HomeMy WebLinkAbout22C - SPEC NO 11-06 AND 12-013 - CORBIN CENTER RE-ROOFING PROJECTREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
FEBRUARY 21, 2012
TITLE:
CONTRACT REJECTION AND
CONTRACT AWARD TO FOAM
EXPERTS ROOFING, INC. FOR
CORBIN CENTER RE-ROOFING
PROJECT
(SPEC. NO. 11-069 AND 12-013)
( L 1, (A?t"
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 151 Reading
? Ordinance on 2nd Reading
? Implementing Resolution
? Set Public Hearing For
CONTINUED TO
FILE NUMBER
Reject the contract award to Cook Coatings, Inc. for re-roofing the Corbin Center in an
amount not to exceed $41,790.
2. Award a contract to Foam Experts Roofing, Inc. for the Corbin Center re-roofing project in
an amount not to exceed $41,000.
DISCUSSION
The Finance and Management Services Agency Building and Maintenance Division annually
inspect the condition of the roofs of City facilities. After evaluating the roof at the Corbin Center,
the Facilities Maintenance Superintendent has recommended the re-roofing of the facility. The
existing roof is approximately 20 years old and no longer cost effective to repair and maintain.
The proposed foam roofing system is comprised of a seamless layer of rigid polyurethane foam
covered with two coats of protective silicone coating with granules. The completed roof system
provides durable and effective insulation with superior protection against all weather conditions.
The replacement roof will include a 10-year warranty and should protect the Corbin Center facility
for 25 years.
On January 17, 2012, the City Council awarded a contract to Cook Coatings, Inc for the Corbin
Center re-roofing job. However, it was determined that the warranty offered only covered
materials and not labor. The Facilities Maintenance Superintendent and Parks, Recreation and
Community Services staff concluded it was in the City's best interest to reject all bids, clarify the
warranty provision, and re-bid the project.
The Corbin Center facility houses a pre-school program classroom and office space for non-profit
organizations who service the surrounding community. Re-roofing the facility will reduce
maintenance costs, eliminate future program interruptions related to the repair of the roof and
address the needs of the community.
22C-1
Contract Award for Corbin Center Re-roofing Project
February 21, 2012
Page 2
The notice inviting bids was advertised on January 24, 2012, and bids were solicited. A summary
of the bid invitations and bids received is as follows:
15 Invitations For Bid mailed
5 Bids received
Bids were solicited, opened on February 6, 2012, and evaluated (Exhibit 1). The bid received
from Foam Experts Roofing, Inc. is responsive to the specifications, including the required full
system warranty which covers material and labor, and meets the City's requirements. A five
percent contingency has been included in the award amount.
FISCAL IMPACT
Funds are available in the Maintenance & Repair Buildings & Ground account (no. 01113260-
62320).
APPROVED AS TO FUNDS AND ACCOUNTS:
Gerardo Mouet Francisco Gutierrez
Executive Director ' Executive Director
Parks, Rec. & Comm. Svcs Agency Finance & Management Services Agency?_
KM
22C-2
ABSTRACT ON BID 12-013
2/6/2012
VENDOR
LOCATION
SUPPLIES & MAT'L
SALES TAX 7.75%
LABOR
WARRANTY EXPENSE
MAT'L HNDLG + DEL
OFFER
WALK PAD
TOTAL OFFER
5% CONTINGENCY
BID AWARD
ROUNDED OFF
MATERIAL TO SPEC
ALTERNATIVE
TERMS
START DATE QTE
CORBIN CENTER RE-ROOFING PROJECT
FOAM COOK CABRAL BEST UNIVERSAL
EXPERTS COATINGS ROOFING CONTRACTING COATINGS
MESA MENIFEE MONTEBELLO GARDENA FRESNO
AZ CA CA CA CA
$ 23,100 $ 15,900 $ 33,774 $ 27,000 $ 34,480
$ 1,200 $ 1,400 $ 1,748 $ 1,600 $ 2,600
$ 9,200 $ 21,440 $ 16,171 $ 25,125 $ 26,920
$ 2,000 $ 860 $ 400 $ 1,500 $ -0-
1 3,000 $ 4,400 $ 1,450 $ 2,000 INCL
$ 38,500 $ 44,000 $ 53,543 $ 57,225 $ 64,000
$ 500 $ 1,240
$ 39,000 $ 54,783
$ 1,950
$ 41,000
YES YES NO YES NO
NET 30 NET 30
3/l/2012 3/11/2012
Contract award to
Contract :
SAKA SAFNAF
NET 30 NET 30
3/1/2012 2/27/2012
Foam Experts Roofing, Inc.
$41,000
RIGID POLY FOAM
NET 30
2/27/2012
Exhibit 1.
22C-3
22C-4