HomeMy WebLinkAbout25E - AGMT - FATS OILS GREASE PROGRAM
REQUEST FOR
COUNCIL ACTION_
CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY:
JUNE 4, 2012
TITLE: APPROVED
? As Recommended
SECOND AMENDMENT TO AGREEMENT ? As Amended
Reading
1 s'
WITH ENVIRONMENTAL ENGINEERING El Ordinance on
El Ordinance on 2n "d Reading
AND CONTRACTING, INC. FOR FATS, OILS, ? Implementing Resolution
AND GREASE PROGRAM MANAGEMENT ? Set Public Hearing For
SERVICES
2. CONTINUED TO
1: . FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
Authorize the City Manager and Clerk of the Council to execute the attached second amendment
to the agreement with Environmental Engineering and Contracting, Inc., subject to
nonsubstantive changes approved by the City Manager and City Attorney to provide fats, oils,
and grease control program management services, in an amount not to exceed $220,000.
DISCUSSION
In October 2004, the City adopted an ordinance amending Chapter 39 of the Santa Ana Municipal
Code to control the discharge of fats, oils, and grease (FOG) from food service establishments to
the City's sewer collection system. In January 2005, the Public Works Agency began
implementation of a comprehensive FOG control program that includes regular inspections of all
food service establishments to insure compliance with the ordinance. The FOG ordinance and
program are required by the California State Water Quality Control Board.
In 2010, Requests for Proposals for fats, oils, and grease program management services were
sent out, and one proposal was received and evaluated by a selection committee. Environmental
Engineering and Contracting, Inc. (EEC) was highly rated based on its detailed scope of services,
understanding of the project, qualifications, and experience with similar projects.
On May 3, 2010, the Council awarded an agreement to EEC for a one-year term, with provision
for 3 one-year renewals. The services EEC provides include inspection of new food service
establishments (FSEs), training and support of City sanitation inspectors, support and
maintenance of the FSE database, coordination with other agencies to insure compliance with
regulatory requirements, and technical support to City staff for all FOG-related issues. EEC has
performed all contractual services satisfactorily and has agreed to renew the agreement without
increasing prices.
Staff recommends that the current agreement with EEC be renewed for a one-year term. This is
the second of three possible one-year renewals.
25E-1
Second Amendment to Agreement with
Environmental Engineering and Contracting, Inc.
for Fats, Oils, and Grease Program Management Services
June 4, 2012
Page 2
ENVIRONMENTAL IMPACTS
There is no environmental impact associated with this action.
FISCAL IMPACT
Funds are available in the Sanitary Sewer Service Account (accounting unit 05617640-62300).
APPROVED AS TO FUNDS AND ACCOUNTS:
Raul Godinez II Francisco Gutierrez C r zJ i
Executive Director Executive Director
Public Works Agency Finance & Management Services Agency
RG/RR
Exhibits: 1. Second Amendment to Agreement
25E-2
SECOND AMENDMENT TO AGREEMENT
THIS SECOND AMENDMENT TO AGREEMENT is entered into on June 4, 2012, by
and between Environmental Engineering and Contracting, Inc., a California corporation
("Consultant") and the City of Santa Ana, a charter city and municipal corporation organized and
existing under the Constitution and laws of the State of California ("City").
RECITALS:
A. The parties entered into Agreement A-2010-079, dated May 3, 2010, (hereinafter "said
Agreement") by which Consultant has provided inspection of new food service
establishments (FSE's), training and support of City Sanitation Inspectors, support and
maintenance of the FSE database, coordination with other agencies to insure compliance with
regulatory requirements, and technical support to City staff for all fats, oils, and grease (FOG)
related issues.
B. The parties executed a First Amendment A-2010-079-01, dated June 6, 2011, to extend the
term and add compensation to pay for services during the extended term.
C. In accordance with the terms and conditions of said Agreement, the parties wish to amend
said Agreement a second time to exercise the option to extend for an additional one-year term
and increase the amount of compensation to pay for services during the extended term.
WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all
the terms and conditions of said Agreement, except those amended in this Second Amendment to
Agreement, the parties agree as follows:
1. Section 2, COMPENSATION, shall be amended to increase compensation by $220,000.00,
to pay for an additional year of services, at rates set forth in said Agreement, during FY 2012-
2013.
2. Section 3, TERM, shall be amended to extend the term for an additional one-year period,
through June 30, 2013. The term may be extended for an additional one-year period, upon
the exercise of the option by the City.
3. Except as hereinabove amended, all terms and conditions of said Agreement shall remain in
full force and effect.
EXHIBIT I
25E-3
IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to
Agreement on the date and year first written above.
ATTEST: CITY OF SANTA ANA
MARIA D. HUIZAR PAUL M. WALTERS
Clerk of the Council Interim City Manager
APPROVED AS TO FORM:
ENVIRONMENTAL ENGINEERING AND
SONIA R. CARVALHO CONTRACTING, INC.
City Attorney
By:
Laura Sheedy (NAME)
Assistant City Attorney (Title)
RECOMMENDED FOR APPROVAL:
RAUL GODINEZ, II
Executive Director -PWA
25E-4