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Home My WebLink AboutALL AMERICAN ASPHALT (9)Recording Requested By, And When Recorded Mail To: Clerk of the Council, City of Santa Ana 20 Civic Center Plaza, P.O. Box 1988 Santa Ana CA 92702 101�1 -`' F =ii 12, 9-2 Recorded in Official Records, Orange County Huh Nguyen, Clerk- Recorder �7111IIIIIIII��IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII !I��IIII NO FEE *$ R 0 0 0 6 5 1 9 1 1 6$ A 2014000067132 2:39 pm 02/20/14 63 416 N12 F13 1 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN that the undersigned City of Santa Ana, California, a municipal corporation, with the address of City Hall, 20 Civic Center Plaza, Santa Ana, California, 92701, is the owner of the property hereinafter described, that said owner has caused construction of Broadway Rehabilitation; Anahurst Pl. to First St. & Edinger Ave. to First St. o under contract entered into on July 16, 2012 with All American Asphalt, on which contract w Fidelity and Deposit Company of Maryland is surety. The property on which such work cimprovement was placed is in the City of Santa Ana, County of Orange, State of California, and c z described as Project Nos. 11 -6736 and 11 -6746 located at Broadway. The work improvement on aw said property was accepted as completed on December 5, 2013. �w 0 p CITY OF SAI�l A, A MUNICIPAL CORPORATION wo by ✓in z Dated: 2 y 3 � Acting City Engineer A TITLE ai Fy VERIFICATION I, the undersigned, say: I am the Acting City ngineer of the City of Santa Ana, California; I executed the foregoing Notice of Completion acting on behalf of the owner of the property therein described; I make this verification on behalf of said corporation by authorization of the City Council of the City of Santa Ana•, I have read said notice and know the contents thereof; and I declare under penalty of perjury that the facts therein stated are true. Executed on at Santa Ana, C ' orn a �1 (Signature of individual swearing that the contents of Notice of Completion are true.) THIS NOTICE OF COMPLETION MUST BE RECORDED WITHIN TEN (10) DAYS AFTER COMPLETION r 2;? A 0 i REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JULY 16, 2012 TITLE: CONTRACT AWARD FOR BROADWAY REHABILITATION FROM ANAHURST PLACE TO FIRST STREET WITH ALL AMERICAN ASPHALT (PROJECT NOS. 116736 AND 116746) � �`-r --Q CITY ANA ER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED N- � � ��- i � As Recommended d3 � As Amended � Ordinance on 1�` Reading � Ordinance on 2ntl Reading 0 Implementing Resolution 0 Set Public Hearing For CONTINUED TO FILE NUMBER Award a contract to All American Asphalt, Inc., the lowest responsible bidder, in accordance with unit bid prices in the estimated amount of $2,443,348 for construction of the Broadway Rehabilitation from Anahurst Place to First Street. 2. Approve a Funding Analysis with a total estimated construction cost of $3,054,000. DISCUSSION The City's Pavement Management System has identified Broadway from Anahurst Place to First Street (Exhibit 1) as a high priority for rehabilitation. The pavement has deteriorated due to weather, age, heavy usage, and poor drainage_ Portions of the adjacent curb and gutter, driveway approaches, curb ramps, and sidewalks are either missing or in disrepair and require replacement. Improvements include reconstruction of the pavement, replacement of damaged concrete curb and gutter, driveway approaches, sidewalk, and the construction of new cross gutter. Once completed, these improvements will extend the life of the pavement and enhance the ride quality, surface drainage, and appearance of the street. The Notice Inviting Bids was advertised on June 4 and 5, 2012, and bids were opened on June 20, 2012. A summary of the bid invitations mailed, the bids received, and the bid results are as follows: Santa Ana Contractors receiving notices: 13 Contractors requesting bidding documents: 18 Bids received: 4 Bids received from Santa Ana Contractors: 1 Contract Award for Broadway Rehabilitation from Anahurst Place to First Street July 16, 2012 Page 2 NAME OF RESPONSIVE BIDDER 1 . All American Asphalt, Inc. 2. R.J. Noble Company, Inc. 3. Hardy &Harper, Inc. 4. Excel Paving Company, Inc. CITY BID AMOUNT Corona $2,443,348.00 Orange $2,574,992.75 Santa Ana $2,891 ,069.00 Long Beach $2,929,000.00 The Engineer's estimate was $2,531 ,918. A total of four bids were received and all were responsive. The lowest bid was submitted by All American Asphalt, Inc. for $2,443,348. ENVIRONMENTAL IMPACT In accordance with the California Environmental Quality Act, the proposed project is exempt from future review. Categorical Exemption Environmental Review No. 2012 -51 will be filed for the project. FISCAL IMPACT The Funding Analysis shows a total estimated construction cost of $3,054,000 for the project (Exhibit 2). Funds are available in the Proposition 1 B Fund (accounting unit 03017660 - 66220), the Federal Clean Water Protection Enterprise Fund (accounting unit 05717640 - 66220) and Street Lights Fund (accounting unit 0117630 - 66220). Y' i- "-1 Raul Godinez IK) Executive Direc�or Public Works Agency RG /ET Exhibits: 1 . Project Location Map 2. Funding Analysis APPROVED AS TO FUNDS AND ACCOUNTS: n�S�� d , � � 11� e rvi Francisco Gutierrez Executive Director Finance &Management Services Agency CAMILE ST BISHOP ST RICHLAN� ST RUSSELL AVE WILSHIRE AVE BORCHAR� AVE E�INGER AVE POMONA ST ST GERTRU�E PL 1ST ST WALNUT ST PINE ST CHESTNUT AVE HIGHLAND ST CUBBON ST MC FA��EN AVE Q Q O fz m COMMERCIAL ST ST ANDREW PL ANAHURST PL 9/.�OgO�q Y PL �� m N EXHIBIT 1 "'�' °R..N° arc° @ °o O 2 saNTA ANA CONTRACT AWARD FOR BROADWAY CITY COUNCIL TITLE= REHABILITATION FROM ANAHURST l P W � , AGENDA GATE ALL AMERICAN ASPHALT WITH � JULY 16, 2012 (PROJECT NOS. 116736 AND 116746) PIIEY IC uOflKS eGENCY I FUNDING ANALYSIS PROJECT NOS. 116736 AND 116746 BROADWAY REHABILITATION FROM ANAHURST PLACE TO FIRST STREET Construction Contract $2,443,348 Contract Administration $134,400 Inspection and Testing $158,800 Survey Staking $73,118 Contingencies $244, 334 TOTAL ESTIMATED CONSTRUCTION COSTS 3.054.000 Exhibit 2 4 y q Ip uM r e, THE REGISTER 625 N GRAND AVE, SANTA ANA, CA 92701 Telephone (714) 796 -7000 / Fax (714) 796 -6059 PROOF OF PUBLICATION (2015,5 C.C.P.) State of California ) County of ORANGE )SS Notice Type: BID - NOTICE INVITING BIDS Ad Description: BROADWAY REHABILITATION: Anahurst to 1st St I am a citizen of the United States and a resident of the State of California; I am over the age of eighteen years, and not a party to or interested in the above entitled matter. I am the principal clerk of the printer and publisher of the THE REGISTER, a newspaper published in the English language in the city of SANTA ANA, county of ORANGE, and adjudged a newspaper of general circulation as defined by the laws of the State of California by the Superior Court of the County of ORANGE, State of California, under date 11/19/1905, Case No. A21046. That the notice, of which the annexed is a printed copy, has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to -wit: 06104/2012, 06/05/2012 Executed on: 06/05/2012 At SANTA ANA, California I certify (or declare) under penalty of perjury that the foregoing is true and correct. Signature CNS /t: 2324972 NOTICE NOTICE I , HEREBY I N IVEN that the City of Santa Ana, California will receive at City Half -Ross Annex, (M -22), 20 Civic Center Plaza, Santa Ana, California 92701, the Public Works Aaenay Third Of Re.,c_e tl nlst on or Of ore ah flour oil. )0 p.m. on June 20th, 2012 sealed bids and/or {Irrroposals for PROJECT' N0. 11- 6736: BROADWAY FROM ANAHURST PL. TO EDINGER AVE. PROJECT NO 11.6746: BROADWAY FROM EDINGER AVE. TO FIRST ST. Notice is hereby given BIDDERS that in accordance with the provisions of the California Labor Code„ not less than the prevailing rate of per diem wages for each craft or typo of worker and mechanic needed to execute the contract in the locality in which the work is to be performed, and riot less than the general prevailing rate of per diem wages for holiday and overtime work as determined by the Director of Industrial Relations of the State of California shall be paid to all workers employed. Each bid $nett be accompanied by cash, a cashiers or certified check payable to the City of Santa Ana, or bed bond issued by a corporate surety, for an amount not Ness than tar) percent (I D%) of the aggregate of the bid, as a guarantee that the BIDDER will enter Into the proposed contract if the same is awarded to him. The signature of the BIDDER on the bid bond MUST be notarized. The City Council reserves the right to reject any or all bids. The successful BIDDER must possess or obtain a valid California Class A Contractors license prior to the scheduled award date of this contract. Subshtuhon of securities for any monies wnnheld by the City of Santa Ana to ensure performance is allowed in accordance with the Public Contract Code. Complete g1g tt I sets of the Plans and Spedfications will be furnished upon application at the Public Works Agency counter, First Floor, 20 Civic Center Plaza, Ross Annex, Santa Ana, Cal forma 92701—Plans and Specifications are available In portable document format (PDF) on a compact disk (CD) only. There s no This space for filing stamp only charge for the Plans and Specifications on Co. PWA Counter Business Hours are 9:00am to 4:00pm, Monday thru Thursday. Call the PWA Projects Information Line at 714 -647 -5680 for availability of CDs. To request a CD by mail, the Contractor must submit an email request to sarmour ®santa- ana.org and provide the following information: Company name, mailing address, phone number, FedEx account, and email Subject heading: CD Request for <project no.> < project name>. Checks are no longer accepted. Addenda will be issued by email to those who received CDs directly from the Public Works Agency. DO NOT CALL PURCHASING DIVISION REGARDING PUBLIC WORKS AGENCY PROJECTS. 6/4,6/5/12 CNS- 2324972lf THE REGISTER RRIMMEHEENIN 0 0 0 0 0 2 6 8 3 5 0 0 � o 1 ,j rn a V� N N N OD F-� N N � mV d. d Q w CL O Ir � O CD 1 ,j d. CD 1 f CITY OF SANTA ANA PROJECT NO. 1 1 -6736: BROADWAY FROM ANAHURST PL. TO EDINGER AVE. PROJECT NO. 1 1 -6746: BROADWAY FROM EDINGER AVE. TO FIRST ST. PROPOSAL 8c CONTRACT AGREEMENT BID PROPOSAL TO: CITY COUNCIL OF THE CITY OF SANTA ANA FROM: I \ I 1 ��(l ��1 I 1�� -� REQUIREMENT: The undersigned declares that he /she has carefully examined the location of the proposed work, that he /she has examined the Plans and Specifications and read the accompanying instruction to BIDDERS, and hereby proposes to furnish all material and do all the work required to complete the said work in accordance with said plans (if any), specifications and special provisions, for the unit prices) or lump sums) set forth in the following schedule: Item # Bid Item Unit Quantity Unit Price Amount 1 . Unclassified Excavation * CY 4,500 $ /� $ � 0 7 � Sl7 — 2. AC Pavement * TN 12,550 $ ? l � $ 8% / o�jo — 3. Pulverize Material and Cement -Treat SF 239,700 $ . 77 $ � �`/ S G� Base (CTB) � * 4. Remove Excess Pulverized Material * CY 2,380 $ 23. L/o $ 55 69� — 5. Pavement Fabric SY 43,100 $ /. Sv $ 6y �So — 6. Cold Milling * SF ] 4l ,000 $ ,'3 � $ 5 2 / 70 — 7. Remove PCC Pavement * CY 2,400 $ 3Ci— $ �d6 L /6o — 8. PCC Curb and Gutter LF 15,730 $ / `/ — $ 2Zo 22�j— 9. PCC Sidewalk (4 ") SF 12,750 $ 2. io $ 36 9 �s- 1 O. PCC Cross Gutter SF 8,700 $ cS � 2 � $ s 3 9 yu — 1 1 . PCC Driveway Approach (T = 6 ") SF 26,400 $ � . % U $ / D 2 i �o — 12. PCC Driveway Approach (T — 8 ") SF 700 $ 1 2 — $ � `> U u — 4.Sv 13. PCC Curb Ramp SF 14,700 $ '� --{LQ $ 66 /�d TO BE INCLUDED IN BID PACKAGE BP 1 of 15 CITY OF SANTA ANA PROJECT NO. 1 1 -6736 8r 11 -6746 PROPOSAL 8i CONTRACT AGREEMENT BID PROPOSAL, continued Item # Bid Item 14. PCC Pavement (5" thick) 15. PCC Grinding l6. Adjust Pull Box to Finished Grade 17. Furnish and Install Traffic Signal Pull Box No. 6 and Adjust to Grade ] 8. Parkway Culvert Type "A" � 19. Adjust Misc. Utility Frame and Cover to Grade 20. Adjust Manhole to Finished Grade 21. Furnish and Install Water Valve Box Frame and Cover 22. Furnish and Install Survey Monument 23. Reconstruct PCC Local Depression (include dowels) 24. Root Shave 25. Adjust Pedestrian Push Button � 26. Furnish and Install Pedestrian Push Button Type B 27. Traffic 8i Bicycle Loop Detector -j- 28. Signing and Striping 29. Temporary Construction Sign 30. SWPPP Risk Level 2 fi 31. Parkway Culvert Type "B" � Unit Quantity Unit Price Amount SF 4,200 $ L) . 3v $ /yl 06 0 - LF 60 $ ,i 2 - $ 3 � Zo - EA 16 $ 510 - $ � J6o- EA 4 $ 510 - $ �oYp -' EA 4 $ S oou- $ 20 000 - EA 4 $ 770- $ 368- EA 34 $ X70 — $ 2 6 1 Sv — EA 64 $ 5) O — $ '3 2 6 yw EA 16 $ 7 7U— $ 1 2 32�- EA 1 $ $qoo- $ �;�uo- EA 35 $ % 00 `- $ 7(906 - EA 2 $ 21�/ - $ � -/Zff- EA 9 $ 2 55- $ 2 29 5- LS ] $ /UOoy- $ /Oc�oo- EA 6 $ -7 6S- $ `-) 59 S- LS 1 $ 255 - $ 2 SSU- EA 4 $ S000- $ Z000�— BP2ofl5 TO BE INCLUDED IN BID PACKAGE CITY OF SANTA ANA PROJECT NO. 11 -6736 &� 11 -6746 PROPOSAL 8c CONTRACT AGREEMENT BID PROPOSAL, continued Item # Bid Item Unit Unit Price Amount 32. Pervious Concrete Gutter Plate(W =2') LF 815 $ 20 - bo $ %6 7S9 ` with Dowels @ 36" O.C.* 33. Pervious Concrete Cross Gutter SF 2,258 $ 1 3— $ 2$ 35y — (T =8 ") 34. Root Shave at Pervious Concrete EA 3 $ Zou— $ �po- Improvement * 35. Street Light Electrical System j- LS 1 $ 68000— $ G�oo�- TOTAL BID -------------------------------------------------- - - - - -- $ 2 , y `'/ `3 3 `'/ $ . Do � The quantity for this bid item is shown for bid comparison only. This bid item shall not be subject to the "25 %" limit as stated in Section 3 -2 of the Standard Specifications. The actual amount for this item will be dictated by the actual quantity used, and the Agency reserves the right to increase or decrease the quantity of this item accordingly. j' This bid item is considered a Specialty Item per Section 2 -3.2 of the Standard Specifications. PROJECT NO. 1 1 -6736: BROADWAY FROM BIDDER ANAHURST PL. TO EDINGER AVE. PROJECT NO. 11 -6746: BROADWAY FROM Firm �� (Y�P�V� C�-t�\ ��JI1g�L -� EDINGER AVE. TO FIRST ST. `fl0 \�jOX ��9 Address CO �� (1CL C�{ ��$ %Fi-�- '��--`� Phone Cash �3(� —�/9�� Fax �gSI�J�3cl - �%Ce -1 � Email b`C��- cE.��0.kkc��.r� cAr� L �q./�"l a BIDDER �5� �( \Q�c Signature TO BE INCLUDED BID PACKAGE BP3of15 CITY OF SANTA ANA PROJECT NO. 11 -6736 8t 11 -6746 PROPOSAL AND CONTRACT AGREEMENT LIST OF SUB - CONTRACTORS Section 4100 et. seq. of the Public Contract Code requires listing of all subcontractors with the bid for all subcontract work exceeding the following amount: - Streets, highways including bridge projects; ' /�% of the bid or $10,000, whichever is greater - Buildings, parks, or other projects: ' /s% of the bid BIDDER proposes to subcontract certain portions of the work to the firms listed below: NAME `j R � LOCATION p�,�,„ �.: +,�,, PHONE �1H G''�o_y5o TYPE OF WORK $ 'i8 oao- NAME Cam. a to LOCATION L� �`,,,,�, PHONE 6Zg- $lo -lam "�8 TYPE OF WORK �(u a,,�t„.� $_'76 bW NAME Qa� �� a- �cyGlcv..� LOCATION � ` �� `�.."Vre4s�e. PHONE �� 68Z -�04 � TYPE OF WORK �„�v.,� Grti1 $ 1S2.ew- NAME U (cr.�e c� - �3-4a LOCATION p�� PHONE 1 I� � � v s� TYPE OF WORK 5�� $ '�,�4{�00 _ NAME � $ � �� LOCATION p(w,��, PHONE -71`1 4� -0'03 TYPE OF WORK _�t•,r,,`� $ -�,uu,�_ Name of��ubmit ' g Bid � �- � Sign hire of BIDD�R �j ��21�— � r� �P C,� � \,^� LOCATION PHONE TYPE OF WORK $ NAME LOCATION PHONE TYPE OF WORK $ NAME LOCATION PHONE TYPE OF WORK $ NAME LOCATION PHONE TYPE OF WORK $ NAME LOCATION PHONE TYPE OF WORK $ TO BE INCLUDED IN BID PACKAGE BP4of]5 CITY OF SANTA ANA PROJECT NO. 11 -6736 8z 11 -6746 PROPOSAL 8z CONTRACT AGREEMENT BIDDER'S STATEMENT BIDDER understands and agrees that this written proposal (or any part thereof specifically designated and accepted by the City of Santa Ana, hereinafter AGENCY) shall constitute the entire agreement between BIDDER and the AGENCY only after it has been accepted by the City Council, endorsed by the Clerk of the Council with her signature and official seal noting hereon the action of approval of the Council, signed by the Public Works Agency Executive Director or his duly authorized agent, and signed by the City Attorney, denoting his approval of the form of this document, and its execution, and when it or an exact copy of it has been either delivered to BIDDER or deposited with the United States Postal Service properly addressed to the BIDDER with the correct postage affixed thereto. BIDDER further agrees that upon delivery (as defined above) of the accepted agreement he /she will furnish AGENCY all required bonds and certificate of liability insurance within ten (I O) days (excluding Fridays, Saturdays, Sundays and AGENCY'S legal holidays), or the funds, check, draft, or BIDDERS bond substituted in lieu thereof accompanying this proposal shall become the property of the AGENCY and shall be considered as payment of damages due to the delay and other causes suffered by AGENCY because of the failure to furnish the necessary bonds and because it is distinctly agreed that the proof of damages actually suffered is difficult to ascertain; otherwise said funds, check, drafts, or BIDDER'S bond substituted in lieu thereof shall be returned to the undersigned. BIDDER understands that a bid is required for the entire work, that the estimated quantities set forth in the bid schedule are solely for the purpose of comparing bids, and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed. All terms contained in the Specifications, the Certification of Non - Discrimination by Contractors, and the Workers' Compensation Insurance Certificate are to be incorporated by reference into this Agreement and are made specifically as part of this bid. Name of Firm � 1 f�Y�( \-e,h CLiXI � � ��l� Signature of BIDDER �� Title I�O1'.�Y� (if an individual, so state) TO BE INCLUDED IN BID PACKAGE BPSof15 CITY OF SANTA ANA PROJECT NO. 11 -6736 8i 11 -6746 PROPOSAL AND CONTRACT AGREEMENT BIDDER'S STATEMENT continued (If a firm or co- partnership, state the firm name and give the names of all individual co- partners composing the firm. If a corporation, state legal name of corporation, and names of President, Secretary, Treasurer and Manager, thereof.) �-1 ` �� C�1 �P�� _ �j,r�,r� -�j�� Awarded to �� im,�olnaa� [.[a � % -�� qn ale basis of west responsible an responsive bidder in the amount of �. - �r -y3.. 3 �� .. ATTEST: CLERK OF THE COUN APPROVED AS TO FORM: �.C.r A SST CI Y ATTORNEY ACTION OF COUNCIL: Date ,�� J �� 20 /02 ACCEPTED FOR THE CITY OF SANTA ANA: -,.. EXE TIVE DIR OR PUBLIC WORKS A ENCY BP6of15 TO BE INCLUDED IN BID PACKAGE CITY OF SANTA ANA PROJECT NO. 11 -6736 8� ] 1 -6746 PROPOSAL AND CONTRACT AGREEMENT CERTIFICATION OF NONDISCRIMINATION BY CONTRACTOR The undersigned contractor or corporate officer, during the performance of this contract, certifies as follows: 1. The Contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Contractor shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. 2. The Contractor shall, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. 3. The Contractor shall send to each labor union or representative of workers with which he /she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Contractor's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 4. The Contractor shall comply with all provisions of Executive Order 11246 of September 24, l 965, and of the rules, regulations, and relevant orders of the Secretary of Labor. 5. The Contractor shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his /her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders. 6. In the event of the Contractor's non - compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 1 1246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law. TO BE INCLUDED IN BID PACKAGE BP7of15 CITY OF SANTA ANA PROJECT NO. l 1 -6736 8c 11 -6746 PROPOSAL AND CONTRACT AGREEMENT CERTIFICATION OF NONDISCRIMINATION BY CONTRACTOR (continued) 7. The Contractor shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 1 1246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency, the Contractor may request that the United States enter into such litigation to protect the interests of the United States. 8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended, No discrimination shall be made in the employment of persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any contractor of public works violating this Section is subject to all the penalties imposed for a violation of the Chapter. Signed Title � J� Firm �T \ 1 Date �Q,\(G,, \ a- / • Y �� TO BE INCLUDED IN BID PACKAGE BP8of15 CITY OF SANTA ANA PROJECT NO. 11 -6736 8L 11 -6746 PROPOSAL AND CONTRACT AGREEMENT WORKERS' COMPENSATION INSURANCE CERTIFICATION As required by California Labor Code Section 1860 and 1861 ,the Contractor certifies as follows: I am aware of the provisions of Section 3700 of the Labor Code, which requires every employer to be insured against liability for worker's compensation or to undertake self - insurance in accordance with the provisions of the Code, and I will comply with such provisions before commencing the performance of the work of this contract. If I, as the Contractor, now or at any time during the course of this agreement, qualify as an employer under California Labor Code Section 3300, unless the hired employees) is (are) persons excluded by said Labor Code, I shall furnish the City of Santa Ana with an insurance certificate from my workers' compensation insurance carrier certifying that I carry such insurance and that the policy shall not be canceled nor the coverage reduced except upon thirty (30) days prior written notice to the City of Santa Ana. Signec Title Firm Date �.5�` ��\�a -- TO BE INCLUDED IN BID PACKAGE BP9of15 CITY OF SANTA ANA PROJECT NO. 11 -6736 & 11 -6746 PROPOSAL AND CONTRACT AGREEMENT REFERENCES The following are the names, addresses, and telephone numbers for three public agencies for which BIDDER has performed similar work within the past two years. 1 S Q-�e- �GvvszS Name and Address of Owner. Name and Telephone Number of person familiar with project. Contract Amount Type of Work Date Completed 2. Name and Address of owner. Name and Telephone Number of person familiar with project. Contract Amount Type of Work Date Completed 3. Name and Address of owner. Name and Telephone Number of person familiar with project. Contract Amount Type of Work Date Completed The following are the names, addresses, and telephone numbers of all brokers and sureties from whom BIDDER intends to procure insurance and bonds. -1—i —7 S T=i q Ve rt) S-� �q dU Cam. s fh2�e (� G9 9 00 tCl�l 2- Yvu�X �0..r-Fn�S i 11SJ rGC-11 C.� Ce�Y�� -� i C lel\ VA vV 44— -1 CC, C-1 l y-) 9 3 - -1 U BP 10 of 15 TO BE INCLUDED IN BID PACKAGE 1 "2011" PAST WORK REFERENCES City of Compton 205 South Willowbrook Avenue Compton, CA 90220 Contact: Loujuana Mitchell, (310) 761 -1437 County of Saa Bernardino 825 E. Third Street San Bernardino, CA 92415 Contact: Franklin Luna, (909) 387 -7920 County of Riverside 2950 Washington Street Riverside, CA 92504 Contact: David Hylkema, (951) 850 -6075 City of Stanton 7800 Katella Avenue Stanton, CA 90680 -3162 Contact: Quang Le, (714) 890 -4234 City of Long Beach 333 West Oceaa Blvd., 1 O`h Floor Long Beach, CA 90802 Contact: Chuck Ramey, (562) 570 -6634 City of Paramount 16400 Colorado Boulevard Paramount, CA 90723 -5012 Contact: Len Gorecki, (562) 220 -21 1 1 City of Huntington Beach 2000 Main Street Huntington Beach, CA 92648 Contact: Dave Verone, (714) 375 -8471 Department of Transportation 464 W. Fourth Street San Bernardino, CA 924 1 0 -1 400 Contact: Imad Abugharbieh, (951) 277 -8579 Northwood Avenue Reconstruction - - - -- Contract Amount: $1,180,000.00 Start: 10/18/2010 Completed: 5/4/201 1 Cajoa Blvd. Contract Amount: $565,000.00 Start: 3/ 1 1 /2011 Completed: 4/8/201 1 De Luz Road Rehabilitation Contract Amount: $740,000.00 Start: 4/25/201 1 Completed: 5/23/201 1 201 O /2011 Citywide Reconstruction Contract Amount: $322,322.00 Start: 3/1 /201 1 Completed: 4/30/201 1 Annual Contract Street Reconstruction Contract Amount: $3,433,415.00 Start: 5/ 1 /201 O Completed: Still On -Going Neighborhood Street Resurfacing Contract Amount: $899,909.00 Start: 1 1 / 1/201 O Completed: 3/30/201 1 Slater Avenue Improvements Contract Amount: $1,926,341.00 Start: 8/2J201 O Completed: 2/30/201 1 Route 91 Project Contract Amount: $5,732,812.00 Start: 3/ 1 /201 O Completed: 3/30/201 1 CITY OF SANTA ANA PROJECT NO. l 1 -6736 8c 11 -6746 PROPOSAL AND CONTRACT AGREEMENT BIDDER'S STATEMENT REGARDING APPRENTICESHIP REQUIREMENTS The undersigned BIDDER is familiar with the requirements of Section 1777.5 of the State Labor Code regarding employment of apprentices, and understands that contractors on contracts exceeding $30,000 or 20 working days shall: 1. Apply to the joint apprenticeship committee administering the apprenticeship standards of the craft or trade in the area of the site of the public work for a certificate approving the contractor under -the apprenticeship standards for the employment and training of apprentices in the area or industry affected. 2. Employ the number of apprentices or the ratio of apprentices to journeymen stipulated in the apprenticeship standards. 3. Contribute to the fund or funds in each craft or trade in which he /she employs journeymen or apprentices on the public work, in the same amount or upon the same basis and in the same manner as the other contractors, except contractors not signatory to the trust agreement shall pay a like amount to the California Apprenticeship Council. Signed ��/ , Title Firm Date �Q�I��'- L�� BP 11 of 15 TO BE INCLUDED IN BID PACKAGE CITY OF SANTA ANA PROJECT NO. 1 1 -6736 c4z 1 1 -6746 PROPOSAL AND CONTRACT AGREEMENT NON - COLLUSION AFFIDAVIT (Title 23 United States Code Section 1 l2 and Public Contract Code Section 7106) To the CITY OF SANTA ANA DEPARTMENT OF PUBLIC WORKS In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the BIDDER declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the BIDDER has not directly or indirectly induced or solicited any other BIDDER to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived or agreed with any BIDDER or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the BIDDER has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the BIDDER or any BIDDER, or to fix any overhead, profit, or cost element of the bid price, or of that of any other BIDDER, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the BIDDER has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid. Note: The above Non - collusion Affidavit is part of the Proposal. Signing this Proposal on the signature portion thereof shall also constitute signature of this Non - collusion Affidavit. BIDDERS are cautioned that making a false certification may subject the certifier to criminal prosecution. Signed State of California County of �i V�2t3iC,(..e_ Subscribed an/d sworn to (or affirmed) before me under penalty of perjury on this � 5`� day of S(�v�, 20� by R � IGl�rt ►bra c�l.� i proved to me on the basis of satisfactory evidence to be the person(�who appeared before m� DEBBIE MATSEN Commissions 1958174 _ �� Notary Public - California z Z Riversitle County s M Comm. Ex {res Nov 22, 2015 b�E' y,�Q��T3� Notary Yubhc ignature Notary Public Seal TO BE INCLUDED IN BID PACKAGE BP 12 of 15 CITY OF SANTA ANA PROJECT NO. 1 1 -6736 8� 1 1 -6746 PROPOSAL AND CONTRACT AGREEMENT BIDDER'S STATEMENT REGARDING "ANTI- KICKBACK" REQUIREMENTS The undersigned is submitting this proposal for performing by contract the work required by these bid documents, agrees to comply with the Copeland "Anti- Kickback" Act (18 USC 74) as supplemented in the Department of Labor regulations (29 CFR, Part 3). This act provides that each contractor or subcontractor shall be prohibited from inducing, by any means, any person employed in the construction or repair of public work, to give up any part of the compensation to which he /she is otherwise entitled. Signed �.as'� L�,�� Title !�ph2�- �� Firm -�� i.V�i CCl.1� � � � � � Date �� \�� \�- TO BE INCLUDED IN BID PACKAGE BP 13 of 15 CITY OF SANTA ANA PROJECT NO. 11 -6736 8z 11 -6746 PROPOSAL AND CONTRACT AGREEMENT CONTRACTOR'S LICENSING STATEMENT The undersigned contractor, or corporate officer, declares under penalty of perjury that the following is true and correct. Contractor's Name: � ` ` �( \�t'� CLL,4�l � Q Y �� Business Address: �� k �� C� � �(1LL- CF} �'( cam- -��g — � c�� Telephone: CGjS� ��J(12 —�UZ�� State Contractor's License No. and Class: �LP� �� - -� °� Expiration I I � 1 I' Date: Signed: , ^ - Title: � C �.�- � ��,F�l TO BE INCLUDED IN BID PACKAGE BP 14 of l S CITY OF SANTA ANA PROJECT NO. 1 1 -6736 8z l 1 -6746 PROPOSAL AND CONTRACT AGREEMENT DISCLOSURE OF LOBBYING ACTIVITIES Com lete this form to disclose lobb in activities ursuant to 31 U.S.C. 1352 1 . Type of Federal Action 2. Status of Federal Action 3. Report Type: Q a. Contract Q a. Bid/ot%r /application 0 a. ini b. Grant b. initia] award b. terial change c. Corporate Agreement c, post -award d. Ban For Mate al Change only: e. Loan Guarantee Year quarter f. Loan Insurance da of last re ort 4. Name and Address of Reporting Entity 5. If Reporting Entity in No. 4 is ubawardee, Enter Name and Address of Prime: Q Prime Q Subwardcc Tier , ]fknown Con ssional District, i '/mown Con ssiona] D' trict, i Imown 6. Federal DepartmenUAgency: 7. Federal Prow ame/Description FDA Number, If a licable S. Federal Action Number, if/mown 9. Award ount, ifkrrown 1 O. a. Name and Address of Lobbying Entity ndividual Per-foaning Services (nxlzecCaxg c��essrjc:�fer�errtfit�»vNo. Cjrr�xaEn,' kffirrsn�. fO� M% (knri attach Contin tion Shee s if necess 1 1. Amount of Payment (check all that apply): 13. Type of Payment (check all that apply) $ Q Actual Q Planned � a. retainer b. one -time fee � c. commission 12. Form of Payment (check al] that apply): a. cash � d. contingent fee b. in -kind; specify: nature � e. deferred value � f. other, s eci 14. Brief Description of Services Performed or to rformed and Dates) of Service, including officer(s), employee(s), or members) contacted, for Payment indicated in item ] 1 attach Contimration Sheets i necessa 15. Continuation Sheets atfached: Q Yes Q No 16. Infrxn�atia t regiresmd throtr�i this f t is by Title 31 USC Sectiort 1352. 71�isdisclosiucoflobbyingactivi [iesis n��ialrelxv�balicxtoffactupon Signature ' whichrelia troewasplaoedbytheti�abo ihch�LSactionwasn�adeorarte<ed o '? irrho. Thisdisclostueisregt�adpurc r>;,r,* 31 U.S.C.1352. Thismfon-r�or-rwillbe G� Print Name 'VY 1 rt�tx3d to the Congress will beavailable forpublicinspection -- rr ,^, Any person who fails to file the disclosr ue shall be subjectto a civil pa�alty of Title � C,Q, !t�i� -S 1 C�J�{�, less than $1 0,000 and not than $100,000 fixeach such faihne. _ Tele hone No. %NISI X315 (ACA Date �P I S l �- Fodaal Use Only: Authoii�cd for t..ocal Rep uction Standard Forrn — LLL / TO BE INCLUDED IN BID PACKAGE BP 15 of 15 o � Fidelity and Deposit Company of Maryland <� Home Office: P.O. Box 1227. Baltimore. MD 21203 -1227 BID BOND KNOW ALL MEN BY THESE PRESENTS: That we, ALL AMERICAN ASPHALT BOND NO. 085 97 423 as Principal, (hereinafter called the "Principal "), and FIDELITY AND DEPOSIT COMPANY OF MARYLAND P.O. Box 1227, Baltimore, Maryland 21203, a corporation duly organized under the laws of the Slate of Maryland, as Surety, (hereinafter called the "Surety "), are held and firmly bound unto City of Santa Ana as Obligee, (hereinafter called the "Obligee "), in the sum of TEN PERCENT OF THE TOTAL BID PRICE 1N-- - - - - -- Dollars ($ 1 O% OF TOTAL BID PRICE ), for the payment of which sum well and truly to be made, the said Principal and the said Surety, bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, the Principal has submitted a bid for Broadway from Anahurst PI to Edinger Ave {1 16736) 8 Broadway from Edinger Ave to First St (� � 6746) Bid Date: June 20, 20'12 NOW, THEREFORE, if the Obligee shall accept the bid of the Principal and the Principal shall enter into a contract with the Obligee in accordance with the terms of such bid and give such bond or bonds as may be specified in the bidding or contract documents with good and sufficient surety for the faithful performance of such contract and for the prompt payment of labor and material furnished in the prosecution thereof, or in the event of the failure of the Principal to enter into such contract and give such bond or bonds, if the Principal shall pay to the Obligee the dif %rence not to exceed the penalty hereof between the amount specified in said bid and such larger amount for which the Obligee may in good faith contract with another party to perform the work covered by said bid, then this obligation shall be null and void, otherwise to remain in full force and effect. Signed and sealed this day of June A.D., 20'12 ALL AMERICAN ASPHALT (SEAL) Witness O� 8 road ' �� VIP FIDELITY AND DEPOS COMPANY OF MARYLAND Surety A. wlkls�•Notary Public By�� A ems° � ~��'�`^�" (SEAL) Witness Rebecca Haas -Bates Attorney -in -Fact Printed in cooperation with the American Institute of Architects (AIA) by Fidelity and Deposi( Company of Maryland . Fideliry end Deposit Company of Maryland vouches that the language in the document conforms exactly to [he language used in AIA Document A -3IO, February 1970 Edition. BID70000ZZ0701f CALIFORNIA ALL - PURPOSE ACKNOWLEDGMENT personally appeared Robert Bradley Nam efy'J of Signe who proved to me on the basis of satisfactory evidence to be the persons whose name(.$) is /are subscribed to the within instrument and acknowledged to me that he /shtfthey- executed the same in his'. ;2;�cir authorized ca acit DEBBIE MATSEN p y(ies), and that by his/+�ar- Ft#aair Commission a* 1958174 signatures�! on the instrument the person(,eg, or the entity upon behalf =� Notary Public - Californle � of which the person(�j acted, executed the instrument. Riverside County Comm. Ex Tres Nov 22, 2015' I certify under PENALTY OF PERJURY under the laws of the State of California that the forgoing paragraph is true and correct. WITNESS my hand and official seal. Signature �G%G��t -t a /� //��.L4a � Place Notary Seal Above S� nature of Notarytary —��c OPTIONAL Though the information below is not required by law, it may prove valuable to person relying on the document and could prevent fraudulent removal and reattachment of this form to another document. Description of Attached Document Title or Type of Document Bid Bond. City of Santa Ana Document Date: June 13. 2012 Number of Pages: 1 Pa>?e signer( Other Than Named Above: Fidelity and Deposit Comnany of Maryland Capacity(iea) Claimed by Signer(,sf Signer's Name: Robert Bradley o Individual Corporate Officer— Title(,ISf: Vice President o Partner — o Limited o General o Attorney in Fact o Trustee o Other: Signer is Representing: All American Asuhalt Signer's Name: o Individual o Corporate Officer — Title(s): o Partner — o Limited o General o Attorney in Fact o Trustee o Other: Signer is Representing: • - -�< - �r %�a� -:_ =mar _3 >_.�s�i�c �i��:�T.w.iz. �x L- ;.� >G�: %�:.; =it: a< . =ate - < - .>... =i3. i _ �av_�ar.� . =c<_S .�.z.�t�+�.: +�s.. --mac =mot State of California County of Orange On 6/13/2012 before me, A. Wilkison, Notary Public Deter Hare Insert Name antl TMIe oT the OHicer ' personally appeared Rebecca Haas -Bates _ A. WILKISON _-�K.. � -�: Commission # 1866283 a u� -'t =gym F- Notary Public - California z � � _. n a\ ,��" Orange County \l' My Comm. Expires Sep 26, 2013 , Place Notary Seal Apove who proved to me on the basis of satisfactory evidence to be the person(:s) whose names) is/aele subscribed to the within instrument and acknowledged to me that +re /she /lhey executed the same in i�ia/her /Heir authorized capacity(tiea), and that by His /herftk+aif signature(c} on the instrument the person(+.r} or the entity upon behalf of which the persons} acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my� /hand and official seal., ^ Signature__[.Ihl'�Jt90000�Q� -- %l Signature of Notary Pudb OPT /ONAL Though the information be /ow is nor required by taw, it may prove va /uab /e to parsons relying on the document and could prearent fraudulent removal and reattachment or this form to another document. Description of Attached Document Title or Type of Document: Bid Bond Document Date: 6/1 3/2012 Signers) Other Than Named Above: All American Capacity(ies) Claimed by Signers) Number of Pages: One (1 Signer's Name: Rebecca Haas -Bates Signer's Name: O Individual C Individual C' Corporate Officer — Title(s): O Corporate Officer — Title(s): C Partner — C Limited � General r-! Partner — O Limited C General l� Attorney in Fac[ C! Attorney in Fact Trustee Top of thumb here C Trustee Top oT thumb here ._. Guardian or Conservator C Guardian or Conservator Other: C Other: Signer Is Representing: Signer Is Representing: Fidelity anti Deposit Company of Marylantl 0200 Nefional Notary Association • 9350 De Soto Ave.. P.O. Box 2x02 •Chatsworth, CA 913132402• www.NalbnalNOtaryorg Item x5907 Fieordeo Call Toll -Free 1- BOde�6 -GB2] Power of Attorney FIDELITY AND DEPOSIT COMPANY OF MARYLAND KNOW ALL MEN BY THESE PRESENTS: That the FIDELITY AND DEPOSIT COMPANY OF MARYLAND, a corporation of the State of Maryland, by FRANK E. MARTIN JR., Vice President, and ERIC D. BARNES, Assistant Secretary, in pursuance of authority granted by Article Vl, Section 2, of the By -Laws of said ny, which are set forth on the reverse side hereof and are hereby certified to be in full force and effect on the d iQ ereby nominate, constitute and appoint William SYRKIN, Rebecca HAAS - BATES, Se ADAIR and P_ BAUER, all of Glendale, California, EACH its true and la ne - tti ,execute, seal and deliver, for, and on its behalf as surety, and as its,a�tr on� €Fg n ertakings, and the execution of such bonds or undertakings in pursuance e 1. s ..—$�, hall e t Hats said Company, as fully and amply, to all intents and purposes, as if the � ecut 1 by the regularly elected officers of [he Company at its office in Baltimo th n � � power of attorney revokes that issued on behalf of Richard ADAIR, P. BAUERItlar�(2��0 The said Assistant ° es e eby certify that the extract set forth on the reverse side hereof is a true copy of Article VI, Section 2, of the By- s satd Company, and is now in force. IN WITNESS WHEREOF, the said Vice - President and Assistant Secretary have hereunto subscribed their names and affixed the Corporate Seal of the said FIDELITY AND DEPOSIT COMPANY OF MARYLAND, this 27th day of June, A.D. 2011. ATTEST: 'gyp DEPO,y��i t� dw �W� o °, ttf0 i t State of Mazyland City of Baltimore ss: FIDELITY AND DEPOSIT COMPANY OF MARYLAND By. Eric D. Barnes Asszstant Secretary Frank E. Martin Jr- Vice President On this 27th day of June, A.D. 2011, before the subscriber, a Notazy Public of the State of Maryland, duly commissioned and qualified, came FRANK E. MARTIN JR., Vice President, and ERIC D. BARNES, Assistant Secretazy of the FIDELITY AND DEPOSIT COMPANY OE MARYLAND, to me personally known to be the individuals and officers described in and who executed the preceding instrument, and they each acknowledged the execution of the same, and being by me duly sworn, severally and each for himself depose[h and saith, that they are the said officers of the Company aforesaid, and that the seal affixed to the preceding instrument is the Corporate Seal of said Company, and that the said Corporate Seal and their signatures as such officers were duly affixed and subscribed to the said instrument by the authority and direction of the said Corporation. IN TESTIMONY WHEREOF,'I have hereunto set my hand and affixed my Official Seal the day and year first above written. ....,.��.u...,, � � 'i Constance A. Dunn Notary Public My Commission Expires: July 14, 2015 POA -F Ott -0033D EXTRACT FROM BY -LAWS OF FIDELITY AND DEPOSIT COMPANY OF MARYLAND "Article VI, Section 2. The Chairman of the Board, or the President, or any Executive Vice - President, or any of the Senior Vice- Presidents or Vice - Presidents specially authorized so to do by the Board of Directors or by the Executive Committee, shall have power, by and with the concurrence of the Secretary or any one of the Assistant Secretaries, to appoint Resident Vice - Presidents, Assistant Vice - Presidents and Attorneys -in -Fact as [he business of the Company may require, or to authorize any person or persons to execute on behalf of the Company any bonds, undertaking, recognizances, stipulations, policies, contracts, agreements, deeds, and releases and assignments of judgements, decrees, mortgages and instruments in the nature of mortgages,... and to affix the seal of the Company thereto." CERTIFICATE I, the undersigned, Assistant Secretary of the FIDELITY AND DEPOSIT COMPANY OF MARYLAND, do hereby certify that the foregoing Power of Attorney is still in full force and effect on the date of this certificate; and I do further certify that the Vice - President who executed the said Power of Attorney was one of the additional Vice- Presidents specially authorized by the Board of Directors to appoint any Attorney -in -Fact as provided in Article VI, Section 2, of the By -Laws of the FIDELITY AND DEPOSIT COMPANY OF MARYLAND. This Power of Attorney and Certificate may be signed by facsimile under and by authority of the following resolution of the Board of Directors of the FIDELITY AND DEPOSIT COMPANY OF MARYLAND at a meeting duly called and held on the 10th day of May, 1990. RESOLVED: "That [he facsimile or mechanically reproduced seal of the company and facsimile or mechanically reproduced signature of any Vice - President, Secretary, or Assistant Sccrclary of the Company, whether made heretofore or hereafter, wherever appearing upon a certified copy of any power of attorney issued by the Company, shall be valid and binding upon the Company with the same force and effect as though manually affixed.- IN TESTIMONY WHEREOF, I have hereunto subscribed my name and affixed the corporate seal of the said Company, this 13th day of June 2012 .1 cci.vlu/// Sr/-returY � — ri �s . � � ?' s - -= i au a ters To: City Manager Date: October 10, 2012 Raul Godinez II, Executive Director From: Public Works Agency PROJECT NOS. 11 -6736 & 11 -6746 BROADWAY REHABILITATION: ANAHURST PL. TO FIRST ST. Subject: CHANGE ORDER NO. 1 Contractor: All American Asphalt PO BOX 2229 Corona, CA 92878 Project Description: Broadway Rehabilitation: Anahurst PI. to First St. Change Order Number: 1 Accounting Unit- Account - Activity Number: 03017660 - 66220 - 11673601028; 03017660 — 66220 — 11674601028 Original Contract: $ 2,443,348.00 of Original Amount of This Change Order: $ 78,01 O 3.19% Previously Approved Change Orders: $ -O- O.O% Total Change Orders: $ 78,010 3.19% REASON FOR CHANGES NEW CONTRACT LINE ITEMS 1 _ During excavation for curb and gutter replacement it was discovered that there is existing P.C_C_ pavement below the existing A.C. pavement where the plans indicate A.C. pavement alone. The combined thickness of the two pavements has resulted in subgrade that is 2" — 4" too low; therefore it is recommended to place aggregate base to the specified subgrade elevation. (PCO #1) Prior approval was received October 4, 2012. ESTIMATED COST = $12,310 Project 11 -6744 Request for Approval of Change Order No. 1 May 2, 20'12 Page 2 of 2 2. Due to the existence of P.C.C. pavement below the A.C. pavement, the specified Mirafi 600 pavement reinforcing fabric is no longer applicable to the conditions. It is recommended to use Tensar Glaspave 50 pavement reinforcing fabric in lieu of the Mirafi 600 in the areas where the P.C.C. pavement exists. (PCO #3) Prior approval was received October 4, 20'12. ESTIMATED COST = $'104,400 BID ITEM ADJUSTMENTS Due to the substitution of the Mirafi 600 with the Glaspave 50 it is necessary to reduce the bid item quantity of the Mirafi 600 by 38,700 SY. Prior approval was received October 4, 20'12. R ul Go nez II, Executi Director Pu is Works Agency ESTIMATED COST = $(38,700) APPROVED AS TO FUNDS AND ACCOUNTS: Francisco Gutierrez, Executive Director Finance and Management Services Agency K:\construction \projects \� �- 6736\change orders \MEM RFA CCO #01 CITY OF SANTA ANA PUBLIC WORKS AGENCY CONTRACT CHANGE ORDER Project Number 11 -6736 & 11 -6746; BROADWAY REHABILITATION: Change Order Number 1 ANAHURST TO FIRST To ALL AMERICAN ASPHALT, INC. Contractor You are hereby directed to make the herein changes from the plans and specifications or do the following described work not included in the plans and spec cations on this contract. NOTE: THIS CHANGE ORDER IS NOT EFFECTIVE UNTIL APPROVED BY THE CITY COUNCILOR CITY MANAGER. Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually used and no allowance will be made for idle time. Change requested by PUBLIC WORKS AGENCY NEW CONTRACT LINE ITEMS Item # New Bid Item Unit Quantity Unit Price Total Tensar Glaspave 50 36 pavement fabric SF 232,000 $0.45 $104,400 37 Aggregate Base TN 200 $61.55 $12,310 CONTRACT BID ITEM QUANTITY ADJUSTMENTS Quantity Item # Contract Bid Item Unit Adjustment Unit Price Total 5 Pavement Fabric SY (25,800) $1.50 $ (38,700) Page 1 of 2 CITY OF SANTA ANA _ � PUBLIC WORKS AGENCY CONTRACT CHANGE ORDER Project Number 11 -6736 & 11 -6746; BROADWAY REHABILITATION: Change Order Number 1 ANAHURST TO FIRST To ALL AMERICAN ASPHALT, INC. Contractor You are hereby directed to make the herein changes from the plans and specifications or do the following described work not included in the plans and spec cations on this contract. NOTE: THIS CHANGE ORDER IS NOT EFFECTIVE UNTIL APPROVED BY THE CITY COUNCILOR CITY MANAGER Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually used and no allowance wi II be made for idle time. Change requested by PUBLIC WORKS AGENCY The compensation both time and cost set forth in this final change order comprises the total compensation due the Contractor, all Subcontractors, and all Suppliers for all work performed per this change order, including impact on unchanged work. By signing this final change order, the Contractor acknowledges and agrees on behalf of himself, all Subcontractors, and all Suppliers, that the stipulated compensation includes payment for all work contained in this final change order, plus all payment for interruption of schedules, extended field overhead, home office overhead, profit, delay, and all impact, ripple effect or cumulative impact on all other work under this Contract. The signing of this final change order constitutes full mutual accord and satisfaction for all changes and work performed on this project, and that the time and cost paid per this final change order constitutes the total equitable adjustments owed the Contractor, all Subcontractors, and all Suppliers for all work performed on this project. The Contractor on behalf of himself, all Subcontractors, and all Suppliers agrees to waive all rights, without exception or reservation of any whatsoever to file any further claim related to this project. TOTAL COST THIS CHANGE ORDER: DECREASE $ _ _ _ _ _ INCREASE � 7S, O 1 O.00 By reason of this order the CONTRACT TIME completion will be adjusted as follows: -O- We the undersigned contractor have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all service necessary for the work above specrfied, and will accept as full payment therefor the prices hown above. Acce ed, Dat �b (p Z� Contractor ALL AMERICAN ASPHALT, INC. By Title � • �L - r" Approval recommended by �+ Date 1a . 1 rj • ?..Q� Z. PUBLIC WORKS AGENCY EXECU V DIRECTOR / Approved by (\'� - Date ��-k � � ��' C /TY MANAGER Page 2 of 2 MEMORANDUM To: From: Paul Walters City Manager Raul Godinez II, Executive Director Public Works Agency Date: January 2, 2013 Project Nos. 11 -6736 & 11 -6746 Broadway Rehabilitation: Anahurst PI. to First St. Subject: Change Order No. 2 Contractor: All American Asphalt PO BOX 2229 Corona, CA 92878 Project Description: Broadway Rehabilitation from Anahurst Place to First Street Change Order Number: 2 Accounting Unit - Account - Activity Number: JUSTIFICATION Change Order Total: ($140,000) 03017660 - 11673601028 03017660 - 11674601028 The project plans call to cold mill 141,000 SF of existing asphalt pavement (AC) down to existing concrete (PCC), remove PCC, cement treat the base, and then repave with new AC. Subsequent to cold milling, we discovered that the majority of existing PCC is structurally sound and can be used in lieu of the cement treated base, at a significant cost savings. To accommodate this, approximately 40,000 SF of PCC must be cold milled 2" to 4" at a negotiated unit price of $1.25/SF. The $50,000 cost of milling PCC is offset by an estimated cumulative savings of $140,000 from work that is no longer needed which would involve removing all pavement and subgrade preparation for paving. There are two accounts for this project corresponding to different sections of Broadway; Edinger to First Street and Anahurst Place to Edinger. This Change Order encompasses both sections and therefore both accounts. CONTRACT COST SUMMARY Original Contract Total $2,443,348.00 Amount % of Contract Previously Approved CCO $78,010.00 Increase 3.2% This Change Order ($140,000.00) Decrease -5.7% Total CCO to date ($61,990.00) Decrease -2.5% Adjusted Contract Total $2,381,358.00 Project 11 -6744 10 G Request for Approval of Change Order No. 2 January 2, 2013 Page 2 of 4 SCHEDULE IMPACT No change in contract time. i Raul Godinez II, Exe ive Director Public Works Agency Attachment: Change Analysis APPROVED AS TO FUNDS AND ACCOUNTS: C Francisco Gutierrez, Executive Director Finance & Management Services Agency Project 11 -6744 Request for Approval of Change Order No. 2 January 2, 2013 Page 3 of 4 CHANGE ANALYSIS DETAILED JUSTIFICATION The City's Pavement Management System identified Broadway from Anahurst Place to First Street as a high priority for rehabilitation. The pavement has deteriorated due to weather, age, heavy usage, and poor drainage. Portions of the adjacent curb and gutter, driveway approaches, curb ramps, and sidewalks are either missing or in disrepair and require replacement. A contract was awarded to All American Asphalt on July 16, 2012 for the rehabilitation of Broadway; the improvements include the reconstruction of the pavement, replacement of damaged concrete curb and gutter, driveway approaches, and sidewalk, and the construction of new cross gutters and wheelchair ramps. The contract documents call to cold mill 141,000 SF of the existing Asphalt Concrete (A.C.) pavement down to the existing P.C.C. pavement, remove the Portland Cement Concrete (P.C.C.) pavement, then cement treat the base and repave with new A.C. pavement. Subsequent to the cold milling operation it was discovered that the majority of the existing P.C.C. pavement is structurally sound and can be used in lieu of the cement treated base at a significant cost savings. To accommodate this revision, there is approximately 40,000 SF of P.C.C. pavement that is 2" - 4" too high and needs to be ground down. A unit price of $1.25/SF was negotiated to grind off the excess P.C.C. pavement with an estimated quantity of 40,000 SF totaling $50,000. Consequently, by modifying the street sections an estimated savings of $190,000 was realized by deleting the P.C.C. removal and cement treating; with an aggregate estimated savings of $140,000 to the contract; see attached Cost Impact Analysis. Therefore it is recommended to grind off the excess P.C.C. pavement. REVISED DETAILS Project 11 -6744 Request fo'r Approval of Change Order No. 2 January 2, 2013 Page 4 of 4 W. R/W REINFORCING FABRIC 2' AC CAP 2" LEVELING COURSE CONTRACT 10" CEMENT —� SECTION TREATED BASE CL EXIST. SURFACE REINFORCING FABRIC r2' AC CAP --1EXIST. PCC PyMT. I J 2 " -3" LEVEL ING COURSE REVISED SECTION E. R/W COST ANALYSIS Revised Bid Item Quantities (The contractor will be paid for actual quantities added and deleted, as verified in the field.) Bid Item Description Units Qty Unit Price Extended 1 Unclassified Exca Cy (1,600) $ 68.30 $ (109,280.00) 2 AC Pavement TN 1,600 $ 71.00 $ 113,600.00 3 Cement Treat Base SF (141,000) $ 0.77 $ (108,570.00) 4 Removal of Pulverized CY (2,600) $ 23.40 $ (60,840.00) 5 Fabric SY (15,600) $ 1.50 $ (23,400.00) 7 PCC Pavement removal CY (1,800) $ 36.00 $ (64,800.00) 36 Fabric Glasspave 50 SY 15,600 $ 4.05 $ 63,180.00 38 Coldmill PCC SF 40,000 $ 1.25 $ 50,000.00 Savings $ (140,110.00) CITY OF SANTA ANA PUBLIC WORKS AGENCY CONTRACT CHANGE ORDER Project Number 11 -6736 & 11 -6746; Broadway Rehabilitation: Change Order Number 2 Anahurst To First To All American Asphalt, Inc. Contractor You are hereby directed to make the herein changes from the plans and specifications or do the following described work not included in the plans and specifications on this contract. NOTE: THIS CHANGE ORDER IS NOT EFFECTIVE UNTIL APPROVED BY THE CITY COUNCIL OR CITY MANAGER. Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually used and no allowance will be made for idle time. Change requested by PURL-IC WORKS ArFNrV NEW CONTRACT LINE ITEMS Item # New Bid Item 38 Cold mill PCC Pavement Unit Quantity SF 40,000" Unit Price Total $1.25 $50,000 *The quantity of 40,000 SF is an estimate; contractor will be paid for actual quantity of work completed. Page 1 of 2 CITY OF SANTA ANA PUBLIC WORKS AGENCY CONTRACT CHANGE ORDER Project Number 11 -6736 & 11 -6746; Broadway Rehabilitation: Change Order Number 2 Anahurst To First To All American Asphalt, Inc. Contractor You are hereby directed to make the herein changes from the plans and specifications or do the following described work not included in the plans and specifications on this contract. NOTE: THIS CHANGE ORDER IS NOT EFFECTIVE UNTIL APPROVED BY THE CITY COUNCIL OR CITY MANAGER. Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually used and no allowance will be made for idle time. Change requested by PUBLIC WORKS AGENCY The compensation both time and cost set forth in this change order comprises the total compensation due the Contractor, all Subcontractors, and all Suppliers for all work performed per this change order, including impact on unchanged work. By signing this change order, the Contractor acknowledges and agrees on behalf of himself, all Subcontractors, and all Suppliers, that the stipulated compensation includes payment for all work contained in this change order, plus all payment for interruption of schedules, extended field overhead, home office overhead, profit, delay, and all impact, ripple effect or cumulative impact on all other work under this Contract. The signing of this change order constitutes full mutual accord and satisfaction for all changes and work performed on this project, and that the time and cost paid per this change order constitutes the total equitable adjustments owed the Contractor, all Subcontractors, and all Suppliers for all work performed on this project. The Contractor on behalf of himself, all Subcontractors, and all Suppliers agrees to waive all rights, without exception or reservation of any whatsoever to file any further claim related to this project. TOTAL COST THIS CHANGE ORDER: DECREASE $ - - - - - INCREASE $ 50,000 By reason of this order the CONTRACT TIME completion will be adjusted as follows: Fifteen (15) Days We the undersigned contractor have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all service necessary for the work above specified, and will accept as full payment therefor the prices shown above. Accept%Date t 1 \ -7 -\S Contractor ALL AMERICAN ASPHALT. INC. \�..1��I�fiti►�� Approval recommended by Approved by WORKSAGENCY CITY MANAGER Page 2 of 2 Date 1�31•�ot� Date REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: MAY 6, 2013 TITLE: CONTINGENCY INCREASE FOR BROADWAY REHABILITATION; ANAHURST TO FIRST STREET (PROJECT NOS. 116736 & 116746) CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED 4 "-9002 TI"As Recommended] C ❑ As Amended ❑ Ordinance on 1s` Reading ❑ Ordinance on 2 "d Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Increase the contingency for the Broadway Rehabilitation Project by $80,000, which will increase the total funds available for the construction contract with All American Asphalt, Inc., to $2,767,682. DISCUSSION On July 16, 2012, the City Council awarded a contract for the Broadway Rehabilitation Project to All American Asphalt, Inc., in the amount of $2,443,348. The City Council also authorized a 10 percent construction contingency in the amount of $244,334, for a total authorized construction contract expenditure limit of $2,687,682. The project is currently 98 percent complete. This project consists of reconstructing the pavement; replacing curb and gutter, sidewalks, and curb ramps; and upgrading the antiquated streetlight system along Broadway from McFadden Avenue to Borchard Avenue. The high voltage streetlight system is very inefficient, requires extensive maintenance, and can be very dangerous if a streetlight is knocked down. The streetlight portion of this project requires the contractor to separate the high voltage streetlights along Broadway from the existing high voltage system at Birch Street and Russell Avenue (see Exhibit 1). The work includes removing the single high voltage (5,000 volts) wire from the existing conduit, installing three new wires into the existing conduit, installing new metal halide fixtures, and installing conduit and wire to an existing 240V service pedestal located one block east of Broadway on Borchard Avenue. The methodology described above to upgrade antiquated streetlight systems has been successfully completed in other areas of the City. Moreover, this methodology has proven to be the most cost effective solution to improve and upgrade existing streetlight systems. CONTINGENCY INCREASE BROADWAY REHABILITATION PROJECT May 6, 2013 Page 2 of 4 When the contractor was performing the Broadway streetlights work at Birch Street and Russell Avenue, it was unexpectedly discovered that the streetlights were interconnected, unlike what is shown on the as- builts (see Exhibit 1). We found similar conditions at Wilshire Avenue and Borchard Avenue (see Exhibit 2). Essentially, the existing streetlight system was found to be a continuous loop, and separating the system was not anticipated. Therefore, the planned streetlight upgrades need to be expanded as shown on Exhibit 2. The extra work includes all of the streetlights on Ross Street and Birch Street between McFadden Avenue and Edinger Avenue at a cost of $162,989. That cost is within the existing contract contingency. However, while performing the extra work and exposing the added conduits, they were found to be severely deteriorated and damaged beyond repair by corrosion and tree roots, necessitating conduit replacement at an added cost of $93,461. That brings the total cost of the streetlight upgrades to $256,450, and that amount exceeds the contract contingency by approximately $80,000 (see Exhibit 3). The extra work is necessary in order to complete the work and turn the lights back on. Deferring the conduit replacement would mean the streetlights will be off in the Wilshire Square neighborhood, and the cost would be higher due to the added re- mobilization cost. Having the streetlights off for an extended time also increases the City's liability exposure. Therefore, it is recommended to increase the project contract contingency by $80,000. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT The financial impact is a 3.3% extra cost over the standard contingency for a $2.77 million contract. Funds are available in the Proposition 1 B Fund (Accounting Unit 03017660). Ra I 'odinez II Executive Directo Public Works Agency RG:SA APPROVED AS TO FUNDS AND ACCOUNTS: Francisco Gutierrez Executive Director Finance & Management Services Agency TWI- CONTINGENCY INCREASE BROADWAY REHABILITATION PROJECT May 6, 2013 Page 3 of 4 Exhibit 1 a — As -Built Original Scope of Street Light Upgrades Exhibit 1b— Actual Condition r 1 1 r f f CONTINGENCY INCREASE BROADWAY REHABILITATION PROJECT May 6, 2013 Page 4 of 4 Authorized vs. Expended Funds Contract Amount Awarded Amount $2,443,348 Contract Qty Adjustment ($128,851) C0#1 $141,191 CO #2 $45,000 CO #3 $10,455 Total Construction $2,511,143 Cost Extra % -5.3% C044 (Proposed Street Lights) $256,450 Total Estimated Final Cost $2,767,593 3.3% Aggregate Authorized Amount Contract $2,443,348 Contingency $244,334 Total Authorized $2,687,682 Total Estimated Final Cost $2,767,593 Total Authorized to Date $2,687,682 Requested Additional Funds $79,911 Exhibit 2— Authorized vs. Expended Funds MEMORANDUM To: From: Kevin O'Rourke Interim City Manager Raul Godinez II, Executive Director Public Works Agency Date: May 1, 2013 Project Nos. 11 -6736 & 11 -6746 Broadway Rehabilitation: Anahurst PI, to First St. Subject: Change Order No. 3 Contractor: All American Asphalt PO BOX 2229 Corona, CA 92878 Project Description: Broadway Rehabilitation from Anahurst Place to First Street Change Order Number: 3 Change Order Total: $ 10,445.58 Accounting Unit - Account - Activity Number: JUSTIFICATION Item 1 03017660 - 11673601028 03017660 - 11674601028 After the start of construction, Design Engineering initiated improving pedestrian safety along Broadway by adding crosswalks and traffic calming measures. Therefore it was recommended to narrow six locations and the addition of high visibility crosswalks, red curb, and street signs. AGREED COST $ 6,780.58 Item 2 The plans call for removal of the existing curb and installation of new 6" curb and gutter along both sides of Broadway throughout the length of the project. At 1111 S. Broadway the existing streetlight pole had been damaged by an auto accident and the top of the foundation is approximately 4" below the new top of curb, resulting in the hand hole for the pole to be partially below grade. Therefore it was recommended to remove the damaged pole, remove and replace the foundation, and install a City supplied pole at the location. AGREED COST $ 3,675.00 There are two accounts for this project corresponding to different sections of Broadway; Edinger to First Street and Anahurst Place to Edinger. Item 1 of this Change Order encompasses both sections and therefore both accounts. Item 2 of this Change Order corresponds to Broadway; Edinger to First Street: Accounting unit 03017660 — 11674601028. Project 11 -6744 Request for Approval of Change Order No. 3 May 1, 2013 Page 2 of 4 CONTRACT COST SUMMARY Original Contract Total $2,443,348.00 Amount % of Contract Previous Change Orders ($61,990.00) Decrease -2.5% Change Order 3 $10,445.58 Increase .004% Total CCO to date ($51,541.52) Decrease -2.1% Adjusted Contract Total SCHEDULEIMPACT $2,381,358.00 Increase contract time by 15 working days. APPROVED AS TO FUNDS AND ACCOUNTS: Raul Godinez II, Executve Director Francisco Gutierrez, Executive Director Public Works Agency Finance & Management Services Agency Project 11 -6744 Request for Approval of Change Order No. 3 May 1, 2013 Page 3 of 4 REVISED DETAILS Item 1 CHANGE ANALYSIS noun" roar w RUSSELL AVE POMMONA M UT ANDPFW PL C46kON $T Project 11 -6744 Request for Approval of Change Order No. 3 May 1, 2013 Page 4 of 4 WAUC7 aT COST ANALYSIS Item 1 The cost to narrow the street was completed at unit prices with minimal impact to the contract price. The agreed cost of $6,780.58 is to add the striping revisions shown in the Revised Details above. CITY OF SANTA ANA PUBLIC WORKS AGENCY CONTRACT CHANGE ORDER Project Number 11 -6736 & 11 -6746; Broadway Rehabilitation: Change Order Number 3 Anahurst To First To All American Asohalt, Inc. Contractor You are hereby directed to make the herein changes from the plans and specifications or do the following described work not included in the plans and specifications on this contract. NOTE: THIS CHANGE ORDER IS NOT EFFECTIVE UNTIL APPROVED BY THE CITY COUNCIL OR CITY MANAGER. Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually used and no allowance will be made for idle lime. Change requested by EXTRA WORK AT AGREED PRICES PUBLIC WORKS AGENCY 1. Install traffic markings and striping per revised plans dated February 12, 2013, at bulb -outs in six intersections within the project area and at pervious concrete locations per PCO #05 dated 2/12/2013. AGREED PRICE $6780.58 2. Install foundation and City supplied streetlight pole at 1111 South Broadway per PCO #09 dated 3/07/2013. AGREED PRICE $ 3,675.00 Page 1 of 2 CITY OF SANTA ANA PUBLIC WORKS AGENCY � K • � � � � a: � • � I c y : r: v tee • � : � � � Project Number 11 -6736 & 11 -6746; Broadway Rehabilitation: Change Order Number Anahurst To First To All American Asphalt. Inc. Contractor You are hereby directed to make the herein changes from the plans and specifications or do the following described work not included in the plans and specifications on this contract. NOTE: THIS CHANGE ORDER IS NOT EFFECTIVE UNTIL APPROVED BY THE CITY COUNCIL OR CITY MANAGER. Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually used and no allowance will be made for idle time. Change requested by PUBLIC WORKS AGENCY The compensation both time and cost set forth in this change order comprises the total compensation due the Contractor, all Subcontractors, and all Suppliers for all work performed per this change order, including impact on unchanged work. By signing this change order, the Contractor acknowledges and agrees on behalf of himself, all Subcontractors, and all Suppliers, that the stipulated compensation includes payment for all work contained in this change order, plus all payment for interruption of schedules, extended field overhead, home office overhead, profit, delay, and all impact, ripple effect or cumulative impact on all other work under this Contract. The signing of this change order constitutes full mutual accord and satisfaction for all changes and work performed on this project, and that the time and cost paid per this change order constitutes the total equitable adjustments owed the Contractor, all Subcontractors, and all Suppliers for all work performed on this project. The Contractor on behalf of himself, all Subcontractors, and all Suppliers agrees to waive all rights, without exception or reservation of any whatsoever to file any further claim related to this project. TOTAL COST THIS CHANGE ORDER: DECREASE $ - - - - _ INCREASE $ 10,455.58 By reason of this order the CONTRACT TIME completion will be adjusted as follows: Fifteen (15) Days We the undersigned contractor have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all service necessary for the work above specified, and will accept as full payment therefor the pricestshown above Date 0 Approval recommended by Contractor ALL Title Approved by CITYMANAGER v Page 2 of 2 Date ��"✓ �'� Date MEMORANDUM Kevin O'Rourke To: Interim City Manager Date: May 16, 2013 Raul Godinez II, Executive Director From: Public Works Agency Project Nos. 11 -6736 & 11 -6746 Broadway Rehabilitation: Anahurst PI. to First St. Subject: Change Order No. 4 Contractor: All American Asphalt PO BOX 2229 Corona, CA 92878 Project Description: Broadway Rehabilitation from Anahurst Place to First Street Change Order Number: 4 Accounting Unit - Account - Activity Number: JUSTIFICATION Change Order Total: $ 242,212.00 03017660 - 11673'601028 The streetlight portion of this project requires the contractor to separate the high voltage streetlights along Broadway from the existing high voltage system on Russell Avenue just east of Birch Street (see Exhibit 1a). The work includes removing the single high voltage (5,000 volts) wire from the existing conduit, installing three new wires into the existing conduit, installing new metal halide fixtures, and installing conduit and wire to an existing 240V service pedestal located on Borchard Avenue one block west of Broadway. When the contractor was performing the Broadway streetlight work on Russell Avenue, it was discovered that the streetlights were interconnected with the adjacent street, which is not consistent with the as- builts (see Exhibit 1a). Similar conditions were found on the streetlights on Wilshire Avenue and on Borchard Avenue (see Exhibit 1b). Essentially, the existing streetlight system is a continuous loop and separating the system was not in the original contract. Therefore, the planned streetlight work needed to be expanded. A prior approval for this work was granted 3/13/2012. The initial scope of extra work included all of the streetlights on Ross Street and Birch Street between McFadden Avenue and Edinger Avenue at a cost of $162,989. However, while performing the extra work, the conduits were found severely deteriorated and damaged beyond repair by corrosion and tree roots, necessitating replacement at an added cost of $81,223. Therefore the total cost of the streetlight upgrades is $242,212. AGREED COST $ 242,212.00 Project 11 -6744 Request for Approval of Change Order No. 4 May 16, 2013 Page 2 of 4 There are two accounts for this project corresponding to different sections of Broadway; Edinger to First Street and Anahurst Place to Edinger. This Change Order corresponds to Broadway; Edinger to First Street: Accounting unit 03017660 — 11674601028. CONTRACT COST SUMMARY Original Contract Total $2,443,348.00 Amount % of Contract Previous Change Orders ($51,441.52) Decrease -2.5% Change Order 4 $244,212.00 Increase 9.99% Total CCO to date $192,770.48 Increase 7.88% Adjusted Contract Total $2,634,118.48 V- f' 2, 7,0 V Z. SCHEDULEIMPACT Increase contract time by 60 working days. APPROVED AS TO FUNDS AND ACCOUNTS: Raul Godinez II, cutive Director Francisco Gu rrez, Ex9cutive Director Public Works Agen y Finance & Management Services Agency Project 11 -6744 Request for Approval of Change Order No. 4 May 16, 2013 Page 3 of 4 CHANGE ANALYSIS REVISED DETAILS 14 Exhibit 1b — Actual Condition 0 Project 11 -6744 Request for Approval of Change Order No. 4 May 16, 2013 Page 4 of 4 COST ANALYSIS The agreed cost of $242,212.00 includes all costs for labor, equipment and materials to: bore for and install 7200 LF of 1 1/2 " conduit; terminate the conduit at each pole; place new PCC foundation caps; install three new #8 wires; remove the existing incandescent fixtures; install new metal halide fixtures; and make final connections in the service pedestals. CITY OF SANTA ANA PUBLIC WORKS AGENCY CONTRACT CHANGE ORDER Project Number 11 -6736 & 11 -6746; Broadway Rehabilitation: Change Order Number 4 Anahurst To First To All American Asphalt, Inc. Contractor You are hereby directed to make the herein changes from the plans and specifications or do the following described work not included in the plans and specifications on this contract. NOTE: THIS CHANGE ORDER IS NOT EFFECTIVE UNTIL APPROVED BY THE CITY COUNCIL OR CITY MANAGER, Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually used and no allowance will be made for idle time, Change requested by EXTRA WORK AT AGREED PRICES PUBLIC WORKS AGENCY Install new conduit, wire, and metal halide ballast assemblies for the streetlight system on Ross and Birch Streets per PCO #08 dated 2/06/2013. Page 1 of 2 AGREED PRICE $ 242,212.00 CITY OF SANTA ANA PUBLIC WORKS AGENCY CONTRACT CHANGE ORDER Project Number 11 -6736 & 11 -6746; Broadway Rehabilitation: Change Order Number Anahurst To First To All American Asphalt, Inc. Contractor You are hereby directed to make the herein changes from the plans and specifications or do the following described work not included in the plans and specifications on this contract. NOTE: THIS CHANGE ORDER IS NOT EFFECTIVE UNTIL APPROVED BY THE CITY COUNCIL OR CITY MANAGER, Unless otherwise staled, rates for rental of equipment cover only such time as equipment is actually used and no allowance will be made for idle time. Change requested by PUBLIC WORKS AGENCY The compensation both time and cost set forth in this change order comprises the total compensation due the Contractor, all Subcontractors, and all Suppliers for all work performed per this change order, including impact on unchanged work. By signing this change order, the Contractor acknowledges and agrees on behalf of himself, all Subcontractors, and all Suppliers, that the stipulated compensation includes payment for all work contained in this change order, plus all payment for interruption of schedules, extended field overhead, home office overhead, profit, delay, and all impact, ripple effect or cumulative impact on all other work under this Contract. The signing of this change order constitutes full mutual accord and satisfaction for all changes and work performed on this project, and that the time and cost paid per this change order constitutes the total equitable adjustments owed the Contractor, all Subcontractors, and all Suppliers for all work performed on this project. The Contractor on behalf of himself, all Subcontractors, and all Suppliers agrees to waive all rights, without exception or reservation of any whatsoever to file any further claim related to this project. TOTAL COST THIS CHANGE ORDER: DECREASE $ - - - - - INCREASE $ 242,212.00 By reason of this order the CONTRACT TIME completion will be adjusted as follows: Sixty (60) Days We the undersigned contractor have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all service necessary for the work above specified, and will accept as full payment therefor the prices shown above, Accepted, Dale f0le7913 Contractor ALL AMERICAN ASPHALT, INC. By Approval recommended by Approved by Title < &'Yci -w`tr P PUBLIC WORKS CITY MANAGER Page 2 of 2 Date -� / °.- _ a mil' l7 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: DECEMBER 2, 2013 TITLE: CONTINGENCY INCREASE FOR BROADWAY REHABILITATION FROM ANAHURST PLACE TO FIRST STREET (PROJECT NOS. 116736 & 116746) f(2 Z /,� / / CITY-MANAGEVQ RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVE ❑ As Recommended/OUA ❑ As Amended ❑ Ordinance on 1" Reading ❑ Ordinance on 2na Reading ❑ Implementing Resolution ❑ Set Public Hearing For_ CONTINUED TO FILE NUMBER 1. Increase the contingency for the Broadway Rehabilitation Project by $200,000 which will increase the total construction contract with All American Asphalt, Inc., to $2,967,682. 2. Approve an Appropriation Adjustment recognizing $200,000 in interest earned in the Proposition 1 B Fund revenue account and appropriating the same into the Proposition 1 B Fund expenditure account DISCUSSION The recommended actions will allow the City to close out and release retention payments to the construction contractor for the Broadway Rehabilitation from Anahurst Place to First Street (Broadway Rehabilitation) Project. This project consisted of reconstructing the pavement, replacing curb and gutter, and repairing sidewalks and curb ramps. At the November 6, 2006, election, California voters passed Prop 1B to allow the state to sell $19.9 billion in general obligation bonds for a variety of transportation priorities for cities and counties, to fund the maintenance and improvement of local transportation facilities. The share of the fund that the City is allocated is determined by the State Controller's Office. Interest has been earned since the inception of the funds, but that amount has not been recognized in prior year Capital Improvement Programs. The recommended appropriation adjustment will recognize the funds in Fiscal Year 2013/2014 and appropriate them for use in the construction of Broadway Rehabilitation Project (Project No. 116746). On July 16, 2012, the City Council awarded a contract to All American Asphalt, Inc., in the amount of $2,443,348. The funding analysis included a 10 percent construction contingency in the amount of $244,334, for a maximum total authorized construction contract expenditure limit of $2,687,682. Contingency Increase Broadway Rehabilitation Project December 2, 2013 Page 2 During construction there were cost savings and other cost efficiencies that resulted in a total cost well below the contract. After evaluation, staff recommended to the City Council the addition of traffic calming bulb -outs at five intersections along the route (Exhibit 1) and upgrades to the antiquated streetlight system along Broadway from McFadden Avenue to Borchard Avenue. On May 6, 2013, the City Council authorized an $80,000 increase in the contract contingency to complete the bulb -outs and streetlight upgrades. While the actual cost of the additional work was $242,212, preliminary estimates projected that there would be some contingency remaining in the construction contract. Therefore, staff requested only what was needed above and beyond the contract authorized limit. Now that project construction and final closeout accounting have been completed, it has been determined that the original contract contingency was needed for the original scope of the project. Therefore, staff is requesting an additional $200,000 to close out the contract. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT Proposition 1B unrecognized interest earnings will be accepted into the Proposition 1B Fund revenue account (03017002- 50001) and appropriated into the Proposition 1B Fund expenditure account (03017660- 66220, Project No. 116746). Edwin "William' Galvez, P.E. Interim Executive Director Public Works Agency EWG:TC Exhibits: 1. Bulb -out Locations APPROVED AS TO FUNDS AND ACCOUNTS: n6�M111Isc o1 , Francisco Gutierrez Executive Director Finance & Management Services Agency SEE BOTTOM LEFT RCHAFO AVt A EDINOER AVE •�•v O 1 ST _t y- FL BROADWAY BULB -OUT LOCATIONS ANTA ANA CONTINGENCY INCREASE FOR City Council BROADWAY REHABILITATION P� Agenda Date FROM ANAHUAST PLACE TO FIRST STREET PUBLIC WORKS AOERCY December 2, 2013 (PROJECT NOS, 116736 + 116746) EXHIBIT 1