HomeMy WebLinkAbout22C - SPEC - MISC PLUMBING SUPPLIESREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
MAY 7, 2012
TITLE:
CONTRACTS AWARD FOR
MISCELLANEOUS PLUMBING
SUPPLIES
(SPEC. NO. 12-011)
CITY M NAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 151 Reading
? Ordinance on 2nd Reading
? Implementing Resolution
? Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Award contracts for miscellaneous plumbing supplies for a one-year period, with provision for
four, one-year renewals, in an annual aggregate amount not to exceed $120,000 with the
following vendors:
Vendor:
Ferguson Enterprises, Inc.
Irvine Pipe & Supply, Inc.
Plumbing & Industrial Supply
Smardan Supply Co.
DISCUSSION
Location:
Pomona
Santa Ana
Fullerton
Fountain Valley
The City of Santa Ana maintains in excess of 50 buildings, including City Hall, the Corporate
Yard, the Police Administration and Holding Facility, recreation and senior centers, libraries, and
park facilities. Many of the facilities are over 20 years old and all require ongoing maintenance,
repair and replacement of aging parts and material. Plumbing supplies - including pipes, valves,
bushings and tools -- are purchased through the Central Stores warehouse for distribution to the
agencies. The contracts are designed to provide quality products at significant savings based on
quantity pricing.
The notice inviting bids was advertised on March 29, 2012, and bids were solicited. A summary
of the bid invitations and bids received is as follows:
6 Invitations For Bid mailed
4 Invitations For Bid mailed to Santa Ana vendors
4 Bids received
1 Bid received from a Santa Ana vendor
22C-1
Contracts Award for Misc. Plumbing Supplies
May 7, 2012
Page 2
Bids were received, opened on April 9, 2012 and evaluated by price, range of commodities, and
vendor location. The bids received from Ferguson Enterprises, Inc., Irvine Pipe & Supply, Inc., a
Santa Ana vendor, Plumbing & Industrial Supply, and Smardan Supply Co. are responsive to the
specifications and meet the City's requirements. To ensure that necessary materials are
available when required and to allow for competitive quote at time of purchase, staff
recommends awarding contracts to four local suppliers guaranteeing timely delivery. The annual
amount is based on past usage and staff's projection for the next year.
FISCAL IMPACT
Funds are available in the various departmental Miscellaneous Operating Expenses (account
63001).
Francisco Gutierrez
Executive Director
Finance & Mgmt. Services Agency
EG
22C-2