HomeMy WebLinkAbout22B - SPEC - HEATING AND AC MAINTENANCE AND REPAIRSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JULY 2, 2012
TITLE:
CONTRACT RENEWAL WITH
CHANDLER'S AIR CONDITIONING FOR
HEATING, VENTILATION, AND AIR
CONDITIONING MAINTENANCE AND
REPAIRS (SPEC. NO. 08-077)
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 151 Reading
? Ordinance on 2nd Reading
? Implementing Resolution
? Set Public Hearing For
CONTINUED TO
FILE NUMBER
Renew the contract with Adelphia, Inc. d/b/a Chandler's Air Conditioning and Refrigeration for
heating, ventilation, and air conditioning maintenance and repairs for a one-year period in an
annual amount not to exceed $50,000.
DISCUSSION
The City maintains in excess of 30 buildings, including City Hall, the Corporate Yard, the Police
Administration and Holding Facility, recreation and senior centers, libraries, and park facilities.
Each agency throughout the City utilizes heating, ventilation, and air conditioning systems that
require maintenance to ensure maximum efficiency and operational reliability. The contract
provides service, maintenance, parts and unit replacement as required.
On March 2, 2009, the City Council awarded a contract to Chandler's Air Conditioning and
Refrigeration for a two-year period, with provisions for two one-year renewals. The vendor has
performed satisfactorily during the past contract period and has agreed to renew without an
increase in pricing. Staff is projecting a 30 percent decrease in expenditure in the upcoming year
due to the contracting of fire services to Orange County Fire Authority. Staff recommends the
final renewal of the contract.
FISCAL IMPACT
Funds are to be charged back to various departmental Maintenance & Repair of Buildings &
Grounds (account no. 62320).
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gu lerrez
Executive Director
Finance and Management Services Agency
SP
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