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AMENDED ORANGE COUNTY FIRE AUTHORITY
JOINT POWERS AGREEMENT
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TABLE OF CONTENTS
PaQe No.
RE CIT ALS ....................................................................................................................... 1
AG RE E M E NT. .... ....... . . .. .. . .... . ..... .... ........... ... .... ... .. . .. .... . . .. ...... . . .... .... . . .. .. ... '" ... ... .... . ........ 3
ARTICLE I. POWERS AND PURPOSES................................................................ .......3
1. Authority Created.............................................................................................. 3
2. Purpose of the Agreement; Common Power to be Exercised ...........................3
3. Effective Date of Formation ... ... ...... .... ........... ...... ................ ...... ....... ..... ..... '" ....3
4. Powe rs .. . . . ....... . .. . .. ... . .... ...... .... ....... .. . .. .. .. . .. .., .... .. ..... . ... .. .. .. .... .. . ... .. .. . . .... ..... ... ... 4
ARTICLE II. ORGANIZATION........................................................................................ 7
1. Membership.......... ................................ ........ ............................ .... ...... ..............7
2. Designation of Directors... .......... ...... ...................... ............... ..... ............. .......... 7
3. Principal Office............. ............... ...... .......... .......... ....................... ..... ......... .......8
4. Meeti ngs ........................................................................................................... 8
5. Quorum; Voting.. .............. ......... .......... .................... .............. ....... ..... ...... ..........9
6. Executive Committee........................................................................................ 9
7. Office rs. . .... . . . . . ..... . . .. . . ..... . . ... .... .. . . ... .... . .. ... . .. . .. .. . .. .. .... . ... ....... . ........ ......... .. ........ . 9
8. Minutes.................. ........... ........... ............ ........ .......... .......... .......... .... ........ .....1 0
g. Ru les .. ....... .. .. ........ .. ........... ....... .. ..... ... .. .. .... '" . .. .... .... .. ..... .. .. . .. ..... ........... .. ...... 1 0
10. Fiscal Year ....................................................................................................10
11. Assent of Members .......................................................................................10
12. Committees............... ...... ...... ....... ..................... ...................... ......... ............ .11
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13. Additional Officers and Employees; Contract Services .................................11
ARTICLE III. TRANSFER OF FIRE OPERATIONS ................................ .....................12
1. List of Assets and Liabilities ............................................................................12
2. Transfer of County Assets and Liabilities ........................................................12
A. Personnel.... ........ ............. ......... ................................ ................... .......13
B. Assets............................... ........ ..... ...... .............. ........ ............... ... .......13
C. Reserves..... ...... ..... .............. ...... ................... ............. ................... ......14
D. Contracts ..... ........ ...... ........ ......... '" ......... .... ......... ......... ... .............. .....14
E. Records......... ........... ......................................... ..... ...... ..... ... ....... ........15
3. Authority Assumption of Liability..................................................................... 15
ARTICLE IV. FUNDING OF FIRE OPERATIONS..... ............. ..... ........... ...................... 16
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1. General Budget..... ........ ........................ .................... ........... ........................... 16
2. Expenditures for the Approved Budget ...........................................................17
3. Contributions for Budgeted Amounts ..............................................................17
A. Structural Fire Fund ............................................................................17
B. Cash Contract Cities ...........................................................................17
C. Participation In Maintenance and Replacement Programs .................18
D. Responsibility For Capital Improvements............................................ 18
E. Cap on Annual Adjustments................................................................18
F. Cost Basis For Next year's Adjustment...............................................21
G. Expiration of Cap ................................................................................ 21
H. New Resources To Cash Contract Cities............................................21
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I. John Wayne Airport...... ........ ........... ............................. ............. ........ ...21
J . Termination.................. ........................................................................ 21
4. Equity...... .............. ......... ........ ............ ............................ ........... .......... ........... .22
5. Approval of Bonded Indebtedness.... ...... ........ ......... .................. ........... ..........24
6. Authority Cooperation .., .......... .... .... .... ..... ...... .... .... ...... ... ..... .... .... ........... ..... .,. 24
ARTICLE V. ACCOU NTING AND AUDITS ...... .......... ........ ..... .... ............... ......... ......... 25
1. Accounting Procedures................................................................................... 25
2. Audit.. ............................................................................................................. .25
ARTICLE VI. PROPERTY RIGHTS ........... .................... .......... .............. .......... ....... ......25
1. Vehicles, Equipment, Facilities and Property..................................................25
A. Own e rs hip.. . . . . .. .. . .. .. . . .. .. .. . . .. . .. .. . .. . .. . .. .. . . . .. . .. .. . . . .. .. .. .. . .. .. .. .. . .. .. .. .. .. . .. . .. .25
B. Capital Improvements........................................................................ .26
C. Maintenance and Repairs......... .................. ...... ........... ................ ..... ..26
D. Equipment and Vehicle Replacement/Depreciation Programs ...........26
2. Disposition of Assets Upon Termination .........................................................27
3. L jab i I iti e s ......................................................................................................... 27
4. Indemnification and Insurance. ........... ......................................... ................. ..27
ARTICLE VII. WITHDRAWAL AND ADDITION OF MEMBERS..................................30
1 . City Member Withdrawal................................................................................. 30
A. Initial Term............... ........... ................. ............................................ ...30
B. Subsequent Terms............. .................. .................... ..... ..................... .31
C. Removal From Board After Notice ofWithdrawal...............................32
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D. Rescission of Notice ... ................ ....... .... ........ .... ............. .......... .......... 32
E. Property Tax Transfer Negotiations ....................................................33
2. Addition of New City Members ........................................................................33
3. Withdrawal of County. ......... ...................................... ..................... ........ ......... 33
4. Property of Withd rawing Members.................................................................. 34
ARTICLE VIII. TRANSITION TO AUTHORITY ............................................................34
ARTICLE IX. NOTICE OF AGREEMENT..................................................................... 34
1. In itia I Notice..................................................................................................... 34
2. Additional Notices.... ........... .................................... ................................... .....35
3. Notice to Members.......................................................................................... 35
4. Amendment................ .......... ..... ..................................................................... .35
5. Headings......................................................................................................... 35
6. Severability...................... ................................................................................ 36
7. No Continuing Waiver...... ....... ..... ........ .............................. ............................. 36
8. Successors........... .......... ............... ..... .............. ............................ .............. ..... 36
9. No Third Party Beneficiary.............................................................................. 36
SIGNATURE PAGES. ............. ......... .......... ....... ..................................................... .......37
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AMENDED ORANGE COUNTY FIRE AUTHORITY
JOINT POWERS AGREEMENT
This amended Agreement is made this 23rd day of September, 1999 by and
between the following public entities (collectively, the "members"), BUENA PARK,
CYPRESS, DANA POINT, IRVINE, LAGUNA HILLS, LAGUNA NIGUEL, LAKE
FOREST, LA PALMA, LOS ALAMITOS, MISSION VIEJO, PLACENTIA, SAN
CLEMENTE, SAN JUAN CAPISTRANO, SEAL BEACH, STANTON, TUSTIN, VILLA
PARK, WESTMINSTER AND YORBA LINDA (collectively, the "Cities") and the
COUNTY OF ORANGE (the "County").
RECITALS
A. County operates the Orange County Fire Department (the "Fire
Department"), which presently provides fire protection, prevention and suppression
services and related and incidental services to Cities, as well as to the unincorporated
area of the County and State areas of responsibility ("SRA").
B. County agrees that Cities require additional policy input into and direction
over the costs of such services and use of structural fire fund taxes levied therefor.
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C. Cities and County have studied and discussed policy input and cost
control for over three years and have determined that creation of a joint power entity to
administer fire service operations and delivery serves their needs for policy input and
cost control.
D. Each member is a public agency as defined by Government Code Section
6500 et seq. and is authorized and empowered to contract for the joint exercise of
powers common to each member.
E. The members now wish to jointly exercise their powers to provide for
mutual fire protection, prevention and suppression services and related and incidental
services, including but not limited to, creation, development, ownership and operation of
programs, facilities, and funds therefor through the establishment of the "Orange County
Fire Authority" (the "Authority").
NOW, THEREFORE, in consideration of the mutual promises set out, the parties
agree as follows:
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AGREEMENT
ARTICLE I.
POWERS AND PURPOSES
1. Authority Created. The Authority is formed by this Agreement pursuant
to the provisions of Article 1, Chapter 5, Division 7, Title I (commencing with Section
6500) of the Government Code of the State of California. The Authority shall be a public
entity separate from the parties hereto and its debts, liabilities and obligations shall not
be the debts, liabilities and obligations of its members.
2. Purpose of the Agreement; Common Powers to be Exercised. Each
member individually has the statutory ability to provide fire suppression, protection,
prevention and related and incidental services including but not limited to emergency
medical and transport services, and hazardous materials regulation, as well as
providing facilities and personnel for such services. The purpose of this Agreement is to
jointly exercise the foregoing common powers in the manner set forth herein.
3. Effective Date of Formation. The Authority shall be formed as of
February 3, 1995, or such later date as agreed to in writing by all the members (the
"Effective Date"), provided that the Authority has met the insurance requirements set
forth in Article VI., Section 4. D. below and has become enrolled as a member in the
Orange County Employees Retirement System (GCERS).
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4. Powers. Pursuant to and to the extent required by Government Code
Section 6509, the Authority shall be restricted in the exercises of its powers in the same
manner as is a general law city. The Authority shall have the power to do any of the
following in its own name:
A. To exercise the common powers of its members in providing fire
suppression, protection, prevention and related and incidental
services.
B. To make and enter into contracts, including contracts with its
members; notwithstanding, the Authority may not enter into real
property development agreements.
C. To assume Fire Department contracts relating to fire suppression,
protection, prevention and related and incidental services.
D. To determine compensation and working conditions and negotiate
contracts with employees and employee organizations.
E. To employ such agents, employees and other persons as it deems
necessary to accomplish its purpose.
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F. To lease, acquire, hold and dispose of property.
G. To invest surplus funds.
H. To incur debts, liabilities, or obligations, provided that all long term
bonded indebtedness, certificates of participation or other long-term
debt financing require the prior consent of the members as set out
in Article IV. hereof.
I. To sue and be sued in its own name.
J. To apply for grants, loans, or other assistance from persons, firms,
corporations, or govemmental entities.
K. To use any and all financing mechanisms available to the Authority,
subject to the provisions of Article IV. hereof.
L. To prepare and support legislation related to the purposes of the
Agreement.
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M. To lease, acquire, construct, operate, maintain, repair and manage
new or existing facilities as well as to close or discontinue the use
of such facilities.
N. To levy and collect payments and fees for services, provided that
paramedic or ambulance user fees shall be approved by the
member(s) affected.
O. To impose new special taxes or assessments as authorized by law
to the extent allowed by law, and in coordination with the underlying
jurisdiction.
P. To proVide related services as authorized by law.
Q. To contract for the services of attorneys, consultants and other
services as needed.
R. To purchase insurance or to self-insure and to contract for risk
management services.
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S. To adopt rules, regulations, policies, bylaws and procedures
governing the operation of the Authority.
T. To determine the compensation of Directors.
ARTICLE II.
ORGANIZATION
1. Membership, The members of the Authority shall be the original parties
hereto which have not withdrawn from the Authority, and such other cities as may join
the Authority after execution of this Agreement. New members may join on the terms
and conditions set out in Article VII. hereof.
2. Desianation of Directors. Each member by resolution of its governing
body shall designate and appoint one representative to act as its Director on the
Authority Board of Directors (the "Board"), except the County whose Board of
Supervisors shall appoint two representatives to act as its Directors. Each
representative shall be a current elected member of the governing body. Each Director
shall hold office until the selection of a successor by the appointing body. Each
member shall also appoint an alternate to act in each Director's absence. Each
alternate shall be a current elected representative of the governing board of the
member. Each Director and alternate shall serve at the pleasure of his or her
appointing body and may be removed at any time, with or without cause, at the sole
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discretion of that appointing body. Any vacancy shall be filled in the same manner as
the original appointment of a Director and/or alternate. With approval of the Board, a
Director or alternate may be reimbursed for reasonable expenses incurred in the
conduct of the business of the Authority.
3. Principal Office. The principal office of the Authority shall be the Fire
Department's Water Street headquarters or as may be otherwise designated by the
Authority from time to time.
4. Meetings.
A. The first and organizational meeting of the Authority shall be held at
its principal office on the Effective Date. At that meeting, the Board may determine
whether to adopt a rotation system of two (2) and four (4) year terms to provide for
increased continuity on the Board and shall classify themselves into any groups
selected.
B. The Board shall meet at the principal office of the Authority or at
such other place as may be designated by the Board. The time and place of the regular
meetings of the Board shall be determined by resolution adopted by the Board, and a
copy of such resolution shall be furnished to each party hereto. All Board meetings,
including regular, adjourned and special meetings, shall be called, noticed and held in
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accordance with the Ralph M. Brown Act, Section 54950, et seq. of the Government
Code (the "Brown Act") as it may be amended from time to time.
5. Quorum; Votina. A majority of the Directors shall constitute a quorum for
the purpose of the transaction of business relating to the Authority. Each Director, or
alternate in the absence of any voting Director, shall be entitled to one vote. Unless
otherwise provided herein, a vote of the majority of those present and qualified to vote
shall be sufficient for the adoption of any motion, resolution or order and to take any
other action deemed appropriate to carry forward the objectives of the Authority.
6. Executive Committee. The Board shall select from among its members
an Executive Committee, one member of which shall be a County Supervisor, and shall
designate the functions to be performed by the Executive Committee, as allowed by
law.
7. Officers. The Board shall elect from among its members a chair and
vice-chair and thereafter at the first meeting in each fiscal year the Board shall elect or
re-elect a chair and vice-chair. In the event that the chair or vice-chair ceases to be a
Director, the resulting vacancy shall be filled in the same manner at the next regular
meeting of the Board held after such vacancy occurs. In the absence or inability of the
chair to act, the vice-chair shall act as chair. The chair, or in his or her absence the
vice-chair, shall preside at and conduct all meetings of the Board. In the absence of the
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chair and vice-chair, the Board shall elect a chair pro tempore to preside at and conduct
the meeting. The Board shall also appoint a clerk of the Authority.
8. Minutes. The clerk of the Authority shall provide notice of, prepare and
post agendas for and keep minutes of regular, adjourned regular, and special meetings
of the Board, and shall cause a copy of the minutes to be forwarded to each Director.
The clerk will otherwise perform the duties necessary to ensure compliance with the
Brown Act and other applicable rules or regulations.
9. Rules. The Board may adopt from time to time such bylaws, rules and
regulations for the conduct of its affairs that are not in conflict with this Agreement, as it
may deem necessary.
10. Fiscal Year. The Authority's fiscal year shall be July I of each year, or in
the year of its formation, the Effective Date, to and including the following June 30.
11. Assent of Members. The assent or approval of a member in any matter
requiring the approval of the governing body of the member shall be evidenced by a
copy of the resolution of the governing body filed with the Authority.
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12. Committees. The Board may establish standing or ad hoc committees or
subcommittees composed of Board members, staff and/or the public to make
recommendations on specific matters.
13. Additional Officers and Employees; Contract Services.
A. Pursuant to Government Code Sections 6505.5 and 6505.6, the
Board shall appoint an officer or employee of the Authority, an officer or employee of a
member public agency or a certified public accountant to hold the offices of treasurer
and auditor for the Authority. Such person or persons shall possess the powers of and
shall perform the treasurer and auditor functions for the Authority required by
Government Code Sections 6505, 6505.5, and 6505.6, including any subsequent
amendments thereto. Pursuant to Government Code Section 6505.1, the clerk of the
Authority and the auditor and treasurer shall have charge of certain property of the
Authority. The treasurer and auditor shall assure that there shall be strict accountability
of all funds and reporting of all receipts and disbursements of the Authority. The
treasurer, auditor and clerk of the Authority shall be required to file an official bond with
the Board in an amount which shall be established by the Board. Should the existing
bond or bonds of any such officer be extended to cover the obligations provided herein,
said bond shall be the official bond required herein. The premiums on any such bonds
attributable to the coverage required herein shall be appropriate expenses of the
Authority.
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B. The Board shall appoint general counsel and special counsel to the
Authority to serve as necessary.
C. The Board may contract with a member to provide necessary
administrative services to the Authority as appropriate. Any administrative duties also
may rotate from year to year.
ARTICLE III.
TRANSFER OF FIRE OPERATIONS
1. List of Assets and Liabilities. An up-to-date list of all Fire Department
personnel, employment agreements, pension agreements, assets (including but not
limited to real property, equipment, Fire Department reserves, contracts and deposits)
and all known liabilities (including but not limited to tort and workers' compensation
cases and claims) shall be prepared by the transition team during the transition referred
to in Article VIII. below.
2. Transfer of County Assets and Liabilities. Effective as of the date of
Authority formation, County shall transfer to the Authority all assets and liabilities of the
Fire Department, exclusive of the Weed Abatement and Hazardous Materials Program
Office and their personnel (the Asset Transfer), as further set out in this Article.
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A. Personnel. The parties agree that the Authority is the successor
employer to the County by operation of law, including for retirement and pension
purposes. On the Effective Date, each and every employee of the Fire Department shall
become an employee of the Authority on exactly the same terms and conditions as set
forth in the County's existing Memoranda of Understanding ("MOU's"), employment
agreements and all other applicable employment rules, regulations, ordinances and
resolutions. The Board shall forthwith adopt and ratify such MOU's, employment
agreements, and employment rules, regulations, ordinances and resolutions for each of
the Authority employees and shall take such other and further actions as authorized and
necessary to implement this subparagraph A. The Board also shall take all necessary
steps to confirm continuation of membership in the County's 1937 Act Retirement
system on the same terms and conditions.
B. Assets. All Fire Department assets. including and not limited to real
property, including the Fire Headquarters complex located at 180 South Water Street in
Orange (but excepting the four deactivated fire stations located at 1502 South
Greenville Street, Santa Ana; 12962 Dale Street, Garden Grove; 521 North Figueroa
Street, Santa Ana; and 31411 La Matanza Street, San Juan Capistrano) and personal
property and equipment and apparatus, whether or not located at fire stations, the Fire
Headquarters complex, on equipment or otherwise shall transfer to the Authority in their
"as is" condition as of the Effective Date. As part of the consideration for the County's
Asset Transfer and contribution to the Authority of its SFF from the unincorporated area,
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the Authority shall assume the Fire Department's obligation for payment of $14.5 million
to the County for purchase of Fire Department assets. The parties acknowledge that
$8.2 million remains owing, and that the Authority shall make a $4.1 million payment by
June 30, 1995 and a $4.1 million payment by June 30, 1996.
C. Reserves. All Fire Department reserves, including the Fire
Department's Fund 130 contingency, as shown in the County's 1994-95 Final Budget,
shall transfer, unencumbered, to the Authority as of the Effective Date.
D. Contracts. Except for the SRA agreement with the California
Department of Forestry and Fire Protection ("CDF"), all existing County agreements and
contracts involving the Fire Department or its personnel, including but not limited to
contracts with Structural Fire Fund and cash contract Cities, mutual aid agreements,
automatic aid agreements, County island agreements, and entry, access and roadwork
agreements, shall be assigned to the Authority as of the Effective Date, with any service
or obligation to be provided or performed thereafter by the Authority. A list of all such
contracts shall be developed during the transition period. The Authority agrees to
assume all of County's obligations, duties and liabilities under said agreements and
contracts. With respect to contracts between County and the Structural Fire Fund Cities
and cash contract Cities, each City member hereby agrees to the assignment to the
Authority and agrees to release County as of the Effective Date from any further
obligations to any City member under said contracts upon assignment. As part of the
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consideration for the County's Asset Transfer and contribution to the Authority of its SFF
from the unincorporated area, the Authority agrees to subcontract with County for the
provision of services to all areas within the County which have been designated as
SRAs or enter into another arrangement on such terms as are acceptable to the CDF
and the County. As additional consideration for the County's Asset Transfer and
contribution of its SFF from the unincorporated area, the Authority further agrees to
contract with the County for the Authority's provision of services to the County's
unincorporated areas and for the Authority's provision of aircraft rescue fire fighting
service to John Wayne Airport.
E. Records. Any and all business records and files, whether computer
records, hard copy, microfilm or fiche, historical data, rosters, personnel records,
organizational charts, job descriptions, deeds, easements, equipment logs, warranties,
manuals and so forth, necessary or helpful to provide services shall be transferred by
the County to the Authority during the transition period.
3. Authority Assumption of Liability. In further consideration for the
County's Asset Transfer and contribution of its SFF from the unincorporated area, the
Authority shall assume responsibility for any and all loss, litigation, liability, injury,
damage, claim, demand, and tort or workers' compensation incidents that occur on or
after the Effective Date. The County shall retain responsibility and liability for any and all
such incidents that occur prior to the Effective Date and shall retain all risk management
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reserves that have been set aside for such prior incidents. The Authority may contract
with the County to receive risk management services on such terms as agreed to by the
Authority and the County. Notwithstanding, the Authority acknowledges that it shall not
be entitled to become a member of the County's self-insurance pool without the
County's written consent.
ARTICLE IV.
FUNDING OF FIRE OPERATIONS
1. General Budget. Within sixty (60) days after the first meeting of the
Board, a general budget for the first fiscal year shall be adopted by the vote of a
majority of all of the Directors. The initial budget and each succeeding budget shall
include, but not be limited to, the following: (a) the general administrative expenses,
operating expenses and necessary reserves of the Authority to be incurred during the
period covered by the budget; and (b) the allocation of costs among the members of the
Authority in the amounts necessary to cover the budget items set out in 1. (a) above.
Thereafter, at or prior to the last meeting of the Board for each fiscal year, a general
budget shall be adopted for the ensuing fiscal year or years by a vote of at least a
majority of all of the Directors of the Board. A written budget performance report shall be
presented to the Board.
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2. Expenditures for the Approved Budget. All expenditures within the
designations and limitations of the approved general budget shall be made on the
authorization of the Board for general budget expenditures without further action. No
expenditures in excess of those budgeted shall be made without the approval of a
majority of all of the Directors of the Board.
3. Contributions for Budgeted Amounts.
A. Structural Fire Fund. County receives Structural Fire Fund {"SFFIf}
from the unincorporated area and all member Cities except Stanton, Tustin, San
Clemente, Buena Park, Placentia, Westminster and Seal Beach. On behalf of the cities
receiving SFF, and the unincorporated area, County shall pay all SFF it receives to the
Authority to meet budget expenses and fund reserves in accordance with the County's
normal tax apportionment procedures pursuant to the California Revenue and Taxation
Code and the County's tax apportionment schedules.
B. Cash Contract Cities. As part of its annual budget process, the
Authority shall determine amounts owing from cash contract Cities. Such amounts are
due and payable within thirty (30) days of receipt of a billing therefor. Subject to the cap
set forth in 3. E. below, the Authority shall make an adjustment in annual costs for its
service to cash contract Cities to reflect the annual percentage change in the cost of fire
system operations consistent with the cost calculation methodology in place on the
Effective Date of the Authority, or the date they became members. Notwithstanding the
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foregoing, the cost calculation methodology shall include the cost of any proportional
share of any long term debt repayment obligations.
C. Participation In Maintenance and Replacement Proqrams. In
addition to the cost calculation methodology set forth in 8. above, and subject to the cap
set forth in E. below, cash contract Cities shall pay (i) the cost of participation in the
Authority's facilities maintenance program as set forth in Article VI., Section 1. C., (ii) the
cost of participation in the Authority's vehicle replacemenUdepreciation program as set
forth in Article VI., Section 1. D., and (iii) the cost of participation in the Authority's
equipment replacemenUdepreciation program as set forth in Article VI., Section 1. D.
D. Responsibility For Capital Improvements. In addition to the cost
calculated in 8. and C. above, and irrespective of the cap in E. below, cash contract
Cities shall be responsible for making Authority-required capital improvements to City-
owned stations or facilities, as set forth in Article VI., Section 1. 8. A capital
improvement shall be any improvement or repair in excess of $15,000.
E. Cap on Annual Adiustments. Except for the costs set forth in H.
below and in Article VI., Section 1. 8., no annual cost adjustment shall exceed three and
a half percent (3.5%) in fiscal years 2000-2001 through 2004-2005, and four percent
(4%) for the next five fiscal years, of the total charges for the preceding year. The
determination of each city's annual adjustments shall be made as follows:
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(1) For Placentia, Seal Beach, Stanton and Tustin:
(a.) The prior year's charge shall be adjusted by an
amount which represents the percentage change in the cost of fire system operations
as set forth in 3. B. above.
(b.) Any difference between that amount and the amount
of increase allowable under the applicable cap shall then be applied to the City's
financial obligation under the Authority's facilities maintenance program.
(c.) Any difference between the sum of those two
amounts and the amount allowable under the applicable cap shall next be applied to the
City's financial obligation under the Authority's equipment replacement/depreciation
program.
(d.) Any difference between the sum of those three
amounts and the amount of increase allowable under the applicable cap shall then be
applied to the City's financial obligation under the Authority's vehicle
replacemenUdepreciation program.
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(2) For Buena Park, San Clemente and Westminster:
(a.) The prior year's charge, exclusive of vehicle
replacement/depreciation costs, shall be adjusted by an amount which represents the
percentage change in the cost of fire system operations as set forth in 3. B. above.
(b.) Any difference between that amount and the amount
of increase allowable under the applicable cap shall then be applied to the City's
financial obligation under the Authority's facilities maintenance program.
(c.) Any difference between the sum of those two
amounts and the amount allowable under the applicable cap shall next be applied to the
City's financial obligation under the Authority's equipment replacement/depreciation
program.
(d.) Effective July 1, 2000, said cities shall continue to
participate in the Authority's vehicle replacement/depreciation program on the terms and
conditions in effect June 30, 2000; provided however, that the amount of any
subsequent adjustment to an immediately preceding year's vehicle
replacement/depreciation charge, when added to the adjustments set forth in a., b. and
c. above, shall not exceed the applicable cap on the total charges for the preceding
year.
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F. Cost Basis For Next Year's Adiustment. The total annual
adjustment, with the applicable cap set forth herein, shall constitute the basis for next
year's annual adjustment.
G. Expiration of Cap. Notwithstanding any other provision of this
Agreement, the Board of Directors, by two-thirds vote of all Directors, may adopt a new
cost calculation methodology and/or a new cap for cash contract Cities, and/or a
different membership term for all members, pursuant to Article VI!., Section 1. 8., to be
operative July 1, of the first year of the next succeeding term. Any such changes must
be adopted by board action no later than July 1, of the last year of the then current term.
H. New Resources To Cash Contract Cities. Notwithstanding the
foregoing provisions, whenever new resources are committed to a cash contract City,
the member shall pay the incremental company cost for such resources. The additional
resources and increased cost shall not be implemented without consent of the member.
I. John Wayne Airport. Service levels and charges therefore for
aircraft rescue firefighting services to John Wayne Airport shall be agreed upon by the
Authority and the member having fire service jurisdiction.
J. Termination. Failure by any member to make payments when due
constitutes grounds for expulsion from the Authority. Prior to expulsion. the Authority
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21
shall provide written notice of its intention to expel such member if payment is not
received within thirty (30) days of the date of such notice. Repeated failure to make
payments when due shall constitute grounds for expulsion and/or imposition of an
Authority-determined late fee. Alternatively, or in addition to the remedies set forth
herein, the Authority may bring legal action to collect unpaid amounts.
4. Equity. Annually after the conclusion of each fiscal year and consideration
of the audited financial statements for that year, and after consideration of the
Authority's financial needs, the Board of Directors in its sole discretion shall determine
whether sufficient unencumbered funds from that fiscal year are available for additional
services or resources to Structural Fire Fund members. In the event the Board
determines that (1) such funds are available, (2) a distribution is warranted, and (3) that
it is appropriate to do so, it shall allocate those funds, or any portion thereof, to a
restricted Structural Fire Fund Entitlement fund, as follows:
A. The Authority shall use the general methodology employed in
Model 2A of the 1999 Final Report by the Davis Group regarding
"Equity Issues Related to the Financing of OCFA Services" to
determine the relative status of Structural Fire Fund members as
follows: A base period comparison for each member of cost to
serve, on the one hand, and Structural Fire Fund contributions and
cash contract charges, on the other, will be established, taking into
account, the three-year average of consumption, population and
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assessed valuation for the immediately preceding three fiscal
years. Upon a two-thirds vote of all Directors representing
Structural Fire Fund members, a different methodology may be
used to determine the relative status of Structural Fire Fund
members.
B. The above-mentioned base period status of Structural Fire Fund
members shall be compared to all members, without regard to the
10% variance factor in the Davis study.
C. Those Structural Fire Fund members whose Structural Fire Fund
revenues were greater than the cost to serve, based on the base
period comparison in A. above, shall receive a pro rata allocation
from the Entitlement fund, based on the relative amounts by which,
respectively, those Structural Fire Fund revenues exceeded said
cost to serve. In no event shall a Structural Fire Fund member
receive allocations that exceed the average amount by which such
revenues exceeded said cost to serve during the applicable base
period.
23
Allocations from the Entitlement fund may thereafter be used for Board-approved
and Authority-related service or resource enhancements to such Structural Fire Fund
members.
No Structural Fire Fund member will be required to make additional payments for
service on account of equity. No Structural Fire Fund member will be entitled to receive
cash payments or reimbursements on account of equity.
5. Approval of Bonded Indebtedness. By a two-thirds vote of all members,
the Authority may authorize the issuance of any long term bonded indebtedness. Any
cash contract City that withdraws pursuant to Article VII. shall, after ceasing to be a
member of the Authority, not be responsible for payment of its proportional share of any
bonded indebtedness approved by the Authority. Short-term tax anticipation notes with
a one-year (or shorter) term may be authorized by a majority vote of all of the directors
of the Board.
6. Authority Cooperation. The Authority agrees to fully cooperate with
each of the members in pursuing federal and state claims for emergency response
reimbursements.
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ARTICLE V.
ACCOUNTING AND AUDITS
1. Accounting Procedures. Full books and accounts shall be maintained
for the Authority in accordance with practices established by, or consistent with, those
utilized by the Controller of the State of California for like public entities. In particular,
the Authority's auditor and treasurer shall comply strictly with requirements governing
joint powers agencies, Article 1, Chapter 5, Division 7, Title 1 of the Government Code
of the State of California (commencing with Section 6500).
2. Audit. The records and accounts of the Authority shall be audited
annually by an independent certified public accountant and copies of the audited
financial reports, with the opinion of the independent certified publiC accountant, shall be
filed with the County Auditor, the State Controller and each member within six (6)
months of the end of the fiscal year under examination.
ARTICLE VI.
PROPERTY RIGHTS
1. Vehicles. Equipment. Facilities and Property.
A. Ownership. Except as provided herein, all real and personal
property, including but not limited to, facilities constructed, installed, acquired or leased
by the Authority, apparatus and equipment, personnel and other records and any and all
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25
reserve funds shall be held in the name of the Authority for the benefit of the members
of the Authority in accordance with the terms of this Agreement. Fire stations that are
owned by Cities shall be leased to the Authority for one dollar ($1.00) per annum.
B. Capita/Improvements. Capital improvements to cash contract city-
owned stations or facilities, within their jurisdictions, shall be the responsibility of each
member. Such capital improvements may be required by the Authority upon a
determination by the Authority, after good faith consultation with a member agency, that
such improvements are needed to protect the health, safety or welfare of Authority
employees or to maintain the station in a state of operational readiness. Capital
improvements to stations owned by the Authority shall be the responsibility of the
Authority. For cash contract Cities, the construction of new stations or facilities, within
and primarily benefiting their jurisdictions, shall be the responsibility of each city. Such
construction shall meet reasonable standards and specifications prescribed by the Fire
Chief.
C. Maintenance and Repairs. Each cash contract City shall make an
initial payment to the Authority of $15,000 for each fire station within its jurisdiction for
maintenance and repairs not included in the original cost calculation methodology. The
Authority shall carry forward unspent amounts to the next fiscal year. At the beginning
of each fiscal year, said cities shall pay the Authority an amount sufficient to bring its
balance back to $15,000 for each such station.
D. Equipment and Vehicle ReplacementlDepreciation ProQrams.
Cash contract Cities shall participate in funding the Authority's equipment and vehicle
replacement/depreciation programs. Such programs shall be administered fairly and
equitably by the Authority and in accordance with Generally Accepted Accounting
Principles.
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2. Disposition of Assets Upon Termination. The Authority may vote to
terminate this Agreement, or termination will occur if only one member is left in the
Authority. If termination occurs, all surplus money and property of the Authority shall be
conveyed or distributed to each member in proportion to all funds provided to the
Authority by that member or by the County on behalf of that member during its
membership, whether Structural Fire Fund or cash contract amounts. Each member
shall execute any instruments of conveyance necessary to effectuate such distribution
or transfer. In any such distribution, the amount of Structural Fire Fund derived from
each incorporated or unincorporated city areas shall be considered as received from
that member in the same manner as cash contract payments have contributed to
surplus assets.
3. Liabilities. Except as otherwise provided herein, the debts, liabilities and
obligations of the Authority shall be the debts, liabilities or obligations of the Authority
alone and not of the parties of this Agreement.
4. Indemnification and Insurance.
A. Except as provided in Article VI., Section 4. E. below, from and
after the Effective Date, the Authority shall defend, indemnify and hold harmless the
County and each of the Cities and their officers, employees, agents and representatives
with respect to any loss, damage, injury, claim, demand, litigation or liability and all
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27
expenses and costs relating thereto (including attorneys' fees) arising out of or in any
way related to the performance of services pursuant to this Agreement.
B. Except as provided in Article VI., Section 4. E. below, from and
after the Effective Date, the Authority shall defend, indemnify and hold harmless the
County and each of the County's officers, employees, agents and representatives with
respect to any loss, damage, injury, claim, demand, litigation or liability and all expenses
and costs relating thereto (including attorneys' fees) arising out of or in any way related
to any Fire Department contract or agreement assumed by or otherwise transferred to
the Authority.
C. Except as proVided in Article VI., Section 4. E. below, from and
after the Effective Date, the Authority shall defend, indemnify and hold harmless the
County and each of the County's officers, employees, agents and representatives with
respect to any loss, damage, injury, claim, demand, litigation or liability and all expenses
and costs relating thereto (including attorneys' fees) arising out of or in any way related
to any Fire Department asset to be transferred to the Authority, including but not limited
to real property, personal property, equipment and apparatus.
D. From and after the Effective Date, the Authority shall maintain
during the term of this Agreement, workers' compensation insurance as required by law
and, in addition, general comprehensive liability insurance in the minimum limit of
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$5,000,000 combined single limit per occurrence and annual aggregate. Each of the
Authority members shall be named as an additional insured on the general
comprehensive liability policy. Alternatively, the Authority may self-insure. Prior to the
Effective Date, the Authority shall provide the County with certificates of insurance or
proof of self-insurance evidencing the coverage referred to in this Section 4. D. Such
insurance is a condition precedent to performance under this Agreement, and until the
Authority obtains insurance as provided for in this Section 4. D., performance under this
Agreement is excused and no member shall have any right against any other member
in equity or law.
E. From and after the Effective Date, the County shall defend,
indemnify and hold harmless the Authority and each City member and their officers,
employees, agents and representatives with respect to any loss, damage, injury, claim,
demand, litigation or liability and all expenses and costs relating thereto (including
attorneys' fees) arising out of the Fire Department's actions or omissions prior to the
Effective Date hereof which are related to the provision of fire services or to the
administration of Fire Department contracts, facilities, sites or assets, and which may
include past, present or ongoing, or any future release of any hazardous material,
hazardous substance or hazardous waste as defined under state and federal law or
regulation. The Authority and the Cities agree that the County's obligations under this
Section 4. E. shall only apply to costs, losses, damage, injuries, claims, demands,
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litigation or liabilities for which a written claim has been received by the County prior to
February 3, 2000.
F. Notwithstanding Article VI., Section 4, the members agree that no
immunity available to the County or the Cities under state or federal law or regulation
shall be waived with respect to any third party claim.
ARTICLE VII.
WITHDRAWAL AND ADDITION OF MEMBERS
1. City Member Withdrawal.
A. Initial Term. Cities shall be members of the Authority for an initial
1 a-year term. For Structural Fire Fund cities, the initial 1 a-year term shall begin on July
1, 2000 and end on June 30, 2010. For a cash contract City, the first 1 a-year term shall
begin on July 1, 2000, only upon the consent of such city. Cash contract Cities that do
not give such approval by July 1, 2000 shall give notice of withdrawal to the Clerk of the
Authority by July 1, 2000, to be effective July 1, 2001. Failure to provide such notice
shall be deemed that city's consent to a 1 a-year term, beginning July 1, 2000.
Provided however, that the Cities of Stanton, Westminster and Buena
Park may withdraw from the Authority by giving notice of withdrawal to the Clerk of the
Authority by December 31, 2000, to be effective December 31, 2001. Failure to provide
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30
such notice shall be deemed that city's consent to a 10-year term beginning July 1,
2000.
Notwithstanding the foregoing paragraph, those three cities shall give
notice of their respective intentions within thirty (30) days of completion of any study
undertaken to consider creation of any alternative fire service organization.
Notwithstanding Article IX., Section 4., this Agreement shall not be
amended prior to December 31, 2000.
No Authority time or funds shall be spent negotiating service levels with
those three cities prior to such city's decision to remain members of the Authority.
B. Subsequent Terms. Membership terms shall automatically renew,
on the same terms and conditions as the prior term, and with the same cap in effect in
the last year of the prior term, except under the following circumstances:
(1) Any city may give notice of withdrawal by transmitting written
notice of such withdrawal to the clerk of the Authority prior to July 1 of the second to last
year of any term.
(2) If the Board, by two-thirds vote of all Directors, adopts a new
cost calculation methodology and/or a new cap for cash contract Cities, pursuant to
Article IV., Section 3. G., then those cities shall have until June 30 of the last year of the
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31
then current term to give written notice to the clerk of the Authority of their intent to
renew.
(3) If the Board, by two-thirds vote of all Directors, adopts a
different minimum membership term pursuant to Article IV., Section 3. G., then cities
shall have until June 30 of the last year of the then current term to give written notice to
the clerk of the Authority of their intent to renew.
Cities that do not give the notice required by B. (2) and (3) above shall be
deemed to have elected to withdraw, effective June 30 of the first year of the next
succeeding term. Until the effective date of withdrawal, such cities shall be governed by
the changes adopted by the Board.
C. Removal From Board After Notice of Withdrawal. In the event a
notice of withdrawal is given by a city, or deemed to have been given, that city's
representative shall be removed from the Board of Directors.
D. Rescission of Notice. Any notices required hereunder may be
rescinded by the member with approval of the Board of Directors.
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32
E. Property Tax Transfer Neqotiations. Withdrawal by a Structural
Fire Fund city may be subject to property tax transfer negotiations and such additional
notices as required by applicable law.
2. Addition of New City Members. Notwithstanding any other provisions
herein, a non-member City may join the Authority upon consent of a majority of all of the
Directors of the Board and agreement to terms and conditions determined by the Board,
which terms and conditions may vary from those set forth in this Agreement. A new City
member may be required to transfer to the Authority its fire facilities and assets or to
reimburse the Authority for a proportionate share of facilities which the new City will
utilize. As a condition of membership, a city may also be required to accept
responsibility for a proportion of the debts, obligations, and liabilities of the Authority
from its transferred facilities, to the extent agreed upon by the Authority and the new
member at the time of membership. The Authority Board may determine to waive all or
part of such contribution requirements in return for an offsetting transfer of the new
member's fire facilities and assets to the Authority.
3. Withdrawal of County. County shall be a member of the Authority for an
initial 10-year term beginning on July 1, 2000 and ending June 30, 2010. Said term
shall automatically renew for successive terms in accordance with and subject to the
same provisions and exceptions applicable to cities in Section 1. B. and C. In the event
of withdrawal, the County shall remain liable for payment of the Structural Fire Fund's
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33
date of its withdrawal.
prOportional share of any bonded indebtedness of the AlJthortty Incurred prior to the
equipment serving that member's jurisdiction.
negotiate with the Authority for return Or repurchase of any and all stalions and
4. pro~ertv of WlthdraWinll Me"'be~. Any Withdrawing member may
ARTICLE VIII.
TRANSITION TO AUTHORITY
and to direct the transition of administrative services from !he County to the Authority.
of assets and liabilities hereunder, to prepare for the Authority's organizational meeting,
The cities and County shall designate a transition team to implement the transfer
ARTICLE IX.
NOTICE OF AGREEMENT
the Information required by Government Code Sections 6503.5 and 53051.
shall timely file with the Orange COunty Clerk and the Office of the Secretary of State
1. !nit/al NOllc!!. Upon the Effective Date of this Agreement, the AU!hortty
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34
2. Additional Notices. Upon any amendments to this Agreement, the
Authority shall prepare and timely file with the Orange County Clerk and the Office of
the Secretary of State the information required by Government Code Sections 6503.5
and 53051 .
3. Notice to Members. Notice to members shall be deemed given when
mailed to them, first class, postage prepaid, or faxed to the address/or fax number set
out by their signatures.
4. Amendment. This Agreement may not be amended or modified except by
a vote of two-thirds of all of the members; provided however, that no amendment shall
change the cap, the cost calculation methodology or the length of a term, during the
pendency of any term. This Agreement represents the sole and entire agreement
between the parties and supersedes all prior agreements, negotiations and discussions
between the parties hereto and/or their respective counsel with respect to the subject
matter of this Agreement.
5. Headings. The headings in this Agreement are for convenience only and
are not to be construed as modifying or explaining the language in the section referred
to.
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35
6. Severabilitv. Should any part, term, or provision of this Agreement be
determined by a court to be illegal or unenforceable, the remaining portions or
provisions of this Agreement shall nevertheless be carried into effect.
7. No Continuing Waiver. No waiver of any term or condition of this
Agreement shall be considered a continuing waiver thereof.
8. Successors. This Agreement shall inure to the benefit of and be binding
upon any successors or assigns of the members. No member may assign any right or
obligation hereunder without the written consent of a majority of all of the Directors of
the Board.
9. No Third Party Beneficiary. The members agree that except as
provided in Article IX., Section 8 above, the provisions of this Agreement are not
intended to directly benefit, and shall not be enforceable by, any person or entity not a
party to this Agreement.
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36
Dated:
.b. - L /'2.
ATTEST:
, fll!IIM LJ ./lvjA/
City Clerk
NOTICE TO CITY TO BE GIVEN TO:
City Manager
City of Santa Ana
20 Civic Center Plaza
Santa Ana, CA 90702
Phone:
Fax:
(714) 647-5200
(714) 647-6954
APPROVED AS TO FORM:
CITYO:-SfNTA ANA /
C~ (,~ {~
By: Paul M. Walters, Interim City Manager
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Santa Ana Proposal for Emer~cncy Services
Table of Contents
Summary of Proposo/ 1
Start Up Cost Summary 2
Long Term Savings 2
Transition of Santa Ana City's Fire Department 3
Management Partners Report 3
Associated Savings ~
Benefits of Contracting with OCFA $
Governance Structure 10
Board of Directors 10
Executive Committee 14
Budget and Finance Committee 11
City Managers' Technical Advisory Committee 11
City Managers' Budget 8a Finance Committee 11
Fisca/ Considerations 12
OCFA's Fiscal Strength 12
Overview of OCFA 14
Organizationo/ Structure 25
Executive Management 15
Clerk of the Authority 15
Corporate Communications 15
Human Resources 16
Operations Department 18
Fire Prevention Department 22
Support Services Department 24
Business Services 27
Overview of Sonto Ana Fire Department 29
Dispatch Comparative 30
Resource and Strategic Decisions 31
Resource Decisions 31
Local Control and the OCFA Liaison 31
Santa Aria Proposal for Emergency Services
Apparatus
Faci/ities
OCFA Leasing of Facilities
Hazard Issues
Personae/
Compensation
Seniority
Probation
Medical/Physicals/Fingerprint/DMV
Sick Bank
Vacation Accrual
Transition
Priority Tasks
Essential Tasks
Non-Essential Tasks
Start-Up Costs Oeta//s
Communications Services/Information Technology
Personnel ~ Safety Equipment
Facilities 8e Equipment
Adoption of Codes and Ordinances
Documents for City Council Approyo/
Faci/ity /ssues
Glossary
Attachment A-2011 Board of Directors
Attachment B-OCFA Service Area Map
33
34
35
35
36
37
37
37
38
38
38
39
39
40
40
4Z
42
42
42
43
43
44
46
48
SO
Santa Ana Proposal for Emergency Services
Foreword
"1'hc Orange County f^irc Authority (OCFA) evaluated the feasibility of providing contract
services to the City of Santa Ana. "Phis proposal is presenting OCPA's n~cthod of providing
the highest quality sez-vices to the residents of Santa ,~\na. i welcome thi. opportunity to
describe otrr regional litre service delivcri- system.
"The principle benefits of a regional system are reduced costs, increased effectiveness, and a
depth of resources unmatched within the county. The consolidation of resources, the
strcan~lining of overhead and a partnership in a regional protection system is benclicial f~rr
all parties.
I'he results the OCI~A achieves every day in providing protection to our communities occur
through individual and team dedication, comnzitmcnt, and organiarional values. I am proud
of the men and women of the Orange County Fire. 1\uthority, and 1 am confident the
residents of Santa Ana will Feel similar pride if we become your City's fire sezvice provider.
OCFA is one oti only 72 fire agencies that arc accredited by the Comzrzission of Firc
Accreditation lnternational (CI~r\I) in California. tY'e arc proud of this certification and
worl~ towards maintairiing the high performance standards that CF!\I requires members to
achieve
"1'he cost provided herein represents the cost of our services including; our basic service
charge, station maintenance, and equipment and vehicle replacement costs. I have included a
brief description of each of OCFA's departments and sections ro provide you with an
overview of the services a~railable from us as a regional pros-ider.
Our convrutnzcnr is proclaimed in our Mission Statement-.
uG`c enhance public safety and meet the evolving needs of our commuziicies through
education, prevention, and emergency response.
t
/1r/ ~- /~C~L_~
Keith Ricl-iter
Fire Chief
Santa Aria Proposal for Emergency Services
Summary of Proposal
"I'he Grange County Fire Authority (OCFA) deploys resources based on a regional sere-ice delivery
system, assigning personnel and cyuipment to emergency incidents without regard to jurisdictional
boundaries. Regional fire protection offers the citizens a wide range of scx-~rices that translates into
quality and strength extending well beyond the fire station. It enables the use of existing
adrninistrative resources on a broader scale, increases purchasing power for major expenditures, and
maxirizes the use of all emergency and support resources within the C~~:F1\, regardless of
jurisdictional boundaries or physical location.
The Grange County Fire 1\uthority presents this service proposal based on county~vidc response
standards for structure Fires of three engines, one truck, one paramedic unit, and one Battalion
Chic f. OCFA developed this opric>n utilizing computer GIS programs, data analysis and C~CFA's
standards of coverage. Santa Ana's geographical size and population warrant the creation of a new
Division within OC1~A and, therefore, C~CFA will be offering a Division Chief position to the
current Santa Ana l~irc Chief, who will be instrumental in the transition process for the City. The
Division Chief provides a level of local control for the City Council and staff by participation on
relevant public safety comrriittecs, participation at city staff meetings and attendance at city council
meetings. "1'he option also includes the transition of 192 sworn personnel and 14~ non-sworn
personnel*.
OCFA's Emergency Mcdfca] SerVICe model is three faceted. "I'he first is Emergency 1Vlcdical
Dispatch, where a caller is provided life-saving instructions while Fire deparurtent units respond.
1'he second is to front load paramedic service, allowing the first arriving units to provide paramedic
level care upon arrival To ensure only the highest lee-el of service for the City of Santa Ana, OCFA
has positioned a paramedic capable of delivering advanced life support, at every station and on every
unit. Transportation of patients is the third facet of I~:MS delivery. C~CFf\'s service option does nc>t
include a firefighter based transportation component. C7C1~A can assist the city in developing a
public-private partnership to deliver this sc x-~rice.
All of our partnc-r communities have unique characteristics and demographics and <~CFA strives w
meet the diverse needs of each. OCFA recognizes the need for bilingual, Spanish speaking
personnel in Santa Ana, and therefore our proposal for fire and emergency services includes a
component to maximize the number of bilingual, Spanish speaking personnel working within the
City. Creating a diverse workforce that matches our services areas is an C7Cr'A value. Adapting to
this need in Santa Ana will bcnctit the service level provided to the entire OCFA system.
The proposed option includes the service cost, facilities maintenance charge, and vehicle
replacement cost "Total personnel indicates a per shift and total personnel count Not included in
the option cost is the one time start up costs or costs associated with facilities issues listed on page.
4~}_ Cos-ts quoted are valid for the current fiscal year ending in Tuly 2012.
~ I Asst Fire Marshal, 5 Fire Prevention, 1 Clerical* subject to MMRS grant, 6 dispatcher, 1 EMS positions
Orange County Fire Authority 1 of 50 December 2, 20 1 1
Santa Aria Proposal for Emergency Services
"/'ub/e 7: l'rnro.cccl.Serni~z° Ur/inir
Station
1 Station
_ 2 Station
3 Station
4 Station
5 Station
6 Station
7 Station
8 Station
9 Station
~
90 Daily
Staffin~~
~la~ah~ i ~~{<al~-- __
-~~i~~al„ ~~~ia~.{1, ~I<<;~a ,~;~,;
~ i:~,.,~~,a~ i ,~.~~,~ I.I:~I ~ __
__
I ,_:.,a
Ia,~i„c ISn~u~c I~:nguzc I~az~•.in~ I:~,,-u,a~ ~ l ri:r 1. 7'.~l ;.'i I' V1 ~ ;,) 1'.A1 ~;) 7' Vt~ ')
C-t) <t> (+) C+> (~) 1>_~u C-t) ~tedi< ~ted;c
nlcdic Division Medic l'an (2) van (2) 48
"Truck Chief Truck (~)
(-I) 13artalion
<:hicf
P.\1.1=I'araincalic. \sus.nrcn~ l~ni~ wish I I':v~anu~~h~ I~iroli~~h r~r
The It:u i:Ji~m Chicly :ual lT. isi~m r:hiol :vo inclu.{a.al in rho {~r~.t+. moal rnnrarcr c~~sr, anal are nni inc-.Iudral in the ahvil~~ sral l ra oral.
Cost $33,709,270
~l~,irst year ner savins~-mss
Savings $10,583,870'k
Start Up Cost Summaty-
In addition to the annual contract price, a one-tune startup cost will be charged to facilitate
hiring, standardisation of equipment, and facilities. C7ne-time cosh assume 192 sworn
personne•1 14 non sworn personnel and can be adjusted for variations in trtnsitioning staft-
~><=1~;1 is willing to discuss amortizing the- startup costs over multiple years rather than
incurring a large cash outlay in a single budget year.
7ah/c 2: Star I~p Cunvn--Sommary-
Range
Cotmnunications ~G~b,327 ~'+8~3,?_'7
Facilities X2'7"ppp
Personnel $220,764
Service Center ~395,9(i3
Fleet Services ~- ~-- x$52,435 ;,592,9R~
Total: $1,342,489 $ 1,580,439
^Rangc- of cost variables; see Table 6 cost details and explanations
Long Term Sa wings
C)ver they past 1(7 years, the City of Santa Ana's lire Department budget has grown at an
average rate of 5°/, per year. For comparative purposes, we have used a conservative growth
rate of 1r% annually for the Santa Ana I'irc Department's budget and we used C~CPrV's
projected yearly cash contract increase, to demonstrate the advantage OCI~\ brings with
contract service.
Orange County Firc Authority 2 of 50 December 2, 201 1
Santa Ana Proposal for Emergency Services
7 he City retains the obligation for their currcn[ Unfunded Actuarial Accrued Liability
(UAAL) for the fire employees. "1'he City has options relating to the payment of their
responsibility for the Ut1r1L, which include plan termination or inactivate status. OCN!\ has
received information from the city indicating the current yearly cost for the termination of
the fire plan, that figure is reflected in the long term savings table below. It should be noted
that the tertrunation plan has even greater savings after the. ten year payment option is met.
Again, this table: does not factor in savings associated with workers compensation and other
departmental efficiencies.
I"aG/c 3: Lnnq Tcmr S'a vimv
Service Charge
I $33.709.270 $34,225,022 $35,173,055 $35,834,308 $36.210,569
nc_
City's Annual 1.53% 2.77% 1.88% 1.OS% ---
UAAL, Pacntent $3,860,000 $3.860.000 $3,860,000 $3,860.000 $3,860,000
to PF_125
Santa Ana City
Fire Dept_
$48,153,140
$48,634,671
$49,121,018
$49,612,228
$50,108,351
Budget
Annual Savings .~'.. ~~_~.__~ . '" ._-.~.c~=~ .., - .-. -; -- -cam ._ c _- ~.-.
Transition of Santa Ana City's Fire Department
11s a fire semicc contractor Orange County l~irc Authority (OCl'A) has the capability and
resources to meet the City of Santa Ana's needs to transition the city's fire service resources
and public safety responsibilities. It is OCFA's intent to cornplete a transition in a
methodical, time efficient approach that is seamless without interruption or incident '1'hc
OCFA is confident that it will be able to begin providing service to the City of Santa Ana by
March, 2012, if a contract for emergency service is completed in~anuary, 2012.
"1'he Orange County l~irc Authority is committed to making the transition of the Santa Ana
Fire Department operations and personnel to the <>CI~A as smooth as possible for the
present Santa Ana employees, as well for the employees of the OCFA. -I'he OCFA would
offer employment to current Santa Ana l^'ire Department operations safety employees, and
14 Fire Department professional staff', subject to the conditions noted in this proposal and
final contract negotiations.
Management Partners Report
Santa ilna's budget stabilisation plan identified numerous solutions for achieving financial
stability for the City. The contracting of fire sc-rvice was one of 47 recommendations by
2 1 Assist Fire Marshal, 5 Fire Prevention, 1 Clerical* subject to MMRS grant, 6 Dispatchers. 1 EMS Position
Orange County Fire Authority 3 of- 50 December 2, 201 1
Santa Ana Proposal for Emergency Services
Management Partners; contracting with OCF.~ addresses 1C> of chose suggestions. The list
below outlines how C~CI~1~ assists the City with their budget stabili`ration:
o Recommendation 2. Initiate significant immediate changes to the e~pcnditurc and
revenue base, with major reductions in spending taking effect in FY 2O11/l2
increasing into PY 2012/]3.
OCFA reduces the City's expenditures related to fire service
o Recommendation 13. llctertnine the fee lecvcl required to recover all City costs
associated with filsc. alarm response and increase fees accordingly.
OCFA has a false alarm fee program and a program to decrease or
eliminate false alarms
o Recommendation 15. Negotiate payment of the full employee share of P1 ~:KS coats
at 9°/v for public safely and H"S, for non-safety-
OCFA renegotiated contracts with the labor groups and employees
will be contributing 9%
o Recommendation 1G. Negotiate a two-tier retiremetlc bcnelit, returning ro the
benefit levels in place prior to the caisting benefits.
OCFA has instituted a third tier retirement of 3^/> at 55 for those
employees hired after July 1, 2012. Additionally, OCERS is the average
of the three highest years, not single year
o Recommendation 17. Renegotiate labor contracts to provide only those premium
pay. required t<1r sound business purposes and eLitninate premium pay for employees
who arc nor pcrfrlrming the work on a regular basis.
OCFA's premium pay structure is centered on those positions actually
performing specialty functions
o Recommendation 19. ~lnalyzc• employee and retiree health benefits to determine
the appropriate level of contribution by all parties.
OCFA has a defined contribution plan for its new hire employees
retiree medical
o Recommendation 20. Provide vehicles only to those individuals who arc
re_-pondinr; to City business after hours on a regular basis and to chose who must
have access to apecialied equiprncnt when called out.
OCFA has a vehicle use policy that identifies those positions requiring
vehicles for business purposes
o Recommendation 23. Initiate negotiations with the. l~irc Benevolent _~ssociarion ro
enable the City to n~akc policy ]c~-cl decisions ro match staffing to workload.
Resolved by contracting with the OCFA, this no longer becomes an
issue for the City
o Recommendation 24. 1?.lin~inate automatic overtime to maintain any staffing Ie~rel
not determined by the City to be required.
Resolved by contracting with the OCFA, this no longer becomes an
issue for the City
o Recommendation 25. Develop and in~plcmcnt a Ylcxible brown-clot schedule for
engine and rrucl: companies that matches staffing to workload demand rather than
the C\IF t111g cOn5TanC SCalhng In 17del.
Orange County Fire Authority 4 of 50 December 2, 201
Santa Ana Proposal for Emergency Services
Resolved by contracting with the OCFA, this no longer becomes an
issue for the City
o Recommendation 26. Change the emergency medical service delivery system to use
non-sworn IM')'s or a private ambulance company rather than sworn personnel. for
basic life support and transport scx-cices.
OCFA partners with the City to develop a public-private partnership
for transport services
o Recommendation 27. <~btain proposals from ~fetrc~Net and (X:I~i~ for fire
dispatch services, including any technology costs and evaluate the costs and benefits
of the proposals compared with moving to the Santa lAna Police Department
dispatch.
Resolved by contracting with the OCFA, this no longer becomes an
issue for the City
o Recommendation 28. Convert four staff captain positions into non.-sworn
positions and return sworn personnel from these positions to emergency response
operations.
Resolved by contracting with the OCFA, this no longer becomes an
issue for the City
o Recommendation 29. F.xaminc c~:is[ing IT staff within the City to determine
whether capacity and skill c~cist to perform the work now being done by a private
contractor (for fire only).
OCFA's full service contract provides in house IT support for the Fire
Authority
o Recommendation 30. Initiate discussions with Orange County lire :lurhority and
other fire departments in the area about a regionalized approach.
The City addresses this through contracting
o Recommendation 38. Conduct three types of analysis to ascertain specific ways to
reduce costs on an on-going basis in tleet maintenance: 1) fleet utilization analysis, 2)
breakevcn analysis and 3) fleet replacement analysis.
OCFA's full service contract provides in house fleet support for the
Fire Authority
Orange County 1= ire Authority 5 of 50 December 2. 201 1
Santa Ana Proposal for Emergency Services
Service Charge Relative to Regional Costs
1'he proposed annual scr~-ice charge would fund fire suppression, hazardous materials, fire
prevention, emergency medical sit-~-iccs, and sul~l~ort functions, such as di~Patching,
ecluipn~ent maintenance, supply, and procurement, risk management and all othc-r services
reeluired in the City of Santa _~na for [he effective operation of a modem fire department.
The charge would he prorated on a monthly basis, and payment would be due monthly in
advance. In addition, to secure future payments to OCNA for services rendered, C~CFA will
negotiate with the. City to either provide a payment security hoed securing the value of one
monthly payment, or a secured cash collateral account containing the same. value. fr erIT1S
relating to periodic increases to the payment bond or collateral account will be negc>tiate•d
with the City during contract negotiations, as well as terms that would trigger payment on
the bond or drawdown from and replenishment to the collateral account.
During the riventy year contract period, each March the. <.)CI-~A would provide. the Ciri~ of
Santa :1na with notification of estimated changes in contract costs for the next fiscal year.
I~.ach )une, the C~CI~'A would provide. the. final annual contract service charge amount to the
City.
"1'hc term of the JPA is twenty years (expiring in 2030) with an option to withdraw at each
tern-year interval. ~~rticle I V, Section 3-1^'- of the iPA agreement provides the dctailecl
me[hodology for this review. "1'he new service agreement will run concurrent with thr
twenty-year J Pl1 agreement-
Cost Control
A common concern of cities interested in contracting with the OCI~A is the ability to control
costs. Orange County lire :\uthoritv's cash contract cities enjoy the financial protection of a
cap on annual increases not-to-exceed 45`%>. The cap includes recapture provisions, wherein
increases above the cap are banked for future recapture in suhseduent years when cost
increases are less Than the cap. '1'hr functionality of Lhe recaptum bank is illustrated below.
IIypothctical Recapture Bank
Contract Year Increase to OCFA Increase to Cash Contract Recapture Bank
13udget Charge
PY 3t l l t 1/ 1 I ~" ~, ,~~ ~,
n/a
h'Y 201 1 / 12 4% 4% n/a
1'1" 3(113/ 13 ~S"'.. -1S" ~~ + 1'S5,
F'Y 2013/14 3.5% 4.5% -1%
h1' 2111-1/15 3.5";, 35°;~, n/a
The cap and recapture pro~-i~ions arc intended try ensure that the Cirv is protected from the
~~-olatility of lark cost increase. durinc> any einz>le ve<u- whilr al 'o en-itrintr that C>~'l~ V'' c< r-
for pmvidine the services arc covered over rime. _ldministrttivc reviews will be conducted
every five years to review actual cost increases compared to the cap. .automatic. triggers are
included to ensure that any future cash contract city payment shortfalls that may develop can
be addressed through nc~ administrative reviews every five years. In discussing the. recapture
Orange County l=ire Authority C of 50 December 2, 201 I
Santa f~rta Proposal for Emergency Services
bank and flue-year adrrunistrativc reviews, it is important to note that the C~CF/~'s current
flue-year financial forecast does not anticipate airy activity to occur in either the recapture
hank or the five-Veer administrative review for cash contract cities. Phis is because current
projected annual increases are expected to be well below the annual cap of 4.5`%. "I'hc. term
of the )PA is twenty years with an option to withdraw at each ten-year interval. Article IV,
Section 3. P. of the JPA agreement provides detailed methodology for this review.
Contributions ro vehicle replacement and station maintenance are relatively stable cost
elements of the proposal, and are added to cash contract city charges outside of the cap
calculation. Vehicle replacement contributions are calculated using the. current replacement
cost for the emergency vehicles assigned to the City, divided by the years of expected service
for the vehicles (i. e., useful life).
Station maintenance contributions are handled as a revolving fund, requiring an initial
deposit of $15,000 per station, and then requiring annual replenishment only if/when funds
arc used for improvement projects or maintenance projects.
Assoclared Savit~gs
"1'he City of Santa Ana will realize significant savings to several City departments should
OCFA assume the management, support, and service expenses relative to the fire
department. "I'he City will also achieve savings from the reduction of its insurance prenuums
and workers compensation. "1'hc following arc some of the services that will be provided by
<7CI~A's management and staff professionals:
• I Iuman Kesources services including rccruinnent, testing, selection,
employee records, labor negotiation, discipline, grievances, /\I~/1
compliance, OSI IA, benefits management, etc
• Information System Management including emergency and administrative
computer hardware and software systems
• Facility and Property Management/Maintenance
• Compliance 'T'raining for FMI.lI, I~I.St~, Sexual I Iarassrncnt and
I{1?OC
• 12isk Management ~`Zc Worker's Compensation Management
• Legislative Analyst ~ Lobbying Services
• Contract .ldministration
• Vehicle Purchasing and Maintenance
• L?yuipment and Supplies purchase, inventory management, repair and
delivery
• Processing of subpoenas and information records requests
• Media Relations
• Community education including school programs
• Trained Public Information Staff
• Community risk identification, prevention and mitigation programs
• Dispatching
Orange County Firc Authority 7 of 50 December 2. 201 1
Santa Arta Proposal for Emergency Services
• Communications 1?cltupment purchase, repair, maintenance
• I~mergency response mapping (GIS, AVL)
• Paramedic continuing education services including a Medical Director
• <>uality t~ssttrance programs
• Community Survey Programs
• I~Iti:1tiTC'Y planning; and Coordination
• Financial I`iana};enlent, Budgclirrg and Payroll
Benefits of Corrtracting with OCFA
1'hc <7rangc (;aunty Dire 1uthority enhances services to the citiiens of Santa Ana and
increases etflciencies within the City. OC1~:1's Etill se-r~-iee education, prevention and
emergency response brings with it a full support network and eliminates the: workload t<>r
other city departments that currently support Santa Ana 1~ire. "1'he support network includt•s
Traitling/Safety and L:MS Sections that provide in-house certifications and enhancement,
shills maintenance, and saEcty officer coverage during incidents. These support functions
ensure that a hi€;-h level of service is provided to our residents. Other service enhancements
include our depth of resources, specialized resources, a dedicated fire prevention program, a
hazardous materials program, dedicated fire dispatchers, and a comprehensive public
education program. "These are standard in our regional system and are included in the
contract price.
Addiri<mal benefits include:
• City Council Member an C~CI~,y liaard -participation in public policy decisions
• City Council 1~Irmber on Lsecutive Committee based an position or
app Olllnn Cnt
• Cite Council Member on Budget c~ Finance Camnlitrec by appointment
• (:ity Manager participation on Technical .advisory Committee on rotational basis
• City Nlanagc•r participation on City Manager F3udget and Finance Committee an a
rotational basis
• Cost Control Contract increases arc capped at -L5`i<, per year
• Active participation in Community I ~-vents
• ~ymbulance I~:xclusive C7peraring Area's (iiC7As)c Significant c~perience in
adnlinistcning, preparing the rcc}uest far proposal, cc-aluating bids, and awarding
ambulance contracts through the compctiti~~e bid process.
• "Training and certification programs developed and I~resented in-house
• P,uamcdic nurse educators, training staff, and associated training facilities
• Dedicated Piro/1•;MS l:mergcncy Dispatch including I~mergcncy Medical
Dispatch
• Risk Management program including the "~'I?I~I"1"' health and wellness prr ,t;rrm
• Central recruiunent and }lining, personnel management, and benefit coordination
• Common Radio System within <7range County
Orange County Firc authority 8 of 50 December 2, 201 1
Santa Aria Proposal for Emer~cncy Services
• 1Zcsponse compatibility with other Orange County l~irc llepartmcnts
• Active. participation and coordination with all Orange. County city fire agencies
• Alternate. regional coordinator for C,.=17. 1?MA area 1
Service Option Overview
Contract estimates provided retest the cost of each piece of equipment assigned to the City
of Santa Ana. "These costs include all the equipment, personnel, vehicle and equipment
depreciation, station maintenance; as well as services available through OCL~A as a regional
provider such as urban search and rescue, helicopter, tiro mechanics, fire prevention and
education professionals, handcrews, do?ers, dispatch and all administrative. staff. "1'he added
benefit to the City of Santa Ana of this regional approach is that it enables the use of existing
administrative resources such as Planriing and Development, Inspection and Investigation
Services, as well as Public I?ducation on a broader scale. In addition, the. City will have a
dedicated fire prevention officer with the prunary fire prevention responsibility for die City
with support from the. complete OCLi1 lire Prevention Department. This fire prevention
service will be offset with the flrc prevention fees collected by the lire Authority or the Ci[y
on behalf of the lire Authority. By contracting with C.>CI-~A the administrative functions For
the frre department will be adrninistcred by the Lire 1uthority. These administrative
functions include, F Iuman 12esources, Finance/Payroll, Information Technology and
purchasing.
Table S: ftrinual Cos[ -Propu_ac~d Scr~ice Option, M:rin[c-narrce- ar~d Vehicle Depreciation
Orange County fire Authority 9 of-50 December 2 201
Santa Ana Proposal for Emergency Services
Governance Structure
Tn March of 1995, members of a newly formed joint powers authority-the Orant~c County
lire Authority-met for the first time. The outc<:~me was the fc.>rmation of an organizational
structure. that shares decision-tnal~ing among nc~ participants while retaining the economics
<~f scale and dcpch of service of the regional system. The member cities each selected a
council men~Uer and alternate council member to sit on [he OCF_A governing board along
with two members of the Board of Supervisors (Attachment .~).
It is the collaboration of multiple: city council members and city managers, each providing
their individual perspectives and experiences that assist in setting policy and providing
oversight to the OCPA. It is these valuable prrspectivcs and experiences that have.
translated into positioning the OCF:A into a fiscally sound organization-
Board oFDrrectors
liniyue to <)CI~~'s governance system will Ue. Santa Ana's represcntatic>n on the Beard of
Directors and its e~cluitable share: in the decision-mal~ing authority with other participants in
the. regional system. MemUers of the. Santa .~yna Cite Council and the City Manager will have
direct access to [he Fire Chief for matters relating to service in their city, and the Santa Ana
City Council will select one of its Members to sit on the OCF1 Board of Directors. .111
authority rests with the. Board of 1~11eCT(Jrti unless it is delegated Uy statute or Uoard action.
11'`hcn delegated, these authorities are further defined Uy contracts, resolutions, policies, or
other board actions. "1'odav, the Orange County Dire Authority scr~res ?2 of Orange County's
34 cities. me-mbcr cities now cetmprise approximately 90 percent of our scivice populatic~n-
In addition to Santa Ana's participation on the. full Board of Directors, the opportunity to
eontriUutc. on the I-?xecutive <:on~trdttee, Budget and Finance Committee, City Managers'
"Technical Advisory Ct~Irttnlttee and City Managers' Budget and 1~inance. Committee exist to
assist iti managing the: proceedings of the Dire Authority. The City of Santa Ana will provide
representation on these committees on a positional or appointment basis.
Executive Committee
'The I_~xecutivc Conitnittec conducts all btlslness of the OCI'11, with the exception of policy
issues, including labor relations, Uudget issues and other matters specifically retained Uy the
Board of Directors. The Executive Committee consists of no more than nine members of
the Beard of Directors. "I'he committee membership is comprised of the following
designated positions: the Chair and Vice Chair of the Board of Directors, the immediate past
Chair cif the Board and the. Chair of the Budget and Finance (;ommittec. In addition, the
Chair appoints five at-large metnUers. ~t least one member of the Board of Supervisors
serves on this committee.. "l'hc ratio of conzmittc'e members representing cash contract cities
to the total committee membership will bc~ as close as reasonaUly possiUle to [he ratio of the
numUer oti cash contract cities to total member agencies- The Chair of the. Cite Managers'
Technical Advisory Colnnlittee serves as an cx c.>fticio non-voting men~Uer of the F;xccutive
Comn~ittcc.
Orange County Fire Authority 1 O of 50 December 2- 201
Santa Aria Proposal for Emergency Services
Budget and Finance Committee
"1'he Budget and Finance Committee advises staff and makes recommendations ro the Board
of Directors on matters related to financial and budget policies, development of budgets for
the ~~eneral Fund and capital expenditures, designations of reserves, budget balancing
measures, evaluation and development of plans to meet long-term financing needs,
investment oversight and purchasing policies. "1'he Chair of the City Manager Budget and
T'inance Committee serves as an ex officio non-voting member of this committee I~ffectivc
beginning the year ended June 3(), 2000 the Budget and Finance Comrittee was also
designated to serve as the C~CFA's audit oversight committee.
City Manabo-ers' Technical Advisory Committee
"1'hc City Managers' 'i'echriical Advisory Committee (-I'AC) is comprised of 8 City Managers
whom advise the Dire Chief and make recommendations on major policy decisions, prior to
submittal to the Board. "1'he C~Ci~ i\ believes it is essential that there be harmonious and
collaborative working relationships between the 1^'irc Chief and City Managers; therefore, the
"1'c\C provides an effective means of building and facilitating that collaborative working
environment. Upon joining C~CFA, The Santa Ana City Manager would be placed in the
rotation for the Committee to provide additional participation in OCFA management.
City Managers' Budget c5iz Finance Committee
"1'he City Managers' Budget c~ Finance Committee (B~~PC) is comprised of G City Managers
whom meet annually to review the proposed budget. This Comm-rittee also meets, when
needed, to review significant changes in C7CFA's financial condition and to discuss proposed
policy decisions which may have. financial ramitications for C)CFA and/or its member
agencies. -i'he Committee provides input to <~CFI\'s financial staff, the Chict, anal the Beard
of Directors regarding changes that they recommend to proposed financial policies, budget
priorities, uses of available fund balance, and/or steps they believe C1CFA shoLrld take to
reduce the budget.
Orange County Fire Authority 1 1 of 50 December 2, 201 1
Santa Arta Proposal For Emergency Services
Fiscal Considerations
OCFA's Fisca] Strength
1'he <7range Count~• Fire 11ut1tc~rit}~, funded much life a fire district, dcrive5 the majority cif
its funds from property taxes and service charges from CJCFA's cash contract cities.
Currently the Lire Authority has cash and investments of approximately X108 million and
has high duality credit ratings Uy Standard and Pe~or's (AA) and Moody's Investor Service
(A]). F3oth rating agencies indicated that the primary factors for assigning positive ratings
were C1CFA's strong financial management and a solid record of fiscal discipline.
Further demonstrating UCFA's fiscal strength is die tact that OCFr1's Business Services
Department has received national awards for its fiscal management. In fiscal years ] 99£;
through 2010, CJCFA produced a Con~prchensive Annual Financial Report (known as
CA}~R) for which they received a CcrYificate of Achievement Eor I~:xcellence in Financial
Reporting from the Clovernmcnt F'inancr <7fticcrs Association (C~1~<7.1).
"1'hc l~lunicipal '1'rcasurcr's :\ssc>ciarion of L'nitcd States and Canada has certified OCFA's
investment policy three times. In addition, CJCFA has received a total of four I3udget awards
from California Society cif Municipal Finance CJfficers (CSMPO) for the 2001 d~rough 2009
Uic-nnial Uudl;~~ts and C;F~<~;\'s Distinguished Liudget Presentation toward fc>r the. 1tJ~J~)
through 2009 biennial Uudgcts. 7'he Distinguished Budget Award is tha highest form of
recognition bestowed Uy the C~I~(7.~~ Eor governmental Uudgeting.
In addition to awards for financial reporting, Uudgeting, and treasury functions, the: OC}^A's
Businc-ss Sctvices Department-Purchasing Division earned the Iz:cellenee in Procurement
Award by the National Purchasing Institute, Inc. (N PI) in 2007, 2008, and 2011. This award
rccogni~es organiatic>nal cxeellcncc in procurement-
"I'he <~CF1~ views these award programs as important components to our continuous pursuit
of professional growth, improven~cnt, and financial sustainability. CJur ongoing participation
ensures that we stay abreast of new developments in these areas, and that we persistently
work to establish and achieve professional standards oEeaccllcnce.
Structural Fire Fund Crties
The Strucntral Fire fund (Sl~[~) is a separate allocation oEproperty tales for fire protection
services and is mandated Uy Revenue. and 'I"axation Codc. Section 95. Propcrr~~ taxes based
on calculated cax Eactors arc allocated to the S}'F from the cities of Aliso Viejo, Cypress,
Dana Point, Irvin e, Laguna } lilts, Laguna Niguel, Laguna Foods, 1 _alce Forest, ] _a Palma,
Los ellanzitos, Alission Viejo, Rancho Santa hlargarira, San Juan Capistrano, Villa Park,
~'orba Linda, and the unincorporated areas of the county.
Cash Contract Crtias
The cities of Buena Parlc, Placentia, San Clemente, Seal Beach, Stanton, "Tustin, and
\~'estnzinster receive- set-vices on a cash contract Uasis. _\ Uric charge was cstaUlished for each
city at time of entry- "L'Itis charge is updated annually Uased on the percentage. increase in the
Orange County Fire Authority 12 of 50 December 2, 201 1
Santa Asia Proposal for Emergency Services
Cleneral Fund budget subject to a cap on the cost of annual adjusurrents. "These costs
represent the cost of providing scr~rice within a contract city and include:
• Direct Labor Costs -Labor, Service and Supplies
• Indirect Support Costs I~.mergency Management and Support Staff
• Station Maintenance
• Veluclc and 1~:yuipment Replacement
"1'hc proposed contract with Santa Ana wotild be a cash contract.
Future Options for Withdrawal from OCFA
A common question from cities considering joining C~CI~A is regarding how they can
withdraw from C>CI~A, in the event they wish to return to their own City lire Department,
and what will happen with their l~~ire Department assets upon withdrawal. "I'he term of the
OC1^A's JPA is twenty years (expiring in 2030) with an option to withdraw at each ten-year
interval (June 30, 2020 and June 30, 2030).
Llpon withdrawal from the C7C1~A, the C~C1~A's lease:-interest in the stations would Ue
terminated and the. fire station facilities would be returned to the City for their future. use
and maintenance. In regards to the. City's fire deparuncnt vehicles, the C>CI^A will monitor
and track the value of the vehicles that arc transitioned to OC}~A, and maintain an ongoing
accounting of "vehicle value" assigned to the City of Santa Ana. During the duration of the
contract, we will add the City's ongoing contributions to vehicle replacement, and deduct the
cost of new vehicles purchased for the City. Upon withdrawal, the tracked "vehide value"_
if positive, would be returned to the City.
In addition to transition of assets upon withdrawal the contract negotiated at the outset will
establish a transition plan for pay-down of any unfunded pension liaUility that may have
accumulated during the contract period for the number of employees serving the City of
Santa Ana.
"I'o date, the C~CI~A has never had an agency withdraw from JPA mcmUership. In fact, at
the last window for withdrawal on Junc 30, 2010, all 23 memUer agencies renewed the JPA
with C~CI~A for a new twenty year term.
Orange County Fire Authority 1 3 of 50 December 2, 201 I
Santa Atia Proposal for Etncrgency Services
Overview of OCFA
"I'he Change County I~irc '\uthority (C7C1~:1) is one. of the. largest regional fire service
providers in California. The. Authority responded to 137,519 emergency incidents throughout
its tire protection area during the. 2()1() calendar year. The Fire. Authority's staffing including
£i43 firctightcrs and 41 fire management personnel, 299 non-safety waft, and 2h0 rescrc-c
positions. The OCFA currently set~~es 1.=1 million residents in an area of 55O square miles.
"Phis service area consists of twenty-three political jurisdictions includin~;~ the unincorporated
county areas and twenty-t~vo member cities with real property having an assessed valuation
in e~ccss of 213 billion dollars.
Conin~ut~ities Proudly Scrvc-d
;1liso Viejo La Palma San Clemente
13ucna Park lake Forest San_)uan Capistrano
Cypress Los Alamitos Seal Beach
Dana Point Laguna Niguel Stanton
Ire-ine Mission Viejo Tustin
Las~una l--l ills Placentia Villa Park
Laguna VG'oc>ds Rancho Santa I~largarita ~}Uestn~instcr
Yorba Linda Urzincorporated Grange C ounty
I'ltc C7CI~A operate. out of fire dcpartn~cnt headquarters in the City of Irvine and Ci() fire
stations in eight battalions, pro~-iding Eire .oppression, cn~crgcncy medical, rescue, haiardous
materials response, and fire prevention services. The department's set-vice area, which is
non-contiguous and includes all parts of the. county, is organised into five major
geographical divisions. Thc equipment used by the department has the versatility to respond
to both urban and wildland emergency conditions. Thc C_X;I'A's inventory includes
structural engines, brush engines, trucks/quints, paramedic vans, anal other speciali-r.cd
equipment, including a hazardous materials unit, urban search and rescue units, command
units, water tenders, crew-carrying vehicles, air utility units, team tender, hose tender unit a
fuel tender, doiers, and helicopters.
"1'hc CX:1'/~ has twenty automatic and mutual aid agreements with other fire. departments Eor
use and assignment cif resources for daily operations and in the event c>f major emergencies.
Under contract to the. state, the <~C}~~, protects approximately 175,C)C)O acres of ~vildland in
state. and federal responsibility areas located within the county. "1'hc OCI':~ also provides
aircraft rescue firefighting services by contract to John \Vaync Airport.
3 Authorized positions, not all arc tilled.
Orange County Fire Authority 14 ofi 50 December 2, 201 l
Santa At~a Proposal for Emcr~ency Services
Organizational Structure
Executive Management
tin appointed lire C:hict, a Deputy lire Chief, four Assistant Pire Chiefs, and a combination
of safety and non-safety managers provide leadership for the OCI'A. Service activities are
organized into four departments: <~pcrations, Fire Prevention, Support Services, and
Business Services.
Clerk of the Fire Chief 3 _ Corporate
Authority ~-` Keith Richter Communication
Deputy Fire Chief ~ Human Resources
Ron Blaul ~` ~~ Division 111
i
Operations fire Prevention 1 Support Services Business Services
Depa r[ment Department ~ Ucpa rlment ~ Department
.lor~c Ca marKo Laura Blaul Brian Stephens Lori %c1ler
Assistant Chief Ass istan[ Chief ~ Assis[a nt Chief ~ Assistant Chief
( 1
Clerk ofthe Authority
The Clerl: of the :\uthority is responsible for attending and taking minutes of all public
meetings of the Board of Directors, executing orders of the Board as directed, preparing
legal notices for publication, distributing copies of Board orders, and perfonrring records
management functions for the Authority.
Corporate Communications
Corporate Cornmunications is responsible for a wide variety of services including multi-
media services and communit~• relations. The Corporate Communications Chief ensures the
city hoard director and appropriate city staff arc immediately notified of all sigriificant
incidents within the. city. Notifications arc customized Eor each city to ensure. the needs of
our partners are met. C7ther responsibilities in support of the Dire Chief and executive
management team include customer service follow-up, special studies as required by the Dire
Chief, and Liaison to various constituencies including OCIA member cities.
Orange County Fire Authority 1 5 of 50 December 2. 201 1
Santa Arta Pcoposal for Emergency Services
Comnrrrnity Relations
Community Relations is comprised o£ the Public Information Offlcc and is
responsil~lc for providing both internal and etiternal communications; keeping
members of the (7C1'~~, and the public apprised of current events and issues
regarding the C7CFA through the use of various media.
Mu/ti-Media Services
"1'Irc Multi-1~lcdia Setviccs Section produces award-~vinriing media. Production. may
be in video format., in still format, or computer generated, pro~-iding support
programs in all. areas of the C7range (:ount~~ Dire 1\uthority.
Human Resources
"The IIunian hesourccs llivision administers the employee relations program, the employee
benefit program., the risk management program, and organisational training and
development.
Employee Relations
'1'hc employee relations programs involve classification and compensation
administration, recruiunent and selection processes, labor negotiations, grievance
admitistration, and IA~Iemorandum oti Understanding administration. Is:mploycc
relations staff also serves as consultants to supervisors and managers in crnployee
relations tnattcrs.
Organisational Training and Development
'1'hc Ot~anizariona] 'Training and Development Section is responsible for providing
non-satiety statzttc manclatcd training programs. "The. section also facilitates career
dcv elopmc°nt training programs such as the Leadership Institute, which is open to
employees aspiring to advance their careers in management positions. In addition,
the section administers programs involving hands-on supervisory training Eor
etnployces in current supervisory and management positions, as well as, general and
job specific training programs for all employees. 'The. section administers the
Bilingual testing process, "Tuition Reimbursement Prograte, I ;ducational Incentive
Pay cligihility process and Internship Program.
Risk Mara ~; cm en t
1'hc liisk Management 5eetic>n adcnirtisters the general liability and worlccr's
compensation insurance programs, the safety and occupati<~nal health programs and
the. \~'cllness and I^irness program (\Y'1~:1~1"1~. "'he: section secures insurance coverage
for the 1\uthority's insurance needs, responds to general ]lability losses and claims,
designs and implements safety compliance programs, conducts health/satiety and
ergonomic assessments and is responsible for maintaining CaIOSI-IA and NFPA
health and safety records. A~'ith a 9(7°'o participation level the WI3hI7` program has
maximized etificiencics within OCF':\. The \X'I:PI"1' Program Coordinator is
responsible for administering the AV'I{I~I"1' clam process, fitness facilities and
maintaining the Peer I^itness "Trainer pre~~>rani t~>r the career tu-efighce.r workforce.
Orange County Fire Authority 16 of 50 December 2, 201 I
Santa Ana Proposal for Emergency Services
"Phis program, which is a joint Labor-Management initiative, emphasises the.
pre~rention of injuries to the emplovice and since. its inception chc ~~/I?F~I"I' program
has decreased dzc costs associated with lost work days, workers compensation and
reduced the potential for re-injury.
Employee Benefits and Services
"Phis section is responsible for the administration of a variety of benefit programs
including Ca1PF.RS Medical Plans (for non Firefighter Uriit employees), 1~:mployec
Assistance Program, Retiree Medical Program, and Dependent Care Assistance
Program. "1'he benefits section is also responsible for the administration of the
dental, vision and life insurance programs for non F~irclighter Unit employees, and
serves as a liaison to the Orange County L:mployees Retirement system. "I'hc
benefit. section is responsible for transmitting the Authority's contribution to the
Grange County Professional Firefighters Association Medical Benefit Trust Fund,
which is adnziriisrered by the Assocaation, and coordinates these benefits with
Section 125 PrerTrium-Only Plan program.
Orange County Fire Authority 17 of 50 December 2, 201 1
Santa 1~tia Proposal for Emergency Services
Operations Department
"I'he (7pcrations Department, under the command of an .yssistant Cliet, is responsible for
the delivery of fire, hazardous materials, emergency medical, and rescue services and is most
recognizaUle to the citizens protected bV the C>ran~;c County lire Authority. The department
is composed of six divisions, each under the command of a. Division Chief. C?tie of the six
Division Chiefs is responsible for the Dire ,-luthority's operational support sections:
I~:mergeney Medical Sere-ices, Special Operations, Community Volunteer Services,
I?mcrgcncy Planning ~c Coordination, and Training ~~ Safety. The other five divisions are.
Uased on geographical areas and are divided into Uattalions under the. command of 13attal-ion
Chiefs. F~,ach Uattalion contains five. to ten stations. Stations arc staffed with captains who arc
responsible for supervising the fire and emergency medical services for that station on a day-
to-day Uasis. Like tire. station personnel positions, L3attalion Chiet positions are staffed on a
shift basis (A, I3, and C shift) twenty-four hours per day.
Operations Department
Jorge Camargo
Assistant Chief
Division 1 Division 2 ~ Division 3 ~ Division 4 ~ Division 5 1 Division 6
Division Chief Division Chief ~ Division Chief i Division Chief ( pivision Chief ( Division Chief
I ~
'1'hc varied nature of emergency response rcduirements in Orange County dictates that the
OCf~i\'s emergency response system Ue an all risk/multi-function system. OC[~r1
ftrefighters provide a diverse range of services to Grange County residents, including:
• Structural firefighting • ;\ircraft 1'irctighting
• "1'echrucal Rescue • I Ielicopter Response
• \Y'ildland l~irctighting • lire Prevention Inspections
• Public I{ducation • f:nrergency Medical Response
• L'rUan Search and Rescue • S~~-ifr \\'ater Rrscuc
• 1 lazardous Materials Kesponsc
Orange County Firc authority 1 8 of 50 December 2, 20] 1
Santa Ana Proposal for Emergency Services
Fire Suppression
The Operations Department is responsible for controlling and suppressing all hostile
fires in the: Authority's jurisdiction. "Phis service is enhanced by mutual and automatic
aid agreements with surrounding jurisdictions.
Emergency Medical Services (EMS)
All career suppression personnel are certified emergency medical technicians (I' M"1's)
trained in the. use of early cardiac defibrillators, which arc. carried on all department
apparatus. In addition, 335 career personnel are certified paramedics. ISMS sct-vices
arc provided to the communities served by the Orange County fire authority
through a combination of paramedic vans, paramedic engines, paramedic trucks, and
paramedic assessment unitsa "front loaded" advanced life support system. The
term "front loading" relates to a method of providing paramedic response whereby
the first arriving C}CFA career-staffed company is capable of dcLivering advanced life
support.
Fire Prevention Activities
Operations Department field personnel, located in stations throughout the county,
also devote considerable- time each day to fire prevention and education activities. To
ma~cui~izc resources, engine, truck, anel paramedic companies perform most fire
safety inspections of businesses and multi-tenant occupancies. Personnel are trained
in fire prevention and controlled-activity permit procedures. In addition, field
companies provide safety education and familiarization programs to schools,
community groups, and interested citizens as part of the ;luthority's efforts to
prevent Fires and the associated injuries and losses. OCFi1's "Ready, Scat, C;o!"
program is one cYample of Operations deparuncnt personnel actively engaging with
the cornmunitics at risk.
Hazardous Materials Emergency Response Team
The Flaz-Mat Team responds to hazardous materials spills and leaks, providing
expertise in the safe handling, abatement, arzd documentation of the emergency. The
OCF'r1 participated in the inception, and is a member, of the Orange CUUntI'-City
Hazardous Materials Emergency Response Authority, a joint powers response and
cost recovery system.
Aircraft Rescue and FireFghting
"I'he C~CP~1 provides aircraft rescue and firefighting (r1KFF) services Through a
contract with _~ohn V`v'ayne. ilirport. "I'hc rARI'F crews also provide aircraft refueling
saferv classes.
Urban Search arzd Rescue
The Grange County Dire uthority is capable of providing Urban Search and Rcscuc
(USAR) services, utilizing four USAK truck companies strategically placed within
Grange County. One of these truck companies is within close proximately to the
City of Santa Ana in Ir~rine. In addition, <)CF'A and the Federal F':mergency
Orange County Fire Authority 19 of 50 December 2. 201 1
Santa Ana Proposal for Emergency Services
Management Agency (I~1~;MA) jointly sponsor one of the. twenty-eight national.
L?rban Search and Rescue Teams. California Task Force Five (CA"I'F-5) based in
Orange County, has an ettensivc array of equipment and provides advanced search
and rescue services to communities in aced- CA'1'l~-5 is available to respond to local,
state, and national emergencies within sip hours of notification.
Operations Department's Support Sections
En~er~ ency Medical Services ~EMS'J .Section
"I'hc 1'.MS Section provides continuous quality improvement, administrative and
liaison scr~riccs, and continuing education related to the Authority's EMS program.
'Plus includes tracking; records, certification, and licensurd of all emergency medical
technicians and paramedics emplo}'~=d by the Authority- EMS staff review new pre-
hospital equipment and procedures and administer nc~ n~aintcnancd contracts for
medical equipment and the. request-for-proposal process to select ambulance.
companies. Using rc-cords management systems and data analysis, EMS staff
monitors and reviews all reported e~:posures of personnel to communicable diseases
and medical trends in Orange County.
"1'hcre arc sip dedicated Nurse. Educators (RN's) fc>r field training, review and
certification in addition to the Paramedic Coordinator (RN), and
I~ircfightcr/Paramedic field support liaison who report to the EMS Battalion ChieF.
OCFA employs a medical director for oversight of quality control of pre-hospital
care_ Dr. Ken A~filler is actively involved with OC/EMSA and participates in
numerous local, state, and federal EMS and Urban Search and Rescue (LiSAR) task
tierces and decision making commissions. Our EMS section is dedicated to quality
control, training, and tracking the latest emergency medical trends and health care t<>
best serve nc~ citizens in our communitics-
Oj~erations Training and Safety Section
'T'his section delivers and facilitates all organization-wide training activities tior
emergency response personnel. "Phis includes research, development, and
implementation of a variety of training courses to meet local needs as well as state.
and federal mandates, such as basic. tirdtighter, dri~~er/operator, hand crew, and
ofticer academies for career and reserve firefighters- "1'he section also serves in a lead
capacity on issues of employed and incident safety, with training officers also serving
as safety o£ticers on major incidents.
Specia/ Operations Section
The Special Operations Sccrion is responsible for coordination of the Authority's
helicopter progranZ, handcrews, and dozers. The Authority currently maintains
firefighting helicopters ar Fullerton Airport which are used for emergency responses
throughout thc• year for wildland and wildland-urban interface fires_, swift water and
still water rescues, medical rescue support, and disaster mitigation. "1'hd Crews and
I~;quipmdnr Unit is responsihle for coordinating firetighting handcrdws and dozers,
Orange County Fire Authority 20 of 50 December 2, 201 1
Santa Aria Proposal for Emergency Services
fire road maintenance, fuels reduction program, and various construction and
maintenance projects.
Emergency Planning and Coordination Section
"1'17e Emergency Planrzing and Coordination (EPAC) Section coordinates the
Authority's emergency planning with federal, state, and local jurisdictions and
agencies, manages the Department's Operations Center (DOC) during major
emergencies, and serves as the Authority's liaison to any agency requiring
information regarding emergency response or planning. "The I~PAC L~attalion Chief
represents the Authority on working task forces, such as the state and federal
Terrorism Task Force, Nuclear Power Authority, and Marine Disaster. 'I'bis section
also maintains and updates all city and county emergency plans, the multi-agency
Mutual Aid Plan, OFfice of Emergency Services (Ol ~;S) Mutual Aid Plan, Supplement
Response Guidebook, and the Orange County Fire Chief Associafion's Mutual Aid
Operational Area Plan.
Community Volunteer Services
The Community Volunteer Services (CVS) office coordinates all volunteer programs
within the OCFA. This includes the Reserve Firefighter Program, the l~irc I~:xploring
Program, and the Fire Chaplain Program. "I'he office is staffed by a Liattalion Chief
as the program manager, and the Division (i Admirzistrative ilssistant. '1'hc lire
Etiploring Program, in conjunction with 13oy Scouts of Amc-ricer anc3 L,earriing For
L_iEc, provides opportunities for youth between the. ages of 14 and 21 to develop
leadership, management, and accountability shills at an early age.
Orange County Fire Authority 21 of 50 December 2. 201 1
Santa Atia Proposal for Emergency Services
Fire Prevention Department
'Phe hire Prevention 1Jcpartmcnt, under the leadership of an Assistant Chief, contributes to
community safety and prosperity through the systematic mitigation of risk. Staff works with
the development community and partner agency staff to help build safe con~tnurzities; with
community stakc•hc~ldcrs and residents to maintain and enhance safety at the neighborhood
level; and with several other agencies and stakeholders to evaluate losses and improve
mitigation through engineering, education and enforcen~e:nt.
Fire Prevention
Department
Laura Blaul
ssistant Chief
Safety 8c Cnvironmental
Services
Deputy Fire Marshal
Planning Sc Development
Deputy Fire Marshal
Investigations 1 Pre Fire Management
~.
Battalion Chief f Battalion Chief
3
Planning and Development
1'hc Manning and Development Section works with the development community
and jurisdiction planning and building staff to ensure new tracts and projects meet
stare and local fire and life safety requirements. Staff review design and construction
plans, working closely with architects, engineers, and consultants following the
planning pre.~cess to ensure. Char the California and lntcrnatic~nal lire Code
reyuire.n~ents are met prior to issuance. of grading and/or building pernuts. They
also conduct inspections of all consu-uct-ion projects-
Safety and Environmental Services
'1'hc Safety and 1?nvironmental Services Section assists stakeholders such as
businesses, partner agency staff, first rc pondcrs_ environmental regulatory agencies,
and the. genera] public in maintaining and enhancing sale communities- L-',ach division
otticc provides a high level of lift safety by: (1) ensuring that minimum state and
local codes are met, (2) responding in a timely manner to cities complaints
regarding fire hazards, (3) working closely with local civic groups to ensure code
compliance with the special events tl-rey sponsor, and (-1) providing training and
assistance with fire prevention issues to C>pcrations L7epartment personnel and (5)
implcrncnting the [ Iazardous Matc°rials Business l~:mergency Plan, and the California
Accidental Kcleasc Prevention (formerly R1~4PP) Programs_
Orange County Fire Authority 22 of 50 December 2. 201 1
Santa Aria Proposal for Emergency Services
Pre-Fire Management
"1'he Pre-lire Management Section takes a proactive approach to fire prevention
through the systematic mitigation of risk in our communities. Pre-Fire Management
is comprised of four units: Risk analysis and Mitigation Evaluation, ~Y/ildland Dire
Prevention, Community l~:ducation and Automation Support. Risk Analysis and
Mitigation Evaluation identifies and pro tiles our fire. risks in order to develop and/or
modify and target cffecti~rc rill: interc-ention programs. V~'ildland lire Prevention
oversees C~CF:\'~ "Ready, Set, Coo!" Program which includes the mitigation of
wildfire risks through a formalized vegetation management, community education
and outreach, and agency/public partnership program. The unit also drafts and
updates the County wildfire plan. Through the utilization of technology,
Automation Support creates and maintains efficiencies in all Fire Prevention
processes and procedures. Cur all-risk educators support our approach to ensuring
safe communities by providing an array of programs to meet the needs of the
comn~uiuty, from school requests, community events, business needs, and service
organization functions. The focus of these efforts is to reduce accidental and fire
related do-aths, injuries, and property loss through the dehverv of high quality fire
safety education programs as well as all-risk preparedness programs.
Investigation Services
The Investigationz Services Section's investigators review all fires to determine and
document fire cause providing the data necessary for effective decision making. A
thorough and accurate investigation provides the foundation for current and future
prevention, education and emergency services. Criminal cases arc ins-cstigated
through law enforccmc-nt partnerships and are followed up by filing with die. District
Attorney's Office, while juvenile-related fires are handled Through the I~irc
FRIENDS (lire Regional Inters~ention 1?ducation and Delivery System) Program.
Cost recovery is pursued on all applicable incidents.
Orange County Fire Authority 23 of 50 December 2. 201
Santa Ana Proposal for Emergency Services
Support Services Department
"I'he Support Services Department is managed by an elssisrant Chief and provides support to
all dcpartmcnt~ of the t\uthority- Department responsibilities include receipt and dispatch
of emer€;cncy calf; coordinating all facility maintenance, repairs, and construction;
automotive and tleet maintc^nancc, repairs, and acquisiti<>n; development, operation,
maintenance, and security of the Authority's computers, networks, information systems, and
con~.munication systems; and government liaisori services including legislative activities. Also
included arc all activities associated with analysis of development and demographic shifts on
scr~-ice delivery, annexations, incorporations, developer agrccme-nts for future tiro station
construction, and management of the OCPA Strategic Plan-
Support Services
Department
Brian Stephens
Assistant Chief
Automotive
Legislative Services
Legislative Analyst
Strategic Services
Battalion Chief
Battalion. Chief
Property Management
Property Manager
Information Technology
Information Technology Manager
A~rtomotive Section
1`he Automotive Section manages a fleet of more than 500 vehicles and tiro
apparatus; pertc~rms preventive maintenance, major and minor repairs, and
renovations on the Authority's apparatus and vehicles; tests and certifies specialty
equipment; designs and develops specitications; and oversees acquisition and
manut~icturing quality assurance of all vehicles and apparatus-
Information Techno%ry
1'he lnformaticm 'I'echnolr>t;y Section is responsible for the development, operation,
maintenance, and security of the Authority's computers, networks, information
systems, and comntunicatie>ri systems. 12esponsihilities include stratc,gic planning and
forecasting of technolor~~~ needs; development and monitoring of technology
standards and guidelines: svstcn~s analysis, design, and implcmenta[ion; software. and
Orange County Fire Authority 24 of 50 December 2, 201
Santa Aria Proposal for Emergency Services
hardware evaluation; selection and deployment of all IT related purchases, upgrades,
and replacements; and maintenance of a centralized enterprise C~cographic
Information System (GIS).
OCI~A's IT Section has been designated the- lead agency by the <7range County Firc
Chiefs Association to oversee and implement several grant-funded initiatives to
improve Fire Service through "Technology and Interopcrability. County~vidc
technology projects Iead by OCPA have included CAD-to-C,'lD Interoperability,
\x'ircless Mobile Data Network, Countywide GIS Repository Sc Mapping Standards,
and an Automatic Vehicle Location program.
Emergency Comm unica bons Center
The Emergency Communications Center is responsible for receipt and dispatch of
emergency calls. The dispatcher answering the: initial call determines the type of call,
jurisdiction, and closest unit, and dispatcl-res units via computer-aided-dispatch
(CAD). In the went of a medical emergency, a dispatcher remains on thr phone and
utilizes OCPA's F_mergency Medical Dispatch (1?MD) procedures to render life-
sa~-ing instructions while apparatus arc responding.
Legislative Services Section
'1 he Legislative Sere-ices Section monitors legislation and regulations and advocates
the ~\uthority's position before federal, state, and local governing and regulatory
agencies. The OCI-'A takes an active role in state. and federal legislation and regularly
interacts with statewide groups such as the Le-aguc of Cities, California SCatc
Association of Counties and California I~ire Chiefs Association. Most recently
C~CPA has corni~~unicated directly to state legislators on the potential impacts of
State Budget cuts or borrowing from local governments. In addition, the Legislative
Services Section assists on fire service grant reclucsts and works with our C7rangc
County Congressional delegation to seek support and funding for fire agency specific
projects. As a stakeholder in C)range County, the OCFA has a strong understanding
of the political issues affecting not only the C~CPA, but all of our partner cities.
Efforts at the local, state and federal level arc often on issues that affect our cities as
well as the fire: service.
Property Managcm en t
The Property Management Section manages the needs assessment, design,
engineering, and construction of new facilities; structural and cosmetic remodeling of
existing facilities; and other extensive upgrades through a comprehensive- Capital
Improvement Program.
"Phis section coordinates all requests for repairs to facilities and oversees scheduled
maintenance for over a half million square feet of facilities space owned or operated
by the OCFA. These activities are accomplished primarily through contracted
vendors and technicians. Screrice areas include fuel and power sources, heating and
ventilation systems, air duality such as diesel exhaust systems, landscape and
Orange County Fire Authority 25 of 50 December 2, 201 1
Santa Ana Proposal for Emergency Services
irrigation, utilities, and systems required to ensure that facilities are ready, safe, and
habitable. In addition, this section also set-vices building systems, including repair
and replacement of furnishings, Ii~tures and household equipment.
The Property Management Section oversees the acquisition of land and f-acllitics for
use by the C~Cl~r1 through a variety of service agreements. The section also provides
space planning and needs assessment studies for all space requeste. Staff also
coordinates relocations of safety and non-safety pcrionncl.
Stratesic .Services
The Strategic Services Section, in conjunction with city/county and Local Agency
Formation Commission (LAFCC~) planning staff, reviews and responds to major
development proposals For public safety and fire protection impacts. Other
responsibilities include- analyzing and monitoring impacts of dcvclopn~cnt projects,
annexations, and incorporations of fire resources, and itutiating agreements with
developers for acquisition, design, construction, and dedication of fire facilities and
c•.quipment. 'T'his section also coordinates all CI~<>A related re~-icws and processes of
nc~ agencies. ;also included are all activities associated with analysis of demographic
shifts on scr~-ice de1ivcr-y, ;luthority performance standards, management of the
C7ChA Strarc~ic Plan, and proposal coordination for new partner cities.
Orange County Pire Authority 26 of 50 December 2, 201 1
Santa Asia Proposal for Emergency Services
Business Services
"1'he Business Services Department, under the direction of an Assistant ~:lric£, manages all
financial, purchasing and information systems activities. "1'he department coordinates and
prepares all budget, payroll, accounting, and administrative support to the Authority;
monitors cash balances, makes investments, coordinates issuance and administration of long
and short term debt; provides ~varehousc, purchasing, shipping and receiving, and mail.
operations; and provides information systems development, repairs, and installations.
Business Services I
i
Department i
Lori Zeller
Assistant Chief i
.~.,...«. ~..~._..i
3 ~.
Purchasing &c Material f Treasury and Financial
Management ~-~`"~"'~ - Planning Services ~
Purchasing and Materials Manger Treasurer
Finance Division I
Finance Manager
- --
Finance
't'he Finance Section is responsible for providing financial accounting, reporting,
planning, and developing procedures and policies to protect and safeguard the
financial and material assets of ttre :\uthority. Responsibilities include accounts
receivable, accounts payable, and payroll; general accounting of fi_Yed assets, and
general ledger; and support budget preparation and monitoring, financial forecasting,
and special Financial studies.
Treasury and Financia! Planning Services
"I'he Treasury and Financial planning Scrcrices section is responsible for providing a
variety of I'rcasury and Financial Planning scr-viccs for the 1\uthority. Treasury
services include monitoring cash balances, malting investments, issuing and
administering long and short-term debt, oversight cif the Deferred C:ompcnsation
program, and accounting support to the I?mployec BencFits Section. Financial
Planning services include preparation of annual budgets, monitoring and reporting of
budget variances, financial forecasting, and special financial studies.
Orange County Fire Authority 27 of 50 December 2, 201 1
Santa Ana Proposal for Emergency Services
P~zrchasin~ and Material M~rrza:~ ement
1"he Purchasing Section processes all purchasing requisitions, develops requests for
proposals (RI~I'), manages formal bid processes, and manages surplus property for
the Authority. The Material I~~lanagcment Section (also known as the Setvicc Center)
provides shipping, receiving, and warehousing services for the Authorit~•; performs
mail processing and delivery services; certifies and maintains apparatus; proms ides
repair and fabrication services on equipment, woodworking, safety garments, and
tools; manages the acquisition and distribution of bulls supplies anal equipn~cnr; and
provides logistical support for major emergencies. 13ased upon the OCf~A's strong
purchasing practices and policies, the Section has recei~red an award for Achievement
of I~:~:ecllence in Procurement in 2007 and 200H.
Orange County Fire Authority 28 of 50 L7ecember 2, 201 1
Santa Etna Proposal for Emcr~cncy Services
Overview of Santa Ana Fire Department
The Santa Ana fire Department serves approximately 357,754 residents within its
geographical boundaries of 27.2 syuarc miles. l,hc City's real property's assessed ~-alue is in
excess of 9620 billion. Santa Ana's Fire department provides Fire protection, emergency
medical services, and public assistance services within the City of Santa .\na and responded
to approximately 17,600 emergency calls in the 2010 calendar year.
Santa Ana's t?rc department consists of 214 employees. "1'he department has 792 sworn
career firefighters who provide administrative services as well as staffing for the ten fire
stations. Of the 192 suppression personnel, SG arc licensed firefighter-paramedics.
Current StafSng
Fire Station #1 - 1029 West 17th
Street
"Type I Engine (4 personnel)
Medic Van Transport (2 personnel)
Tiller "hruck (3 personnel)
Fire Station #2 - 1668 East 4th
Street
Type I N_ngine (4 personnel)
Fire Station #3 - 419 South Franklin
Street
Type I Engrine (4 personnel)
Medic Van "Transport (2 personnel)
Fire Station #4 - 1427 South
Broadway
"I'vpe I Engine (4 personnel)
Medic Van T ransport (2 personnel)
Battalion Chief
Fire Station #5 - 120 West Walnut
'Type I Engine (4 personne3)
Medic Van Transport (2 personnel)
Tiller Truck (3 personnel)
Fire Station #G - 950 West
M acArthu r
"Type I Engine (4 personnel)
Tiller Truck (3 personnel)
Fire Station #7 - 2317 South
Greenville
'Type I Engine (4 personnel)
Medic Van Transport (2 personnel)
Fire Station #8 - 501 North
Newhope
Type I 1?ngine (4 personnel)
Medic Van "Transport (2 personnel)
Fire. Station #9 - 1320 East Warner
'Fypc 11?nginc (4 personnel)
F lazMat Unir (] personnel)
Fire Station #10 - 2301 Old
Grande Street North.
'Type I Engine (4 personnel)
Orange County Fire Authority 29 of 50 December 2, 201 1
Santa Ana Proposal for Emergency Services
Dispa tchrng
1~:mcr~~enc~~ communications sere~iccs are provided by the Santa Ana Communicatio~»
Division whose public safety dispatchers arc trained in fire and medical emergencies.
Dispatch operates on the county-wide A00 MI Iz system for police, fire, and public works,
and use the Pro <~A System Ic~r pre-arrival instruct:ions. Current Cornpurer Elided Dispatch
(CAD) is "1'ri 1'c ch VisiC;1D which is interfaced to paging, station terminals, alerting;, and
RMS.
Dispatch Comparative
Santa Ana OCFA
800 Mhz Radio System 800 Mhz Radio S stem
OC 900 Mhz Pa<,in~~ OC 900 Mhz Pagin<=
Tritech CAD Northru Grurr~an CAD
MDC Terminals-Broad Band MDC Terminals 800 Mhz
Pro QA-national standard Emergency Medical Dispatch OCEMS
a roved
Structure Fire Response Working Structure Fire Response
3 Engines 4 Engines
2 Trucks 2 Truck
2 Medic 1 Medic
2 Batt ChieF I Batt Chief
1 Air Utility I Div/Duty Chief
1 1 nvestigator
1 Service Su ort Unit (Bottles and REHAB)
Structure Fire/High Rise Structure Fire/High Rise
5 Engines 6 Engines
2 Trucks 2 -IYucks
2 Medics 1 Medic
2 Batt Chief 2 Batt Chief
l Air Utility I Div/Duty Chief
1 Air utility
1 Salety Officer
1 Service Support Unit (Bottles and REHAB)
1 Patrol
Public In Formation Offiicer
Medical Aid Response Medical Aid Response
Engine or 'Truck 1 Eng or Truck
1 Medic I Medic
1 Private Ambulance
Trafifiic Accident/Person Trapped Traffic Accident/Person Trapped
1 Engine I Engine
I Truck 1 Truck
1 Medic I Medic
1 Batt ChieF 1 [3ait Chief
Orange County Fire Authority 30 of 50 December 2, 201 1
Santa 1~r><a Proposal for Emergency Services
Resource and Strategic Decisions
Resource Declsiot2s
I~irc department resources are controlled by a fire agency for City coverage and emergency
situations through three methods: direct control, automatic aid, and mutual aid. OCFA
would utilize direct control of regional resources on a day to day basis to ensure that
emergency units will be available in Santa Ana. Some jurisdictions may feel that mutual aid
and automatic aid are substitutes for a regional approach, this is a common misconception.
Mutual aid and automatic aid agreements cannot substitute. for direct control of the reclucst
for resources. Mutual aid and automatic aid, although beneficial for major emergencies,
relics on anothc_r agency's resources. IF those resources arc: not available, response may be
delayed or not forthcoming. C~CF11's regional approach will ensure. that the OCI~A's great
depth of resources will be avallable when Santa 11na needs them.
C~CI~A provides a depth of resources which allows for an aggressive move-up and cover
program. This allows for rapid coverage of Santa Ana if resources arc comrnittcd to
incidents in the City. Automatic Vehicle Location (1\VI.) enables OCFA to utilize the
closest resources, including automatic aid for rapid response to emergencies. OCF'A
continues to implement modern technology such as a resource status system called MUM, or
Move-Up Module, which tracks incidents and commitment of resources and recommends
coverage; and the new Public Safety Project which will be a multifunctional state of the art
~~IS/A VI. based dispatch system, a records management system and an integrated f~irc
Prevention and Inspection system. These new technological. improvement will supplement
our existing multi-agency 800mhz radio system and inter-agency dispatch link.
Local Control and the OCFA Liaison
VG'hile the City will have a representative on the Board of Directors, C~CFA recognizes that
ongoing liaison betcvecn the City and its' fire department is essential; the C~CFA assigns a
Division Chief and a Battalion Chief to maintain a day-to-day working relationship with the
City Manager, and through lum/her, the City Council. if the City of Santa Ana is to
transition to the Dire Authority the division headquarters will be located at the current Santa
Ana fire station 4. 7'hc battalion headquarters would ideally be at the current Santa Ana
Station 5; howrver- the option chosen and space allocation would be reviewed prior to final
assignment.
"1'he Division Chief is responsible for representation at meetings called by the City Manager,
city council meetings, and other city staff meciings where fire department input is needed.
"1'he Division Chief or Battalion Chief represents the fire department at community events,
meetings, or other functions upon request of the City Manager or designated city staff.
The Corporate Communications Chief ensures the board director and appropriate city staff
are immediately notified of all significant incidents within the city. Notifications arc
customized for each city to ensure the needs of our partners are met. Local control is
Orange County Fire Authority 3 I of 50 December 2, 201 1
Santa Arta Proposal for Emergency Services
maintained as ~~CF~1, through the Corporate Communications Chief, will work
collaboratively with city staff in developing strategic communications plans regarding issues
and incidents affecting the C>CF~\ and our partner cities. The public Information CJfficer will
he on scene of significant incidents to handle media relations to ensure- strategic
communication plans are implemented and timely and accurate information is disseminated.
CJnderstanding that the City and [he orange County Fire Authority would be responsible to
the citizens for fire. protection and emergency services, both parties will discuss changes to
fees, staffing, and permanent placement of equipment and companies prior ro
inzplcmcntation; however, the final decision-making authority lies with the OCFA Eor
staffing and cyuipmcnt. As changes in the staffing and placement of equipment in adjacent.
communities serviced by die C>CT'A could affect scr~-ice. to the City, the OCI~.~ will advise
the City prior to implementation if such changes sh<~uld occur.
Both parties will also discuss changes in titre codes and ordinances relating to the Fire
i\uthority's prevention operations; final fire code adoption decision-making authority is with
the Ciry of Santa Ana.
Crty of Santa Ana Access to OCFA Resor~rces
Orange County Fire Authority 32 of 50 December 2. 201
Santa Aria Proposal for Emergency Services
Apparatus
In order for the C>rangc County I=1re Authority to provide fire and emergency medical
service protection to the City of Santa Ana, the following apparatus will transition to the
OCF.\:
• (8) Typc I h.ngincs (2953 J, 59533, 29540, 29523, 59365, 58696, 59502, 58695)
• (1) "I'elcSquirt (59318)
• (3) Tractor Drawn t\crials (58415, 59520, 57567)
• (2) Command Suburbans (29501, 29500)
• (5) Chevy Colorado's (59799, 59800, 59802, 59712, 59713)
• (1) Deputy Chief (59820)
• (1) Air Light Unit (59534)
• (1) Hazardous Materials Unit (29518)
The City will lease to the OCFA at no cost all current fire department vehicles and apparatus
necessary to maintain service within the City of Santa Ana as outlined above. The. apparatus
will be incorporated into the Fire Authority's vehicle rotation and replacement plans and
preventative maintenance program. Currently, an engine. is expected to obtain
approxitnatcly 120,000 miles during a life span of approximately fifteen (15) years.
Throughout the engine or truck's service life, it will be rotated between busy and slow
stations to allow the maximum life expectancy to be reached. C~CI^A acknowledges the
restriction of moving specitic special Funded units outside of the City. "1'he replacement cost
of cash vehicle is based on the anticipated price in the year of purchase divided by the years
of expected service.
Each of the fleet's more than 500 vehicles is scheduled for preventative maintenance, based
on nvleage. and use to ensure safety and response capability. "1'he Automotive Section tracks
each vehicle's nvlcage, use, performance, and repairs. if a trend develops due to increased
vehicle failure or need for repair, maintenance schedules arc adjusted as necessary to correct
any problems or potential problems. If any apparatus develops ongoing issues, the vehicle's
use and life span are re-evaluated and adjusted accordingly.
The routine fleet maintenance of Fire Authority vehicles is normally performed at our
headquarters facility in Ir~rine, and relieF equipment is placed in service while the unit is c>ut
f<~r maintenance. All Santa Ana units have. been rc~-icwcd and evaluated by our I~lcet
Services Section.
Equipment currently assigned to the Fire Department and not reyuestcd by OCFA will
return to the City, or, the City may choose to have <7C1~A sell the equipment on public
Auction with the monies gained from the sale applied to the contract.
Orange County Fire Authority 33 of 50 December 2. 201 1
Santa Aria Proposal for Emergency Services
Facilities
<X~P~\ I'roherty Management completed a cursory review of the. ten (10) Santa rlna fire
stations and the tr;tining facility to evaluate the overall condition- Supporting Santa :1na
documents were provided by SAFI~_ The inspection included the following areas:
• L~lectrical
• I~lumbing
• 11VAC
• L.mergency generators
• hoof
• !\pparatus I3ay Doors
• I>icscl I~:lhaust Collection
• l?nderground Storage "Tanks
• Dornz, bath, and storage configuration
"I'he inspection revealed all stations to be in clean, serviceable condition, with no major
deficiencies apparent outside of identified root and kitchen remodeel needs. 1/ach of the
facilities will rcyuire additional upgrades to meet OCI~c~ station standards. -These upgrades
rcquirc. discussion on items listed in the 1-Facilities Issues list on page 4=1- -1'he facility issues
will require separate discussion for action items and are. not included in the startup cost
options.
OC1~:1 will require inspection certification of asbestos mitigation or a management plan for
each facility. 1\11 current permits and certifications for generators, elevators, fuel station,
underground tanks, and any other machinery requiring permits or certification will be
required to be provided tc> C>CFr\ for transfer of the facilities responsibility. "1'hc City will
ensure all pcnruts/certifications are current at time of transition- C~Ct~.,y will continue
compliance and permit renewals
Grange County Fire Authority 34 of 50 ~ecen~ber 2, 201 1
Santa Ana Proposal for Emergency Services
OCFA Leasing ofFacrhties
The City of Santa Ana will lease the fire stations to the Orange County Nire Authority for
the nominal fee of 'LOO per year for each station. OCPA will use the prerniscs f~>r public
safety purposes. "1'he City shall be responsible for insurance protection of improvements
against fire and other risks. OCl^'A will provide normal, daily operations and maintenance for
the leased facilities consistent with established OCFA standards. OCI<<1 will be responsible
for all utilities, including gas, electricity, water, and trash removal cacept those facilities
shared by other entities.
Normal daily operations and maintenance services include janitorial supplies, cleaning,
maintenance of interior and exterior surfaces; service and repair of plumbing and electrical
systems; trash pickup; and other minor repairs. Repairs of major items-such as air
conditioning, apparatus doors, heating systems, and e~cterior coverings-arc covered by
participation in the starion maintenance plan. :1lterations and improvements in e~ccess of
$15,000 will be the responsibility of the City of Santa Ana and would be submitted to the
City by the IJivision Chief for consideration. It is assumed that all stations will be in
operational order at time: of transition and that the identified repairs to the roots at al]
stations will be complete.
"I'he City shall be responsible for all maintenance, repair, and alterations considered a capital
improvement_ (Capital improvement or any single projecC that exceed a cost of $615,000).
Capital projects may include seismic repair, major remodel, renovation / relocation of
stations and new fire station construction including structural upgrade rcyuired Uy law.
Hazard Issues
T he City will maintain all responsibility for current underground fuel storage tanks (L"S'l~
and associated above and underground piping and any other previously c~cisting haiards
including asbestos, asbestos contair~ing materials and n7itigation. Associated costs will be the
responsibility of the City of Santa Ana and will be addressed c~cpeditiously at the earliest
convenience of both the City of Santa Ana and OC1~A. A list of additional facilities issues
for discussion is located on page 44.
Orange County Fire Authority 35 of 50 December 2, 201 I
Santa Aria Proposal for Emergency Services
Personnel
if the City of Santa Ana decides to contract with the Orange County l~irc ~~uthorit}' for
ecmergency services, the C>C1''11 is committed to making the transition of the Santa Ana lire
Dcpartnzcnt's operations and personnel to the OCFA as smooth. as possible- "I'he positions
filled arc those created by the contract between the City of Santa Ana and the OCI~A-
Therefore, the considerations rendered regarding personnel arc based on any new positions
added to the OCFA by this contract.
The OCFA will hire all sworn safety personnel the[ arc current Santa 1\na l~irc Department
employees based on their rank held on October 21, 2011, subject to the conditions noted in
this section and the following:
Proposrd current employees for hiring (193 safety personnel, and 14 non sworn personnel)
• 1 Division Chief
• 3 Battalion Chiefs
• 3H I=ire Captains
• 3G Dire Apparatus Engineers
• 72 l~irefightcr/l~ircfighter-Paramedics
• 1 Assistant Fire Marshal
• S Dire Prcvenrlon Staff
• 1 Office Service Specialists (subject to Ml~~IRS grant)
• G Dispatchers
• 1 ISMS -Nurse (civilian paramedic/RN)
"I'hc policy of the OCF.1 is that. only positions of rank (Division Chief, Battalion CI-tief,
Cap[ain, En~>ineer) created by the addition of a new contract are a~°ailable m the new
transitioning personnel. If the. transitioning city has more positions of rank than the option
selected, those. individuals in excess will be transitioncd as l~iretighters. The Santa Ana k^'irc
Chief will be oftcrcd a Division Chief position- "Phe Santa Ana lire Marshal shall be offered
an Assistant Fire 1~Iarshal position- Two additional Fire Captain positions will be required in
administrarion, which will allow for the transition of t~vo Santa Ana 1-~irc Captain positions to
he transitioncd at that rank- The. city will detcrtninc which individuals wil] fill the. positions
of rank, prior to the transition.
"The dispatch and fire prevention civilian position offers will be based upon available
assignments and are at the discretion of OC:I~;y. "I-he city will dctcrnzine based on its process
the individuals that will be oftcrcd positions.
If the City of Santa Ana elects to allow OCF.r~ to manage the Metropolitan Medical
Response System (MMRS) grant the OCFA would offer the current clerical employee
managing this program a position within the OCFA; the en~ploycc's salary and benefits
being offset by this grant. OCI~A does not "transition" ci~-ilian staff- Civilian staff arc hired
Orange County I' ire Authority 36 of 50 Deccrnber 2, 201 ]
Santa Ana Proposal for Emer~cncy Services
as new employees and arc subject to all probationary restrictions and salary rates are based
upon job assignment, not parity.
Compensation
'1'ransitioning Santa Ana employees will receive the top step base salary for the rank that nc~
emplovice transitioncd into. If the Santa Ana employee is not currently at the top step of nc~
City's salary range, the OCIA IIuman llesourccs Section will prepare calculations to match
the Santa Ana employees' net salary with the closest comparable base pay on OCF~A's salary
schedule for the rank in which the employee will transition. If the employee base salary falls
between two steps, the employee will receive the kiigher step increase. Non-safety
compensation is based on the position they are offered. The safety employees' will receive
retirement and medical benefits as outlined in the current Firefighter MOU.' OCFA is open
to negotiations with the City of Santa Ana to help transitioning employees receive a total
compensation package that is as close as possible to their current salary, benefits and
retirc_mcnt.
It is OCFA's intent to provide bilingual pay of $135 per month to firefighters assigned to the
City of Santa Ana that speak Spanish. "Phis provision is a modification to the current
firefighter MOU and reduires meet and confer before implementation.
Seniority
~X~'ithin the limits of the number of safety (sworn suppression) employees required by the
service. option, continuous employment as a full-time firefighter with Santa Ana shall be
considered the same as continuous employment with the OClA for transitioning safety
employers only for the purposes of:
• Layoff seniority
• I3id assignment seniority preference
• Promotional opportunities
• Accrual of vacation and sick leave
Probation
Current regular sworn safety Santa Ana Dire Department employees hired by the OCFA will
be considered to have passed their probation period with the lire Authority, except for the
following:
• Any employee who has not completed probation with the City of Santa Ana;
• Any employee who has boon suspended within the last year;
• Any employee who has disciplinary action pending or is under investigation for
possible. disciplinary action at the time of transition, and disciplinary action has been
sustained.
°Non-safety employee(s) will follow the OCEA General/Supervisory Unit MOU for new hires , serving a
probationary period
Orange County Fire Authority 37 of 50 December 2, 201 1
Santa A.i~a Prcrl~osal fcrr Emergency Services
I f an employee meets any of the abo~re exceptions, the employee will scree a new probation
period of twelve months. Ci~-ilian non sworn employees serve a probationary period as per
the. OCI~;~A MOU for general and super-visc~ry management.
Medical/Physicals/Fingerprin r/DMV
All Santa Ana Fire. Department cmploycecs offered employment with the C~CPA would be
required to pass a medical/physical examination, I.iFescan, and California Department of
Motor Vehicles (DMV) check. IF a Santa Ana Dire. Department employee Fails to meet the.
medical reyuircmcnts or the OCFA determines their fingerprint records or DMV record
eliminates them From consideration, the City c:~f Santa Ana will be responsible For the
cmplc>yce. The City ma}' provide the DMV check or may require the employees to provide
the D1\N check to OCFA.
Sick Bat71i
<X:l~i\ does not provide an}' sick leave balance For the transitioning employees. All sick
leave accrued by transitioning employees during their employment with the City of Santa
r\na shall he the responsibility of the City of Santa Ana. OCFA suggests a sick leave bank
for the Ciry of Santa Ana employees of five shifts (12(l hours). IF the City of Santa Ana
establishes a sick lca~-c bank for the use of transitiot~ing employees whose accrual with the
Dire Authority is insufficient to cover an absence due to anon-occupational illness or injury,
the l~irc Authority will continue to pay the emplopec to the extent the employee has time
available from such City-maintained sick ]ca~'e bank provided the City of Santa Ana
reimburses the Dire Authority For all salary and benefit costs related to such a paid absence
subject To final contract negotiations.
Vacation Accrual
<_)CI~;~ does not proe-ids any vacation lc:av~ balance For the transitioning employees. All
vacation accrued by transitioning employees during their employment with the. Ciri' of Santa
Ana shall be the responsibilit}' of the Ciry of Santa Ana. OCI~:A is agreeable ro establishing a
vacation leave bank For the- use of transitioning employe~e~s provided the Ciri' of Santa :1na
reimburses the fire s\uthoriiy for all salar}- and benefit costs related to such a paid time
subject to Final contract negotiations.
Orange County Faire Authority 38 of 50 December 2. 201 1
Santa Aria Proposal for Emergency Services
Transition
11s stated earlier in this document the purpose of the transition tasks is u~ complete
transition in a methodical, time cfFcicnt approach that is seamless without interruption or
incidcnt-
Due to the shorC timeframes of this transition and the number of personnel that will be
assimilated, the OCFA will need to segregate both departments while some transition tasks
are accomplished. Onc exception to this segregation will be the Santa Ana Dire Department
(SAFD) employees in excess of the contract staffing. Following an C)CF1\ orientation these
individuals will be transferred into open fire tighter positions within the OCFi~ and receive
on the joU training at the engine and battalion level. Once the SAFD employees' izutial
training is completed the. positions required to staff the: contract will Ue open to a bid
process; S1~PD personnel will Uc allowed to bid to open positions within the OCr'I~ and
OCI~A personnel will Uc allowed to hid to open SAFD positions.
Prior to providing emergency s'erviccs to the City of Santa F~na the OCPA has several tasks
that arc required for an initial transition. Regardless of the size of the contracting city the
tasks are essentially the same; however, the time to complete the tasks are based on the
complexity of the department and the geographical size of the city. Some: tasks are crucial
prior to servicing the city's fire service needs, wlvle other non-essential tasks can be
completed weeks or months after the initial transition. Tasks necessary for a transition are
separated into three categories:
)- Priority "Tasks
r lascntia] "Tasks
Y~ Non-fascntial Tasks
Prlorr"ty Taslfs
"i'here arc three priority tasks paramount to beginning service to a contract city and although
there may Ue the ability to condense the timeframcs for some of these tasks each must be
completed- It should Ue recognized that there may be alternatives to a priority task that
could accelerate the initial transition. The first priority task is to complete negotiations and
sign a contract for emergency services-. Until this is completed the C)CFA cannot begin the
other two.
Orange County Fire Authority 39 ofi 50 December 2. 201 1
Santa Ana Proposal for Emer~cncy Services
l ?ark/oy~e .l ~r<rn.~alinu
"1'he second priority task is associated with the transfer of personnel. After a contract is
signed the OC[~A I Iuman Res<>urcc Department `will begin the necessary transition
processing for Santa Ana Dire personnel. "I'hc process will begin with presenting job offers
to nc~. current tianta Ana employees; once accepted by the employees they will begin medical
evaluatiots. OCFA's IItuz~an Resource (IIR) Department routinel}% processes n.ew
employees through IICI medical center and completes bcnvccn ten (]O) to eleven (71)
n~cdical exams a day; however, at that rate it could take at least one month to provide Santa
~'\na Pire. personnel with a medical evaluation. Once tic employee completes their medical
evaluation it may take a week or two for OCFA to be provided the results. As this priouty
task is the most time consunung of the. tasks C>CF11's I IR Department has been working
with UCI to increase the rate of medical evaluations to reduce these timeframes.
1>i.~r~r/rLi 7 rrrrrci/inn
Another priority task for transition is the ability for the C>rangc County Firc. Authority to
dispatch Santa Ana resources. Unlike many tasks necessary for a complete transition an
error or mistake. in dispatching could result in extended response times; which could have.
gave conseyucnces. Therefore, the tasks associated with transition of Dispatch centers
require deliberate and accurate transfer of information. IIowever, in contrast to the
transition of personnel txere may be alternative methods for the C>CI^'A to dispatch Santa
Ana resources. C>ttr option for a rapid transition is for OCI~A to assume dispatching from
Santa Ana's existing dispatch center with newly hired C7C;F:1 dispatchers. hired from the
current Santa i\na Dire Dispatchers. 'I'bis option will continue emergency response without
interruption ~vl~il~ thc• priorit~~ tasks arm completed.
Esser~ti al Tasks
"1'hcre arc several essential task that are necessary prior to OCF'A providing emergency
sc t~-icc within the• City of Santa _1na. :-\Itl~.ough an esti~ntial cask is important it can lac
accomplished with minimal effort and normally within a couple of days- Failure to cotnplcte
an essential task may not affect OCFA's ability to provide sere-ice but could place :vt
unnecessary liability on either the City of Santa Ana or the 6CFA; therefore, essential raslc
should be completed prier to pros-iding service.
An example of an essential task is the DMV transfer of tie emergency vehicles. Without a
transtier of owners hip C7C1'A's insurance. in unable to cover the vehicles csposing tie City of
Santa Ana to an unnecessary liability.
Non-Essential Tasks
Non-essential tasks arc those raslcs that can be completed after C>CFA begins providing
emergency service. Some non-essential tasks will need to be completed within the First (3U)
dirty days, while others may not- be complete until several months later. VC'hcrc it might be
important to some that all. tianta Ana personnel be dressed in OCFr\ uniforms the first day
of the. contract having all personnel in (7CIr;1 uniforms is not essential to providing a quality
service to the City of Santa i'~na.
Orange County fire Authority 40 of 50 December 2. 201 1
Santa Ana Proposal for Emet~ency Services
Start-Up Costs Details
/ 80/P O,' Jtalt Up (.OSffi-LC~ttt/s
ti tart up cost based on 192 tiworn
COS t
ticrvice Center
1 Ichner Pubdds
titer rion 1-~:yuipmcnt
Ii lz.lsh [1clmcrs
\ti'ildland PYI/'
Nire Shelters
~: oggl e s
Run Gear
Apparatus Complement
Uniforms
\~~ildland T-shirts
Total: $395,953
Person nc] Costs
Physicals
Life scan
Total: $220,764
1`]cet Services
Repairs
_-\dd hose covers
Remove rear hose reels
Total: $52,435 $92,985
Conitn UIl1Glt1Utlti ~ I~h
here STaVUt] ~ALarm and C_a blvl~
DHCa nct\VO rt<: l 1 and titer TSt JtI nt'T0.'O r~
UCh'.-1 Telecom
< )CF~1 Sys toms: Interface to CAAll,
Sra fflng, payroll
Independent L~\N for ti;\I'D dispatch
Radio consoles, programming'
t'O1CC reCOrding SytiiCnl
l~irc Station l?quip: phones, printers, pagers
Computers
.apparatus mohilc ~'HF~ radios
Ycsonncl cyuipmenr. persona] 80U, VHP, radios , and Cell
phones
DIDC Broadband Integration (all Vehicles)
Radio Reprogramming
Totat $646,327 $843,727
racili tics
tiignage
Total $27,000
Total Startup Costs. $1,342,479 $ 1,580,429
The list of one-time only basic expense is necessary for implementation of sere-ices (start-up costs)
and will be the responsibility of the City of Santa 1\na.
Orange County Fire Authority 41 of 50 December 2, 201 1
Santa Aiza Proposal for Emerr~.,ency Services
Communications Services/Information Technolo~~
Computer chat-ges are. t~tr aclapring the stations to ~~CFA's computer aided dispatch (CA1J),
software and hardware ro allow access to the OCF~1 Fire Tncident lheporting system, and
modifications to the main C~CFA computer roam to support the. additional s}=stcn~s- '1'he-
chargcs for computers can be placed in two categories, con~putcr room equipnicnt and
station cyuipment The computer room equipment is located at the Grange County P'irc
Authority's I~:mergency Communication Center and is necessary for dispatching emergency
response units within the. City of Santa Ana.
/\daptahility to the network, standardization of radio and telephone systems are also
included in the startup costs- "1'hc cost range provided is as a result of possible comparihiliry
and integration issues. OC1~;1 shall attempt to use esisring equipment and integrate where
practical.
Personnel ~ Safety Equipment
1 lrriii~: Personnel costs reflect charges incurred during the hiring process for physicals and
life scans-
S,~/r!y 1 ;yJiif~iil~•iil: Charges include. the cost of basic safety equipment and protecri~=c clothing
for wildland and structural emergency incidents. Santa ~\na's satety equipment standards arc
similar to those. of the ~~CI~A and the. majority of the equipment meets and/or e~cceds
(>CFA requirements; therefore the only items that will require. purchase are items that are.
not currently issued by ehe Santa Ana lire I>epartmene or identification changes to safety
equipment.
'ir!/~~ii~i.,: Charges arc for uniforms for the fire department sworn personncl-
Facilities c5~ Equipment
facility start-up costs include signage- (=,grtipment charges are to fully perform preventative
maintenance. repairs at transition and to tip minor issues.
Oran"e County Fire Authority 42 of 50 Deccmher 2, 201 7
Santa Ana Proposal for Emergency Services
Adoption of Codes and Ordinances
Upon the City of Santa Ana entering into a contract with the Orange County Fire Authority, the
City woLild agree to:
• Consider adoption of OCP!\ amendments to the 2010 California Fire and Building
Codes.
• c\dopt a resolution designating OCIt\ as the Participating Agency for the Business
Plan and Fire Code portions of the. Orange County Certified Unified Program
Agency.
• Adopt a resolution authorising the Haardous Materials )PA to seek cost recovery
from responsible. parties within the City of Santa 1\na.
• Designate the Orange County Fire Authority's Fire Chief as the City of Santa 1\na's
Fire Chief.
• Designate an OCEMS approved ambulance provider and work with OCFA in
preparing and selecting an ambulance provider to serve the ambulance Service Arca
following local and state guidelines
Documents for City Council Approval
• JPA Service Agreement (19 year term through ~uuc 3O_ 2030 with an option to c~cit at
the 10-year interval/2020)
• lire Services Agreement
• Letter of Understanding on the transition of personnel
• facility and Vehicle lease agreement
• Sample ordinances and codes for City adoption
Orange County Fire Authority 43 of 50 December 2, 201 1
Santa Aria Proposal for Fmer~ency Services
Facility Issues
"Phe Orati};e County lire 1l uthority inspected ten fire station facilities and identified issues that may
not rc•yuirc immediate: correction, Uut should Uc a€;reed upon for fundinzi and repair responsiUilitics.
tivstcn~ replacements currently in the. Santa .\na CIP Uuds~*et fir ftrc. stations will remain in place at
the. timeline currently estaUlished Uy the- Uudget. (~~~I^A may coc~rdinatc and schedule the Uelow
listed work at the reducst of the City, but the replacement cost will remain with the City. These
issues are. not included in the contract or startup cost in this proposal.
T.~b/c- 7.- F.~ici/t"ties Issncrs For Discu+_sion
ISSIICS LO UC C11SCU.S SCC1:
~1sUc•stos I~Iana~~enunt Plan and Miti~>ation Kc xn-ts
_111 rec aired certifications and x~rmits u ~ ro dare
FSO1
Conncc.t. station lire alarm for nionirorin~>
D rn-m Privacy L? ~ *radcs
Bathroom - nvacp u,~radc
FS02
Dortt~ >riaac~' a ~~rades
Bathroom privacy u ~trrulc
Kcmodcl Kitchen (SSA CI P)
Koot tYr Y7ll"/rC )IaCC'i7lCilt
Bathroom cc ilin~~ rc pair
FS03
U - Trade manual rear a»aratus door
Kopf-rc pair/rc placement
Dorm privacy a ~~>~radc
Bathroom ~ri~~ac}~ a ~~=radc
[J ~t*radc security ~>a rc (~owcrcd
Pti(14
Dorm ~ri~-acp a ~~radc
Kitchen a ~~*radc (S iA CTP
Bathroom ~riracy u~-*radc
FSt)5
Connect station fire alarm for mouitot-in<>
Root rc pair/rc ~laccment
Rexair interior leak dama~~c
Bathroom privacy u s~~rade
Dorm ~rivacv a ~>radc
l 1 ~~rade rear a > >araeus door ~c>~vcred
Orange County Fire Authority 44 of 50 L7ecember 2, 201 1
Santa Ana Proposal for Emergency Services
FSO6
Pricacv LJonns Dorm ~ri~-~cv a :;radc
Bathroom rivacp a ~~radc
C:ear Grid
Remodel I~irchcn u > >radc (S:~ CIP
IZoof -re rlir/rc ~laccmcnt
Fso~
l ~~radc rear a > >aratus door (x~wered
L~ gradC' 5eC nrl rb' ~Ta (e HJ\VCrCd
Bathroom ~ri~-acv u>~rulc
FS08
Roc>1-rc pair/rc ~laccmcut
Dorm ~ri~-ac-v a ~~radc
Bathroom ~riv;lcv a >~radc
U ~~rulc gccurity ~a tc. (x~wcrcd
FS09
RooErc air/rc ~lacc -lrlks at sl:vlights and scatYls
Rcmovc leakin~~ s~>lar water ~ancls
Connect eta tiou Lire alarm for n~c niitorin~
Barhrootn rig act 11 ~~radc
FS10
V ~ ~~radc securit~~ ~=ate powered
Kc>crf -re pair/rc ~lacemenr
L' -~ radc cmcr >cncy owcr >cncrltor
Remodel hitchcn a >radc SiA CIP
Bathroom rivacy u~~radc
Dorm >ri va cv a ~~>radc
Orange County Fire Authority 45 of 50 December 2, 201
Santa Ana Proposal for Emergency Services
Glossary
Automatic Aid Response Agreement
An a};rectnent between t~vo or more agencies under which designated fire companies are
automatically dispatched in co predcter-tnined arras for fire protection and medical emergencies_
Battalion
!\ gcogrtphic protection area of the Orange County Fire \uthority with 6 to 10 stations.
CAD
Computer-stilled dispatch, state of the art communication.
City
"1'hc City of Santa lAna.
City Council
"1'he City Council. of the City of Santa :\na
Company
Suppressic>n staff assigned to staff a particular piece. of firefighting equipment.
Contract City
!A city that has chosen to contract with the Orange Count~~ lire _'\uthority for fire protection and
emergency medical services.
Cross-Staffing
Personnel assigned to a station's 1•:ngine or "Truck Company will s[aEt a specialized piece of
equipment as necessary.
ECC
1~:n~ct-gcncy Communications Center of the Orange County Fire Authority located at Orange County
Dire r\uthority hcadcluarte rs in Orange.
Emergency Medical Service
Include pre-hospital paramedic services, but not ambulance transport.
Engine
A mobile piece of fire equipment which carries hose, water, and a pump (750 gpm or larger).
Orange County Fire Authority 46 of 50 December 2, 201 1
Santa Ana Proposal for Emergency Services
First Alarm
"The initial emergency response force. Number and type of equipment is dependent on type of
emergency. Standard first alarm for fire includes: 3 1?ngines, 1 Truck. 1 Medic Unit, 1 Battalion
Chief.
Master Mutual Aid Agreement
An agreement between all fire agencies in Orange County to provide resources to handle large or
unusual emergencies. Net 1 (Orange County Pire Authority) serves as the area coordinator.
OCFA
'The Orange County }'ire Authority.
Paramedic Assessment Unit
.1 first-out engine/truck company staffed by full-time career personnel, including a certified
paramedic. Authorized tc~ initiate advanced life support care if deemed necessary.
Platoon
Personnel assigned to work the same 24-hour shifts, normally one third of the total suppression work force
Quint/Truck
A mobIle piece of fire equipment which carries hose, water, a pump, ladders, and an aerial ladder.
Second Alarm
Additional equipment dispatched when the emergency e:ccecds the capability of the first alarm assignment.
Standard second alarm for tires includes: G l~ngines, ? "Trucks, I Medic Unit, 2 Battalion Chiefs, 1 Division
Chief, I Safety Officer and additional support units.
Shift
24-hour work period used by the suppression force.
Structure Fire
A fire in a building or other structure of value.
Third Alarm
Additional eyuipn~cnt dispatched when the emergency exceeds the capability of the second alarm
assignmen[. Standard third alarm tc~r fires includes: 9 L n€;ines, 3 'Trucks, 1 Medic Unit, 3 Battalion Chiefs, 1
Duty Officer, 1 Division Chief, 2 Safety Officer and additional support units.
Working Structure Fire
A rcpor[ of an incident with detail supporting actin-e fire. in a building. ;~ standard working structure fire
includes: 4 I~:ngines, 2 Trucks, 1 Medic Unit, 1 Battalion Clief, 1 Division Chief, 1 Safety Officer.
800 MHz
An advanced high frequency radio transmission band. Also referred ro as f300 radio freyucncy.
Orange County Fire Authority 47 of 50 December 2, 201 I
Santa Ana Proposal for Emergency Services
Attachment A-2011 Board of Directors
CHAIR
Name: Mark Tettemcr
Representing: Lake Mores[
Board Member Siucec 2007
Alternate: Pe-ter I lrrz~g
Name: Phillip •l~sunoda Representing:
:\liso Viejo
.~ Iloarc] Member Stncc 2(11.7.
~~ ~ Alternate: Donald Garcia
Name: Todd Sermore
Kepresenting: C:ypress
Board Member Since: 2007
1\lternate: Doug Bailey
Nan~c: ],arty Agran
Representing: ir~-inc
Board Mcmbcr Since: 3f:1 10
Alternate: Sul<hce Iiatig
Name: Gary Capata
Representing: Laguna Niguel
Board Mcmbcr Since: 200H
t\Itcrnatc: hoc Brown
VICE CHAIR
Namr. Trish Keller
Representing: Mission Viejo
Board Member Since: 2007
Alternate: Dave Lcckness
Nan~c L;lizabeth Swift
Representing: Buena Parr
Board Mcmbet. Srncc:
1ltern ne: ?Miller C>h
Name: Steven Weinbec~
12cprescnting: Dana Point
Board Mcmbcr Since: 3008
A1[crnatc: \Villiam I3 rough
Name: IZandal Bresscttc
Representing: Laguna 1-sills
Board Nlcmber Since: 2011
Alternate: Barbara Kogct-nian
Name: Martin Rhodes
IZeprescnting: Laguna \~'oods
Board Nlcn~bcr Since: 3009
Alternate: Cynthia Conners
N an~c Ralph Rodriquez
Representing: I,a Palma
Board Member Sin cc. 21108
i\ltcrtiatc: Henry C:haroen
Name: Jeremy 1'aniaguchi
lZcprescnting: Placentia
Board Meuzber Since: 20'10
Alternate: Chad \X~'anke
Name Jim Dahl
1epresenting: San Clemente
Board I\icmber Since: 2007
Alternate: Bob Baker
Name: David Sloan
Representing: Sca.l Beach
Board Mcmbcr Since: 3010
:\lternate: C_;ardon A. Shanks
Name: I<en Stephens
Representing: Los :1lamitos
I3oard Mcmbcr Since: 2010
Alternate: Gerri Graham-Nlejia
Name:~et-ry Holloway
IZeprescnting: Rancho Santa Margarita
Board Mcmbcr Since: 3(111
Alternate: Caro] Gamble
Name: Sam Allcvato
Representing: San~uan Capistrano
Board Member Since: 3010
Alternate: John "Taylor
Name: David.john Shacvver
Representing: Stanton
Board I\Icmber Since: 1997
Alternate: Carol \Varren
Orange County l=ire Authority 48 of 50 December 2, 201 1
Santa Aria Proposal for Emergency Services
Name_ John Nielsen
Representing: Tustin
Board Member Since 2(111
lternate: i\1 Murra~~
Name: Ty/e~Diep
12cprescnting: VVesttninstcr
Board Member Since: 2009
Alternate: "1•ri "I'a
Name: PatBatcs
12eprescnting: County of Orange
Board Member Sincr. 2007
Alternate Bill Campbell
Name: Btad Reese "'~
Representing: Villa Par].
Board Member Since: 2007
i'\Itcrnate: Robert hautcux
Name: Nancy I2ikcl -
Rcpresenting: Yorba Linda -
Board Member Since: 2009
Alternate: Mark Schwin€~
Name: Janet Nguyen _
Representing. County of Orange
Board Member Since: ?01 U
Alternate Bill Campbrll ~ "
Executive Committee Members names are in Bo/d /ta/ics
Orange County Fire Authority 49 of 50 December 2. 201 l
Santa Ana Proposal for Emcr~;cncy Services
Attachment B-OCFA Service Area Map
Orange County Fire Responsibility Areas
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Orange County Fire Authority 50 of 50 December 2, 201 ]