The URL can be used to link to this page

Home My WebLink About AGENDA_2012-07-16 Revised 7/13/2012 City Council Meeting Agenda July 16, 2012 CLOSED SESSION MEETING POLICE COMMUNITY ROOM 60 Civic Center Plaza Santa Ana, California 5:00 PM REGULAR OPEN MEETING POLICE COMMUNITY ROOM 60 Civic Center Plaza 5:45 PM (Immediately following the Closed Session Meeting) Miguel A. Pulido Mayor Claudia AlvarezVincent F. Sarmiento Mayor Pro Tem – Ward 5 Councilmember - Ward 1 Michele MartinezCarlos Bustamante Councilmember - Ward 2 Councilmember - Ward 3 P. David Benavides Sal Tinajero Councilmember - Ward 4Councilmember - Ward 6 Sonia R. Carvalho Paul M. WaltersMaria D. Huizar City Attorney City Manager Clerk of the Council NOTE:If you need special assistance to participate in this Council meeting, please contact Ellen Smiley, City ADA Program Coordinator, at (714) 647-5340. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. [Americans with Disabilities Act, Title II, 28 CFR 35.102] Basic City Council Meeting Information Code of Ethics and Conduct - The people of the City of Santa Ana, at an election held on February 5, 2008, approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. A copy of the City’s Code can be found on the Clerk of the Council’s webpage. The following are the core values expressed: Integrity · Honesty · Responsibility · Fairness · Accountability · Respect · Efficiency Agenda Information - The agenda descriptions provide the public with a general summary of the items of business to be considered by the Council. The Council is not limited in any way by the “Recommended Action” and may take any action which the council deems to be appropriate on an agenda item. Except as otherwise provided by law, no action shall be taken on any item not listed on the agenda. Public Comments/Public Input - Pursuant to Government Code Sec. 54954.3, the public may address the City Council on any and all matters within the City of Santa Ana's jurisdiction. At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak three (3) minutes on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE CHAIR. When speaking, all persons addressing the City Council shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. Consent Calendar - All matters listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion without discussion unless a member of the Council “pulls” an item(s) from the consent calendar for a separate vote. Senate Bill 343 - As required by Senate Bill 343, any non-confidential writings or documents provided to a majority of the City Council members regarding any item on this agenda will be made available for public inspection in the Clerk of the Council Office during normal business hours. Agenda & Minutes - Staff reports and documents relating to each agenda item are on file in the Office of the Clerk of the Council and are available for public inspection during regular business hours, 8:00 a.m. – 5:00 p.m., Monday through Friday. The Clerk’s office is located in City Hall, 20 Civic Center Plaza, Room 809, Santa Ana, California, (714)647-6520. Council meeting agendas, staff reports, and Minutes are available the Friday before a Council meeting at the following website address: www.santa-ana.org Televised Meeting Schedule - All regular meetings will be televised and available for viewing on the City’s cable channel. Meetings held in the Council Chamber or other designated locations which are televised live on CTV3 Time Warner Cable will be cablecast Mondays at 6:00 p.m., Tuesdays immediately following the meeting at 9:00 a.m., Wednesdays at 6:00 p.m., and Sundays at 1:00 p.m. Meetings held in locations that do not have a live cable feed will be videotaped and shown on CTV3 the day after the meeting. DVD copies of the meetings for loan will be available for public circulation at the Santa Ana Main Library the day after a meeting. CITY COUNCIL AGENDA 2 JULY 16, 2012 CITY OF SANTA ANA CITY COUNCIL REGULAR OPEN MEETING JULY 16, 2012 REGULAR OPEN MEETING 5:45 p.m. (Immediately following the Closed Session Meeting) CALL TO ORDER MAYOR PULIDO COUNCILMEMBERS ALVAREZ, BENAVIDES, BUSTAMANTE, MARTINEZ, TINAJERO, SARMIENTO PLEDGE OF ALLEGIANCE MAYOR PULIDO CLOSED SESSION REPORT The City Attorney will report items to be added to Consent Calendar Item 19A from the Closed Session meeting. PUBLIC COMMENT Pursuant to Government Code Sec. 54954.3, the public may address the City Council on any and all matters within the City of Santa Ana's jurisdiction. At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak three (3) minutes on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE CHAIR. When speaking, all persons addressing the City Council shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. CITY COUNCIL AGENDA 3 JULY 16, 2012 CONSENT CALENDAR CONSENT CALENDAR Approve staff recommendations on the RECOMMENDED ACTION: following Consent Calendar items: Items 10A through 25H. ADMINISTRATIVE MATTERS MINUTES 10A MINUTES FROM THE REGULAR MEETING OF JULY 2, 2012 - Clerk of the Council Office Approve Minutes. RECOMMENDED ACTION: MISCELLANEOUS ADMINISTRATION 19A CLOSED SESSION REPORT – City Attorney’s Office 19B EXCUSED ABSENCES – Clerk of the Council Office 19C DESTRUCTION OF OBSOLETE CITY RECORDS - Finance Management Services Approve the requests for the destruction RECOMMENDED ACTION: of obsolete records from various City departments in accordance with the retention schedule outlined in City Council Resolution 2006- 045. 19D DOWNTOWN SANTA ANA COMMUNITY MANAGEMENT DISTRICT ANNUAL REPORT RECOMMENDED ACTIONS: 1. Approve the 2011-12 Downtown Santa Ana Community Management District annual report submitted by Downtown Inc.; 2. Authorize staff to submit the FY 2012-2013 Downtown Santa Ana Community Management District Special Assessment date to the Orange County Auditor-Controller by August 10, 2012. CITY COUNCIL AGENDA 4 JULY 16, 2012 BUDGETARY MATTERS SPECIFICATIONS – PURCHASE OF EQUIPMENT AND SERVICES Award in accordance with Request for RECOMMENDED ACTION: Council Action. (Items 22A through 22C) 22A SPEC. NO. 08-022 - PAINTING SERVICES - Renew the contract with Solorio, Inc. for a one-year period in an annual amount not to exceed $95,000 - Finance & Management Services 22B SPEC. NO. 11-049 - MULTI-JET WATER METERS - Renew the contract with Aqua-Metric Sales Company for a one-year period in an amount not to exceed $115,000 (Public Works Agency) - Finance & Management Services 22C SPEC. NO. 12-048 - DESKTOP COMPUTERS AND SERVER EQUIPMENT - Award a contract to Dell Computer Corporation in an amount not to exceed $168,300 (Public Works Agency) – Finance & Management Services PROJECTS/CHANGE ORDERS 23A CONTRACT AWARD FOR BROADWAY REHABILITATION FROM ANAHURST PLACE TO FIRST STREET WITH ALL AMERICAN ASPHALT (PROJECT NOS 116736 AND 116746) - Public Works Agency RECOMMENDED ACTIONS: 1. Award a contract to All American Asphalt, Inc., the lowest responsible bidder, in accordance with unit bid prices in the estimated amount of $2,443,348 for construction of the Broadway Rehabilitation from Anahurst Place to First Street. 2. Approve a Funding Analysis with a total estimated construction cost of $3,054,000. AGREEMENTS Authorize the City Manager and Clerk of RECOMMENDED ACTION: the Council to execute the following agreements, subject to non- substantive changes approved by the City Manager and City CITY COUNCIL AGENDA 5 JULY 16, 2012 Attorney and/or actions as noted on the Request for Council Action report. (Item 25A through 25H) 25A AGMT - HISTORIC PROPERTY PRESERVATION AGREEMENT NO. 2012-03 - With Corbiz, LLC, property owner, for the structure located at 217 North Broadway - Planning and Building Agency 25B AGMT - AMENDMENT - JAIL MANAGEMENT SYSTEM MAINTENANCE - With Advanced Technology Information Management Systems (ATIMS) in an amount not to exceed $ 63,400 - Police Department 25C JANITORIAL SERVICES - Finance & Management Services and Public Works Agency ? AGMT - AMENDMENT - With Commercial Cleaning Systems (formerly Pacific Building Care, Inc.) for janitorial services at the Depot at Santa Ana in an annual amount not to exceed $160,000 for a one-year term. Additionally, include janitorial services at the Santa Ana Main Library, Newhope Learning Center, Santa Ana PAAL (Police Athletic & Activity League) program facility and 13 park centers in an annual amount not to exceed $203,000 for a one-year term. ? AGMT - AMENDMENT - With Bell Building Maintenance Company for janitorial services at Santa Ana City Hall, Ross Annex, and Corporate Yard in an amount not to exceed $195,000 for a one-year term. 25D AGMT - AMENDMENT - WATER SYSTEM PROGRAMMING AND ENGINEERING SERVICES - With CPC POWERTEC, Inc., in an amount not to exceed $55,000 - Public Works Agency 25E GRAND AVENUE WIDENING (PROJECT NO 081732) - Public Works Agency ? AGMT – With Horton Family Properties LLC, for the purchase of the property located at 107 North Grand Avenue (APN 398-456-16) in the amount of $342,890. ? AGMT – With Elmer Leroy Benson and Alice M. Benson, Trustees of the Benson Trust, for the purchase of the property located at 1225 East Fourth Street (APN 398-385-04) in an amount of $300,000. ? AGMT – With Roman Catholic Bishop of Orange, for the purchase of the properties located at 309 and 315 North Grand Avenue (APNs 398- 384-17 and 398-384-01) in an amount of $178,565. CITY COUNCIL AGENDA 6 JULY 16, 2012 ? AGMT – With Gualterio Lazaro Santos dba Santos Flowers #2, tenant of the property located at 1221 East First Street Unit H (APN 398-454- 12 and 398-454-13) in an amount of $25,038. 25F AGMT - PARKING CONTROL ENFORCEMENT SERVICES - With Central Parking System, Inc. for a two-year term, in an amount not to exceed $410,548.82 annually, with an option to extend the agreement for three additional two-year terms - Police Department 25G AGMT - YOUTH TRAINING - With the Rancho Santiago Community College District Corporate Training Institute in an amount of $27,032 for a one year period expiring June 30, 2013 - Community Development Agency 25H AGMT - STREET SWEEPING SERVICES - With Athens Services for an eight-year term, in an amount not to exceed $801,000 annually, plus a 10% contingency for unanticipated services required each annual period, with an option for an eight-year extension - Public Works Agency **END OF CONSENT CALENDAR** BUSINESS CALENDAR BUSINESS CALENDAR PUBLIC HEARINGS 75A PUBLIC HEARING - ORDINANCE TEMPORARILY DEFERRING COLLECTION OF DEVELOPMENT IMPACT FEES - Planning and Building Agency Legal Notice published in the O.C. Reporter on July 6, 2012. Place ordinance on second reading and RECOMMENDED ACTION: adopt. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO TEMPORARILY SUPERSEDE CERTAIN PROVISIONS OF THE SANTA ANA MUNICIPAL CODE AND TO PERMIT DEVELOPERS TO DEFER PAYMENT OF CERTAIN DEVELOPMENT IMPACT FEES CITY COUNCIL AGENDA 7 JULY 16, 2012 REVISED 7/13/2012 COUNCIL AGENDA ITEMS Pursuant to Santa Ana Charter Section 411, any member of the City Council may place items on the City Council Agenda to be considered by the City Council. 85A REFER DISCUSSION OF PROPOSED BALLOT MEASURE REGARDING AN OVERSIGHT COMMITTEE AND OTHER CHARTER AND ETHICS RELATED MATTERS TO THE CODE OF CONDUCT AND ETHICS COMMITTEE (Councilmembers Benavides, Sarmiento, and Tinajero) 85B DISCUSSION OF POTENTIAL BALLOT MEASURE REGARDING MAYORAL AND COUNCIL TERM LIMITS (Councilmember Martinez) WORK STUDY SESSION WSA CITY HALL OPEN GOVERNMENT AND TRANSPARENCY EFFORTS – City Manager’s Office and Clerk of the Council COMMENTS PUBLIC COMMENTS (If not considered by the Chair at an earlier time. Please refer to Basic City Council Meeting Information page for details). 90A CITY MANAGER’S COMMENTS 90B CITY COUNCILMEMBER COMMENTS ADJOURNMENT - The next meeting of the City Council is scheduled for Monday, August 6, 2012 at 5:00 p.m. for the Closed Session Meeting immediately followed by the Regular Open Business Meeting at 5:45 p.m. in the Council Chamber, 22 Civic Center Plaza, Santa Ana, California. Adjourn in memory of Osmara Meza and Mike Sokolski CITY COUNCIL AGENDA 8 JULY 16, 2012