HomeMy WebLinkAbout22C - SPEC - COMPUTERS AND SERVER EQUIPMENTREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
J U LY 16, 2012
TITLE:
CONTRACT AWARD TO DELL
COMPUTER CORP FOR
DESKTOP COMPUTERS AND
SERVER EQUIPMENT
(SPEC. NO. 12-048)
i
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 1st Reading
? Ordinance on 2"d Reading
? Implementing Resolution
? Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Award a contract to Dell Computer Corporation for the purchase of desktop computers and
server equipment for the Public Works and Planning & Building Agencies in an amount not to
exceed $168,300.
DISCUSSION
The City of Santa Ana operates and maintains over 1800 computers throughout the organization.
Current hardware inventory is between four and ten years old and is becoming obsolete. In order
to address this need, staff from the Budget and Application & Tech Support Divisions of the
Finance and Management Services Agency is developing a phased plan to replace and upgrade
hardware in every department. In anticipation of the plan, the Public Works Agency (PWA) has
budgeted monies in its internal service fund to accelerate the purchase of computer hardware to
replace desktop and server equipment.
Additionally, in order to streamline operations and address budgetary constraints, the PWA
assumed management of the computer network for the Planning and Building Agency (PBA) in
May of 2009. This cooperative effort has been very successful in improving computer support
response time, while reducing the impact on the PBA budget. PWA and PBA utilize 255
computers to carry out daily operations. In the PWA, most desktop computers are used by
engineers to create plans for City projects. In the PBA, most desktops are used for permitting,
planning, and code enforcement-related activities. The servers are used to store work-related
files and run agency software to support the users. The desktop computers and server equipment
in this award will be issued to the areas identified as having the oldest units, ensuring continued
service to the public.
22C-1
Contract Award to Dell Computer Corp for Desktop
Computers and Server Equipment
July 16, 2012
Page 2
Santa Ana Ordinance No. NS-2312 authorizes the City to purchase against contracts from any
public agency utilizing a competitive bid process. The Western States Contracting Alliance
(WSCA) establishes California Multi-State Cooperative Agreements for Commodities, IT Goods
and Services, and Telecommunication Goods and Services. WSCA agreements are available to
all State of California governmental entities that expend public funds for the acquisition of goods
and services. Dell Computer Corporation is a manufacturer offering WSCA pricing.
FISCAL IMPACT
Funds are available in the Administrative Services Internal Service Fund (accounting units
10117601-63001 ($133,021) and 10117601-66400 ($35,279).
APPROVED AS TO FUNDS AND ACCOUNTS:
Raul Godinez II Francisco Gutierrez
Executive Director Executive Director
Public Works Agency Finance & Management Services Agency
RG/TB
22C-2