HomeMy WebLinkAbout22A - SPEC - OFFSET PRINTING SRVREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
MAY 7, 2012
TITLE:
CONTRACT RENEWALWITH ANYTIME
PRINTING FOR OFFSET PRINTING
SERVICE
(SPEC. NO.08-066)
CITY MANAGER
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 152 Reading
? Ordinance on 2"d Reading
? Implementing Resolution
? Set Public Hearing For
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Renew the contract with Anytime Printing for offset printing service for a one-year period in an
annual amount not to exceed $80,000.
DISCUSSION
The Central Services section of the Finance and Management Services Agency supervises the
duplicating and printing of letterhead, NCR forms, flyers, posters, reports and envelopes for
various City agencies. Jobs of less than 5,000 copies are produced in-house. Higher volume
and enhanced jobs are cost justified for offset printing by a third party vendor.
On November 17, 2008, the City Council awarded to Anytime Printing, a Santa Ana vendor, a
contract for a three-year period, with provisions for two one-year renewals. The vendor has
performed satisfactorily during the initial contract period and has not requested a price increase in
two years. However, due to rising costs of supplies, gasoline, and other operating expenses,
Anytime Printing has requested a ten percent increase in the rate structure for print jobs. Staff
has checked the market and, even with the new increase, this Santa Ana vendor remains
competitively priced. Additionally, due to the City's trend towards more network communication
and less hard copy documents, even with the increased job cost, a 20 percent decrease in the
overall dollar amount for the next contract period is recommended by staff.
FISCAL IMPACT
Funds are available in the various departmental Other Contractual Services (account 62300).
Francisco Gutierrez
Executive Director
Finance and Management Services Agency
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