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Home My WebLink About25E - SERVERS AND TO REMOVE CITY OF BREAREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: MARCH 19, 2012 TITLE: AMEND AGREEMENT WITH FATPOT TECHNOLOGIES, INC. FOR SERVERS AND TO REMOVE THE CITY OF BREA (UASI FUNDED) CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ? As Recommended ? As Amended ? Ordinance on 151 Reading ? Ordinance on 2nd Reading ? Implementing Resolution ? Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and the Clerk of the Council to execute the first amendment with FATPOT Technologies, Inc., to remove City of Brea from the county wide CAD to CAD project and to increase compensation by an amount not to exceed $90,000 for three new servers. DISCUSSION In August 2009, through Resolution 2009-042, City Council accepted the 2009 Urban Area Security Initiative grant. Projects within the grant have been identified to enhance Interoperable Communications. The FATPOT project is a regional effort to provide bi-directional interfaces between the six fire communications centers in Orange County. This will allow for Computer Aided Dispatch (CAD) to CAD communications, rather than land line inquiries and requests for mutual and automatic aid. The Homeland Security Division / UASI unit is the project lead. The City of Brea has opted to not participate in the county wide CAD to CAD project and therefore has been removed from the scope of work. FATPOT Technologies, Inc. has also determined that the countywide CAD to CAD project requires a hardware modification. When the project was first outlined, the budget was based on utilizing the existing hardware infrastructure already in place in the county. However, the three servers currently in operation are past the five year point for optimal operation and are starting to show performance issues, which will negatively impact the success of the project. To ensure the success of the CAD to CAD project new hardware infrastructure for the three county wide AVL servers needs to be deployed in order to handle the increased demands imposed by the CAD to CAD project. FISCAL IMPACT Funding is identified and budgeted through the 2009 Urban Area Security Initiative grant (account no. 12514407-62300-10426901182-3495). Paul M. Walters Chief of Police Department Exhibit: A. Statement of Work B. First Amendment APPROVED AS TO FUNDS AND ACCOUNTS: Francisco Gutierrez Executive Director Finance & Mgt. Services Agency 25E-1 25E-2 FIRST AMENDMENT TO AGREEMENT THIS FIRST AMENDMENT TO AGREEMENT, entered into on this day of 2012, by and between FATPOT Technologies, A Utah Corporation (hereinafter "Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (hereinafter "City"). RECITALS A. The parties entered into Agreement No. A-2011-184, dated August 1, 2011, (hereinafter "said Agreement") by which Consultant has provided bi-directional interfaces for between countywide communication centers. B. In accordance with the terms and conditions of said Agreement, the parties wish to amend the Scope of Services to remove the City of Brea from the CAD2CAD project and to provide that Consultant shall provide new servers for regional projects and to increase compensation to pay for the new servers. WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all the terms and conditions of said Agreement, except those amended in this First Amendment to Agreement, the parties agree as follows: 1. Section 1, SCOPE OF SERVICES, shall be amended to remove the City of Brea from the CAD2CAD project and to require Consultant to provide the City with 2 new servers, as set forth in Exhibit A to this Agreement. 2. Section 2, COMPENSATION, shall be amended to increase compensation by an amount not to exceed $90,000.00 to pay for the new servers. IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to Agreement on the date and year first written above. ATTEST: Maria D. Huizar Clerk of the Council APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY Teresa L. Judd Assistant City Attorney CITY OF SANTA ANA Paul M. Walters Interim City Manager FATPOT Technologies, Inc. Name: Title: 25E-3 25E-4 GE COO OTC n > '?s1'',,?*C FATPOT TECHNOLOGIES Exhibit A Orange County Regional CAD Interoperability Project Statement Of Work February 22, 2012 FATPOT TECHNOLOGIES 25E-5 GE CO r O -ice Project Scope: A&L FATPOT TECHNOLOGIES This project is a migration from the Keystone CAD2CAD message switch to the FATPOT CADfusion product. This migration will allow for a central interface for all current and future county wide projects as well as allow all participating agencies to operate in the CAD2CAD environment. The project addresses several gaps in the Keystone message switch. These gaps were identified in the county wide AVL project. During the AVL implementation process, it was discovered that the FATPOT CADfusion product does not require a custom or one-off interface for each CAD implementation in the county. The Keystone message switch forces each CAD to write a custom interface to the message switch. This forces each agency to utilize a non standard CAD interface. The project addresses the Costa Mesa CAD issue where the Motorola CAD is written to version 1.0 of the message switch. This version of the switch only supports a single or direct connection to MetroNet. Costa Mesa is currently not part of the overall CAD2CAD infrastructure since they can only communicate to MetroNet and not any other agencies via the message switch. The issue of custom or one off interfaces for each agency is addressed and subsequently corrects the Costa Mesa issue, allowing the entire county to participate in the CAD2CAD infrastructure. The project will have a regional impact by creating a single central interface for not just CAD2CAD, but for other projects, such as the ePCR project hosted by OC Health as well as a possible county wide MUM project. The FATPOT product will also support future projects such as a county wide RMS2RMS project. Scope Of Work: FATPOT Technologies will provide Bi-Directional interfaces for CAD data to Costa Mesa, Laguna Beach, Metronet, Orange County Fire (OCFA), and Santa Ana Fire and link these into existing CADfusionTM installations already in place from the Regional AVL Project. The interfaces to Laguna Beach, Metronet, and Santa Ana are already in place from existing work. FATPOT will migrate these interfaces to a CADfusionTM Server at the Metronet dispatch center and then build out interfaces to Costa Mesa and OCFA. In addition to software licensing, FATPOT will provide professional services in the form of: • Project Management • On-Site Meeting and Coordination • Installation and Configuration of Software • Testing and Documentation of the overall system • Overall project fiscal management • Subcontracting to Intergraph and Keystone for interface work 2 25E-6 GE ycc) TC o? s ?a OC FATPOT TECHNOLOGIES This work can be broken down into the following finite steps: 1. Project Kickoff 2. Confirm final system design with County agencies 3. Prep Metronet FATPOT Server 4. Begin contracting with Intergraph and Keystone 5. Migrate Laguna Beach CADfusion Server to Metronet (Currently at OCFA) 6. Establish SOP for common code set maintenance 7. Convert to model where Metronet codes are Metronet specific and now mapped to new COMMON code set 8. Migrate Santa Ana CADfusion to Metronet 9. Migrate Laguna Beach from Keystone Interface back to standard InterCAD on CADfusion 10. Establish Test link to Orange County Fire Authority 11. Migrate Orange County Fire Authority to CADfusion 12. Establish Test link to Costa Mesa 13. Migrate Costa Mesa to CADfusion Based on this breakdown, the project can be broken down into 8 milestones: 1. Project Kick Off /Approved Statement of Work (price point $79,000) 2. Provide new servers for Regional projects (price point $110,000) 3. Establish basic project structure and documentation (price point $10,000) 4. Migrate Laguna Beach and SA onto the Metronet Server (price point $1,000) 5. Migrate OCFA onto the Metronet Server (price point $33,000) 6. Migrate Costa Mesa onto the Metronet Server (price point $33,000) 7. Convert central management of CAD Sharing from Keystone to CADfusionTM 8. Final Acceptance and Maintenance activation (price point $16,000) Subcontracting costs are billed up front to support cost scheduling with vendors and purchase of equipment. Maintenance included in this SOW: Annual maintenance fee Calendar year 2011 -12 included in first year Annual maintenance fee Calendar year 2012 -13 prepaid Maintenance not included in this SOW: Annual maintenance fee fiscal year 2013- 2014 and beyond. 3 25E-7 G1 'CO FATPOT TECHNOLOGIES This fee will be the responsibility of each agency at a cost sharing price of 2,667.00 per the six participating agency per annual renewal. The cost sharing strategy is predicated on six participating agencies. In the event that any one agency discontinues participation, the remaining agencies shall be responsible for the cost share balance. FATPOT Technologies reserves the right to increase maintenance costs after fiscal year 2014-15 at a rate of 2% annually. All work outlined in this document is to be completed by 3/31/2012. 4 25E-8