HomeMy WebLinkAbout25G - AGMT - FAIRVIEW TAFFIC SIGNAL SYNCREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY:
JULY 2, 2012
TITLE APPROVED
COOPERATIVE AGREEMENT WITH ? As Recommended
CITY OF COSTA MESA FOR ? As Amended
IMPLEMENTATION OF FAIRVIEW El Ordinance on 151 Reading
? Ordinance on 2"d Reading
TRAFFIC SIGNAL SYNCHRONIZATION ? Implementing Resolution
(PROJECT 126769) NON GENERAL FUND ? Set Public Hearing For
-? CONTINUED TO
FILE NUMBER
CITY ANAGER
RECOMMENDED ACTION
Authorize the City Manager and Clerk of the Council to execute the attached cooperative
agreement with the City of Costa Mesa to implement the Fairview Street Traffic Signal
Synchronization Project, subject to non-substantive changes approved by the City Manager
and City Attorney.
DISCUSSION
In 2006, Orange County voters approved Measure M2, which included provisions for funding the
Regional Traffic Signal Synchronization Program (RTSSP) in the amount of $10 million per year.
The RTSSP provides funding for projects that develop and maintain multijurisdictional traffic signal
synchronization on major arterials throughout Orange County.
On June 30, 2011, the Orange County Transportation Authority Board approved the funding
request submitted by the participating Cities of Costa Mesa and Santa Ana for implementation of
traffic signal synchronization and improvements on 31 traffic signals along Fairview Street from
Newport Boulevard to Garden Grove Boulevard. The Measure M2 grant approved for the
project is $620,000, with the local agencies providing a 20 percent match of $155,000.
Santa Ana's share of the match is $75,759.
The City of Costa Mesa is the lead agency in design, construction, and management of the
project. The cooperative agreement identifies the roles and responsibilities of Costa Mesa and
Santa Ana. The agreement also stipulates that Costa Mesa is committed to implementing the
project and will provide oversight to maintain interjurisdictional synchronization on Fairview
Street during the three-year grant period.
25G-1
Cooperative Agreement with the City of Costa Mesa
for the Fairview Street Traffic Signal Synchronization Project
July 2, 2012
Page 2
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funds for the local match in the amount of $75,759 are available in the Traffic Congestion
Relief HUT account (accounting unit 05917663-66220).
APPROVED AS TO FUNDS AND ACCOUNTS:
It- RZMM'di
Executive
Public Wo
z11
rector
Agency
Francisco Guti&rez
Executive Director
Finance & Management Services Agency
RG/SA
Exhibits: 1. Cooperative Agreement
25G-2
COOPERATIVE AGREEMENT BY AND BETWEEN THE
CITY OF COSTA MESA THE CITY OF SANTA ANA FOR THE FAIRVIEW
TRAFFIC SIGNAL SYNCHRONIZATION PROJECT
This Cooperative Agreement ("Agreement") is made and entered into this
day of , 2012, by and between the CITY OF COSTA MESA, a
municipal corporation ("COSTA MESA"), and the CITY OF SANTA ANA, a charter
city ("SANTA ANA").
RECITALS:
A. WHEREAS, the City of COSTA MESA applied for a grant from the Orange
County Transportation Authority (OCTA) as part of the Renewed Measure M
(M2), Regional Traffic Signal Synchronization Program RTSSP (Project P),
aimed to coordinate traffic signals across multiple jurisdictions to enhance
countywide traffic flow and reduce congestion; and
B. WHEREAS, the Fairview Project was selected by OCTA as one of the RTSSP
Projects to be funded in Fiscal Year 2011-2012, based on an application
submitted by the City of Costa Mesa on behalf of both the City of Costa Mesa
and the City of Santa Ana (jointly referred to as CITIES); and
C. WHEREAS, OCTA and the City of COSTA MESA have entered into a Master
Funding Agreement "Cooperative Agreement No. C-1-2757" defining the terms
and conditions for approved Measure M2 projects; and
D. WHEREAS, the City of Costa Mesa and the City of Santa Ana agree to initiate
and implement the Fairview Traffic Signal Synchronization Project (hereinafter
referred to as the PROJECT), with Costa Mesa as the lead agency; and
E. WHEREAS, the PROJECT will include improvement at thirty-one (31) traffic
signals along Fairview as listed in the Project Application, Exhibit A; and
F. WHEREAS, the PROJECT will include hardware and software upgrades to traffic
controllers, traffic telecommunications, master controllers and associated
systems(hereinafter collectively referred to as "Traffic Control Elements"), and
these Traffic Control elements will be constructed and/or installed and
implemented as part of the PROJECT as identified in the Project Application,
Exhibit A and the Project Price Proposal attached as Exhibit B; and
G. WHEREAS, the CITIES agree to coordinate the inclusion of other Traffic Control
Elements and in-kind services to be integrated during the construction of the
PROJECT that are not included in the Project Application and that the owning
City will have the responsibility for verifying and coordinating during the course of
the PROJECT; and
H. WHEREAS, the CITIES agree to implement the PROJECT based on Exhibits A
and B, including a combined cash and in-kind match of one hundred fifty-five
25G-3
thousand dollars, equivalent to twenty percent (20%) of the PROJECT cost split
with the following cost contribution of cash and in-kind service, SANTA ANA,
$75,579 and COSTA MESA, $79,421.
WHEREAS, the CITIES desire to enter into this Cooperative Agreement to
demonstrate their commitment to improving traffic signal synchronization
opportunities for Orange County and to develop and implement the Fairview
Project; and
J. WHEREAS, this cooperative agreement defines the specific terms, conditions
and funding responsibilities between the CITIES for the implementation of the
PROJECT;
NOW, THEREFORE, it is mutually understood and agreed to by the CITIES to enter
into this cooperative agreement with respect to the matters as follows:
1. RESPONSIBILITIES OF THE CITY OF SANTA ANA:
The City of Santa Ana agrees to the following responsibilities for implementation
and funding of the PROJECT:
a. To authorize the CITY OF COSTA MESA to be the Administering Agency for
the PROJECT.
b. To authorize OCTA to distribute its grant allocation to COSTA MESA in order
to pool the partner Cities' grant funds in order to complete a more thorough
project on Fairview between SR-55 and SR-22 Freeways than could be
accomplished by each city individually. SANTA ANA will contribute $20,000
in cash and $55,579 in in-kind services for a total match share of $75,579.
c. SANTA ANA shall help develop the project scope, provide input into the
consultant selection, attend team meetings, and review all consultant and
administrative reports pertaining to the SANTA ANA scope of work.
d. SANTA ANA shall provide required updates as requested by OCTA as part of
the semi-annual review process until the completion of the three year grant
period. Documents to be provided include but are not limited to payroll
records, contracts, and purchase orders related to the PROJECT.
2. COSTA MESA AGENCY RESPONSIBILITIES:
a. COSTA MESA shall manage the Project for the Cities of COSTA MESA and
SANTA ANA. COSTA MESA shall act as the "Administering Agency" for the
work for both COSTA MESA and SANTA ANA. A copy of this Agreement
shall be mailed to OCTA within ten (10) days after this Agreement has been
executed, pursuant to the terms and conditions of the Cooperative
Agreement.
2
25G-4
b. COSTA MESA will contribute minimum $38,438 in cash and $40,983 cash
and/or in-kind services, for a total match share of $79,421.
c. COSTA MESA shall work cooperatively with SANTA ANA and ensure that
SANTA ANA has the opportunity to provide meaningful input into all phases
of the project, and that staff has adequate time to review all draft reports,
contracts, the proposed Scope of Work, and any other pertinent information.
COSTA MESA shall convene regular meetings of staff representatives from
all partnering agencies to provide a regular process of input from all partner
cities to the consultant team.
d. COSTA MESA shall enter into an agreement with a qualified consultant team
to assist in the completion and monitoring of the Fairview Corridor. Selection
of the consultant team shall be with the concurrence of the partner cities.
e. COSTA MESA shall coordinate the work effort of this Project, provide the day
to day management of the consultant and manage all consultant
administration and contracting. COSTA MESA shall review the consultant's
invoices and pay them accordingly after ensuring that the work has been
adequately performed by the consultant.
f. COSTA MESA shall comply with all of the terms and conditions of the
Cooperative Agreement with OCTA including the Project Reporting and Audit
Requirements contained therein.
3. SHARED RESPONSIBILITIES. Each City agrees to:
a. Designate a technical lead person to act as the liaison for the PROJECT. The
liaison and any other required personnel shall attend meetings and participate
in all related project meetings as well as participate on the OCTA ITS
roundtable.
b. Participate, cooperate and coordinate with contractors, consultants, vendors
and staff in good faith using reasonable efforts to resolve any unforeseen
issues and disputes arising out of the PROJECT to the extent practicable with
respect to the performance of the PROJECT.
Identify and verify the upgrades to Traffic Control Elements to be constructed
and installed as part of the PROJECT and as identified in the Project
Application for each City.
Coordinate the inclusion of other Traffic Control Elements and in-kind
services, where necessary, that the owning agency requires for the
implementation of the PROJECT but are not included in the project
Application. The owning agency shall be responsible for the inclusion of such
elements within reason.
3
25G-5
e. Maintain project related signals and telecommunications equipment with high
priority during the project and be responsible for repair of their own signal
control systems in each of their respective jurisdictions.
f. Provide on-site support for signal control systems, timing plans, detection
systems and related equipment during construction, installation and
integration and be available to change or make adjustments to timing plans at
a central or field location when necessitated by the PROJECT.
g. Document in-kind match or dollar match funding as identified in the project
application and provide verification of such expenditures as part of any
required review or audit process which may include payroll records, contracts
and purchase orders.
h. Monitor and operate the traffic signals and improvements for a period of 3
years after the completion of the PROJECT improvements and to provide
verification of such activities.
Modify this agreement only by amendment upon written mutual consent of
both Cities. All modifications, amendments, changes and revisions of this
agreement in whole or in part, and from time to time, shall be binding upon
the CITIES so long as the same shall be in writing and executed by each
agency.
4. COMPLETE AGREEMENT
a. This Agreement, including any attachments incorporated herein and made
applicable by reference, constitutes the complete and exclusive statement of
the terms and conditions of this Agreement between COSTA MESA and
SANTA ANA and it supersedes all prior representations, understandings and
communications between the parties. The invalidity in whole or in part of any
term or condition of this Agreement shall not affect the validity of other term(s)
or conditions(s) of this Agreement. The above referenced Recitals are true
and correct and are incorporated by reference herein.
b. Neither Party's failure to insist on any instance(s) of the other party's
performance of any term(s) or condition(s) of this Agreement shall be
construed as a waiver of the non-enforcing party's right to such performance
or to future performance of such term(s) or condition(s), and the non-
performing party's obligation in respect thereto shall continue in full force and
effect. Changes to any portion of this Agreement shall not be binding upon
either party except when specifically confirmed in writing by way of a written
amendment to this Agreement between the parties and issued in accordance
with the provisions of this Agreement.
5. INSURANCE AND INDEMNIFICATION
4
25G-6
a. SANTA ANA shall jointly and severally indemnify, defend and hold harmless
COSTA MESA, it's officers, directors, employees and agents from and
against any and all claims (including attorney's fees and reasonable
expenses for litigation and settlement) for any loss or damages, bodily
injuries, damage to, or loss of property caused by the negligent acts,
omissions or willful misconduct by SANTA ANA, its officers, directors,
employees or agents in connection with or arising out of the performance of
this Agreement.
b. SANTA ANA shall maintain adequate levels of insurance, or self-insurance to
assure full indemnification of COSTA MESA.
c. COSTA MESA shall indemnify, defend and hold harmless SANTA ANA, its
officers, directors, employees or agents from and against any and all claims
(including attorney's fees and reasonable expenses for litigation and
settlement) for any loss or damages, bodily injuries, damage to, or loss of
property caused by the negligent acts, omissions or willful misconduct by
COSTA MESA, its officers, directors, employees or agents in connection with
or arising out of the performance of this Agreement.
d. COSTA MESA shall maintain adequate levels of insurance, or self-insurance
to assure full indemnification of SANTA ANA.
6. ADDITIONAL PROVISIONS
a. Term of Agreement: This Agreement shall continue in full force and effect
until June 30, 2016. This Agreement may be extended at the mutual
consent of both parties.
b. Legal COSTA MESA: COSTA MESA and the SANTA ANA hereto
consent that they are authorized to execute this Agreement on behalf of
said parties and that, by so executing this agreement, the parties hereto
are formally bound to the provisions of this Agreement.
c. Severability: If any term, provision, covenant or condition of this
Agreement is held to be invalid, void or otherwise unenforceable, to any
extent, by any court of competent jurisdiction, the remainder of this
Agreement shall not be affected thereby, and each term, provision,
covenant or condition of this Agreement shall be valid and enforceable to
the fullest extent permitted by law.
d. Counterparts of Agreement: This Agreement may be executed and
delivered in any number of counterparts, each of which, when executed
and delivered shall be deemed an original and all of which together shall
constitute the same agreement. Facsimile signatures will be permitted.
e. In the event that the PROJECT Costs exceed the estimates as submitted
in the APPLICATION as prepared all parties agree to meet and determine
PROJECT revisions to meet the budget or a revised funding proposal by
the CITIES which shall be documented and submitted in writing as a
revision to the agreement.
f. COSTA MESA and SANTA ANA shall comply with all applicable federal,
state and local laws, statutes, ordinances and regulations of any
governmental agency having jurisdiction over the PROJECT.
5
25G-7
g. Force Majeure: Either Party shall be excused from performing its
obligations under this Agreement during the time and to the extent that it is
prevented from performing by an unforeseeable cause beyond its control,
including but not limited to; any incidence of fire, flood; acts of God;
commandeering of material, products, plants or facilities by the federal,
state or local government; national fuel shortage; or a material act or
omission by the other party; when satisfactory evidence of such cause is
presented to the other Party, and provided further that such
nonperformance is unforeseeable, beyond the control and is not due to
the fault or negligence of the Party not performing.
h. Assignment: Neither this Agreement, nor any of the Parties rights,
obligations, duties, hereunder may be assigned in whole or in part by
either Party without the prior written consent of the other Party in its sole
and absolute discretion. Any such attempt of assignment shall be deemed
void and of no force and effect. Consent to one assignment shall not be
deemed consent to any subsequent assignment, nor the waiver of any
right to consent to such subsequent assignment.
i. Obligations To Comply with Law: Nothing herein shall be deemed nor
construed to authorize or require any Party to issue bonds, notes or other
evidences of indebtedness under the terms, in amounts, or for purposes
other than as authorized by local, state or federal law.
j. Governing Law: The laws of the State of California and applicable local
and federal laws, regulations and guidelines shall govern this Agreement.
k. Litigation fees: Should litigation arise out of this Agreement for the
performance thereof, the court shall award costs and expenses, including
attorney's fees, to the prevailing party.
1. Notices: Any notices, requests, or demands made between the parties
pursuant to this Agreement are to be directed as follows:
If to Costa Mesa:
City Clerk
City of Costa Mesa
77 Fair Drive
Costa Mesa, CA 92626
If to Santa Ana:
Clerk of the Council
City of Santa Ana
20 Civic Center Plaza (M-30)
Santa Ana, CA 92702
7. DISPUTE RESOLUTION:
COSTA MESA and SANTA ANA hereby acknowledge that OCTA will not
resolve any disagreements which may arise among the two parties, including
scope, financing and deliverables.
8. DELEGATED AUTHORITY
The actions required to be taken by the CITIES in the implementation of this
Agreement are delegated to its Chief Executive Officer, City Manager or
equivalent designee.
6
25G-8
IN WITNESS WHEREOF, SANTA ANA has caused this Agreement to be executed
by its City Manager and attested by its Clerk, and COSTA MESA has caused this
Agreement to be executed by its Chief Executive Officer and attested by its Clerk, as
duly authorized by the SANTA ANA City Council and the COSTA MESA City
Council, respectively.
CITY OF SANTA ANA, a
municipal corporation of the
State of California
CITY OF COSTA MESA a
municipal corporation of the
State of California
By:
Paul Walters
City Manager
ATTEST:
Maria Huizar
Clerk of the Council
APPROVED AS TO FORM:
Sonia Carvalho
City Attorney
By:
Tom Hatch
City Manager
ATTEST:
Julie Folcik
Clerk of the Council
APPROVED AS TO FORM:
Thomas Duarte
City Attorney
RECOMMENDED FOR APPROVAL:
Ernesto Munoz
Public Services Director
Attachments:
Exhibit A-Project Application
Exhibit B-Project Price Proposal
7
25G-9
25G-10
EXHIBIT A
PROJECT APPLICATION
25G-11
CITY OF COSTA MESA
CALIFORNIA 92628-1200 P O. BOX 1200
FROM THE OFFICE OF THE TRANSPORTATION SERVICES MANAGER
March 18, 2011
Orange County Transportation Authority
Attn. Roger Lopez
550 South Main Street
P.O. Box 14184
Orange, CA 92613-1584
SUBJECT: RTSSP, PROGRAM P PROJECTS - FY 2011/2012
Dear Mr. Lopez:
The City of Costa Mesa appreciates the opportunity to submit the attached funding
application for the Fairview Road Corridor Synchronization project. This is a co-
jurisdictional project covering 3 jurisdictions, the City of Costa Mesa, the City of Santa
Ana and the State of California, Department of Transportation. The project includes
synchronization for 31 traffic signals on this busy route that serves many regional
facilities as well as bus routes in the core area of Orange County. The City of Costa
Mesa will serve as the lead for the project. Resolutions from the Costa Mesa City
Council and Santa Ana City Council are included with the application.
Based on OCTA requirements, it is recognized that the project will conduct before and
after studies to document the improvements to travel time, green house gases and
synchronization as a result of this investment in Program P/Regional Traffic Signal
Synchronization Program. Thank your for your oversight of the CTFP process. Please
call Debra Bieber at (714) 754-5183 if any additional information is required.
Sincerely,
RAJA SETHURAMAN
Transportation Services Manager
Enclosures
Peter Nagavi, Director Department of Public Services
Debra Bieber, Associate Engineer
Alma Reyes, Management Analyst
PHONE (714) 754-5334 • TDD.2,W-A 2-.ci costa-mesa.ca.us
Orangetrak - Edit Project
Page 1 of 2
A?PLICATlQNI NUMBER: CTFP TOTAL ALLOCATIONS: $620,000.00 TOTAL PROJECT COST $775,000.00
PROJECT ID; CP-2972 CTFP TOTAL PAYMENTS: $0.00 ACTUAL MATCH RATE 0.00
VERSION: 1 STATUS: Planned
LAST MODIFIED BY, [David Cho(3118/2011) APPROVED BY, NIA HISTORY
PROJECT INFORMATION
IMPROVEMENT TYPE IMPLEMENTING AGENCY
TSSP - Traffic Signal Syncronization Program Costa Mesa, City of
DISTRICT PROJECT MANAGER PHONE (10 DIGIT) );MAIL
2 Debra Bieber 7147545183 dbieber@ci.costa-mesa
PROJECT TI TI F
Fairview Traffic Signal Synchronization Project
PROJECT DESCRIPTION - : - .
tY1e propc,sed Fai I-View Rcad project t" synchic,ni?e the ?1 rz: r
g LOLS Fa1rJi2W Road C-rridor from State Route 55 to star-; Rcnt.e :i._.
"r,: uor r .- the ,
urrsdiction, of Cc::ta t?la5a, Santa ?,:za a:,(?,.t?
9 s , desi Insted :signal rC to
o :i is= a hcaviLv trav<,lled bus r ?,,?e. the route int __,_ ;ra
C= 'y "IraTfic r?>1uII,es up to i10w,th erahicle M?I.s of
:ic:,q the corridor.
-,. i3'- tai 1 t r Bch , h wt -Own nt a `,r.a ti;ct s r l
-i i s ?iL I- ><r.ra 1r:a la_ th lei t r,nt
Cen _L _or t... Art_, and connects two state highways. Before and after studies will be
TMas<i.ar red format, tD VHriI'll that the field-iuiplr;R.ented I iT'i7CG t
rrnY1C _a•. re - 7
rus -gin this ?.,tG , ct i n ?r,1 t :m. 11 x a „; _ ^, _t r r _duced travel ti ie, c ;d.1, vehicle em j _3's i ., rrd
,u ,,mod
"u d,complish this project the participating agencies will design,
7Jr, r r't sy implerient a project tc repl3c: ant ic{u atr;d c'ont rn?ler
T? _anal s}nChronization, .;_id r'CCv and install _ontr 1 cc y
f - st
dirF_-iy o ,hanci.,g :; rllal _-yn u_orn:,? _,.m-
t t„,•I F,ri,- able, wirel dev c.,s and oth. n(,c:- ?, -
"'v y t i :_ a
stl of mod i rcat -ohs w11 hr i n-, taI I ed per Project F q i eI in-1,
t r" , ll m r L tor the i mprovcmt-n_., and ma -, n-, ain t t-e cor_ rz..r .:r._.. ;._ 7 _ears affie[ c.omr?l?eticn.
?_,1 lu= d tu
' i dc;siyu, e ngi-neari ,q, Cc :l;trcction, iirplermentatio,i -.nd
?_
. -::•? ?neli as tx?rare and after studies tc, docu^ient iRprover._,.t:; ffi-
_. h? reo.- ?ru31 traffi- - sigr;al r,ch?r ;ni<at'cn pr: ,ect.
SYSTEM ROUTS INTERSECTION LOCAL STREET NAME FROM TU
Local Street YES Fairview SR55 SR22
GENERAL QUESTIONS
CTFP QUESTIONS
Is this application on your current approved measure M2 CIP? YES
Has your agency previously received CTFP funding for this Application? No
If Yes, When?
Project I D?
Is this on agency's LOCAL SYNCHRONIZATION PLAN? YES
https-//ocfundtracker. octa.net/edit_proj ect. asp?proj ect_id=CP--2972&versi on=1 &update_
03/ 18/201 1
25G-13
Orangetrak - Edit Project
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PROGRAMMING INFORMATION ($0)
I'.
(.
4,
FISCAL YEAR FUND TYPE fPROGRAMMED REVENUE SQUR C) ENGG ROW CON TOTAL
Another City $69,93000 ; $000 $5,82900 $75.759
Other $72.74600 $000 $6.49500 $19,241
Traffic Signal Sync Program (TSSP) - Primary Implementation $570,705 OD $D 00 $000 $570,705
Traffic Signal Sync Program (TSSP) - Maintainence 8 Monitoring $000 $0.00 $49,295 00 $49,295 k.
$o
$0
so
$o'
$o
Another City $69,930' $0: $5,829 $75,759
Other $72,746 $0 $6,495 $79,241
Traffic Signal Sync Program (TSSP) - Primary Implementation $570,705 $o' so $570,705
Traffic Signal Sync Program (TSSP) - Maintainence A Monitoring $0 $0 $49,295 S49,295 Update Subtotals GRAND TOTAL $713,381 $0 $61,619 $775.000
SCHEDULE INFORMATION
SCHED ULED START SCHEDU LED COMP TION STATUS
MONTH
PLAN YEAR MONTH YEAR
.
E:Q SEP
2011
JUN
2012
ROW
CON JUL 2012 JUN 2016
SPELL - ----- CHECK
-------------
ENTER SCORING DATA MARK ON MAP
!-Save for Later 1Save and Submit to OCTA
https-.//ocfundtracker.octa.net/edit_project.asp?project - id=CP--2972&v ersi on= l &update_... 03/18/2011
25G-14
vrangetrax - Vroject Ranking
PROJECT RANKING
Page 1 of 2
I TSSP - Traffic Signal Svnchoronization Program
Facility Usage
Vehicle Miles Traveled (VMT) POINT(S1
314056
i
Benefit Cost Ratio
Jurisdictions
POINT(S)
Percent of Priority Corridor Jurisdictions Involved 100
Total Number of Involved Jurisdictions 3
I
Jurisdictions Score (higher of two scores above) b
Project Scale
POEM
Percent of Corridor Signals Being Retimed 100
Signal Being Retimed perMile 3.64 ,
3
Project Scale (Total)
Project Details
POINT(S)
New or upgraded
communication systems
Minor signal operational
improvements
Int./field system
modernization and
replacement
Real-time traffic actuated ops.
Project Characteristics and demo. projects
New or upgraded detection
TMC/TOC and motorist
information
Comm. and detection
preservation and restoration
Signal coordination I D
Transporation Significance Signal Synchronization Network
Maintenance of Effort 5
4 to 5 years 3
https:/,/ocfundtracker. octa.net/ranking-edit.asp?project-ld=CP--2972&version=l 03/18/2011
25G-15
Project Effectiveness
Current Project Readiness
Funding Match
Within 12 Months
POINT(S)
SAVE RANKING
CLOSE WINDOW ( ;PRINT '.
TOTAL POINTS- 7,1
0.52s
https: //ocfundtracker. octa. net/ranking_edit. asp?proj ect_id=CP--2972&version= l 03/18/2011
25G-16
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25G-18
PROJECT DESCRIPTION
Agencies: City of Costa Mesa, City of Santa Ana, Caltrans
Project Name: Fairview Road Signal Synchronization Project
Program: Program P, Regional Traffic Signal Synchronization (RTSSP)
Project Manager: Debra Bieber Phone: (714) 754-5183
Email: dbieber@ci.costa-mesa.ca.us
Project Funding Program
The intent of the proposed Fairview Road project is to synchronize the 31 traffic signals
on the contiguous Fairview Road corridor from State Route 55 to State Route 22. This
8.5 mile corridor crosses the jurisdictions of Costa Mesa, Santa Ana and Caltrans.
Fairview Road is a designated signal synchronized network route, identified in the CTFP
Chapter 8 Guidelines, and is a heavily travelled bus route. The route intersections carry
Average Daily Traffic Volumes up to 61,800, with a Vehicle Miles of Travel(VMT) of
314,056 along the corridor. Before and after studies will be made in the required
format, to verify that the field-implemented timings have improved the existing traffic
patterns. The intersection timing improvements should result in measurable changes to
travel time, green house gases and travel speeds. To accomplish this project the
participating agencies will design, construct and implement a project to replace
antiquated controller units, enhance communication for signal synchronization, add
(Closed Circuit Television) CCTV cameras and install controller cabinet replacements
directly enhancing signal synchronization. Detection, communications systems and
necessary equipment and devices will be installed and monitored as required by Program
P to improve and maintain the corridor for a minimum of 4 years after completion.
Proiect Background
Fairview Road is a complete contiguous corridor, an important mass transit route, and an
important north-south connector between State Highways on the Master Plan of Arterial
Highways (MPAH) and on the signal synchronization network per Figure 8-1 of the
CTFP Guidelines. Fairview road serves regional facilities such as Downtown Santa Ana,
County and Federal Buildings, Orange Coast Community College, Santa Ana College,
the Coast Community School District, the Segerstrom Center for the Arts (formerly the
25G-19
Orange County Center for Arts), and numerous schools. The project will fully meet the
synchronization needs for the corridor for 3 years and no other requests for funding will
be initiated during the maintenance and operation phase. Communication system
improvements that directly benefit signal synchronization along the corridor will also be
included.
The Fairview Signal synchronization project accomplishes the goals of synchronizing
signals across jurisdictions, through a 4-year initially funded timeframe to improve
existing traffic patterns. The end result will be a field-implemented synchronized timed
route, achieved through design and engineering, construction and installation of field
controllers and maintenance and monitoring to ensure continuous improvement of the
system.
Proiect Plan and Schedule
To verify and monitor the improvements before and after studies will be initiated using
travel times, average speeds, average stops per mile and vehicle emissions. The
improvements will occur within existing facilities so there is no anticipated delay for
construction and the project will pursue a timely use of funds.
Data counts will comply with OCTA digital format requirements. Jamar or
NDS/Southland car count format and include Synchro version 6 compatible information
consistent with the OCTA ROADS data base.
The project management will follow CTFP Guidelines for reimbursements and reporting,
including a work schedule with implementation and maintenance operation phases
included.
Scope of Work
Design, This task, to be complete in FY 2011-2012, consists of confirming the survey of
equipment, preparation of drawings and schematics for cabinet work, fiber
optic/communication work, CCTV camera installations and other miscellaneous devices
and equipment design as necessary. During this time the before studies and
documentation will be completed.
Right-of-Way, No right-of-way is needed for this project.
Construction, Construction is schedule for late in the FY2011-2012 fiscal year. The
scope of construction work includes:
Utility Coordination
Traffic Signal Controllers and equipment for synchronization (including CCTV)
Communication Devices and Cabling including interconnects and switches
Traffic Cabinets, where needed for synchronization
Maintenance and Monitoring of the Traffic Signal Synchronization for 4 years.
25G-20
FAIRVIEW ROAD/FAIRVIEW STREET
TRAFFIC SIGNAL SYNCHRONIZATION PROGRAM
LOCATION MAP
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25G-21
Fairview Street/Fairview Road Corridor VMT Calculation
Agency Segment ADT Segment Length VMT
Santa Ana North City Limits to Trask Ave 41,507 0.39
16,188
(2009 ADT) Trask Ave to 17th Street 40,436 0.50
20,218
17th Street to Civic Center Dr 38,933 0.59
22,970
Civic Center Dr to 5th Street 43,766 0.21 9,191
5th Street to 1st Street 43,355 0.25
10,839
1st Street to McFadden Ave 41,652 0.75 31,239
McFadden Ave to Edinger Ave 39,860 0.50
19,930
Edinger Ave to Harvard Blvd 39,158 0.50
19,579
Harvard Blvd to Warner Ave 36,506 0.35
12,777
Warner Ave to Segerstrorn Ave 34,867 0.44
15,341
Segerstrom Ave to Alton Ave 35,196 0.36
12,671
Alton Ave to MacArthur Blvd 36,073 0.25
9,018
MacArthur Blvd to Sunflower Ave 35,919 0.28
10,057
Costa Mesa Sunflower Ave to South Coast Dr 41,611 0.31
12,899
(2010 ADT) South Coast Dr to Paularino Ave 60,812 0.61
3 7, 095
arino Ave to Baker St 44,232 0.16
7,077
r Street to Adams Ave
r 48,152 0.29 13,964
A
ms Ave to Arli
ngton Dr
33,192
0.49
6,264
rngton Dr to Fair Dr 22,599 0.34
7,684
Fair Dr to Wilson
Wil 12,675 0.53
6,718
son to Newport Blvd
Seg 11,679
ment Length (mi): 0.20
8.30
TOTAL VMT:
2,336
314,056
25G-22
RESOLUTION NO. 11-9
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF COSTA MESA, CALIFORNIA, APPROVING THIS
SUBMITTAL OF AN APPLICATION FOR FUNDING OF
THE FAIRVIEW ROAD SIGNAL SYNCHRONIZATION
PROJE=CT TO THE ORANGE COUNTY
TRANSPORTAl ION AUTTHOR11 Y FOR FUNDING
UNDER TFIF COMPREI-IFNSIVE TRANSPORTATION
PROGRAM, REGIONAL TRAFFIC SIGNAL
SYNCHRONIZATION PROGRAM.
-11 IL. CITY COUNCIL OF 1-1-IE CITY OF COS°I-A MFSA I-IL-J&-iBY RESOLVES,
DI l FRMINES AND ORDERS AS FOLLOWS:
WI-IFREAS, the City of Costa Mesa desires to implement the transportation
improvement on the Fairview Road corridor, jointly with the City of Santa Ana; and
Vt11-11ILR AS, the City of Costa Mesa has been declared by 1110 Oran{le C;ourrty
I mn?,.portation Authority to meet thu eligibility requirements to receive Measure M
"tWilback" funds; and
WHEREAS, the City's Circulation L=loment is consistent with the County of
Oran }c Master Plan of Arterial I ligh%tvays; and
All 11-.RFAS, THE: City of Costa Mesa ruld the City of Santa Ana will enter into a
coo oclaiivc ;agroeuaer't for the project funding and implernentation responsibilities; and
V1tf1L=1Zl_AS, the City of Coster Mesa will Larovide matching funds for the City of
Costa rVlesa portion of the project as rec_tuirod by the Orange County Comprehensive
l lal'spoilation I'rograraa Procedures Manual; and
Wi IERFAS, the Orange County I-rtairsportation Authority intonds to allocate
;unit.; for imnsporiation improverrrerrt project: withi?1 the incorporated cities rand the
Corrrrty; ;:rrrd
Utll-I..RI?:AS the City of Costa Mesa ha,", a cranrently adopted Local Signal
Synchronization Plan consistent with the Regional Traffic Signal Synchronization
Blaster Plan as a key component of local agoncies' efforts to synchronizing traffic
siytw s ?i,-ross local agencies' boundaries; and
VV11r-F21=AS, the City of Costa Mesa desires to irnplernent multi ;urisdictional signal
synchronization listed below; and
25G-23
WHEREAS, the City of Costa Mesa will not use Measure M funds to supplant
Developer Fees or other commitments; and
WHEREAS, the City of Costa Mesa will use Arterial Highway Rehabilitation
funding as a supplement to the existing pavement management program;
NOW, THEREFORE, BE IT RESOLVED THAT, the City Council of the City of
Costa Mesa hereby requests that the Orange County Transportation Authority allocate
funds in the amounts requested in the City's application for !Measure M Funds to the
City from the Comprehensive Transportation Programs and it agrees that said funds
shall be matched by City funds as required.
BE I FURTHER RESOLVED, that the City Council of the City of Costa Mesa,
California does hereby authorize the Director of Costa Mesa Public Works or designee,
to file applications for Renewed Measure M funded Comprehensive Transportation
Program, to sign such applications, and to invoice Orange County Transportation
Authority for payment of allocated funds as appropriate.
PASSED AND ADOPTED this 151t' day of March, 2011.
ATTI=ST:
Julie FoCity C erk
Gary Monahan, Mayor
APPROVED AS TO FORM:
TAttorney
2
25G-24
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss
CITY OF COSTA MESA )
1, JULIE FOLCIK, City Clerk of the City of Costa Mesa, DO HEREBY CERTIFY
that the above and foregoing is the original of Resolution No. 11-9 and was duly passed
and adcpted by the City Council of the City of Costa Mesa at a regular meeting held on
the 15rr' day of March, 2011, by the following roll call vote, to wit:
AYES: COUNCIL MEMBERS: MONAHAN, RIGHEIMER, LEECE, MENSINGER
NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: BEVER
IN WITNESS WHEREOF, I have hereby set my hand and affixed the seal of the
City of Costa Mesa this 16'h day of March, 2011.
-_ ? J _
JULi OLClK . , Q!TY CLERK !
(SEAL)
3
25G-25
j?
Y cC v. tC J?` v?4v
"TTY OF SANTA ANA
CLERK OF THE COUNCIL OFFICE M-30
-' J Sox 1 S?8
MEETING DATE:
MINUTES EXCERPT
March 7, 20, 11
COUNCIL MEMBERS PRESENT: Alvarez, Benavdes Bustamante, Martnez. Sarmmiento,
Tinajero, Pulido (7)
ABSENT: None (0)
CONSENT- CALENDAR
(= SLBIV';SSICN OF GRANT APPLICATIONS FOR MEASURE NYn COAJPREI--ENSiVE
RANSPORTA7ON FUNDING PROGRAM - Public Works Agency
MOTION: Adopt a resolution.
ESCLUTICN NO. 2011-009 - A RESOLUTION OF -HE C
_11 C CO NCI- O>= --+ r -
LF SANTA ANA APPROVING THE SUBMITTAL OF MPROV-MENT PRC - r?
-E ORANGE COUNTY TRANSPORTATION AUTHORITY FOR -NDiNG , N_ )=_R
-?J
CCMPREHENSIVE TRANSPORTATION PROGRAM
MOTION: Alvarez
VOTE: AYES
SECOND Benavldes
Alvarez. Benav?des. Bustamante, V_n,tlr--ez p,! -4,3
Sar lento, T rajero (7)
NOES: None (0)
ABSTAIN: None (G)
ABSENT: gore (0)
STATE OF CALIFORNIA
COUNTY OF ORANGE
"'BAR, A r-,LIZAR, Clerk of the Council, of the City Of Santa A:ia, Cd ne°eby ce.*f
3'e0o ce a fu trt„e and correct copy of the minute act;on on record n tn.s c?;ce. yV y
iN `WITNESS'v,%,HEREOF, I have hereunto set my hand and seal tr'is '4`° day cf Marcn.
I4iai:a
25G-26
RESOLUTION NO. 2011-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SANTA ANA APPROVING THE SUBMITTAL OF
IMPROVEMENT PROJECTS TO THE ORANGE COUNTY
TRANSPORTATION AUTHORITY FOR FUNDING UNDER
THE COMPETITIVE MEASURE M2 REGIONAL TRAFFIC
SYNCHRONIZATION PROGRAM
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS
FOLLOWS:
Section 1: The City Council of the City of Santa Ana hereby finds, determines and
declares as follows:
A. The Measure M2 Regional Traffic Synchronization Program targets over 2000
signalized intersections across Orange County to maintain traffic signal
synchronization, improve traffic flow and reduce congestion across
jurisdictions.
B. The City of Santa Ana has been declared by the Orange County
Transportation Authority to meet the eligibility requirements to receive
revenues as part of Measure M2.
C. The City of Santa Ana has a currently adopted a Local Signal Synchronization
Plan consistent with the Regional Traffic Signal Synchronization Master Plan
as a key component of local agencies' effort to synchronized traffic signals
across local agencies' boundary.
D. The City of Santa Ana will provide matching funds for each project as
required by the Comprehensive Transportation Funding Program Procedures
Manual; and
E. The City of Santa Ana will not use Measure M2 funds to supplant Developer
Fees or other commitments; and
F The Citv of Santa Ana desires to imnlement multi-jurisdictional listed hPlow
SECTION 2: The Executive Director of the Public Works Agency is authorized to
submit projects for funding consideration under the Combined Transportation Funding
Programs.
Pagel of 3
25G-27
SECTION 3: The City Council of the City of Santa Ana hereby requests the
Orange County Transportation Authority allocate funds in the amounts specified in the
City's application to said City from the Regional Traffic Synchronization Program. Said
funds shall be matched by funds from said City as required and shall be used as
supplemental funding to aid the City in the implementation the following projects-
----------- ------------------------------------------------ ---------- ------- --
PROJECTS FY i
lamer Ave from Pacific Coast Hwy to Red
ill Ave 11/12
ustin Ave from 1s` St to Imperial Hwy 1 11/12
Euclid Ave from 405 Fwy to Imperial Hwy r 11/12
:Fairview from SR 55 to SR 22 11/12
------ ------- -------------- ------------- ------- -------------------- ---------------- ?---- --------------- ----- i
`MacArthur Blvd from Beach Blvd to SR 55 11/12
--------------------- - ---------- ---- -----------------
SECTION 4: This Resolution shall take effect immediately upon its adoption by
the City Council, and the Clerk of the Council shall attest to and certify the vote adopting
this Resolution.
ADOPTED this _ day of 2011.
Miguel A. Pulido
Mayor
APPROVED AS TO FORM:
Joseph W. Fletcher, City Attorney
uy.
Laura Sheedy
Assistant City Attorney
Page 2 of 3
25G-28
AYES: Councilmembers
NOES: Councilmembers
ABSTAIN. Councilmembers
NOT PRESENT: Councilmembers
CERTIFICATE OF ORIGINALITY
I, Maria D. Huizar, Clerk of the Council, do hereby certify the attached Resolution No.
Santa Ana on
Date
to be the original resolution adopted by the City Council of the City of
, 2011.
Clerk of the Council
City of Santa Ana
Page 3 of 3
25G-29
25G-30
EXHIBIT B
PROJECT PRICE PROPOSAL
25G-31
ADMNTEC Consulting Engineers
Y
February 17, 2012
City of Costa Mesa
Transportation Services Division
4th Floor City Hall
77 Fair Drive
Costa Mesa, CA 92628
(ATTN: Ms Debra Bieber)
Subject: Fee Schedule for the Costa Mesa/Santa Ana Fairview Traffic Signal Coordination
Project
Dear Ms. Bieber and members of the selection committee,
ADVANTEC Consulting Engineers (ADVANTEC) is pleased to submit the accompanying Fee
Schedule, as part of proposal for the Costa Mesa/Santa Ana Fairview Traffic Signal
Coordination Project issued by the City of Costa Mesa.
As President of the company, I am fully authorized to make representations on behalf of
ADVANTEC and certify that the information contained in this proposal is truthful, accurate, and
complete at the time of submission of this proposal. The following proposal shall remain valid
for a period of not less than 180 days of its submittal. I can be reached at the address,
telephone/fax numbers in this letterhead, and the following email address: LeoLee@advantec-
usa.com
We are very excited about this opportunity to assist the City of Costa Mesa and Santa Ana on
this project, and looking forward to establishing a mutually rewarding working relationship with
both agencies.
In closing, we thank you for the opportunity to offer our proposal for this effort to further
enhance the quality of life in the Cities of Costa Mesa and Santa Ana.
Sincerely,
ADVANTEC Consulting Engineers, Inc.
Leo Lee, P.E.
President
19200 Von Karrnan Ave. • Suite 600 Irvine • CA 92612
Tel: (949) 622-5551 • Fax: (949) 622-5554 www.advantec-usa.com
25G-32
General Fee Schedule
Part 1-Signal Coordination, Assessments, Lump Sum $ 159,609
Modeling, Before and After Studies, Reports
And Documents for OCTA reporting
Part 2-Work for Costa Mesa Intersections Lump Sum $ 262,525
Part 3-Work for Santa Ana Intersections Lump Sum $_ 162,215
Part 4-Preparation of Record drawings, or Project Plans Lump Sum $ 29,989
Specifications and Estimate or Procurement documents
Part 5-3 Years follow-up Maintenance Per Year $ 14,700 Sub-Total $_ 44,100
CUMULATIVE NOT-TO-EXCEED FEE: $ 658,438
Additive Work Scope
Traffic Counts at Intersections Per Intersection $ 413.00 Total $12,803
Install 3" Conduit
Per Lineal Foot $ 30.00 Total $_ 36,000
Additive work shall be included exclusively at the discretion of the City contingent on bid results.
Please include an estimated work breakdown structure for the project and personnel rate sheet. The
Evaluation recognizes that costs may vary based upon project approach so work breakdown structure
Information should support fee submissions.
All originals of plans, field notes, data and calculations, correspondence, reports, electronic files,
etc., will be turned over to the City upon completion of work. Ten percent (10%) of the total
contract fee will be withheld until final project documents are submitted to the City.
25G-33
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