HomeMy WebLinkAbout25C - LIBRARY AUTOMATION SYSTEM
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY:
MAY 21, 2012
TITLE: APPROVED
E3 As Recommended
AGREEMENT AMENDMENT WITH THE O Amended
LIBRARY CORPORATION FOR LIRBARY E3 O Or rdinance on 1" Reading
E3 Ordinance on 2L Reading
AUTOMATION SYSTEM 0 Implementing Resolution
0 Set Public Hearing For
CONTINUED TO
[mil ~i FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
Authorize the City Manager and the Clerk of the Council to execute the attached amendment
With The Library Corporation, Inc_ to provide database subscription service and maintenance in
an amount not to exceed $34,466, subject to non-substantive changes approved by the City
Manager and City Attorney.
DISCUSSION
On June 16, 2003, the City Council approved an agreement between the City of Santa Ana and
The Library Corporation, Inc. (TLC) to provide a library automation system. TLC provides the
Library with a web based client server that manages our library cards and maintains an inventory
of books in stock and checked out. The software is used by Library patrons to view the book
catalog from one of the Library's catalog computers or online from home. The software includes
a report module that prints a variety of reports; including what books are checked out most/least
often and how many books the Library has in each collection. The acquisition module helps
manage the book budget for each collection, provides a quick and efficient way to search for new
books, processes orders, and catalogues the books into the correct Library collection.
The service includes 24 hour telephone and online support, licensed software updates and
enhancements, staff training, online access to cataloging resources, and enhanced content
databases. The agreement is for the period of July 2012 through June 2013 in the amount not to
exceed $34,466.
FISCAL IMPACT
Funds are available in the Library's Technology & Support Services account (01111190 62300).
APPROVED AS TO FUNDS AND ACCOUNT:
Gerardo Mouet, Francisco Gutierrez,
Executive Director Executive Director
Parks, Recreation and Community Services Finance and Management Services Agency
Agency - t~
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AMENDMENT TO AGREEMENT
THIS AMENDMENT TO AGREEMENT ("Amendment") made and entered into this
21" day of May, 2012, by and between The Library Corporation, Inc., a corporation organized
under the laws of the State of Maryland, ("TLC") and the City of Santa Ana, a charter city and
municipal corporation organized and existing under the Constitution and the laws of the State of
California ("City").
RECITALS:
A. On December 3, 2001, the parties entered into Agreement # A-2001-238, by which TLC has
provided a library automation system for City. The Agreement has been amended to extend
the term and provide compensation during the extended term.
B. In order to provide continuous uninterrupted service, the Parties now desire to amend the
Agreement to increase the compensation to pay for an additional one-year database
subscription, support and maintenance service.
WHEREFORE, in consideration of their mutual and respective promises, and subject to the terms
and conditions of the Agreement as hereby amended, the parties hereby agree as follows:
1 . Section 2, shall be deleted in its entirety and replaced with the following:
"This Agreement shall commence on December 3, 2001 and terminate on June 30, 2013,
unless terminated earlier in accordance with Section 3 of said Agreement. The term of this
Agreement may be extended upon a writing executed by the Executive Director of Parks,
Recreation and Community Services, the City Attorney, and The Library Corporation"
2. The compensation for the Agreement shall be increased by an additional $34,466.00 to pay
for web based database subscription and maintenance services, including 24-hour telephone
and online support, software updates and staff training for an additional one-year period, from
July 1, 2012 through June 30, 2013.
3. Except as here inabove modified, the terms and conditions of the Agreement shall remain in
full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment to
Agreement the date and year first above written
ATTEST: CITY OF SANTA ANA:
MARIA D. HUIZAR PAUL M. WALTERS
Clerk of the Council Interim City Manager
Approved as to Form: THE LIBRARY CORPORATION, INC.
Laura Sheedy By:
Assistant City Attorney (Name):
(Title):
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