HomeMy WebLinkAboutCALIFORNIA, STATE OF, FRANCHISE TAX BOARD N-2012-067
STATE OF CALIFORNIA
STANDARD AGREEMENT
STD 213 (Rev 06/03)
AGREEMENT NUMBER
C1100202
REGISTRATION NUMBER
1 . This Agreement is entered into between the State Agency and the Contractor named below:
STATE AGENCY'S NAME
Franchise Tax Board
CONTRACTOR'S NAME
City of Santa Ana
2_ The term of this
Agreement is: June 1 , 2012 through December 31 , 2014
3. The maximum amount $ 0.00
of this Agreement is: NON-FINANCIAL
4. The parties agree to comply with the terms and conditions of the following exhibits, which are by this reference made
a part of the Agreement.
Exhibit A-Scope of Work 3 pages
Exhibit C* -General Terms and Conditions GTC61 O
Exhibit D -Special Terms and Conditions 3 pages
Exhibit E -City Record Format Specifications 2 pages
Exhibit F - FTB Record Layout Specifications 1 pages
Exhibit G -Confidentiality Statement 1 page
/ferns shown with an AsterisK (), are hereby incorporated by reference and made part of this agreement as if
attached hereto. These documents can be viewed at www.ols.d s.ca. ov/Standard+Lan ua a/defau/t.httn
IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.
CONTRACTOR
CONTRACTOR'S NAME (if other fhan an individual, state whether a corporation, partnership, etc.)
City of S to Ana
BY (AUt on ed ignature) DATE SIGN ED(Oo not type)
,?
PRINTED NAME AND TITLE OF PERSON SIGNING
PAUL M. WALTERS, City Manager
ADDRESS
P.O. Box 1964, M-15, Santa Ana, CA 92702
STATE OF CALIFORNIA
AGENCY NAME
Franchise Tax Board
BY (Ruth ri ignature) ?. DATES NED O no
t ty
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?? / C?
PRINTE AME AND TITLE OF PERSON SIGNING
Lisa Garrison, Chief Financial Officer
ADDRESS
P.O. Box 2086, Rancho Cordova, CA 95741-2086
Ca/ifornia Oeparfinenf of Genera/
Services Use Oniy
® Exempt per: SCM 4.04.S.b.
City of Santa Ana
Agreement #C1100202
IN WITNESS WHEREOF, the parties hereto have executed this Agreement C1100202,
The date and year first above written.
ATTEST:
1
?? MARIA D. FiUIZAR
Clerk of the Council
By: 4j?z_ " k 0 aZ?
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
aura Sheedy
Assistant City Attorney ?--
RECOMMENDED FOR APPROVAL:
FRANCISCO GUTIERRE
Finance & Management Services
City of Santa Ana
EXHIBIT A
SCOPE OF WORK
Agreement # C1100202
This Agreement is entered into by and between the Franchise Tax Board, herein referred to as
(FTB) and the City of Santa Ana, herein after referred to as the City.
Purpose:
This Agreement allows FTB and the City to enter into a reciprocal agreement to exchange tax
data specific to city business license information for tax administration and non-tax program
purposes. By entering into a reciprocal agreement, each party agrees to bear its own costs of
providing the data and the City is precluded from obtaining reimbursement.
Both parties will abide by the legal and confidentiality provisions of this Agreement. Exhibits A,
C, D, E, F, and G attached hereto and incorporated by reference herein, set forth additional
terms to which the parties agree to be bound.
This Agreement does not include Federal Tax Information (FTI).
Legal Authority:
California Revenue and Taxation Code (R&TC) Section 19551.1 authorizes a reciprocal
agreement for the exchange of city business tax and income tax information between a city and
FTB. R&TC Section 19551 .5 mandates cities to provide city business tax data to FTB upon
request.
City Responsibilities:
1 . The City agrees that the information provided by FTB will be used exclusively to administer
the City's business tax program.
2. The City agrees to provide FTB with tax information pursuant to City Record Layout
Specifications, Exhibit E.
3. The City agrees to extract and provide City data to FTB annually in June for each tax year
that the Agreement is in place; June 2012, 2013, and 2014. If the Agreement is executed
after June 30, 2012, the City has 30 days after execution to provide FTB with the first year's
data.
4. The City agrees to submit the records to FTB using FTB's Secure Web Internet File Transfer
(SWIFT).
5. The City agrees to submit the records to FTB in ASCII fixed length format, .txt, per the City
Record Layout Specifications, Exhibit E.
City of Santa Ana
EXHIBIT A
SCOPE OF WORK (continued)
Agreement # C1100202
6. The City agrees to resubmit data in the event data is initially submitted with errors. The
resubmission of data must be within 30 days of notification. If data is not submitted
accurately and timely, the City forfeits its rights to FTB data for that year.
7. The City agrees that each City employee having access to FTB data shall sign a
Confidentiality Statement, Exhibit G. The signed statement is to be retained by the City and
produced to FTB upon request.
8. The City agrees to submit to FTB a completed Safeguard Review Questionnaire prior to
receiving FTB data. The Safeguard Review Questionnaire is valid for the duration of the
Agreement.
9. The City agrees to provide a copy of the resolution, order, motion, or ordinance of the local
governing body, authorizing the execution of the Agreement.
FTB Responsibilities:
1. FTB agrees that information provided by the City will be used for tax administration and non-
tax programs that FTB administers and may be shared with other state/federal agencies as
authorized by law.
2. FTB agrees to provide the City data extracted from the Taxpayer Information (TI) and
Business Entities Tax System (BETS). FTB will provide the City records for taxpayers within
the city's jurisdiction who indicate business income or deductions on their personal or
corporation income tax return pursuant to FTB Record Layout Specifications, Exhibit F.
3. FTB agrees to match the data provided by the City using the social security number or
federal employer identification number against FTB's data with a yes or no indicator on the
FTB Record Layout Specifications, Exhibit F. The first year's data match is at the discretion
of FTB and will be based on when the data is received and processed.
4. FTB agrees to provide the City an annual extract file in December 2012 for tax year 201 1,
December 2013 for tax year 2012, and December 2014 for tax year 2013 via SWIFT.
5. FTB agrees to register the City for a SWIFT account, allowing for the secure electronic
transmission of data.
6. FTB agrees to provide the City a unique City Business Tax Number to be used for reporting
purposes only.
7. FTB agrees to allow the City to resubmit data within 30 days of notification, in the event data
is initially submitted with errors.
City of Santa Ana
EXHIBIT A
SCOPE OF WORK (continued)
Project Coordinators:
The project coordinators during the term of this Agreement will be:
Franchise Tax Board
Cathy McCollum
Data Resources and Services Unit
P.O. Box 1468, Mailstop A181
Sacramento, CA 95812-1468
Phone: (916) 845-4431
Fax: (916) 843-5899
Agreement # C1 100202
City of Santa Ana
Willard Holt
Revenue Supervisor
20 Civic Center Plaza, Room 1101
anta
S Ana,
CA 92701
Phone: (714) 647-5456
Return executed Agreement to:
Franchise Tax Board
Procurement & Asset Management Bureau
Attention: Rossana Miranda
P.O. Box 2086, Mailstop A-374
Rancho Cordova, CA 95741-2086
Phone: (916) 845-3236
Fax: (916) 843-0496
GTC 61 O
EXHIBIT C
GENERAL TERMS AND CONDITIONS
1. APPROVAL: This Agreement is of no force or effect until signed by both parties and
approved by the Department of General Services, if required. Contractor may not commence
performance until such approval has been obtained.
2. AMENDMENT: No amendment or variation of the terms of this Agreement shall be valid
unless made in writing, signed by the parties and approved as required. No oral understanding or
Agreement not incorporated in the Agreement is binding on any of the parties.
3. ASSIGNMENT: This Agreement is not assignable by the Contractor, either in whole or in
part, without the consent of the State in the form of a formal written amendment.
4. AUDIT: Contractor agrees that the awarding department, the Department of General Services,
the Bureau of State Audits, or their designated representative shall have the right to review and
to copy any records and supporting documentation pertaining to the performance of this
Agreement. Contractor agrees to maintain such records for possible audit for a minimum of three
(3) years after final payment, unless a longer period of records retention is stipulated. Contractor
agrees to allow the auditor(s) access to such records during normal business hours and to allow
interviews of any employees who might reasonably have information related to such records.
Further, Contractor agrees to include a similar right of the State to audit records and interview
staff in any subcontract related to performance of this Agreement. (Gov. Code ? 8546.7, Pub.
Contract Code § 1 O1 15 et seq., CCR Title 2, Section 1896).
5. INDEMNIFICATION: Contractor agrees to indemnify, defend and save harmless the State, its
officers, agents and employees from any and all claims and losses accruing or resulting to any
and all contractors, subcontractors, suppliers, laborers, and any other person, firm or corporation
furnishing or supplying work services, materials, or supplies in connection with the performance
of this Agreement, and from any and all claims and losses accruing or resulting to any person,
firm or corporation who may be injured or damaged by Contractor in the performance of this
Agreement.
6. DISPUTES: Contractor shall continue with the responsibilities under this Agreement during
any dispute.
7. TERMINATION FOR CAUSE: The State may terminate this Agreement and be relieved of
any payments should the Contractor fail to perform the requirements of this Agreement at the
time and in the manner herein provided. In the event of such termination the State may proceed
with the work in any manner deemed proper by the State. All costs to the State shall be deducted
from any sum due the Contractor under this Agreement and the balance, if any, shall be paid to
the Contractor upon demand.
8. INDEPENDENT CONTRACTOR: Contractor, and the agents and employees of Contractor,
in the performance of this Agreement, shall act in an independent capacity and not as officers or
employees or agents of the State.
9. RECYCLING CERTIFICATION: The Contractor shall certify in writing under penalty of
perjury, the minimum, if not exact, percentage of post consumer material as defined in the Public
Contract Code Section 12200, in products, materials, goods, or supplies offered or sold to the
State regardless of whether the product meets the requirements of Public Contract Code Section
12209. With respect to printer or duplication cartridges that comply with the requirements of
Section 12156(e), the certification required by this subdivision shall specify that the cartridges so
comply (Pub. Contract Code § 12205).
1 O. NON-DISCRIMINATION CLAUSE: During the performance of this Agreement, Contractor
and its subcontractors shall not unlawfully discriminate, harass, or allow harassment against any
employee or applicant for employment because of sex, race, color, ancestry, religious creed,
national origin, physical disability (including HIV and AIDS), mental disability, medical
condition (e. g., cancer), age (over 40), marital status, and denial of family care leave. Contractor
and subcontractors shall insure that the evaluation and treatment of their employees and
applicants for employment are free from such discrimination and harassment. Contractor and
subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov.
Code § 12990 (a-f) et seq.) and the applicable regulations promulgated thereunder (California
Code of Regulations, Title 2, Section 7285 et seq.). The applicable regulations of the Fair
Employment and Housing Commission implementing Government Code Section 12990 (a-f), set
forth in Chapter 5 of Division 4 of Title 2 of the California Code of Regulations, are incorporated
into this Agreement by reference and made a part hereof as if set forth in full. Contractor and its
subcontractors shall give written notice of their obligations under this clause to labor
organizations with which they have a collective bargaining or other Agreement.
Contractor shall include the nondiscrimination and compliance provisions of this clause in all
subcontracts to perform work under the Agreement.
11. CERTIFICATION CLAUSES: The CONTRACTOR CERTIFICATION CLAUSES
contained in the document CCC 307 are hereby incorporated by reference and made a part of this
Agreement by this reference as if attached hereto.
12. TIMELINESS: Time is of the essence in this Agreement.
13. COMPENSATION: The consideration to be paid Contractor, as provided herein, shall be in
compensation for all of Contractor's expenses incurred in the performance hereof, including
travel, per diem, and taxes, unless otherwise expressly so provided.
14. GOVERNING LAW: This contract is governed by and shall be interpreted in accordance
with the laws of the State of California.
15. ANTITRUST CLAIMS: The Contractor by signing this agreement hereby certifies that if
these services or goods are obtained by means of a competitive bid, the Contractor shall comply
with the requirements of the Government Codes Sections set out below.
a. The Government Code Chapter on Antitrust claims contains the following definitions:
1) "Public purchase" means a purchase by means of competitive bids of goods, services, or
materials by the State or any of its political subdivisions or public agencies on whose behalf the
Attorney General may bring an action pursuant to subdivision (c) of Section 16750 of the
Business and Professions Code.
2) "Public purchasing body" means the State or the subdivision or agency making a public
purchase. Government Code Section 4550.
b. In submitting a bid to a public purchasing body, the bidder offers and agrees that if the bid is
accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of
action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the
Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the
Business and Professions Code), arising from purchases of goods, materials, or services by the
bidder for sale to the purchasing body pursuant to the bid. Such assignment shall be made and
become effective at the time the purchasing body tenders final payment to the bidder.
Government Code Section 4552.
c. If an awarding body or public purchasing body receives, either through judgment or
settlement, a monetary recovery for a cause of action assigned under this chapter, the assignor
shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand,
recover from the public body any portion of the recovery, including treble damages, attributable
to overcharges that were paid by the assignor but were not paid by the public body as part of the
bid price, less the expenses incurred in obtaining that portion of the recovery. Government Code
Section 4553.
d. Upon demand in writing by the assignor, the assignee shall, within one year from such
demand, reassign the cause of action assigned under this part if the assignor has been or may
have been injured by the violation of law for which the cause of action arose and (a) the assignee
has not been injured thereby, or (b) the assignee declines to file a court action for the cause of
action. See Government Code Section 4554.
16. CHILD SUPPORT COMPLIANCE ACT: For any Agreement in excess of $100,000, the
contractor acknowledges in accordance with Public Contract Code 7110, that:
a. The contractor recognizes the importance of child and family support obligations and shall
fully comply with all applicable state and federal laws relating to child and family support
enforcement, including, but not limited to, disclosure of information and compliance with
earnings assignment orders, as provided in Chapter 8 (commencing with section 5200) of Part 5
of Division 9 of the Family Code; and
b. The contractor, to the best of its knowledge is fully complying with the earnings assignment
orders of all employees and is providing the names of all new employees to the New Hire
Registry maintained by the California Employment Development Department.
17. UNENFORCEABLE PROVISION: In the event that any provision of this Agreement is
unenforceable or held to be unenforceable, then the parties agree that all other provisions of this
Agreement have force and effect and shall not be affected thereby.
18. PRIORITY HIRING CONSIDERATIONS: If this Contract includes services in excess of
$200,000, the Contractor shall give priority consideration in filling vacancies in positions funded
by the Contract to qualified recipients of aid under Welfare and Institutions Code Section 1 1200
in accordance with Pub. Contract Code X10353.
19. SMALL BUSINESS PARTICIPATION AND DVBE PARTICIPATION REPORTING
REOUll2EMENTS
a. If for this Contract Contractor made a commitment to achieve small business participation,
then Contractor must within 60 days of receiving final payment under this Contract (or within
such other time period as may be specified elsewhere in this Contract) report to the awarding
department the actual percentage of small business participation that was achieved. (Govt. Code
§ 14841.)
b. If for this Contract Contractor made a commitment to achieve disabled veteran business
enterprise (DVBE) participation, then Contractor must within 60 days of receiving final payment
under this Contract (or within such other time period as may be specified elsewhere in this
Contract) certify in a report to the awarding department: (1) the total amount the prime
Contractor received under the Contract; (2) the name and address of the DVBE(s) that
participated in the performance of the Contract; (3) the amount each DVBE received from the
prime Contractor; (4) that all payments under the Contract have been made to the DVBE; and (5)
the actual percentage of DVBE participation that was achieved. A person or entity that
knowingly provides false information shall be subject to a civil penalty for each violation. (Mil.
8r Vets. Code § 999.5(d); Govt. Code § 14841.)
20. LOSS LEADER:
If this contract involves the fiuziishing of equipment, materials, or supplies then the following
statement is incorporated: It is unlawful for any person engaged in business within this state to
sell or use any article or product as a "loss leader" as defined in Section 17030 of the Business
and Professions Code. (PCC 10344(e).)
S: W DM IN\HOM EPAGE\GTC-61 O.doc
City of Santa Ana
EXHIBIT D
SPECIAL TERMS AND CONDITIONS
Agreement # C1100202
1 . STATEMENT OF CONFIDENTIALITY: The Franchise Tax Board has tax return
information and other confidential data in its custody. Unauthorized inspection or disclosure
of state return information or other confidential data is a misdemeanor (Sections 19542 and
19542.1 Revenue and Taxation Code).
The City and each of the City's employees who may have access to the confidential data of
FTB will be required to sign a Confidentiality Statement, Exhibit G, attesting to the fact that
he/she is aware of the confidential data and the penalties for unauthorized disclosure
thereof. The signed statement shall be retained by the City and furnished to FTB upon
request.
2. USE OF INFORMATION: The City and FTB agree that the information furnished or secured
pursuant to this Agreement shall be used solely for the purposes described in the Scope of
Work, Exhibit A. The information obtained by FTB shall be used for tax administration and
nontax programs that FTB administers and may be shared with other state/federal
agencies as authorized by law. The City and FTB further agree that information obtained
under this Agreement will not be reproduced, published, sold, or released in original or in
any other form for any purpose other than identified in this Agreement or as authorized by
law.
3. DATA OWNERSHIP: The confidential tax information or sensitive information being
provided to the City under this Agreement remains the exclusive property of FTB.
Confidential tax and sensitive data/information are not open to the public and require
special precautions to protect from loss and unauthorized use, disclosure modification, or
destruction. The City shall have the right to use and process the disclosed information for
the purposes stated in the Scope of Work, Exhibit A, of this Agreement, which right shall be
revoked and terminated immediately upon completion of this Agreement.
4. EMPLOYEE ACCESS TO INFORMATION: Both FTB and the City agree that the
information obtained will be kept in the strictest confidence and shall make information
available to its own employees only on a "need to know" basis. The "need to know"
standard is met by authorized employees who need information to perform their official
duties in connection with the uses of the information authorized by this Agreement. Both
parties recognize their responsibilities to protect the confidentiality of this information as
provided by law and ensures such information is disclosed only to those individuals and of
such purpose, as authorized by the respective laws.
5. PROTECTING CONFIDENTIAL INFORMATION: Both FTB and the City in recognizing the
confidentiality of the information being exchanged, agree to take all appropriate precautions
to protect the confidential information obtained pursuant to this Agreement from
unauthorized disclosure. Both FTB and the City will conduct oversight of its users with
access to the confidential information provided under this Agreement.
City of Santa Ana
EXHIBIT D
SPECIAL TERMS AND CONDITIONS (continued)
Agreement # C1100202
6. INFORMATION SECURITY: Information security is defined as the preservation of the
confidentiality, integrity, availability, authenticity, and utility of information. A secure
environment is required to protect the confidential information obtained from FTB pursuant
to this Agreement. The City will store information so that it is physically secure from
unauthorized access. The records received by the City will be securely maintained and
accessible only by employees of the city business license program who are committed to
protect the data from unauthorized access, use, and disclosure.
7. INCIDENT REPORTING: All unauthorized or suspected unauthorized access; use and/or
disclosure (incidents) of FTB data shall be reported to FTB's City Business Tax Program
Area, (916) 845-6304 or by email: LocalGovtLiaison(c7ftb.ca.aov ,immediately upon
discovery of the incident. The incident report shall contain the following: date, time,
employee name, description of the incident or circumstances, and means of discovery.
Upon discovery of any such incident, FTB will make the appropriate notification to affected
California resident(s) pursuant to the requirements of Civil Code Section 1798.29.
8. DESTRUCTION OF RECORDS: All records received by the City from FTB and any
database(s) created, copies made, or files attributed to the records received will be
destroyed within three years of receipt. The records shall be destructed in a manner to be
deemed unusable or unreadable and to the extent that an individual record can no longer
be reasonably ascertained. FTB will destroy City data in accordance with the Department's
data retention policies.
9. SAFEGUARD REVIEW QUESTIONNAIRE AND ON-SITE SAFEGUARD REVIEW: Prior to
sending data to the City, FTB requires the City to submit a Safeguard Review
Questionnaire certifying the protection and confidentiality of FTB data. The FTB retains the
right to conduct an on-site safeguard review of the City. The City will be provided a
minimum of seven (7) days' notice prior to an on-site safeguard review being conducted by
the FTB Disclosure Office. The on-site safeguard review will examine the adequacy of
information security controls established by the City in compliance with the confidentiality
requirements pursuant to this Agreement. The City will take appropriate disciplinary actions
against any user determined to have violated security or confidentiality requirements.
1 O. DISPUTE RESOLUTION: In the event of a dispute, the City shall file a "Notice of Dispute"
with the Chief Financial Officer of the Franchise Tax Board within ten (1 O) days of discovery
of the problem. Within ten (1 O) days, the Chief Financial Officer or his/her designee shall
meet with the City and the FTB contact for purposes of resolving the dispute. The decision
of the Chief Financial Officer shall be final.
11. INDEMNIFICATION: Both parties agree to indemnify, defend, and save harmless each
other, its officers, agents, and employees from any and all claims and losses accruing or
resulting from any breach of confidentiality by either party and/or its employees.
City of Santa Ana
EXHIBIT D
SPECIAL TERMS AND CONDITIONS (continued)
Agreement # C1100202
12. LIMITED WARRANTY: Either party does not warrant or represent the accuracy or content
of the material available through this Agreement, and expressly disclaims any express or
implied warranty, including any implied warranty of fitness for a specific purpose.
13. CANCELLATION: Either part y may terminate this Agreement, in writing for any reason,
upon thirty days' (30) prior written notice. This Agreement may be terminated by either
party in the event of any breach of the terms of this Agreement. Both parties agree that in
the event of a breach to the terms of this Agreement, it shall destroy all records and any
databases created, copies made, or files attributed to the records received. The records
shall be destructed in a manner to be deemed unusable or unreadable and to the extent
that an individual record can no longer be reasonably ascertained, upon destruction.
14. NO THIRD PARTY LIABILITY: Nothing contained in this Agreement or otherwise shall
create any contractual relation between either party and any other party, and no party shall
relieve the City or FTB of its responsibilities and obligations hereunder. Both parties agree
to be fully responsible for the acts and omissions of its third parties and of persons either
directly or indirectly employed by any of them as it is for the acts and omissions of persons
directly employed by the City or FTB. Both parties shall have no obligation to pay or to see
the payment of any monies to any party or persons either directly or indirectly employed by
the City or FTB.
15. EARLY TERMINATION CLAUSE: In the event that Revenue & Taxation Code 19551.1 and
19551.5 are not amended before the sunset date of December 31, 2013, this Agreement
will be terminated effective that date.
City of Santa Ana
EXHIBIT E
CITY RECORD LAYOUT SPECIFICATIONS
Agreement # C1100202
Data Element Name Start End Field Usage Description
Pos. Pos. Size
SOCIAL SECURITY NUMBER 1 9 9 AN Must be present unless FEIN is
(SSN) provided. Fill unused field with
blanks.
FEDERAL EMPLOYER 10 18 9 AN Must be present unless SSN is
ID NUMBER (FEIN) provided. Fill unused field with
blanks.
OWNERSHIP TYPE 19 19 1 AN Must be present:
S =Sole Proprietorship
P =Partnership
C =Corporation
T =Trust
L =Limited Liability Company
OWNER'S LAST NAME 20 34 15 AN Must be present if Ownership Type
in position 19 = S.
OWNER'S FIRST NAME 35 45 11 AN Must be present if Ownership Type
in position 19 = S.
OWNER'S MIDDLE INITIAL 46 46 1 AN May be left blank.
BUSINESS NAME 47 86 40 AN Enter if business is operating under
a fictitious name (Doing Business
As (DBA)).
BUSINESS ADDRESS 87 126 40 AN Address of the business location or
NUMBER AND STREET the residence of the owner if sole
proprietorship.
CITY 127 166 40 A Must be present.
STATE 167 168 2 A Enter standard state abbreviation.
ZIP CODE 169 177 9 AN Enter the five- or nine-digit ZIP
Code assigned by the U.S. Postal
Service. If only the first five-digits
are known, left-justify information
and fill the unused fields with
blanks.
BUSINESS START DATE 178 185 8 N Enter the eight-digit date
(MMDDWYY). Zero fill if not
known.
BUSINESS CEASE DATE 186 193 8 N Enter the eight-digit date
(MMDDYYYY) if out of
business. Zero fill if not known or
still in business.
City of Santa Ana
Agreement # C1100202
Data Element Name Start End Field Usage Description
Pos. Pos. Size
CITY BUSINESS TAX 194 196 3 N Enter three-digit number assigned
NUMBER by FTB.
NORTH AMERICAN 197 202 6 N Enter the six-digit NAICS code. Fill
INDUSTRY CLASSIFICATION unused fields with zeros.
SYSTEM (NAICS)
STANDARD INDUSTRIAL 203 206 4 N Enter the 2-4 digit SIC code. Left
CLASSIFICATION (SIC) justify (example 99 will be 9900).
Fill unused fields with zeros.
TOTAL RECORD LENGTH 206
City of Santa Ana Agreement # C1 100202
EXHIBIT F
FRANCHISE TAX BOARD RECORD LAYOUT SPECIFICATIONS
Field Name Length Start Description
Pos.
ENTITY TYPE 1 1 "P" - personal income tax record;
"B" - business entity tax record.
SSN or FEIN 9 2 For "P" records, primary taxpayer's social
security number; For "B" records, federal
employer identification number.
LAST NAME 40 11 For "P" records, the primary taxpayer's last
name; For "B" records, business name.
FIRST NAME 11 51 For "P" records ONLY.
MIDDLE INITIAL 1 62 For "P" records ONLY.
SPOUSE SSN 9 63 For "P" records filed with a joint return.
SPOUSE LAST NAME 17 72 For "P" records filed with a joint return.
SPOUSE FIRST NAME 11 89 For "P" records filed with a joint return.
SPOUSE MIDDLE INITIAL 1 100 For "P" records filed with a joint return.
PBA CODE 6 101 Principal business activity code.
ADDRESS NUMBER 10 107
PRE-DIRECTIONAL DIRECTOR 2 117 Postal Service term (i.e., N, S, E, W, NE,
NW, SE, SW).
STREET NAME 28 119
STREET SUFFIX 4 147 e.g., ST, WAY, HWY, BLVD, etc.
POST-DIRECTIONAL INDICATOR 2 151 Postal Service term (i.e., N, S, E, W, NE,
NW, SE, SW).
STREET SUFFIX 2 4 153
APARTMENT/SUITE NUMBER 10 157 e.g., APT, UNIT, FL, etc.
CITY 13 167
STATE 2 180 Standard state abbreviation.
ZIP CODE 5 182 The five-digit ZIP Code assigned by the U.S.
Postal Service.
ZIP CODE SUFFIX 4 187 Provided if known.
CBT MATCH 1 191 "N" - No match per CBT data. "Y" - Yes:
CBT matched to state tax return filed.
City of Santa Ana
EXHIBIT G
CONFIDENTIALITY STATEMENT
State of California
Agreement # C1 100202
Franchise Tax Board
Confidential tax return information is protected from disclosure by law, regulation, and
policy. Information security is strictly enforced. Violators may be subject to disciplinary,
civil, and/or criminal action. Protecting confidential tax return information is in the
public's interest, the state's interest, and the city's interest.
A city employee is required to protect all information received from the Franchise Tax
Board.
A city employee is required to protect confidential information by:
• Accessing or modifying information only for the purpose of performing official duties.
• Never accessing or inspecting information for curiosity or personal reasons.
• Never showing or discussing confidential information to or with anyone who does not
have the need to know.
Placing confidential information only in approved locations.
• Never removing confidential information from your work site without authorization.
Unauthorized inspection, access, use, or disclosure of confidential tax return information
is a crime under state laws, including but not limited to Sections 19542 and 19552 of the
California Revenue and Taxation Code and Section 502 of the Penal Code. Unauthorized
access, inspection, use, or disclosure may result in either or both of the following:
• State criminal action
• State and/or taxpayer civil action
You are reminded that these rules are designed to protect everyone's right to privacy, including
your own.
/ certify that /have read the confidentia/ity statement printed above_ /further certify and
understand that unauthorized access, inspection, use, or disc/osure of confdentia/
information may be punishab/e as a crime and may resu/t in discip/inary and/or civil
action being taken against me_
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