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Home My WebLink About25B - AGMT - REWIRE STREET LIGHTSREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: AUGUST 6, 2012 TITLE: AMENDMENT TO AGREEMENT WITH MACADEE ELECTRICAL CONSTRUCTION INC. CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ? As Recommended ? As Amended ? Ordinance on 15t Reading ? Ordinance on 2"d Reading ? Implementing Resolution ? Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute the attached amendment to the agreement with Macadee Electrical Construction, Inc. to rewire the street light system on Broadway and Sycamore Street in the amount of $50,000 for a total contract amount not to exceed $222,000, subject to nonsubstantive changes approved by the City Manager and City Attorney. DISCUSSION On April 2, 2012 the City Council awarded a contract to Macadee Electrical Construction, Inc. to rewire the Broadway and Sycamore street lighting systems. These systems are obsolete and need to be updated. The intent was to use the existing conduit, remove the obsolete series-type wire, and install new wires with new fixtures, ballasts, and lamps. During the rewiring process, some of the underground conduit on Sycamore was found to be corroded beyond repair and needs to be replaced. This amendment is needed to install new conduit using the directional boring method, installing pullboxes, and replacing pavement. The original agreement included the contract amount of $156,889 plus $15,111 in contingencies. These contingency funds have been exhausted. This amendment increases the contingency funds by $50,000 for a total amount not to exceed $222,000. 25B-1 Amendment to Agreement with Macadee Electrical Construction Inc. August 6, 2012 Page 2 FISCAL IMPACT Funds are available in the Street Lighting Program (accounting unit 01117630-66220). ,14 Raul Godinez II I Executive Director Public Works Agency APPROVED AS TO FUNDS AND ACCOUNTS: Francisco Gutierrez Executive Director Finance & Management Services Agency RG/KW Exhibit: 1. Amendment to agreement 25B-2 FIRST AMENDMENT TO AGREEMENT THIS FIRST AMENDMENT TO AGREEMENT is entered into on August 6, 2012, by and between Macadee Electrical Construction, Inc., (hereinafter "Contractor") and the City of Santa Ana, (hereinafter RECITALS: A. The parties entered into that certain Agreement # A-2012-071, dated April 2, 2012, (hereinafter "said Agreement") by which Contractor agreed to rewire the street light system and install new street light fixtures on Broadway and Sycamore Streets, in the City of Santa Ana. B. Due to the deteriorated condition of the underground conduit through which the new wiring must be installed, the Parties have determined that installation of new conduit is required to complete the Project. C. In accordance with the terms and conditions of said Agreement, the parties wish to amend the Scope of Service to include the installation of conduit and repair of pavement, and to increase the compensation amount to pay for the necessary additional services. WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all the terms and conditions of said Agreement, except those amended in this First Amendment to Agreement, the parties agree as follows: 1. Section 1, SCOPE OF SERVICES, shall be amended to read, in full, as follows: "a. Contractor shall rewire the existing street light system and install new fixtures on the existing street light poles on Broadway and Sycamore Street (hereinafter "Project"), as set forth in Exhibit A, attached to said Agreement, and incorporated by reference. b. Contractor shall install new conduit on Sycamore Street using the directional boring method, installing pullboxes and replacing pavement, as set forth in Exhibit E, attached hereto and incorporated by this reference." 2. Section 2.a., COMPENSATION, shall be amended to increase compensation by $50,000, to pay for the installation of conduit and repair of pavement, at the rates and charges set forth in Contractor's Quotation dated 7/03/12, attached hereto as Exhibit B-1. The total amount to complete said Project, as hereby amended, shall not to exceed $222,000.00." 3. Except as hereinabove amended, all terms and conditions of said Agreement shall remain in full force and effect. Exhibit 1 25B-3 IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to Agreement on the date and year first written above. ATTEST: MARIA D. HUIZAR Clerk of the Council APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By: Laura Sheedy Assistant City Attorney RECOMMENDED FOR APPROVAL: RAUL GODINEZ II, P.E. Executive Director Public Works Agency CITY OF SANTA ANA PAUL M. WALTERS City Manager MACADEE ELECTRICAL CONSTRUCTION, INC. Name: Title: 25B-4 EXHIBIT A-1 CHANGE NOTICE SCOPE OF SERVICE 25B-5 MACADEE ELECTRICAL CONSTRUCTION 4755 LANIER RD - CHINO, CA 91709 (909) 627-1336 - (909) 627-3772 FAX CONTRACTOR'S LICENSE #583125 (C-10) QUOTATION No. DESCRIPTION UNIT QTY PRICE AMOUNT 1 INSTALL 1" SCH 80 PVC VIA DIRECTIONAL BORING LF 3000 $10.75 $32,250.00 2 INSTALL #5 PULLBOXES EA 3 $190.00 $570.00 3 REMOVE/REPLACE CONCRETE SIDEWALK SQFT 200 $7.00 $1,400.00 #34,220.00 MACADEE ELECTRICAL CONSTRUCTION KEVIN MCCARTHY INCLUDES LABOR (PREVAILING WAGE), EQUIPMENT, MATERIALS, AND TRAFFIC CONTROL TO INSTALL (1) 1" SCH 80 PVC CONDUIT, (3) #5 PULL BOXES AND REMOVE REPLACE APPROX 200 SQFT OF SIDEWALK. SANTA ANA SYCAMORE CIRCUIT CONDUIT 07/03/12 25B-6 EXHIBIT E Y+rll -C. GvG1f M AKt! R1193EL1 AVE 1221 1201 1202 I. 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