HomeMy WebLinkAbout25F - AGMT - SEWER INSPECTION SRVS
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY:
JUNE 4, 2012
TITLE: APPROVED
? As Recommended
AGREEMENT RENEWAL WITH HOUSTON ? As Amended
1 s'
Reading
HARRIS PCS, INC. FOR SEWER VIDEO El Ordinance on
El Ordinance on 2 n "d Reading
INSPECTION SERVICES ? Implementing Resolution
? Set Public Hearing For
CONTINUED TO
1
FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
Authorize the City Manager and Clerk of the Council to execute the attached third amendment to the
agreement with Houston Harris PCS Inc., subject to nonsubstantive changes approved by the City
Manager and City Attorney, to provide television inspection of sanitary sewer services, in an amount not to
exceed $300,000.
DISCUSSION
The City of Santa Ana owns and maintains a sanitary sewer collection system consisting of 390 miles of
pipelines and 7,600 manholes. Closed circuit television (CCTV) technology is utilized to assess the
condition of sewer mains and identify system deficiencies. The City has historically utilized consulting
firms to provide CCTV inspection services. The proposed contract for sewer CCTV inspection will provide
for inspection of approximately 71 miles of pipeline (18 percent of the system). The project budget is set
at $300,000.
In 2009, Requests for Proposals for CCTV inspection services were sent and five proposals were received
and evaluated. Houston Harris PCS, Inc. was selected as the top-rated firm. On September 7, 2009, the
Council awarded an agreement to Houston Harris PCS, Inc. for a one-year term, with provision for 3 one-
year renewals. Houston Harris PCS, Inc. has performed all contractual services satisfactorily and has
agreed to renew the agreement without increasing prices. Staff recommends that the current agreement
with Houston Harris PCS, Inc. be renewed for an additional one-year term. This is the third of three
possible one-year renewals.
FISCAL IMPACT
Funds are available in the Sanitary Sewer Service Fund (accounting unit 05617640-62300).
APPROVED AS TO FUNDS AND ACCOUNTS:
Raul Godinez II Francisco Gutierrez
Executive Director Executive Director J(,
Public Works Agency Finance & Management Services Agency
Exhibit: 1. Third Amendment to Agreeme~5F-l
25F-2
THIRD AMENDMENT TO AGREEMENT
THIS THIRD AMENDMENT TO AGREEMENT is entered into on June 4, 2012, by and
between Houston Harris PCS, Inc. ("Consultant") and the City of Santa Ana, a charter city and
municipal corporation organized and existing under the Constitution and laws of the State of
California ("City").
RECITALS:
A. The parties entered into Agreement A-2009-141, dated September 8, 2009, (hereinafter "said
Agreement") by which Consultant has provided sanitary sewer inspection and cleaning
services.
B. The parties executed a First Amendment to said Agreement on July 5, 2010, to extend the
term and add compensation for the extended term.
C. The parties executed a Second Amendment, dated July 18, 2011, to extent the term and add
compensation for the extended term.
D. In accordance with the terms and conditions of said Agreement, the parties wish to amend
said Agreement to extend the term for an additional one-year period and increase the amount
of compensation to pay for services during the extended term.
WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all
the terms and conditions of said Agreement, except those amended in this Third Amendment to
Agreement, the parties agree as follows:
1. Section 3, COMPENSATION, shall be amended to increase compensation to $300,000.00, to
pay for sanitary sewer inspection and cleaning services, at rates set forth in said Agreement,
during FY 2012-2013.
2. Section 4, TERM, shall be amended to extend the term for an additional one-year period,
through June 30, 2013.
3. Except as hereinabove amended, all terms and conditions of said Agreement shall remain in
full force and effect.
EXHIBIT 1
25F-3
IN WITNESS WHEREOF, the parties hereto have executed this Third Amendment to said
Agreement on the date and year first written above.
ATTEST: CITY OF SANTA ANA
MARIA D. HUIZAR PAUL M. WALTERS
Clerk of the Council Interim City Manager
APPROVED AS TO FORM:
HOUSTON HARRIS PCS, INC.
JOSEPH STRAKA
Interim City Attorney
By:
Laura Sheedy (NAME)
Assistant City Attorney (Title)
25F-4