HomeMy WebLinkAbout22D - SPEC - HP STORAGE EQUIPMENTREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
MAY 7, 2012
TITLE:
CONTRACT AWARD TO
CYBER COMPUTERS INC
FOR HP STORAGE EQUIPMENT
(SPEC. NO. 12-027)
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 1St Reading
? Ordinance on 2"d Reading
? Implementing Resolution
? Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Award a contract to Cyber Computers Inc for HP Storage equipment in an amount not to exceed
$41,500.
DISCUSSION
The Santa Ana Police Department and the City Hall Data Centers together house 77 of the total
118 physical computer servers in the City - 58 in the City Data Center and 19 in the Police Data
Center. These servers host 84 departmental applications, six enterprise applications and 34
citywide computer infrastructure services. To increase capacity, server virtualization is utilized to
enable a single physical server to act like multiple servers, referred to as "virtual servers." A
component of the Information Service Division's Virtualization Project is to utilize shared storage
for the virtual servers. By using virtual technology, savings are realized on physical replacement,
energy, and annual maintenance costs.
During the project's initial phase, an incremental approach to providing the shared storage was
adopted. Rather than one big purchase of shared storage, smaller, modular, incremental storage
systems are being acquired on an as needed basis. The Community Development Agency is the
next agency scheduled for conversion to virtualization of supporting servers. Additionally,
archival fire service data and data from daily City business operations necessitate an increase in
computer data storage capacity. The Information Services' Data Center Support Team
recommends adding incremental shared storage capacity for use with the servers in the data
center within City Hall.
On March 19 of this year, the City Council approved an increase of shared storage for the Police
Department Data Center. Along with this expansion of stored data comes an increased
requirement for protective backup and recovery services. The current backup and recovery
hardware in the Police Department Data Center was installed in 2008. Since then, the Police
Department's data has doubled and has outpaced the system's performance and capacity. In
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Contract Award for HP Storage Equip
May 7, 2012
Page 2
order for the existing hardware to meet the increased operational requirements, the Information
Services' Data Center Support Team recommends adding direct attached storage to three of the
existing backup data servers to allow for "Disk to Disk" backups. This will extend the storage
environment and prevent a complete upgrade of hardware at this time.
The notice inviting bids was advertised on March 29, 2012, and bids were solicited. A summary
of the bid invitations and bids received is as follows:
6 Invitations For Bid mailed
5 Bids received
Bids were received and opened on April 9, 2012 and evaluated (Exhibit 1). The bid received from
Cyber Computers Inc is responsive to the specifications and meet the City's requirements.
FISCAL IMPACT
Funds are available in the Information Services Maintenance & Support Machinery & Equipment
account (no. 10910147- 66400). Of the $41,500 expenditure, $34,300 would be for the additional
shared data storage and backup and recovery capacity in the City Hall Data Center and $7,200
would be for the additional backup and recovery capacity for the Police Data Center.
5
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
EG
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ABSTRACT OF BIDS
CONTRACT AWARD FOR HP STORAGE EQUIPMENT (12-027)
Vendor Cyber Computers Govplace DI Technology
Inc. Corp. Group
Location
Total Irvine, CA
$41,272.56 Irvine, CA Cerritos, CA
$49,542.75 $53,114.89
Vendor Impex Business
Technologies, Inc Services
Location Torrance, CA San Diego, CA
*Non-
Total $54,883.84 Responsive
Exhibit 1
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