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Home My WebLink About AGENDA_2012-07-02 City Council Meeting Agenda July 2, 2012 CLOSED SESSION MEETING CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, California 5:00 PM REGULAR OPEN MEETING CITY COUNCIL CHAMBER 22 Civic Center Plaza 5:45 PM (Immediately following the Closed Session Meeting) Miguel A. Pulido Mayor Claudia AlvarezVincent F. Sarmiento Mayor Pro Tem – Ward 5 Councilmember - Ward 1 Michele MartinezCarlos Bustamante Councilmember - Ward 2 Councilmember - Ward 3 P. David Benavides Sal Tinajero Councilmember - Ward 4Councilmember - Ward 6 Sonia R. Carvalho Paul M. WaltersMaria D. Huizar City Attorney City Manager Clerk of the Council NOTE:If you need special assistance to participate in this Council meeting, please contact Ellen Smiley, City ADA Program Coordinator, at (714) 647-5340. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. [Americans with Disabilities Act, Title II, 28 CFR 35.102] Basic City Council Meeting Information Code of Ethics and Conduct - The people of the City of Santa Ana, at an election held on February 5, 2008, approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. A copy of the City’s Code can be found on the Clerk of the Council’s webpage. The following are the core values expressed: Integrity · Honesty · Responsibility · Fairness · Accountability · Respect · Efficiency Agenda Information - The agenda descriptions provide the public with a general summary of the items of business to be considered by the Council. The Council is not limited in any way by the “Recommended Action” and may take any action which the council deems to be appropriate on an agenda item. Except as otherwise provided by law, no action shall be taken on any item not listed on the agenda. Public Comments/Public Input - Pursuant to Government Code Sec. 54954.3, the public may address the City Council, Housing Authority, and or City of Santa Ana Acting as Successor Agency on any and all matters within the City of Santa Ana's jurisdiction. At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak three (3) minutes on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE CHAIR. When speaking, all persons addressing the City Council shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. Consent Calendar - All matters listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion without discussion unless a member of the Council “pulls” an item(s) from the consent calendar for a separate vote. Senate Bill 343 - As required by Senate Bill 343, any non-confidential writings or documents provided to a majority of the City Council members regarding any item on this agenda will be made available for public inspection in the Clerk of the Council Office during normal business hours. Agenda & Minutes - Staff reports and documents relating to each agenda item are on file in the Office of the Clerk of the Council and are available for public inspection during regular business hours, 8:00 a.m. – 5:00 p.m., Monday through Friday. The Clerk’s office is located in City Hall, 20 Civic Center Plaza, Room 809, Santa Ana, California, (714)647-6520. Council meeting agendas, staff reports, and Minutes are available the Friday before a Council meeting at the following website address: www.santa-ana.org Televised Meeting Schedule - All regular meetings will be televised and available for viewing on the City’s cable channel. Meetings held in the Council Chamber or other designated locations which are televised live on CTV3 Time Warner Cable will be cablecast Mondays at 6:00 p.m., Tuesdays immediately following the meeting at 9:00 a.m., Wednesdays at 6:00 p.m., and Sundays at 1:00 p.m. Meetings held in locations that do not have a live cable feed will be videotaped and shown on CTV3 the day after the meeting. DVD copies of the meetings for loan will be available for public circulation at the Santa Ana Main Library the day after a meeting. CITY COUNCIL AGENDA 2 JULY 2, 2012 CITY OF SANTA ANA CITY COUNCIL REGULAR OPEN MEETING JULY 2, 2012 REGULAR OPEN MEETING 5:45 p.m. (Immediately following the Closed Session Meeting) CALL TO ORDER MAYOR PULIDO COUNCILMEMBERS ALVAREZ, BENAVIDES, BUSTAMANTE, MARTINEZ, TINAJERO, SARMIENTO PLEDGE OF ALLEGIANCE MAYOR PULIDO INVOCATION Gary Tucker, Police Chaplain PRESENTATIONS SPECIAL PRESENTATION - CERTIFICATE OF RECOGNITION TO JONATHAN ESPINOZA FOR HIS SERVICE ON THE YOUTH COMMISSION - COUNCILMEMBER SAL TINAJERO EMPLOYEE SERVICE AWARDS presented by MAYOR PULIDO to: 20 YEARS OF SERVICE Ramona M. Lujan, Senior Workers’ Compensation Claims Examiner, Personnel Services Joan C. Shearing, Senior Workers’ Compensation Claims Examiner, Personnel Services 25 YEARS OF SERVICE John W. Gammon, Fire Engineer, Fire Department Troy D. Guidry, Police Sergeant, Police Department CITY COUNCIL AGENDA 3 JULY 2, 2012 Jane A. Winston, Secretary, Police Department Jesus David Rodriguez, Water Services Worker II, Public Works Agency CERTIFICATES OF RECOGNITIONMAYOR MIGUEL PULIDO presented by to Henry T. Nicholas III, PhD and Judge Jack K. Mandel for their many contributions to the City of Santa Ana and the Nicholas Academic Centers. CERTIFICATES OF RECOGNITIONMAYOR PRO TEM CLAUDIA presented by ALVAREZ to the Santa Ana Boys & Girls Soccer Teams; Girls U-26- Victoria Aguilar, Jazmin Antunez, Jessica Banos, Karla Blanco, Karina Cisneros, Lesly Escobar, Daisy Garcia, Liliana Lopez, Aeidi Montiel, Adriana Najera, Wendy Pintor, Alexandra Preciado Sandra Preciado, Amy Ramos, Guadalupe Rodriguez, Sandra Rubalcaba, and Arabia Ruiz; Boys-U17-Heriberto M. Castelan, Gerardo Cisneros, Armando Flores, Jose Gallardo, Eric Garnica, Carlos Granados, Andres Huerta, Marco A. Joya, Ivan Ocampo, Marcos Olivares, Juan Prado, Fernando Reyes, Ricardo J. Rivera, Rogelio Suazo, and Edgar Valencia and Coaches Peter Garcia, Johnny Garcia, Juan H. Garcia, Evangelina Garcia, Fernando Huerta, Alicia Huerta, Lourdes Lugo, Marisol Pulido, Flavio Salas, Aurora Salas, Mauro Topete, and Norma Topete for representing the City of Santa Ana at the MexGames Tournament in April 2012. CERTIFICATE OF RECOGNITIONMAYOR PRO TEM CLAUDIA presented by ALVAREZ to Santa Ana student Alberto Tapia for receiving the 2012 Disneyland Resort Scholarship. PROCLAMATIONCOUNCILMEMBER MICHELE MARTINEZ presented by to Jay Trevino, Executive Director of the Planning and Building Agency recognizing Santa Ana Complete Streets. CERTIFICATEOF RECOGNITIONCOUNCILMEMBER MICHELE presented by MARTINEZ to Santa Ana resident Dorothy Borden for her commitment and perseverance in the pursuit of her high school diploma. CERTIFICATES OF RECOGNITION COUNCILMEMBER VINCENT presented by SARMIENTO to Beatrice Jimenez for her heroic action in assisting in the apprehension of a felony hit-and-run driver who attempted to flee the scene of a crime, and to the Santa Ana Police Foundation for establishing the Meza Family Fund to raise money for the victims of this tragic incident. CERTIFICATES OF RECOGNITIONCOUNCILMEMBERSAL presented by TINAJERO to the Northwest Little League City Tournament Winners and Champions – A Titans Team: Ethan Aguilar, Elijah Bennett, Zander Bretza, Christian Duran, Jake Haro, Alexander Haro, Jesse Heredia, Daniel Ladd, Damian Martinez, Noah Pinon, Ethan Robles, Carlos Sanchez, Manager John Bretza and Coaches John Bretza Sr., Frank Martinez and Pedro Pinon; AA Dirtbags Team – Aden Eckenwiler, Joshua Elizalde, Kayla Figueroa, Albert Guillen, Grady Mulkerin, Nicholas Munoz, David CITY COUNCIL AGENDA 4 JULY 2, 2012 Nisson, Isaac Oyervides, Skip Tanner, Troy Tanner, Alondra Tapia, Martin Valadez, Manager Javier Oyervides and Coaches Larry Elizalde and Skip Tanner; Major Wolverines Team – Jonathan Berber, Garrett Brooks, Damien Chavez, Freddy Cruz, Ryder Eddy, Matthew Elizalde, Nicolai Garces, William Green, Jack Marfice, Nathan Manager Morales, Eric Padilla, Caesar Perez, Jose Sanchez, Paul Eddy and Coaches Edward Padilla, Larry Elizalde and Armondo Chavez; Champions Junior Titans Victor Carmona, Hector Garcia, Daniel Lopez, Isaac Melgoza, Ceasar Rodriguez, Isaiah Sandoval. Raymon Serrato, Franky Sosa, Henry Vallejo, Manager Ricardo Hernandez and Coaches Rocky Arreola, Erik Hernandez and Manny Vega. CLOSED SESSION REPORT The City Attorney will report items to be added to Consent Calendar Item 19A from the Closed Session meeting. PUBLIC COMMENT Pursuant to Government Code Sec. 54954.3, the public may address the City Council, Housing Authority, and/or City of Santa Ana Acting as Successor Agency on any and all matters within the City of Santa Ana's jurisdiction. At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak three (3) minutes on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE CHAIR. When speaking, all persons addressing the City Council shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. CITY COUNCIL AGENDA 5 JULY 2, 2012 CONSENT CALENDAR CONSENT CALENDAR Approve staff recommendations on the RECOMMENDED ACTION: following Consent Calendar items: Items 10A through 31A. ADMINISTRATIVE MATTERS MINUTES 10A MINUTES FROM THE REGULAR MEETING OF JUNE 18, 2012 - Clerk of the Council Office Approve Minutes. RECOMMENDED ACTION: MISCELLANEOUS ADMINISTRATION 19A CLOSED SESSION REPORT – City Attorney’s Office 19B EXCUSED ABSENCES – Clerk of the Council Office 19C DESTRUCTION OF OBSOLETE CITY RECORDS – City Manager’s Office Approve the requests for the destruction RECOMMENDED ACTION: of obsolete records from various City departments in accordance with the retention schedule outlined in City Council Resolution 2006- 045. BUDGETARY MATTERS GRANTS/APPLICATIONS 21A AUTHORIZATION TO APPLY FOR FEDERAL HIGHWAY SAFETY IMPROVEMENT PROGRAM GRANTS - Public Works Agency CITY COUNCIL AGENDA 6 JULY 2, 2012 Authorize the City to submit applications RECOMMENDED ACTION: to the State of California Department of Transportation for federal funding for two projects under the Highway Safety Improvement Program. SPECIFICATIONS – PURCHASE OF EQUIPMENT AND SERVICES Award in accordance with Request for RECOMMENDED ACTION: Council Action. (Items 22A through 22F) 22A SPEC. NO. 06-167 - LIBRARY CATALOGING AND PURCHASE OF BOOKS AND MATERIALS - Renew the contract with Brodart Company for a one-year period in an amount not to exceed $285,000 (Parks, Recreation & Community Services Agency) - Finance & Management Services 22B SPEC. NO. 08-077 - HEATING, VENTILATION, AND AIR CONDITIONING MAINTENANCE AND REPAIRS - Renew the contract with Adelphia, Inc. d/b/a Chandler’s Air Conditioning and Refrigeration for a one-year period in an annual amount not to exceed $50,000 - Finance & Management Services 22C SPEC. NO. 08-046 - CHARTER BUS SERVICE - Renew the contract with Certified Transportation Services, Inc. in an amount not to exceed $55,000 – (Parks, Recreation & Community Services Agency and Police Department) - Finance & Management Services 22D SPEC. NO. 09-036 - TRANSPORTATION SERVICES FOR THE SENIOR CENTERS - Renew the contract with JFK Transportation Company for a one-year period in an annual amount not to exceed $50,000 (Parks, Recreation & Community Services Agency) - Finance & Management Services 22E SPEC. NO. 12-042 - BALLISTIC PLATES AND CARRIERS - Award a contract to Galls, LLC in an amount not to exceed $42,000. (Police Department) - Finance & Management Services 22F SPEC. NO. 08-075 - COPIER LEASES AND MAINTENANCE SERVICES - Amend the contract with Ricoh Americas Corporation to allocate funds for the remaining two years of the copier leases and maintenance services term, in an annual amount not to exceed $100,000. - Finance & Management Services CITY COUNCIL AGENDA 7 JULY 2, 2012 PROJECTS/CHANGE ORDERS 23A CONTRACT AWARD FOR JEROME PARK IMPROVEMENTS: (PROJECT NOS. 127527, 127528, 127529, 127530) NON GENERAL FUND - Public Works Agency, Parks, Recreation, & Community Services and Community Development Agency RECOMMENDED ACTIONS: 1. Award a contract to Excel Paving Company, Inc., the lowest responsible bidder, in accordance with the bid quantity prices in the amount of $738,173 for construction of the Jerome Park Improvements; 2. Approve a funding analysis with a total estimated construction cost of $958,613. 23B CONTINGENCY INCREASE WITH R.J. NOBLE COMPANY FOR RESIDENTIAL STREET REPAIR – PHASE 16 (PROJECT NO. 126753) NON GENERAL FUND - Public Works Agency and Community Development Agency Increase the contingency for the contract RECOMMENDED ACTION: with R.J. Noble Company for Residential Street Repair, Phase 16, by $500,000, and authorize the City Manager to execute change orders in an amount not to exceed the authorized contingency. AGREEMENTS Authorize the City Manager and Clerk of RECOMMENDED ACTION: the Council to execute the following agreements, subject to non- substantive changes approved by the City Manager and City Attorney and/or actions as noted on the Request for Council Action report. (Item 25A through 25L) 25A AGMT – INTERIM MANAGEMENT ASSISTANCE SERVICES AND THE DEVELOPMENT OF A STRATEGIC PLAN– With Management Partners Inc. at a monthly amount not to exceed $20,000 – City Manager’s Office 25B AGMT - STATE GOVERNMENT LIAISON SERVICES - With Townsend Public Affairs for an annual amount not to exceed $50,000 - City Manager's Office CITY COUNCIL AGENDA 8 JULY 2, 2012 25C AGMT - FEDERAL GOVERNMENT LIAISON SERVICES - With the Ferguson Group for an annual amount not to exceed $75,000.- City Manager's Office 25D AGMT - AMENDMENT - AUTOMATED PARKING CITATION PROCESSING SYSTEM - With Phoenix Group Information Systems in an amount not to exceed $100,000 for a six month extension (Public Works Agency and Community Development Agency) - Police Department 25E AGMT – MEMORANDUM OF UNDERSTANDING (MOU) – With the Police Management Association (PMA) regarding wages and other terms and conditions of employment resulting in a one-year extension to expire on June 30, 2014 - Personnel Services Agency 25F AGMT - AMENDMENT - DOWNTOWN GENERAL MAINTENANCE SERVICES AND GUARDRAIL, BOLLARD AND CHAIN LINK FENCE REPAIR - With Orange County Contractors Services dba Orange County Mailboxes and Construction in an amount not to exceed $55,000 through June 30, 2013 (Community Development Agency) - Public Works Agency 25G AGMT - COOPERATIVE - IMPLEMENTATION OF FAIRVIEW TRAFFIC SIGNAL SYNCHRONIZATION (PROJECT 126769) NON GENERAL FUND - With the City of Costa Mesa - Public Works Agency 25H AMENDMENT - GO LOCAL PROJECT MANAGEMENT OVERSIGHT (PROJECT NO. 092505) - With Cindy Krebs Consulting, Inc. to extend the term of the contract to April 30, 2013 in the amount of $165,000 - Public Works Agency Continued from the June 18, 2012 City Council Meeting by a vote of 5-0 (Benavides and Martinez absent) 25I AGMT - AMENDMENT - CABLE AUDIT SERVICES - With Communications Support Group in an amount not to exceed $20,000, for a total not to exceed amount of $98,000 - Parks, Recreation & Community Services Agency 25J LEISURE CLASS INSTRUCTORS - Parks, Recreation & Community Services Agency CITY COUNCIL AGENDA 9 JULY 2, 2012 ? AGMT - AMENDMENT - With Martin Torres for Karate Do Kai instruction, extending the term one-year, and adding $30,000 for next fiscal year. ? AGMT - AMENDMENT - With Choc Le for Tae Kwon Do instruction, extending the term one-year, and adding $30,000 for next fiscal year. 25K AGMT - SEXUAL ASSAULT EVIDENCE COLLECTION - With AHMC Anaheim Regional Medical Center (ARMC) - Police Department 25L AGMT - JOINT USE OF MONTE VISTA ELEMENTARY SCHOOL AND JEROME PARK SITES - With the Santa Ana Unified School District (SAUSD) - Parks, Recreation & Community Services Agency LAND USE MATTERS CONDITIONAL USE PERMIT/VARIANCES 31A CONDITIONAL USE PERMIT NO. 2012-08 TO ALLOW THE AFTER HOURS OPERATION AT A NEW 7-ELEVEN AT 1441 WEST MACARTHUR BOULEVARD – BARRY HAMMOND, APPLICANT - Planning and Building Agency Recommended action approved by the Planning Commission on June 11, 2012, by a vote of 5-0 (Gartner and Turner absent). Receive and file the staff report RECOMMENDED ACTION: approving Conditional Use Permit No. 2012-08 as conditioned. **END OF CONSENT CALENDAR** CITY COUNCIL AGENDA 10 JULY 2, 2012 BUSINESS CALENDAR BUSINESS CALENDAR RESOLUTIONS 55A WORKFORCE INVESTMENT ACT TITLE 1 SUB-GRANT FOR PROGRAM YEAR 2012-2013 - Community Development Agency Adopt a resolution. RECOMMENDED ACTION: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE ALL NECESSARY DOCUMENTS FOR THE WORKFORCE INVESTMENT ACT SUB-GRANT WITH THE STATE OF CALIFORNIA, WORKFORCE INVESTMENT DIVISION REPORTS 65A SANTORA BUILDING AD HOC REPORT - City Attorney's Office Receive and file. RECOMMENDED ACTION: 65B DISCUSSION OF PROPOSED SUNSHINE REGULATIONS - City Attorney's Office Provide direction to staff regarding proposed RECOMMENDED ACTION: Sunshine regulations. PUBLIC HEARINGS 75A PUBLIC HEARING – 2012/13 SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUND GRANT - Police Department Legal Notice published in the O.C. Reporter on June 22, 2012. Adopt a resolution. RECOMMENDED ACTION: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO APPROVE THE PROPOSED EXPENDITURE PLAN FOR THE 2012- 2013 SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUND CITY COUNCIL AGENDA 11 JULY 2, 2012 75B PUBLIC HEARING – RECOVERY OF UNCOLLECTED COSTS FOR ABATEMENT OF DANGEROUS AND ABANDONED BUILDINGS - Planning and Building Agency Legal Notice published in the O.C. Reporter on June 22, 2012 and notices mailed on June 21, 2012. Adopt a resolution. RECOMMENDED ACTION: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA OVERRULING OBJECTIONS TO AND CONFIRMING THE COSTS OF SECURING AND DEMOLITION OF VARIOUS STRUCTURES DECLARED TO BE PUBLIC NUISANCES; MAKING, CONFIRMING AND LEVYING ASSESSMENTS FOR SUCH COSTS; AND ORDERING SUCH COSTS TO BE RECORDED WITH THE ORANGE COUNTYRECORDER 75C PUBLIC HEARING - WEED ABATEMENT PUBLIC NUISANCE REPORT FOR FISCAL YEAR 2011-2012 - Public Works Agency Legal Notice published in the O.C. Reporter on June 22, 2012 and notices mailed on June 21, 2012. Adopt a resolution. RECOMMENDED ACTION: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CONFIRMING THE COSTS OF WEED, RUBBISH AND GARBAGE ABATEMENT: MAKING, CONFIRMING, AND LEVYING ASSESSMENTS FOR SUCH COSTS; AND ORDERING A COPY THEREOF TO BE FILED WITH THE COUNTY AUDITOR, ASSESSOR AND TAX COLLECTOR COUNCIL AGENDA ITEMS Pursuant to Santa Ana Charter Section 411, any member of the City Council may place items on the City Council Agenda to be considered by the City Council. 85A ADDRESS PROPERTY AND BUSINESS IMPROVEMENT DISTRICT (“PBID”) ISSUES AND CONCERNS INCLUDING BUT NOT LIMITED TO PROCESS FOR DISESTABLISHMENT, AMENDING RESOLUTION TO ADD PROCESS FOR DISESTABLISHMENT BY PROPERTY OWNERS, HOLDING ADVISORY ELECTION, AND SETTING PUBLIC HEARING FOR DISESTABLISHMENT - Mayor Pro Tem Alvarez and Councilmember Tinajero Continued from the August 24, September 19, October 3, and October 17, and November 7, 2011 City Council meetings. CITY COUNCIL AGENDA 12 JULY 2, 2012 85B DIRECTIONS TO PREPARE REQUEST FOR PROPOSALS (RFP) FOR DOWNTOWN DEVELOPMENT OPPORTUNITIES – Sponsored by Councilmembers Martinez and Sarmiento, and co-sponsored by Mayor Pulido HOUSING AUTHORITY MEETING (Blue Agenda) SUCCESSOR AGENCY MEETING (Salmon Agenda) COMMENTS PUBLIC COMMENTS (If not considered by the Chair at an earlier time. Please refer to Basic City Council Meeting Information page for details). 90A CITY MANAGER’S COMMENTS 90B CITY COUNCILMEMBER COMMENTS ADJOURNMENT - The next meeting of the City Council is scheduled for Monday, July 16, 2012 at 5:00 p.m. for the Closed Session Meeting immediately followed by the Regular Open Business Meeting at 5:45 p.m. in the Police Community Room, 60 Civic Center Plaza, Santa Ana, California. Adjourn in Memory of Mike Sokolski CITY COUNCIL AGENDA 13 JULY 2, 2012