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Home My WebLink About AGENDA_2012-06-18 City Council Meeting Agenda June 18, 2012 CLOSED SESSION MEETING POLICE COMMUNITY ROOM 60 Civic Center Plaza Santa Ana, California 5:00 PM REGULAR OPEN MEETING POLICE COMMUNITY ROOM 60 Civic Center Plaza 6:00 PM (Immediately following the Closed Session Meeting) Miguel A. Pulido Mayor Claudia AlvarezVincent F. Sarmiento Mayor Pro Tem – Ward 5 Councilmember - Ward 1 Michele MartinezCarlos Bustamante Councilmember - Ward 2 Councilmember - Ward 3 P. David Benavides Sal Tinajero Councilmember - Ward 4Councilmember - Ward 6 Sonia R. Carvalho Paul M. WaltersMaria D. Huizar City Attorney City Manager Clerk of the Council NOTE:If you need special assistance to participate in this Council meeting, please contact Ellen Smiley, City ADA Program Coordinator, at (714) 647-5340. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. [Americans with Disabilities Act, Title II, 28 CFR 35.102] Basic City Council Meeting Information Code of Ethics and Conduct - The people of the City of Santa Ana, at an election held on February 5, 2008, approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. A copy of the City’s Code can be found on the Clerk of the Council’s webpage. The following are the core values expressed: Integrity · Honesty · Responsibility · Fairness · Accountability · Respect · Efficiency Agenda Information - The agenda descriptions provide the public with a general summary of the items of business to be considered by the Council. The Council is not limited in any way by the “Recommended Action” and may take any action which the council deems to be appropriate on an agenda item. Except as otherwise provided by law, no action shall be taken on any item not listed on the agenda. Public Comments/Public Input - Pursuant to Government Code Sec. 54954.3, the public may address the City Council on any and all matters within the City of Santa Ana's jurisdiction. At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak three (3) minutes on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE CHAIR. When speaking, all persons addressing the City Council shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. Consent Calendar - All matters listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion without discussion unless a member of the Council “pulls” an item(s) from the consent calendar for a separate vote. Senate Bill 343 - As required by Senate Bill 343, any non-confidential writings or documents provided to a majority of the City Council members regarding any item on this agenda will be made available for public inspection in the Clerk of the Council Office during normal business hours. Agenda & Minutes - Staff reports and documents relating to each agenda item are on file in the Office of the Clerk of the Council and are available for public inspection during regular business hours, 8:00 a.m. – 5:00 p.m., Monday through Friday. The Clerk’s office is located in City Hall, 20 Civic Center Plaza, Room 809, Santa Ana, California, (714)647-6520. Council meeting agendas, staff reports, and Minutes are available the Friday before a Council meeting at the following website address: www.santa-ana.org Televised Meeting Schedule - All regular meetings will be televised and available for viewing on the City’s cable channel. Meetings held in the Council Chamber or other designated locations which are televised live on CTV3 Time Warner Cable will be cablecast Mondays at 6:00 p.m., Tuesdays immediately following the meeting at 9:00 a.m., Wednesdays at 6:00 p.m., and Sundays at 1:00 p.m. Meetings held in locations that do not have a live cable feed will be videotaped and shown on CTV3 the day after the meeting. DVD copies of the meetings for loan will be available for public circulation at the Santa Ana Main Library the day after a meeting. CITY COUNCIL AGENDA 2 JUNE 18, 2012 CITY OF SANTA ANA CITY COUNCIL REGULAR OPEN MEETING JUNE 18, 2012 REGULAR OPEN MEETING 6:00 p.m. (Immediately following the Closed Session Meeting) CALL TO ORDER MAYOR PULIDO COUNCILMEMBERS ALVAREZ, BENAVIDES, BUSTAMANTE, MARTINEZ, TINAJERO, SARMIENTO PLEDGE OF ALLEGIANCE MAYOR PULIDO CLOSED SESSION REPORT The City Attorney will report items to be added to Consent Calendar Item 19A from the Closed Session meeting. OATHS OF OFFICE Administered by the Clerk of the Council to Katherine Ann Mitchell, regular member of the Youth Commission PUBLIC COMMENT Pursuant to Government Code Sec. 54954.3, the public may address the City Council on any and all matters within the City of Santa Ana's jurisdiction. At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak three (3) minutes on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE CHAIR. When speaking, all persons addressing the City Council shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. CITY COUNCIL AGENDA 3 JUNE 18, 2012 CONSENT CALENDAR CONSENT CALENDAR Approve staff recommendations on the RECOMMENDED ACTION: following Consent Calendar items: Items 10A through 30A. ADMINISTRATIVE MATTERS MINUTES 10A MINUTES FROM THE REGULAR MEETING OF JUNE 4, 2012 - Clerk of the Council Office Approve Minutes. RECOMMENDED ACTION: ORDINANCES/SECOND READING In the event a Councilmember recorded an “abstention” before consideration of the following ordinance(s) on first reading, such abstention will also be reflected in the minutes for second reading. 11A FISCAL YEAR 2012-2013 - CITY BUDGET - Finance & Management Services Placed on first reading at the June 4, 2012 City Council meeting and approved by a vote of 5-0 (Martinez and Tinajero absent). Published in the Orange County Register on June 8, 2012. Place ordinance on second reading and RECOMMENDED ACTION: adopt. ORDINANCE NO. NS-2835 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROPRIATING MONIES TO THE SEVERAL OFFICES, AGENCIES AND DEPARTMENTS OF THE CITY FOR THE FISCAL YEAR COMMENCING JULY 1, 2012 11B CREATING THE CLASSIFICATION TITLE OF POLICE COMMISSIONER AND DESIGNATING THE CLASSIFICATION AS THAT OF A PEACE OFFICER PURSUANT TO PENAL CODE SECTION 830.6(a)(2) – Personnel Services Agency Placed on first reading at the June 4, 2012 City Council meeting and approved by a vote of 5-0 (Martinez and Tinajero absent). CITY COUNCIL AGENDA 4 JUNE 18, 2012 Published in the Orange County Reporter on June 8, 2012. Place ordinance on second reading and RECOMMENDED ACTION: adopt. ORDINANCE NO. NS-2834 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CREATING THE CLASSIFICATION TITLE OF POLICE COMMISSIONER AND DESIGNATING THE CLASSIFICATION AS THAT OF A PEACE OFFICER PURSUANT TO PENAL CODE SECTION 830.6(a)(2) BOARDS / COMMISSIONS / COMMITTEES 13A COUNCIL COMMITTEE REPORTS - Parks, Recreation & Community Services Agency Receive and file Parks, Recreation, RECOMMENDED ACTION: Education and Youth (PREY) Minutes for May 21, 2012. MISCELLANEOUS ADMINISTRATION 19A CLOSED SESSION REPORT – City Attorney’s Office 19B EXCUSED ABSENCES – Clerk of the Council Office BUDGETARY MATTERS APPROPRIATION ADJUSTMENTS 20A ACCEPTING DONATION FROM CARIBOU INDUSTRIES - Police Department Approve an appropriation adjustment. RECOMMENDED ACTION: (Requires five affirmative votes) APPROPRIATION ADJUSTMENT NO. 2012-184 - Accepting a donation from Caribou Industries, Inc., funds of $1,500 in revenue account to increase the Police Department’s Special Revenue Account. CITY COUNCIL AGENDA 5 JUNE 18, 2012 SPECIFICATIONS – PURCHASE OF EQUIPMENT AND SERVICES Award in accordance with Request for RECOMMENDED ACTION: Council Action. (Items 22A through 22D) 22A SPEC. NO. 12-002 - REPLACEMENT OF POLICE PATROL SEDANS - Amend the contract with Wondries Fleet Group in an amount not to exceed $ 400,000 (Police Department) - Finance & Management Services 22B SPEC. NO. 11-016 - MANHOLE FRAMES AND COVERS - Renew the contract with Alhambra Foundry Co., LTD for a one-year period in an amount not to exceed $40,000 (Public Works Agency) - Finance & Management Services 22C SPEC. NO. 11-064 - UNLEADED FUEL AND OIL PRODUCTS - Renew the contract with Maxum West dba G.P. Resources for a one-year period in an annual amount not to exceed by $1,050,000 - Finance & Management Services 22D SPEC. NO. 12-044 - STREET SWEEPER BROOM REWRAP - Award a contract to West Coast Equipment, Inc. for a six-month period in an amount not to exceed $40,000 - Finance & Management Services PROJECTS/CHANGE ORDERS 23A CONTRACT AWARD WITH CALIFORNIA PROFESSIONAL ENGINEERING, INC. FOR TRAFFIC SIGNAL INSTALLATIONS (PROJECT NOS. 106704, 106705 AND 126763) - Public Works Agency RECOMMENDED ACTIONS: 1. Award a contract to California Professional Engineering, Inc., the lowest responsible bidder, in accordance with unit bid quantity prices in the amount of $443,499 for the installation of traffic signals at two intersections: Seventeenth/King Streets and Civic Center Drive/Pacific/Bristol Street Bike Lane Extension. 2. Approve a Funding Analysis with a total estimated construction cost of $554,300. CITY COUNCIL AGENDA 6 JUNE 18, 2012 AGREEMENTS Authorize the City Manager and Clerk of RECOMMENDED ACTION: the Council to execute the following agreements, subject to non- substantive changes approved by the City Manager and City Attorney and/or actions as noted on the Request for Council Action report. (Item 25A through 25I) 25A UPPER NEWPORT BAY TMDL COMPLIANCE (NON-GENERAL FUND) - Public Works Agency ? AGMT - With the County of Orange to Fund Nutrient, Fecal Coliform and Toxics Total Maximum Daily Load Programs in the Newport Bay Watershed in an amount not to exceed $175,000--County Agreement No. D11-066. ? AGMT - With the County of Orange for a reimbursement in an amount not to exceed $60,000--County Agreement No. D12-030. 25B AGMT - AMENDMENT – STREET AND MEDIAN TREE MAINTENANCE - With West Coast Arborists, Inc. extending the current agreement for three years through fiscal year 2014/2015, for a contract amount not to exceed $765,000 annually for the term of the agreement (Parks, Recreation & Community Services Agency) - Public Works Agency 25C AGMT - IMPLEMENTATION OF EUCLID TRAFFIC SIGNAL SYNCHRONIZATION (PROJECT 126768) NON-GENERAL FUND – Coorperative Agreement with the City of Fullerton for 20 percent match in the amount of $29,900 - Public Works Agency 25D AGMT - AMENDMENT – STEP 2 ENVIRONMENTAL ANALYSIS FOR SANTA ANA-GARDEN GROVE FIXED GUIDEWAY PROJECT (PROJECT 126766) NON-GENERAL FUND – With the Cordoba Corporation for a total amount not to exceed $332,491 - Public Works Agency 25E AGMT - AMENDMENT – GO LOCAL PROJECT MANAGEMENT OVERSIGHT (PROJECT NO. 092505) – With Cindy Krebs Consulting, Inc. to extend the term of the contract to December 31, 2012 in an amount of $75,000 - Public Works Agency CITY COUNCIL AGENDA 7 JUNE 18, 2012 25F AGMT - SENIOR MEALS PROGRAMS - With Community SeniorServ, Inc. an amount of $80,000 - Parks, Recreation & Community Services Agency and Community Development Agency 25G AGMT - AMENDMENT - BILL PRINT AND PAYMENT SERVICES - With InfoSend, Inc. in an amount not to exceed $230,000 annually, during the term from February 29, 2012 through February 28, 2014 - Finance & Management Services 25H KIOSK AND PAYMENT PROCESSING SERVICES - Finance & Management Services ? AGMT - With LD Systems for the acquisition of a kiosk to be located at City Hall, to provide for 24 hour/7 days a week payment services for a five-year lease not to exceed $36,000, per year. ? AGMT - With CardFlex, Inc. for the processing of credit cards, and check payments in conjunction with a kiosk to be located at the entrance of City Hall, in an aggregate limit not to exceed $30,000, during a one-year agreement. 25I AGMT - AMENDMENT - ANNUAL MAINTENANCE AND SUPPORT OF DESKOFFICERS ONLINE REPORTING SYSTEM - With Coplogic Inc., in an amount not to exceed $30,000 - Police Department MISCELLANEOUS - BUDGET 29A INSURANCE RENEWALS - Personnel Services Agency RECOMMENDED ACTIONS: 1. Approve the City’s continued membership in the Big Independent Cities Excess Pool from July 1, 2012 to July 1, 2013 at an estimated premium cost not to exceed $1,460,000. 2. Approve the City’s continued participation in the Public Entity Property Insurance Program from July 1, 2012 to July 1, 2013 at an estimated premium cost not to exceed $415,000. 3. Approve the City’s continued participation in the California State Association of Counties – Excess Insurance Authority’s Crime Bond Program from July 1, 2012 to July 1, 2013 at an estimated premium cost not to exceed $11,500. CITY COUNCIL AGENDA 8 JUNE 18, 2012 LAND USE MATTERS DEEDS – TRANSFER OF PROPERTY 30A QUITCLAIM OF STORM DRAIN EASEMENT AT 1500 SOUTH AUTO - Public Works MALL DRIVE TO PENSKE AUTOMOTIVE GROUP Agency : RECOMMENDED ACTION Authorize the City Manager and Clerk of the Council to execute a quitclaim deed relinquishing the City’s interest in a storm drain easement at 1500 South Auto Mall Drive to Penske Automotive Group Santa Ana B1, Inc., a Delaware Corporation. **END OF CONSENT CALENDAR** BUSINESS CALENDAR BUSINESS CALENDAR ORDINANCES/FIRST READING 50A ORDINANCE AMENDING THE SANTA ANA MUNICIPAL CODE REGULATING THE TESTING OF WATER METERS AND ADJUSTMENT OF BILLS - Public Works Agency : Place ordinance on first reading and RECOMMENDED ACTION authorize publication of title. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING SECTION 39-24 OF THE SANTA ANA MUNICIPAL CODE TO AUTHORIZE THE SETTING OF WATER METER TEST FEE BY RESOLUTION OF THE CITY COUNCIL RESOLUTIONS 55A CONSOLIDATION WITH THE COUNTY OF ORANGE ON THE NOVEMBER 6, 2012 GENERAL MUNICIPAL ELECTION - Clerk of the Council Office Adopt resolutions. RECOMMENDED ACTION: ? A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CALLING FOR AND GIVING NOTICE OF A GENERAL MUNICIPAL ELECTION TO BE HELD IN THE CITY OF SANTA ANA CITY COUNCIL AGENDA 9 JUNE 18, 2012 ON NOVEMBER 6, 2012 FOR THE ELECTION OF CERTAIN OFFICERS, AND REQUESTING THE BOARD OF SUPERVISORS OF ORANGE COUNTY TO CONSOLIDATE THE GENERAL MUNICIPAL ELECTION WITH THE STATE'S GENERAL ELECTION ? A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ESTABLISHING A SYSTEM FOR CANDIDATES WHOSE STATEMENTS ARE SUBMITTED TO THE ELECTORATE IN THE 2012 GENERAL ELECTION TO PAY THE PRO RATA SHARE OF THE COST OF INCLUSION OF THEIR STATEMENT IN VOTER PAMPHLETS 55B RESOLUTION AMENDING THE CITY COUNCIL MEETING START TIME AND REPEALING RESOLUTION NO. 2011-063 - Clerk of the Council Office Adopt a resolution. RECOMMENDED ACTION: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING THE CITY COUNCIL RULES AND PROCEDURES TO CHANGE THE START TIME FOR THE CITY COUNCIL MEETING OPEN SESSION AND REPEALING RESOLUTION NO. 2011-063 55C RESOLUTION PROPOSING AN AMENDMENT TO CLASSIFICATION AND COMPENSATION PLAN AND ANNUAL BUDGET TO ADD ONE SENIOR LIBRARIAN POSITION - Parks, Recreation & Community Services Agency Adopt a resolution. RECOMMENDED ACTION: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO AMEND THE CURRENT ANNUAL BUDGET TO ADD ONE GRANT FUNDED SENIOR LIBRARIAN POSITION IN THE SANTA ANA PUBLIC LIBRARY 55D RESOLUTION TO ADOPT AN ANNUAL STATEMENT OF INVESTMENT POLICY - Finance & Management Services RECOMMENDED ACTIONS: 1. Adopt a resolution. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING THE CITY’S STATEMENT OF INVESTMENT POLICY CITY COUNCIL AGENDA 10 JUNE 18, 2012 2. Receive and file the Annual Statement of Investment Policy. 55E AMENDMENT TO RESOLUTION TO PROVIDE CONTINUATION OF PARTIALLY-PAID TEMPORARY MILITARY LEAVE OF ABSENCE FOR CITY EMPLOYEES CALLED TO ACTIVE DUTY - Personnel Services Agency Adopt a resolution. RECOMMENDED ACTION: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING RESOLUTION NO. 2001-065 TO PROVIDE FOR CONTINUATION OF ADDITIONAL PARTIALLY-PAID TEMPORARY MILITARY LEAVE OF ABSENCE FOR CITY EMPLOYEES CALLED TO ACTIVE DUTY WITH THE ARMED FORCES AND CONTINUATION OF BENEFITS FOR THEIR DEPENDENTS 55F RESOLUTION ESTABLISHING THE APPROPRIATION LIMIT OF THE CITY OF SANTA ANA FOR FY 2012-13 (GANN LIMIT) - Finance & Management Services Adopt a resolution. RECOMMENDED ACTION: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ESTABLISHING THE APPROPRIATION LIMIT OF THE CITY OF SANTA ANA FOR FISCAL YEAR 2012-2013 WORK STUDY SESSION WSA TRANSIT VISION - Public Works Agency COMMENTS PUBLIC COMMENTS (If not considered by the Chair at an earlier time. Please refer to Basic City Council Meeting Information page for details). 90A CITY MANAGER’S COMMENTS 90B CITY COUNCILMEMBER COMMENTS CITY COUNCIL AGENDA 11 JUNE 18, 2012 ADJOURNMENT - The next meeting of the City Council is scheduled for Monday, July 2, 2012 at 5:00 p.m. for the Closed Session Meeting immediately followed by the Regular Open Business Meeting at 6:00 p.m. in the Council Chamber, 22 Civic Center Plaza, Santa Ana, California. CITY COUNCIL AGENDA 12 JUNE 18, 2012