HomeMy WebLinkAbout22D - CONTRACT AWARD TO GOVPLACE FOR REPLACEMENT SERVERS AND STORAGE INCREASE EQUIPMENTREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
MARCH 19, 2012
TITLE:
CONTRACT AWARD TO GOVPLACE
FOR REPLACEMENT SERVERS AND
STORAGE INCREASE EQUIPMENT
(SPEC. NO. 12-020)
IR?, I ?\ r . ?) '? - -)
`CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 1St Reading
? Ordinance on 2nd Reading
? Implementing Resolution
? Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Award a contract to Govplace for replacement servers and storage increase equipment in an
amount not to exceed $115,000.
DISCUSSION
The Santa Ana Police Department and the City Hall Data Centers together house 77 of the total
118 physical computer servers in the City - 58 in the City Data Center and 19 in the Police Data
Center. These servers host 84 departmental applications, six enterprise applications and 34
citywide computer infrastructure services. To increase capacity, server virtualization is utilized to
enable a single physical server to act like multiple servers, referred to as "virtual servers." A
component of the Information Service Division's Virtualization Project is to utilize shared storage
for the virtual servers. By using virtual technology, cost savings are realized on physical
replacement, energy, and annual maintenance costs. To date, 101 services in the two data
centers have been virtualized - 79 in the City Data Center and 22 in the Police Data Center.
During the project's initial phase, an incremental approach to providing the shared storage was
adopted. That is, rather than a single large purchase of shared storage, smaller, modular storage
systems are acquired on an as needed basis. The existing shared storage system at the Police
Department is very near capacity. With an increase of digital media utilized in support of Police
operations, additional capacity is needed to avoid impact on vital computer support. The
Information Services' Data Center Support Team recommends adding incremental shared
storage capacity for use with the computer servers in the data center at the Police Department.
The manufacturer of the two key physical servers deployed in 2008 to support the virtualization
project in the City Hall Data Center has stopped production of the server model and repair parts
for the model have become increasing more difficult to obtain. Additionally, the manufacturer's
service support is ending. Therefore, the Information Services' Data Center Support Team
22D-1
CONTRACT AWARD - NETWORK SERVER REFRESH
AND STORAGE INCREASE EQUIPMENT (12-020)
March 19, 2012
Page 2
recommends the replacement of these two servers for reasons of reliability, serviceability, energy
efficiency, and processing power. The replacement devices employ the latest technology, which
provides dynamically higher performance to cost ratios. While the two current servers support 28
virtual servers each, the replacement servers will be able to host up to three times the virtualized
servers.
The notice inviting bids was advertised on February 22, 2012, and bids were solicited. A
summary of the bid invitations and bids received is as follows:
9 Invitations For Bid mailed
4 Bids received
Bids were received and opened on March 5, 2012 and evaluated (Exhibit 1). The bid received
from Govplace is responsive to the specifications and meets the City's requirements.
FISCAL IMPACT
Funds are available in the Information Services Maintenance & Support Machinery & Equipment
account (no. 10910147- 66400). Of the $118,000 expenditure, $16,960 would be for the
replacement servers in the City Hall Data Center and $101,040 would be for the additional
storage capacity for the Police Data Center.
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
EG
22D-2
ABSTRACT OF BIDS
CONTRACT AWARD FOR NETWORK SERVER REFRESH AND STORAGE
INCREASE EQUIPMENT (12-020)
Vendor: Govplace Skinny IT
Corp.
Location: Irvine, CA Addison, TX
Total: $114,818.68 $146,527.07
Vendor: Impex eNet
Technologies, Inc Components
Location: Torrance, CA Lake Forest, CA
Total: $169,603.07 *Non- Responsive
E2'2K-3
22D-4