HomeMy WebLinkAbout23A - GREENLAND CONTSRUCTIONREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
MAY 7, 2012
TITLE: APPROVED
CONTRACT AWARD WITH ? As Recommended
GREENLAND CONSTRUCTION INC. ? As Amended
Reading
1st
FOR PLAZA SANTA ANA PROJECT E] Ordinance on
El Ordinance on 2n "d Reading
NO. 127532, NON-GENERAL FUND) ? Implementing Resolution
? Set Public Hearing For
CONTINUED TO
FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
Award a contract to Greenland Construction, Inc., the lowest responsible bidder, in the
estimated amount of $180,967 for construction of the Plaza Santa Ana project.
2. Approve a Funding Analysis with a total estimated construction cost of $226,165.
DISCUSSION
The Plaza Santa Ana project is an 8,785 square-foot open-air plaza located at the northwest
corner of 4th and French Streets in downtown Santa Ana (Exhibit 1). The City acquired the property
in 1984 and licensed the site for use by El Faison Mercado from 1984 to 2005. In 2010, the site
was cleared and has been available as public open space for the surrounding neighborhoods.
A concept plan was prepared by the Parks, Recreation and Community Services Agency (PRCSA)
to provide improvements that will enhance the location and provide better use as neighborhood
open space. Improvements include additional lighting, ADA enhancements, raised planters,
landscaping and irrigation, and repair and replacement of the existing concrete and bricks.
On November 28, 2011, this concept plan was presented to a three-member Council
Subcommittee on Parks, Recreation, Education and Youth (PREY), that reviewed the plan and
recommended it for approval by the City Council. On March 5, 2012, in response to concerns
brought forth to the City Council, staff reviewed the concept again with the PREY Council
subcommittee and made minor revisions.
23A-1
Contract Award For Plaza Santa Ana
May 7, 2012
Page 2
The Notice Inviting Bids was advertised on March 23 and 24, 2012 and bids were opened on April
11, 2012. A summary of the bid invitations mailed, the bids received, and the bid results are as
follows:
Santa Ana Contractors receiving notices: 15
Contractors requesting bidding documents: 8
Bids received: 3
Bids received from Santa Ana Contractors: 1
NAME OF RESPONSIVE BIDDER CITY BID AMOUNT
1. Greenland Construction, Inc. Canoga Park $180,967
2. Hondo Company, Inc. Santa Ana $222,656
3. STL Landscape Los Angeles $400,000
A total of three bids were received and all were responsive. The lowest bid was submitted by
Greenland Construction, Inc., for $180,967. The Engineer's estimate was $120,000. The additional
cost is primarily due to the additional work needed for ADA compliance and additional lighting
improvements that were not in the original scope of work.
ENVIRONMENTAL IMPACT
Environmental Review #ER-2011-85 has been completed and a Notice of Exemption has been
filed pursuant to the California Environmental Quality Act. In addition, a Certificate of Categorical
Exclusion has been prepared in accordance with the National Environmental Policy Act (NEPA).
FISCAL IMPACT
The Funding Analysis shows a total estimated construction cost of $226,165 for the project
(Exhibit 2). Funds are available in the Community Development Block Grant Fund (accounting unit
13518783-66220).
Raul Godinez II
Executive Director
Public Works Agency
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
f
Gerardo Mouet, Nancy T. Ed ards
Executive Director Interim Executive Director
Parks, Recreation, and Community Community Development Agency
Services Agency
RG/SA
Exhibit 1: Project Location Map w_?
2: Funding Analysis 23A
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PROJECT 12-7532
PLAZA SANTA ANA
23A-4
FUNDING ANALYSIS
PROJECT NO. 12-7532
PLAZA SANTA ANA
Construction Contract
Contract Administration
Inspection and Testing
Survey
Contingencies
TOTAL ESTIMATED CONSTRUCTION COSTS
Exhibit 2
$180,967
$9,050
$10,851
$7,200
$18,097
226 165
23A-5
23A-6