HomeMy WebLinkAbout25G - AGMT - BILL PRINT AND PAYMENT SRVSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JUNE 18, 2012
TITLE:
AGREEMENT AMENDMENT FOR BILL PRINT
AND PAYMENT SERVICES
CITY MANAGER
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 1S` Reading
? Ordinance on 2"d Reading
? Implementing Resolution
? Set Public Hearing For_
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Authorize the City Manager and Clerk of the
for municipal utility services bill printing and
services not to exceed $230,000 annually
February 28, 2014.
Council to amend the agreement with InfoSend, Inc.
mailing, and electronic bill presentment and payment
during the term from February 29, 2012 through
DISCUSSION
The Treasury Division is responsible for the billing and payment processing of over 44,700
municipal utility services accounts. On February 20, 2007, the City Council approved an
agreement with InfoSend, Inc. for bill printing, mailing and electronic bill presentment services.
InfoSend was determined to be the most cost-effective method for printing of all Municipal Utility
Service (MUS) bills as well as processing e-payments. We are at the end of the two year renewal
period of a three-year agreement with two year renewals. InfoSend, Inc. agreed to maintain costs
associated with providing these services which includes an pass-through of applicable Sales Tax.
FISCAL IMPACT
Total contract cost of the agreement is estimated to be $230,000. Funds are available in the
Treasury and Customer Service Account (no. 01110130-63001).
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
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FIFTH AMENDMENT TO AGREEMENT
THIS FIFTH AMENDMENT TO AGREEMENT is entered into this 18th day of June,
2012, by and between InfoSend, Inc., a California corporation ("Consultant") and the City of
Santa Ana, a charter city and municipal corporation of the State of California ("City").
RECITALS:
A. The parties entered into Agreement 4 A-2007-050, dated February 20, 2007, (hereinafter
"said Agreement") by which Consultant has provided municipal bill printing and mailing
services and electronic bill presentment and payment services.
B. Said Agreement was subsequently amended by agreement of the parties on March 27, 2008, July
7, 2008, April 6, 2009 and September 20, 2010, in order to extend the term, add compensation to
pay for services and provide a method to adjust the per unit printing and mailing prices.
C. In accordance with the terms and conditions of said Agreement, the parties wish to again
amend said Agreement to extend the term for an additional two-year period and provide
compensation to pay for services during the extended term.
WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all
the terms and conditions of said Agreement, except those amended in this Fifth Amendment to
Consultant Agreement, the parties agree as follows:
1. Section 2.a., COMPENSATION, shall be amended to increase compensation, providing for
two additional years of service in an annual amount of $230,000 during the term from
February 29, 2012 through February 28, 2014.
2. Section 3, TERM, shall be amended to extend the term for an additional two-year period
commencing February 29, 2012 and terminating February 28, 2014, unless terminated earlier
in accordance with Section 12 of said Agreement.
3. Except as hereinabove amended, all terms and conditions of said Agreement shall remain in
full force and effect.
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IN WITNESS WHEREOF, the parties hereto have executed this Fifth Amendment to Consultant
Agreement on the date and year first written above.
ATTEST:
CITY OF SANTA ANA
Maria D. Huizar PAUL M. WALTERS
Clerk of the Council City Manager
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
By:
Laura Sheedy
Assistant City Attorney
INFOSEND, INC.
MAHMOOD REZAI
President & CEO
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