-7901
wvvw.mercyhouse.net
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25C-20