HomeMy WebLinkAboutCALIFORNIA, STATE OF - OFFICE OF THE STATE CONTROLLER, DIVISION OF AUDITSN-20'I 2-09'I
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CONTRACT FOR SERVICES TO PREPARE
THE ANNUAL STREET REPORT
This contract is executed in triplicate, between the Office of the State Controller, Division of Audits, and
the City of Santa Ana.
Whereas Section 21 51 of the California Streets and Highways Code requires the cities to file an Annual
Street Report;
Whereas Section 2751 of the California Streets and Highways Code requires this Report to be filed with
the Controller on or before October 1 of each year; and
Whereas the Controller is able to furnish and the city wishes to receive the services of the Controller to
prepare its report; now therefore, in consideration of the following promises and conditions, the parties
hereby agree that:
I. For the fiscal year ended June 30, 2012, the Controller shall assist in the preparation of the
city's report.
I1. The report shall be in the form prescribed by the Controller.
III. The report shall include a statement of all revenues and expenditures concerning city streets,
and shall be prepared from the city's records made available to the Controller.
N. The report will be prepared from the city's unaudited records, and no determination shall be
made at time of preparation regarding the accuracy of the records or the legality of the
expenditures reported herein. The city understands that the report is subject to subsequent
review by the Controller and exceptions may be taken at the time regarding the legality of
expenditures contained in the report or the accuracy of the records from which the report was
prepared.
V. The Controller will furnish sufficient personnel to complete the report on or before October 1,
2012, except that the Controller is excused from such date if the city's accounting records and
personnel are not ready for the preparation of the report at the time scheduled by the Controller
and the city or if circumstances beyond the control of the parties prevent completion.
VI. The city will designate amanagement-level individual to be responsible and accountable for
overseeing the non-audit service.
VII. The city will establish and monitor the performance of the non-audit service to ensure that it
meets management's objectives.
VIII. The city will make any decision that involves management functions related to the non-audit
service and accepts full responsibility for such decisions.
IX. The city will evaluate the adequacy of the services performed and any findings that result.
X. This contract is subject to the Controller's charges for services rendered, and such charges
shall be computed in accordance with Sections 8755 and 8755.1 of the Slate Administrative
Manual. Charges shall include both direct and indirect costs, and shall be expressed in dollars
per unit time whenever possible.
XI. Except as provided in paragraph XII, the aggregate cost of services provided under this
agreement shall not exceed $3000.
XII. If unforeseen circumstances develop during the course of the Controller's preparation of the
report and- additional time is needed to complete preparation, the parties will confer; and if it is
agreed that the preparation of the report is to continue, the Controller is to be compensated for
any additional time required. In any case, the Controller shall be ,compensated for services
rendered prior to the development of such unforeseen circumstances.
XIII. Upon completion of the report, the Controller will furnish one copy to the city and.will retain
one copy.
XIV. The city will pay the Controller for services rendered in a timely manner (including additional
time pursuant to paragraph XII) and hereby warrants that funds are available from which
payment may be made.
XV. Either party may terminate this contract by giving seven days written notice. Notice may be
served in person or by mail on the officer at the following address and is effective upon
receipt. During the seven-day period, the Controller may continue with the preparation of the
report then in progress.
Steven Mar, Chief
Local Government Audits Bureau
Division of Audits
Post Office Box 942850
Sacramento, CA 942 5 0-5 8 74
City of Santa Ana
Signature
Printed Name: Paul M. Walters
Title
City Manager
Address:
70 iyi ent Plaza 8th Floor
Santa Ana, CA 92701
Date: -? _ / ?- / i
JOHN CHIANG
STATE CONTROLLER
By:
JEFFREY V. BROWNFIELD
Chief, Division of Audits
Date:
AT'1'ESY:
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JOHN CHIANG
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June 1, 2012
Mr. Francisco Gutierrez
Finance 8c Manangement Services
City of Santa Ana
P. O. Box 1988, M-17
Santa Ana, CA 92702
Dear Mr. Gutierrez:
N-2012-091
The State Controller's Office, Division of Audits, is available to assist in preparing your fiscal
year 2011-12 Annual Street Report on acost-recovery basis. The estimated cost for our
assistance should not exceed $3000. This preparation fee may be charged to your Special Gas
Tax Street Improvement Fund.
If you would like our office to provide this service, please complete and return:
• The Contract for Services to Prepare the Annual Street Report (three copies); and
• The Contract Information Sheet for scheduling assistance.
Please return the above documents by August 1, 2012, to the attention of Efren Loste at the State
Controller's Office, Division of Audits, Post Office Box 942850, Sacramento, California 94250-
5874.
Due to limited staff, scheduling priority will be given to those who respond promptly. If you
have any questions, please contact Efren Loste at (916) 323-1595.
Sincerely,
JEFFREY V. BROWNFIELD
Chief, Division of Audits
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Enclosures
6113
MAILING ADDRESS P.O. Box 942850, Sacramento, CA 94250-5874
SACRAMENTO 3301 C Street, Suite 700, Sacramento, CA 95816 (916) 324-8907
LOS ANGELES 600 Corporate Pointe, Suite 1000, Culver City, CA 90230 (310) 342-5656