HomeMy WebLinkAbout25E - AGMT - PARKING MANAGEMENT PLAN SRVSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
AUGUST 6, 2012
TITLE:
AGREEMENT WITH THE IBI GROUP
FOR PARKING MANAGEMENT PLAN
CONSULTING SERVICES
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1St Reading
❑ Ordinance on 2 "d Reading
❑ Implementing Resolution
❑ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Authorize the City Manager and the Clerk of the Council to execute the attached agreement with
the IBI Group in an amount not to exceed $58,010.00 subject to nonsubstantive changes
approved by the City Manager and City Attorney for a parking management plan at the Santa
Ana Regional Transportation Center.
DISCUSSION
The Santa Ana Regional Transportation Center ( SARTC) is the focal point of transportation in
Orange County with an overall estimated weekday count of 2,995 visitors a day. The facility
covers 6.75 acres and contains a 47,000- square -foot terminal, two surface parking lots with 273
vehicle spaces, and one 4 -story parking structure with 404 vehicle spaces, totaling 677 vehicle
parking spaces. The terminal building is open from 5:00 AM to midnight daily. The parking
structure is open to the public from 4:00 AM to midnight daily. Parking is provided free of charge.
The Public Works Agency (PWA) manages the facility and is tasked with minimizing the
budgetary impact on the General Fund by moving the SARTC towards a self- sustaining
operation. Significant reductions in operating costs have been implemented and staff is
continuing to evaluate various avenues to raise needed revenues to ensure a professionally
managed facility that is attractive, safe, and responsive to the needs of travelers and our
residents.
One potential strategy to generate revenue to offset the operational costs of providing parking
facilities is to implement a paid parking management plan. At the May 7, 2012 Council meeting,
staff received authorization to issue a Request for Proposals (RFP) seeking consulting services
from firms with experience in developing parking management plans for municipal entities. A
notice inviting proposals was released on May 22, 2012 and the results are as follows:
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Parking Management Plan
Consulting Services
August 6, 2012
Page 2
Firms receiving notice inviting proposals : 18
Proposals received: 3
Proposals received from Santa Ana firms: 0
The evaluation committee and interview panel included representatives from PWA's
Administrative and Design Engineering Divisions, as well as a representative from the
Community Development Agency. Proposals were evaluated on overall responsiveness to the
RFP, firm experience and personnel, and cost. The results of the evaluation process are as
follows:
IBI Group 92.75
Walker Parking Consultants 83.25
Kimley -Horn 73.66
Staff recommends awarding the attached agreement to the IBI Group. The Scope of Work
includes developing a parking management plan that serves the SARTC's needs over a minimum
of five years and is aligned with the City's Transit Vision. Elements include an analysis and
recommendations on pricing and rate structures that are responsive to the parking demand and
types of facility users; payment methods and technologies that best meet facility management's
need for accurate parking control, ease of use by patrons, and cost - effectiveness to implement
and operate; parking control enforcement; user outreach, information, and signage; mitigation of
impacts to the surrounding area; and a site - specific implementation plan.
FISCAL IMPACT
Funds are available in the Public Works Administration account for professional contract services
(accounting unit 10117601- 62300).
Raul Godinez II
Executive Director
Public Works Agency
RG /AF
Exhibit: 1. Agreement
2. IBI Group's Proposal
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
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AGREEMENT FOR DEVELOPMENT OF
PARKING MANAGEMENT PLAN
THIS AGREEMENT, made and entered into this 6`h day of August, 2012 by and between IBI
Group, a California general partnership (hereinafter "Consultant "), and the City of Santa Ana, a charter
city and municipal corporation organized and existing under the Constitution and laws of the State of
California (hereinafter "City ").
RECITALS
A. The City desires to retain a consultant having special skill and knowledge in the field of parking
technology to develop a parking management plan for the Santa Ana Regional Transportation
Center.
B. Consultant represents that it is able and willing to provide such services to the City.
C. In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under this Agreement
will be performed in compliance with such standards as may reasonably be expected from a
professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms
and conditions hereinafter set forth, the parties agree as follows:
SCOPE OF SERVICES
Consultant shall research current conditions, planned uses, customer traffic patterns and other
relevant information, to utilize in developing a parking management plan for the Santa Ana Regional
Transportation Center ( "SARTC "), which will accommodate all users of the facility and provide
compensation for the City to operate and maintain the parking facilities, as described in City's Request
for Proposals No 12 -043 — Parking Management Plan at the SARTC, attached hereto as Exhibit A, and in
compliance with Consultant's Proposal attached hereto as Exhibit A -1, and incorporated by this reference.
2. REPRESENTATIVES
For purposes of implementing this Agreement, the representative of City shall be the Executive
Director of the Public Works Agency, or his designated representative, and the representative of the
Consultant shall be David Chow or his /her designated representative. Except as may be otherwise stated
herein, such representatives shall have the authority to act on behalf of their respective parties in carrying
out the terms of this Agreement.
3. DELIVERY OF WORK PRODUCT - OWNERSHIP
Consultant warrants and represents that it has the absolute right to enter into and perform this
Agreement and will perform its obligations hereunder in accordance with standards and practices
prevailing in the industry. Consultant's contribution to the Project, including works to be produced by
Consultant hereunder, will not infringe or misappropriate the proprietary or personal rights of any third
person or party. Consultant shall deliver to City any work product which results from the services
provided. Said work product shall be submitted in hard copy and produced in a form compatible with
City's information systems, as agreed between the Project Manager and Consultant.
Ae-iti
In regard to all material produced as a deliverable under this Agreement, including but not limited
to records, papers, drawings, specifications, programs, systems and other materials prepared by
Consultant, Consultant agrees, for itself and its affected officers, employees, agents, contractors, and
volunteer workers, that (a) such material shall be the property of the City, and may not be copyrighted
without prior review by the City, and (b) the authors of all such material, whether copyrighted or not,
award to the City, and to its officers, agents and employees acting within the scope of their official duties,
as a condition of payment to the Consultant, a royalty-free, nonexclusive, irrevocable license throughout
the world for governmental purposes to disclose, publish, translate, reproduce, and use such materials.
4. COMPENSATION
a. City agrees to pay, and Consultant agrees to accept as total payment for its services, the fees
set forth in Consultant's Proposal and identified in Exhibit B, attached hereto and incorporated by
reference. Said payment shall be based on milestones and deliverables as set forth in said Exhibit B. An
additional ten percent (10 %) contingency shall be available for unanticipated work required to complete
the services required by this Agreement. The total sum to be expended under this Agreement shall not
exceed $58,010.00, during the term of this Agreement.
b. Payment by City shall be made within thirty (30) days following receipt of proper invoice
evidencing work performed, subject to City accounting procedures. Payment need not be made for work
which fails to meet the standards of performance set forth in the Recitals which may reasonably be
expected by City.
c. No additional work of any kind shall be considered an extra unless a separate estimate is given
for said work and the estimate is approved by the City in writing before the work is commenced. The
consultant will be required to provide detailed information of such extra work. Documentation of
agreement compliance may be required on some occasions. Work performed prior to obtaining written
approval of the City shall not be included within the Scope of Work and may not be paid.
5. TERM
This Agreement shall commence on the date first written above and terminate on June 30, 2013,
unless terminated earlier in accordance with Section 14, below.
6. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an independent
contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to
create an employer - employee relationship, a joint venture relationship, or to allow the City to exercise
discretion or control over the professional manner in which Consultant performs the services which are
the subject matter of this Agreement; however, the services to be provided by Consultant shall be
provided in a manner consistent with all applicable standards and regulations governing such services.
Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and
similar taxes relating to employees and shall be responsible for all applicable withholding taxes.
7. INSURANCE
Prior to undertaking performance of work under this Agreement, Consultant shall maintain and
shall require its subcontractors, if any, to obtain and maintain insurance as described below:
2
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a. Commercial General Liability Insurance. Consultant shall maintain commercial general
liability insurance which shall include, but not be limited to protection against claims arising from bodily
and personal injury, including death resulting therefrom and damage to property, resulting from any act or
occurrence arising out of Consultant's operations in the performance of this Agreement, including,
without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following:
single limit coverage applying to bodily and personal injury, including death resulting therefrom, and
property damage, in the total amount of $1,000,000 per occurrence. Such insurance shall (a) name the
City, its officers, employees, agents, volunteers and representatives as additional insured(s); (b) be
primary and not - contributory with respect to insurance or self - insurance programs maintained by the City;
and (c) contain standard separation of insureds provisions.
b. Business automobile liability insurance, or equivalent form, with a combined single limit of
not less than $1,000,000 combined single limit. Such insurance shall include coverage for owned, hired
and non -owned automobiles.
c. Worker's Compensation Insurance. In accordance with the provisions of Section 3300 of the
Labor Code, Consultant, if Consultant has any employees, is required to be insured against liability for
worker's compensation or to undertake self - insurance. Prior to commencing the performance of the work
under this Agreement, Consultant agrees to obtain and maintain any employer's liability insurance with
limits not less than $1,000,000 per accident.
d. The following requirements apply to the insurance to be provided by Consultant pursuant to
this section:
(i) Consultant shall maintain all insurance required above in full force and effect for
the entire period covered by this Agreement.
(ii) Certificates of insurance shall be furnished to the City upon execution of this
Agreement and shall be approved in form by the City Attorney.
(iii) Certificates and policies shall state that the policies shall not be canceled or
reduced in coverage or changed in any other material aspect without thirty (30)
days prior written notice to the City.
e. If Consultant fails or refuses to produce or maintain the insurance required by this section or
fails or refuses to furnish the City with required proof that insurance has been procured and is in force and
paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such
termination shall not effect Consultant's right to be paid for its time and materials expended prior to
notification of termination. Consultant waives the right to receive compensation and agrees to indemnify
the City for any work performed prior to approval of insurance by the City.
8. INDEMNIFICATION
Consultant agrees to and shall indemnify and hold harmless the City, its officers, agents,
employees, consultants, special counsel, and representatives from liability: (1) for personal injury,
damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal
injury, including death, and claims for property damage, which may arise from the negligence,
recklessness or willful misconduct of the Consultant or its contractors, subcontractors, agents, employees,
or other persons acting on their behalf which relates to the services described in section 1 of this
Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial
or equitable relief is due by reason of the negligence, recklessness or willful misconduct of Consultant
arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs
for the defense of the City, including fees and costs for special counsel to be selected by the City,
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regarding any action by a third party asserting that personal injury, damages, just compensation,
restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of,
or effects arising from this Agreement. City may make all reasonable decisions with respect to its
representation in any legal proceeding.
9. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such information is
reasonably understood to be confidential and /or proprietary, Consultant agrees that it shall not use or
disclose such information except in the performance of this Agreement, and further agrees to exercise the
same degree of care it uses to protect its own information of like importance, but in no event less than
reasonable care. "Confidential Information' shall include all nonpublic information. Confidential
information includes not only written information, but also information transferred orally, visually,
electronically, or by other means. Confidential information disclosed to either party by any subsidiary
and /or agent of the other party is covered by this Agreement. The foregoing obligations of non -use and
nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources;
(b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful
possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by
operation of law; or (e) is independently developed by the Consultant without reference to information
disclosed by the City.
10. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct or
indirect, which would conflict in any manner with performance of services specified under this
Agreement.
11. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall
be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or
certified mail, postage prepaid, or sent by facsimile or other telegraphic communication in the manner
provided in this Section, to the following persons:
To City: Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M -30)
P.O. Box 1988
Santa Ana, CA 92702 -1988
Fax 714- 647 -6956
With courtesy copies to:
Public Works Agency- Administrative Services
City of Santa Ana
20 Civic Center Plaza (M -76)
P.O. Box 1988
Santa Ana, California 92702
Fax 714 -565 -2693
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and City Attorney
City of Santa Ana
20 Civic Center Plaza (M -29)
P.O. Box 1988
Santa Ana, California 92702
Fax 714 - 647 -6515
To Consultant: 113 Group
David Chow
18401 Von Karman Avenue, Suite 110
Irvine, California 92612
Email dchow @ibigroup.com
A party may change its address by giving notice in writing to the other party. Thereafter, any
communication shall be addressed and transmitted to the new address. If sent by mail, communication
shall be effective or deemed to have been given three (3) days after it has been deposited in the United
States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by
facsimile, communication shall be effective or deemed to have been given twenty-four (24) hours after
the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set
forth above. For purposes of calculating these time frames, weekends, federal, state, County or City
holidays shall be excluded.
12. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event
of a conflict between the terms of this Agreement and any attachments hereto, the terms of this
Agreement shall prevail. This Agreement may not be modified except by written instrument signed by
the City and by an authorized representative of Consultant. The parties agree that any terms or conditions
of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and
conditions hereof, shall not bind or obligate Consultant nor the City. Each party to this Agreement
acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have
been made by any party, or anyone acting on behalf of any party, which are not embodied herein.
13. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written
consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior
written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit
the City's ability to have any of the services which are the subject to this Agreement performed by City
personnel or by other consultants retained by City.
14. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant
compensation for all services performed by Consultant prior to receipt of such notice of termination, subject
to the following conditions:
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a. As a condition of such payment, the Executive Director may require Consultant to deliver to the
City all work product completed as of such date, and in such case such work product shall be the property of
the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the
City deems appropriate. However, any use of unfinished work product shall be at City's sole risk.
b. Payment need not be made for work which fails to meet the standard of performance specified in
the Recitals of this Agreement.
15. DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual
orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the
recruitment, selection, training, utilization, promotion, termination or other employment related activities.
Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal,
state and local laws and regulations.
ITI�JLIRI 11] lei 111WE&% M-01 "
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined
and governed by the laws of the State of California. Both parties further agree that Orange County,
California, shall be the venue for any action or proceeding that may be brought or arise out of, in
connection with or by reason of this Agreement.
17. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits,
approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by
the laws and regulations of the United States, the State of California, the City of Santa Ana and all other
governmental agencies. Consultant shall notify the City immediately and in writing of its inability to
obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be
cause for termination of this Agreement.
18. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature hereinbelow has the power, authority
and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City
fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such
authority or power is not, in fact, held by the signatory or is withdrawn.
b. Captions and headings in this Agreement, including the title of this Agreement, are for
convenience only and are not to be considered in construing this Agreement.
c. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the
body of this Agreement.
%%
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above
written.
ATTEST:
MARIA D. HUIZAR
Clerk of the Council
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
By:
Laura Sheedy
Assistant City Attorney
RECOMMENDED FOR APPROVAL:
RAUL GODINEZ, II
Executive Director — PWA
CITY OF SANTA ANA
PAUL M. WALTERS
City Manager
IBI GROUP
DAVID CHOW
Director
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1 1:101113Ym,
PARKING MANAGEMENT PLAN CONSULTING SERVICES
SCOPE OF SERVICES
A. INTRODUCTION
The City of Santa Ana (City) is seeking to develop a parking management plan for the Santa Ana
Regional Transportation Center (SARTC) in order to generate revenue for operating costs associated with
providing parking facilities. The City desires a parking management plan which will comprehensively
address parking for the entire facility and its various types of users and tenants. The parking management
plan shall serve the SARTC's current and projected needs over a minimum of five years and be aligned
with the facility's following program goals:
1. Maintain a landmark regional transportation center in Orange County that is aligned with Santa Ana's
Transit Vision.
2. Ensure a professionally managed facility that is attractive, safe, and responsive to the needs of
travelers and the community.
3. Maintain positive relationships with tenants and transit partners and assure high quality services in a
cost - effective manner.
4. Support programs and activities that promote sustainability and encourage alternative commuting
options.
B. PROJECT SITE OVERVIEW
The Santa Ana Regional Transportation Center (SARTC) is a focal point of transportation in Orange
County. It combines Amtrak, Metrolink, Orange County Transit Authority, intercity and interstate bus
transportation, and airport and taxi services all in one location. The SARTC is close to five freeways and
only minutes from the Orange County airport, Disneyland, MainPlace Mall, Bowers Museum, the civic
center complex, and the Downtown Historical District. Future plans include the SARTC as the
centerpiece of the Station District Master Plan. The facility covers 6.75 acres and contains a 47,000 -
square -foot terminal, two surface parking lots with a total of 273 vehicle spaces, and a four (4) -story
parking structure with 404 vehicle spaces. The terminal building is open from 5:00 AM to midnight daily.
The parking structure is open to the public from 4:00 AM to midnight daily.
The SARTC terminal building contains approximately 35,000 square feet of rental space, plus a five -story
tower that includes small meeting/conference rooms on the 4th and 5th floors. Tenants include Amtrak,
Greyhound Lines, Crucero, Transportes Intercalifornias, Tres Estrellas de Oro, County of Orange Social
Services, State of California EDD, the City of Santa Ana WORK Center, Cafe Express, and K. Lee Gifts
Shop. The overall weekday foot traffic count for the SARTC is estimated at 2,995 a day.
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Rail Services
The SARTC is served weekdays by 22 Amtrak trains (24 trains on Friday) and 33 Metrolink trains, with a
mean daily rail passenger count of 1,766. Metrolink service begins at 4:32 AM at the station and the last
train departs at 7:21 PM. Peak Metrolink train frequency occurs between the hours of 6:00 AM to 8:30
AM and 4:00 PM to 6:30 PM. Amtrak service begins at 6:53 AM and the last train leaves at 11:06 PM.
Amtrak train frequency is consistent throughout the day providing about one train per hour.
Weekend service at the Santa Ana station is less frequent and includes 24 Amtrak trains and eight
Metrolink trains. Three Metrolink trains are provided during weekend morning hours and five Metrolink
trains are provided during weekend evening hours. Amtrak provides weekend service of approximately
one train per every half hour between 7:30 AM to 9:00 AM and 10:30 AM to 1:30 PM. At least one
Amtrak Pacific Surfliner train is provided every hour from 2:30 PM to 11:30 PM.
Bus Services
Ten bus bays are located on the west side of the terminal with access and egress off Santiago Street.
OCTA bus Local Routes 59 and 83 and Station Link Routes 462, 463, and 464 serve the station. On
average, there are 220 weekday OCTA boardings and fewer than 10 weekend boardings at SARTC.
Greyhound, Transportes Intercalifornias, and Tres Estrellas de Oro offer long- distance bus service at the
station between 5:00 AM and midnight. These three long- distance bus service providers report an average
of 700 boardings and alightings per day. Amtrak bus service provides service at the Santa Ana station, in
lieu of Amtrak trains, during select off -peak hours. The Amtrak bus service operates between the hours of
12:00 AM to 5:00 AM for the Pacific Surfliner route.
Workforce Development Services
The Santa Ana WORK Center is located within the SARTC. The WORK Center combines resources
from various agencies to provide integrated job and workforce development services, including job search
assistance, employee referrals and placement, unemployment insurance filing, and career counseling for
adults and youth. As part of the WORK Center, the State of California EDD leases an administrative
office on the first floor which averages five client visits per day. The City of Santa Ana and the State
EDD lease the two suites on the second floor. The administrative suite averages 14 client visits per day
and the referral center suite averages 254 client visits per day. The WORK Center offices on the first and
second floors are open from 8:00 AM to 5:00 PM Monday through Thursday and every other Friday. The
County of Orange Social Services Agency leases the suite on the third floor and averages 26 client visits
per day. The third floor suite is open from 8:00 AM to 5:00 PM, Monday through Friday.
Public Safety
As a regional transportation hub and public services facility, various local, state, and federal authorities
have law enforcement jurisdiction within the facility. The lead authority is the Santa Ana Police
Department. The Orange and Los Angeles County Sheriffs, the California Highway Patrol, OCTA
Police, Amtrak Police, and the Department of Homeland Security are among the other law enforcement
agencies that hold jurisdiction. In partnership with these law enforcement agencies, the SARTC hosts a
Regional Transportation Center Public Safety Office within the facility. In addition, the SARTC is
designated as a Homeland Security critical infrastructure locale and has contracted private security guard
services 24 -hours a day, seven days a week.
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C. REQUIRED COMPONENTS AND TASKS
The Consultant shall develop a parking management plan which comprehensively addresses the parking
needs of the entire facility and its various types of users and tenants. The parking management plan will
serve the SARTC's current and projected needs over a minimum of five years while accounting for future
plans and projects involving the project site.
The City shall provide the Consultant documents, plans, and studies related to the zoning, roadway
modification, and other efforts that are underway or planned for the project site and surrounding area. The
consultant is responsible for utilizing and incorporating the information provided in the documents for
development of the parking management plan.
A number of these documents are related to the City's Transit Vision. The Transit Vision aims to serve
residents, workers, local businesses, and the transit - dependent, with the dual goals of improving mobility
and strengthening connections to surrounding communities and cities. The Transit Vision focuses on
development of the Santa Ana- Garden Grove Fixed Guideway (Streetcar) Project, the Santa Ana
Boulevard Grade Separation, and the SARTC Master Plan. It is further supported by the Transit Zoning
Code and the Station District Plan. In addition, the consultant is expected to utilize and incorporate
relevant findings of the 2011 Orange County Transportation Authority (OCTA) Metrolink Station
Parking Management Study.
Specific components of the proposal and tasks necessary to complete a comprehensive parking
management plan will at minimum include, but shall not be limited to:
1. Review of existing relevant documents, plans and studies as outlined above.
2. Understanding of existing conditions, current parking management, demand, and utilization — a
substantial amount of this research shall be provided and included in the existing documents the
consultant is responsible for reviewing. Consultant shall clearly indicate if additional research or data
collection is proposed or recommended.
3. Analysis and recommendation of pricing and rate structure that is responsive to the parking demand
and types of facility users (commuters, overnight, short-term, long -term, visitors, employees, etc.)
4. Assessment and recommendation of payment method and technology that best meets facility
management's need for accurate parking control, ease of use by patrons, and cost - effectiveness to
implement and operate.
5. Evaluation and recommendation for parking control enforcement — whether existing contracted
security officers can effectively fulfill this duty or third -party parking management services are
recommended.
6. Recommendations for improved user information, signage, and outreach to inform users about
parking availability, regulations, and price.
7. Discussion of how proposed parking management plan mitigates potential impacts on surrounding
area, especially neighborhood on- street parking.
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8. Development and provision of a site specific implementation plan on how to best implement the
proposed parking management plan, including costs, projected revenues, key steps, and timeframes.
Consultant shall complete other tasks deemed necessary to complete a comprehensive parking
management plan. Consultant shall be expected to expand on the above -noted components where
appropriate, and provide suggestions which might lead to efficiencies and enhance the results or
usefulness of the plan.
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EXHIBIT A -1 TO THE AGREEMENT
CONSULTANT'S PROPOSAL
12
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NO. 12 -043
Parking Management Plan at the
Santa Ana Regional Transportation Center
Submitted to City of Santa Ana
IBI by IBI Group
GROUP
June 11, 2012
Exhibit 2
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IBI Group
18401 Von Karman Avenue - Suite 110
IBI Irvine, CA 92612
GROUP Tel 949 833 5588
Fax 949 833 5511
June 11, 2012
Alma Flores
City of Santa Ana Public Works Agency
3rd Floor, Ross Annex
20 Civic Center Plaza
Santa Ana, CA 92701
Dear Ms. Flores:
RFP: Parking Management Plan at the Santa Ana Regional Transportation Center
IBI Group is very pleased to present our proposal to the City of Santa Ana to prepare a comprehensive
Parking Management Plan for the Santa Ana Regional Transportation Center (SARTC). We recognize that
this study provides the City of Santa Ana with an excellent opportunity to advance the goals set forth in
the City's Transit Vision and develop an effective Parking Management Plan to implement at SARTC. We
understand that the success for this project is dependent not only on a thorough parking analysis and
management plan, but one that considers the diverse mix of services and people utilizing the SARTC, and
the key role SARTC plays as the transportation hub of Orange County.
IBI Group offers the City unparalleled expertise for the planning and implementation of a Parking
Management Plan for SARTC. Our project team includes staff with direct involvement on the Metrolink
Station Parking Management Plan and the SARTC Master Plan, and we are ready to assist the City
of Santa Ana in completing a comprehensive Parking Management Plan at SARTC that is based on
sound technical analysis, creative and effective parking management strategies, and innovative planning
concepts.
As Director of IBI Group, I certify that I am authorized to sign this letter on behalf of the firm and bind IBI
Group contractually. We look forward to the opportunity to further discuss our qualifications and approach
with your selection committee.
Sincerely,
IBI Group
David Chow, P.E., AICP
Director
18401 Von Karman Avenue Suite 110 Irvine, CA 92602 Tel. (949) 833 -5588 Fax (949) 833 -5511
BI Group is a group of firms providing professional services
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NO. 12 -043
Parking Management Plan at the
Santa Ana Regional Transportation Center
TT Submitted to City of Santa Ana
IB1 by IBI Group
GROUP
June 11, 2011
IPPP,
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IBI Group was founded in 1974 and is a leading international, multi - disciplinary provider of a
IBIbroad range of professional services focused on the physical development of cities. IBI's business
GROUP is concentrated in four main areas of development: Transportation, Urban Land, Facilities,
and Systems. The integration of these disciplines within a single firm allows us to provide
comprehensive professional services for a variety of projects, while our project management
services ensure quality control and cost efficiency in the implementation of projects.
We offer a full range of architecture, engineering, and planning services to the public and private sectors. IBI
Group currently employs over 2,700 persons in 80 offices across North America, Europe, Middle East, and
Asia. IBI Group is in excellent financial health and no conditions exist that would impede its ability to provide
the professional services for this contract. The firm has been growing steadily for the past ten years and
is in excellent financial condition. IBI Group is an ISO 9000 certified firm, Certificate Number FS 501660,
Management Standard BS EN ISO 9001:2000.
IBI provides the City of Santa Ana with a team of professionals that possess a broad range of architecture,
engineering and planning capabilities. Our team's primary differentiators include:
7W
• Knowleoge of the City: IBI Group has a long history of working with Santa Ana on a variety of complex
transportation projects, with our most recent projects including the Santa Ana Circulation Element Update
and the successful completion of the Master Plan for the Santa Ana Regional Transportation Center
(SARTC). This diverse experience provides us with an unparalleled understanding of the opportunities and
constraints related to parking at SARTC.
A Full Service Team: From technical analysis to policy development an IBI Group provides all the skill sets
necessary to support Santa Ana in the development of an Parking Management Plan at SARTC. From
technical analysis, to policy development, and through project approval and community outreach, IBI Group
includes all of the necessary skill sets needed to support Santa Ana in developing a management plan from
start to finish. Our team is composed of a seasoned mix of engineers and planners, with experience working
together on past similar projects.
• Relevant Experience: IBI Group recently completed two studies that are of key relevance to this RFP,
including the SARTC Master Plan and Metrolink Station Parking Management Plan. Our involvement in
these studies provides us with a keen understanding of the station, from existing conditions, to parking
utilization, and future goals and policies.
Local and Available: Since responsiveness is a key component to the success of any project, the IBI Group
team is comprised of locally based consulting firms that are readily available to Santa Ana with just a phone call.
IBI Group has over 150 professionals in California. The integration of our four disciplines provides a set of
professional services for the comprehensive analysis of all aspects of transportation, transit, and urban planning
traffic engineering, traffic modeling, and project management.
City of Santa Ana
N0. 12 -043 Parking Management Plan at the Santa Ana Regional Transportation Center IBI Group 6.11.12 2
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QUALIFICATIONS
Metr +Mink. Parking Study
Orange County, CA
The Orange County Transportation Authority selected
IBI Group to lead a comprehensive study examining
existing parking supply and conditions at the 11
Metrolink stations in Orange County. The objective
of the study was to identify a "toolbox" of candidate
strategies that are tailored to the existing and future
environment at each station. The project consisted of
several components, including the production of five
technical memorandums. Key study elements included
a literature review of a range of parking management
strategies, followed by an analysis of 19 case studies
and their applicability, effectiveness, acceptability,
and costs. The team reviewed information related
to existing parking conditions, land use and parking
policies at the 11 Metrolink stations, including existing
parking supply, parking demand, ridership, land
uses, and future changes to land uses and parking
policies. IBI Group also conducted on -board and
Santa Aria Regional Transportation
Center (SARTC) Master Plan
Santa Ana, CA
The City of Santa Ana selected IBI Group to
lead the Master Planning and Visioning effort
for the development of the Santa Ana Regional
Transportation Center ( SARTC). IBI Group is tasked
to look at development of the station site and existing
neighborhood connections through three phased
development horizons, 2014, 2025 and 2040. IBI is
utilizing an integrated process that includes detailed
transportation planning, forecasting, constraints
analysis, concept station design, funding identification
and stakeholder engagement. SARTC is seen as an
important piece of a sustainable vibrant community,
offering residents not only increased and improved
transit options, but also a place to gather, shop, work
and play. Such uses as themed retail, public plazas,
and locally serving live /work amenities are all being
City of Santa Ana
N0.12 -043 Parking Management Plan at the Santa Ana Regional Transportation Center
online rider surveys and a focus group session to
obtain information on parking patterns; and individual
parking operator interviews to understand the benefits
and challenges associated with the implementation of
parking management strategies. At the conclusion of
the study, IBI Group prepared a final report with near
and long term recommendations that station cities
and OCTA can draw upon, now and into the future,
to address specific challenges and needs associated
with Metrolink station parking demand.
considered as integral to the site visioning process.
The year long planning effort is bringing together a
wide variety of IBI Group resources, including detailed
engineering analysis, transportation planning, urban
design and station concept design, and will ultimately
provide Santa Ana with a vision that will guide site
and area development for years to come.
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IBI Group 6.11.12 3
Santa Aria Circulation Element
Update
Santa Ana, CA
IBI Group is leading the effort to update the City
of Santa Ana General Plan Circulation Element. As
part of this project, IBI Group is performing the
following tasks: establishing Circulation Element goals,
objectives, and policies; evaluating impacts that traffic
growth will have on the circulation within the City and
recommending appropriate improvements to mitigate
these impacts; updating the objectives and policies
for public transit, bicycle, and pedestrian facilities;
providing objectives and policies for transportation
demand management, intelligent transportation
systems, traffic calming measures; and providing
modeling and analysis of alternative future network
Metrc Gold Line Foothill Phase
2 Extension Bus Interface and
Parking Garages
San Gabriel Valley, CA
The Metro Gold Line Foothill Extension will run from
its current terminus in the City of Pasadena to the City
of Montclair, 26 miles to the east. Upon completion, a
dozen new stations will mean that 11 additional cities
will be served by the Metro Rail system. IBI Group is
supporting the Construction Authority on an effort
to resolve issues relating to the interface between
different travel modes, neighborhood connectivity,
and the proposed rail line. The aim is to create an
integrated transit system that will allow its users to
move effortlessly between transit and their destination.
A key element of this work is the conceptual design
of park- and -ride facilities for the Phase 2A stations
between Arcadia and Azusa. IBI Group is working to
layout designs for these garages and to locate bus
stops and prepare prototypical bus stop treatments
near the park- and -ride facilities.
City of Santa Ana
N0. 12 -043 Parking Management Plan at the Santa Ana Regional Transportation Center
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assumptions. An important component of this study
is updating the Circulation Element to comply with the
State requirements for Complete Streets planning,
which require that roadways accommodate all users
from autos to transit to bicyclists and pedestrians.
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IBI Group 6.11.12 4
North Montclair Specific Plane
Metrolink Station Parking Demand
Study
Los Angeles, CA
IBI Group prepared a parking demand analysis for the
proposed North Montclair Specific Plan area. The
specific plan calls for the development of over 1,500
residential units and retail development around the
existing Montclair Metrolink commuter rail station.
The parking demand analysis quantified the parking
demands of the new development and recommended
a target number of public parking spaces that should
be included in the specific plan area to serve new
development and park- and -ride commuters at the rail
station. The study also included the development of
conceptual parking garage layouts for the relocation
of surface parking at the Metrolink station. This
assignment was completed as part of the Southern
California Association of Government's (SCAG) 2%
Growth Strategy study.
Anaheim Canyon Metrolink Station
Project Study Report
Anaheim, CA
IBI Group prepared a Project Study Report (PSR)
for the expansion of the Anaheim Canyon Metrolink
Station. A primary element of the PSR is the
preparation of a parking demand study for the
proposed expansion of the station. Parking demand at
the station is currently exceeding available supply and
the spill -over parking demand is impacting an adjacent
office development. The parking demand study
identifies the potential future demand for parking at the
station and identifies potential alternatives to provide
sufficient parking for each project phase, during
construction, and at project completion.
City of Santa Ana
N0. 12 -043 Parking Management Plan at the Santa Ana Regional Transportation Center
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IBI Group 6.11.12 5
KEY STAFF
David Chow, PE, AICP
PRIN:;IFV'L- N- CHARGE
Mr. Chow, a Director of IBI Group, is a registered Professional Engineer (RE., Civil) and member of the American
Institute of Certified Planners (AICP) with over 21 years of experience working in the transportation planning and
engineering fields. He has worked on numerous complex projects ranging from detailed conceptual engineering
and environmental studies to traffic impact studies and geometric design. His background includes extensive
experience with travel demand modeling, regional and focus area assessments, traffic engineering, transportation
and transit planning, and engineering design. He has successfully directed many different types of transportation
projects throughout Southern California. Key projects of relevance to this proposal include his management roles
on the Santa Ana Regional Transportation Center Master Plan, the Santa Ana Circulation Element Update, and
the Gold Line Foothill Extension Bus and Parking Interface Plan.
William Delo, AICP
PRO,.EC'- MA" AGER
Mr. Delo is an Associate of IBI Group and a Transportation Planner with over twelve years of experience in
transportation planning and traffic engineering. Mr. Delo is an experienced project manager and task leader,
responsible for the successful completion of numerous projects ranging from traffic and parking studies to
regional multimodal transportation studies. Of particular relevance to this proposal is his work on the Metrolink
Station Parking Management Plan as Project Manager. Mr. Delo also served as task lead for the City of Santa
Ana Circulation Element Update, the Gold Line Foothill Extension Bus and Parking Interface Plan, and the Santa
Ana Regional Transportation Center Master Plan. His career experience has included extensive participation in
public and agency outreach activities.
Lydia La Point, PE LEED AP
PARKIN,' PRK ING STRATEGIES
Ms. La Point is a Transportation Engineer with 9 years of experience with IBI Group. Ms. La Point has prepared
conceptual designs for multi -story parking structures, surface parking lots and bus facilities, as well as preliminary
engineering roadway and signal plan drawings and cost estimates. She has also performed numerous traffic
and parking analyses for a variety of land uses throughout California, and understands the relationship between
land use and transportation infrastructure. Ms. La Point played a key role in the Metrolink Station Parking
Management Plan and worked on the Advanced Conceptual Engineering of Intermodal Parking Facilities for the
Metro Gold Line Foothill Extension Construction Authority.
Dylan Jones, MAIBC NCARB
MASTEP? �ILA"� COORDINATION
Mr. Jones has specialized experience in design and project management of large and complex projects,
including publicly funded transportation projects, and privately funded transportation related mixed -use projects
of varying types and densities. Mr. Jones has a particular interest in the relationship between complex urban
transit networks and contemporary urban development trends. Mr. Jones has a unique ability to break down the
challenging tasks associated with such projects into a productive and intelligible course of action, a skill that has
proven invaluable on many successful projects. Mr. Jones was a key team member on the Santa Ana Regional
Transportation Center Master Plan and served as Deputy Project Manager.
City of San :a Ana
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Colleen Hsieh
PARKING DEMAND ANALYSIS
Ms. Hsieh is a Transportation Planner at IBI Group with over four years of experience in transportation planning
and traffic engineering. Ms. Hsieh has condcuted parking demand analysis, peer parking reviews, and parking
utilization studies for a variety of developments. Ms. Hsieh has an extensive understanding of Southern California
through the various projects she has worked on, ranging from regional multi -modal transportation studies, traffic
impact and parking studies, and transit - oriented development (TOD) studies. Of key relevance to this proposal
is her work on the Metrolink Station Parking Management Plan, the Santa Ana Regional Transportation Center
Master Plan, and the City of Santa Ana Circulation Element Update.
ORGANIZATION
WILLIAM DELO, AICP
PROJECT MANAGER
LYDIA LAPOINT, PE, LEED AP
PARKING PRICING STRATEGIES
DYLAN JONES, MAIBC NCARB
MASTER PLAN COORDINATION
COLLEEN HSIEH
PARKING DEMAND ANALYSIS
AVAILABILITY TABLE
DAVID CHOW, PE, AICP
PRINCIPAL IN CHARGE
David Chow, P.E., AICP
Principal -in- Charge
20%
William Delo, AICP
Project Manager
40%
Lydia LaPoint, P.E., LEED AP
Parking Pricing Strategies
50%
Dylan Jones, MAIBC, NCARB
Master Plan Coordination
60%
Colleen Hsieh
Parking Demand Analysis
50%
City of Santa Ana
N0.12 -043 Parking Management Plan at the Santa Ana Regional Transportation Center
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IBI Group 6.11.12 7
DAVID CHOW, PE, AICP Profile
Principal -in- Charge EDUCATION
City of Santa Ana
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Bachelor of Science (Civil Engineering),
Mr. Chow, a Director of IBI Group, is a registered Professional Engineer (P.E., Civil) and
University of California, Irvine, 1989
certified planner with the American Institute of Certified Planners (AICP). He has over 21
years of experience working in the planning, engineering, and urban design fields. In that
EXPERIENCE
period, he has worked on numerous major investment studies, complex transportation and
2005 -to date
land use projects, engineering design of local and regional transit systems, transit oriented
IBI Group, Irvine, Director
development projects and technical work related to environmental clearance studies. His
background includes extensive experience with traffic engineering, civil engineering,
1998 -2005
regional, transit and land use planning and design. As a Director of IBI Group, David is one
IBI Group, Irvine, Associate Director
of the managers that oversees the firm's transportation practice in the Southwest United
States and is often the partner -in- charge (PIC) of detailed design, quality control,
1994-1998
management and technical oversight.
Meyer, Mohaddes Associates, Los
Angeles, Senior Engineer/ Planner
Representative Experience
1989.1994
City of Santa Ana Circulation Element Update — IBI Group is assisting the City of Santa
DKS Associates, Los Angeles, Senior
Ana in the update of their General Plan Circulation Element. It involves a complete
Engineer/ Planner
evaluation of the Master Plan of Streets and Highways, development of a Bicycle and
Pedestrian Master Plan, and incorporation of planned rail and transit improvements into the
1986-1989
Circulation Element. It also includes an extensive public outreach program to educate and
Barton n Associates,
engage residents and local stakeholders in developing a Complete Street vision for Santa
Pasadennaa, , Assistant Engineer/ Planner
Ana. Mr. Chow is the Project Manager for this study.
REGISTRATION
City of Santa Ana SARTC Master Plan — Mr. Chow is the Project Manager for this $1.4
Professional Engineer, Civil,
million master plan study to investigate and develop concepts to update Santa Ana
Arizona #47449
California #059428
Regional Transportation Center (SARTC) to better connect with the surrounding community
Michigan #55640
and handle the significant increase in passenger levels and transportation modes that will
Nevada #17928
access the station in the next 30 years. The study will develop alternatives that can handle
New Mexico #19028
all the new transit modes coming into the station including bus rapid transit (BRT), streetcar,
New York #86606
shared -cars, and high -speed rail. Options will include the range between upgrading the
North Carolina #34632
existing facility to designing a completely new SARTC. A core component of the study is to
Certified Planner, American Institute of
develop a more efficient and sustainable station that better integrates and interfaces with
Certified Planners, #016827
the surrounding area, which is undergoing significant redevelopment.
MEMBERSHIPS
Metro Gold Line Foothill Extension Bus Interface and Parking Garages — As part of the
Urban Land Institute
effort to extend the Metro Gold Line from Pasadena to Montclair, IBI Group is assisting in
an effort to develop detailed station interface plans for the 12 stations along the 16 mile
Institute of Transportation Engineers
extension. The effort includes developing concepts for each of the stations which include
transit restructuring to better serve and interface with the new stations, investigating urban
American Society of Civil Engineers
design and connectivity opportunities and identifying important station attributes to provide
a more pleasant and friendly environment for patrons. David is the Partner -in- Charge of IBI
American Planning Association
Group's effort on this project and is helping with the transit restructuring plan to increase the
efficiency of the local, express and municipal transit lines that connect with the new
Chi Epsilon, Civil Engineering Honor
stations.
Society
TRAFFIC IMPACT /PARKING STUDIES
Mr. Chow has conducted numerous parking and traffic impact studies throughout the
southwest United States and is thoroughly familiar with the methodologies, principles and
practices behind the analysis. A detailed listing of Cities can be provided as needed.
IBI
GROUP
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City of Santa Ana
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WILLIAM DELO, AICP
Profile
Project Manager
EDUCATION
B.A. (Environmental Analysis and
Mr. Delo is an Associate of IBI Group and a Transportation Planner with over twelve years
Design), University of California, Irvine,
of experience in transportation planning and traffic engineering. Mr. Delo is an experienced
2000
project manager, responsible for the successful completion of numerous projects ranging
from traffic and parking studies to regional multi -modal transportation studies. His career
EXPERIENCE
experience has included extensive participation in public and agency outreach activities.
2001- to date
IBI Group, Irvine, CA, Transportation
Representative Experience
Planner/ Associate
Metrolink Station Parking Management Strategies Study (2009 -2011) — Mr. Delo was
2000 -2001
the Project Manager of this study, which identified candidate parking management
Civic Solutions, Inc. (City of Santa
strategies for the 11 Metrolink commuter rail stations in Orange County. The project
Monica, City of Ontario, City of Rancho
included coordination with the 11 station cities in Orange County, as well as the preparation
Santa Margarita), Assistant Planner
of case studies, examining the application and success of parking management strategies
1999 -2000
implemented at commuter rail stations throughout North America. Candidate strategies
include pricing p arkin g, improving mode of access options, technolo gy, and parking
Orange County Transportation
Authority, Orange, CA, Assistant
management districts. The objective of the study was to identify a "toolkit" of potential
Transportation Analyst
strategies tailored to the existing and future environment at each station.
MEMBERSHIPS
Metro Gold Line Foothill Extension Bus Interface and Parking Garages (2009 -2011) —
American Planning Association
Mr. Delo managed IBI Group's efforts as a subconsultant on this project. IBI was
responsible for the identification of possible refinements to bus operations and the
REGISTRATION
development of conceptual designs for six park- and -ride facilities that will serve the
proposed light rail stations along this extension of the Metro Gold Line. Conceptual
Certified Planner, American Institute of
designs were developed for five parking garages ranging in size from 250 to 350 parking
Certified Planners #019993
spaces, as well as a 125 -space surface parking lot. The project includes close coordination
with staff from the five cities along the corridor.
Anaheim Canyon Metrolink Station Project Study Report (2009) — Mr. Delo led the
preparation of a parking demand study for the proposed expansion of the Anaheim Canyon
Metrolink station. Parking demand at the station exceeds available supply and the spill-
over parking demand impacts an adjacent office development. As the station is improved
and commuter rail service is expanded, parking demand is forecast to further increase. The
parking demand study identified the potential future demand for parking at the station and
potential alternatives to provide sufficient parking for each project phase, during
construction, and at project completion.
Santa Ana Regional Transportation Center Master Plan (2010) — On behalf of the City of
Santa Ana, IBI Group is developing a station master plan for the Santa Ana Regional
Transportation Center. Mr. Delo is leading the parking demand analysis effort for this study,
quantifying future parking demand for the station and identifying strategies for either
accommodating this demand with additional parking or developing parking management
strategies to help reduce future demand.
North Montclair Parking Demand Analysis (2006) — This specific plan calls for the
development of over 1,500 residential units and retail development around the existing
Montclair Metrolink commuter rail station. Mr. Delo prepared a parking demand analysis to
quantify the parking demands of the new development and recommend the number of
public parking spaces that should be included in the specific plan area to serve new
development and park- and -ride commuters at the rail station.
IBI
CROUP
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City of Santa Ana
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LYDIA LA POINT, P.E., LEED AP
Profile
Transportation Engineer
EDUCATION
B.S. (Civil Engineering with a Minor in
Ms. La Point is a Transportation Engineer with eight years of experience in the Irvine office
Information and Computer Science),
of IBI Group. She has performed traffic impact and parking analyses for a variety of
University of California, Irvine, 2003
development projects and land uses. The studies involve issues related to school zones,
parking requirements, shared parking, alternative transportation, Americans with Disabilities
EXPERIENCE
Act (ADA) standards, live /work housing, and heavy truck trips. Ms La Point is familiar with
2003 -to date
Institute of Transportation Engineers (ITE) and the American Planning Association (APA)
IBI Group, Irvine, CA, Transportation
parking generation manuals, and has derived parking generation rates based on specific
Engineer
employee and mode information, parking count data, and field observations. She has also
prepared conceptual designs and cost estimates for parking garages, surface parking lots,
MEMBERSHIPS
and transit centers.
Women in Transportation Seminar
(WTS -OC) 2011 -2012 Scholarship
Representative Experience
Chair
Orange County Metrolink Station Parking Management Study — Ms. La Point was part
Institute of Transportation Engineers
of a team that prepared a study for the Orange County Transportation Authority (OCTA)
that identified parking management strategies for each of the MetroLink stations in Orange
American Society of Civil Engineers
County. Ms. La Point compiled information on conditions at each station including current
parking supply, existing and forecast parking demand, surrounding land uses, availability of
Chi Epsilon National Civil Engineering
transit, pedestrian and bicycle facilities, and mode choice to access the station. The team
Honor Society
met with each City to discuss short term and long term plans for the station and to present
options for potential parking management strategies. Strategies included pricing (monthly,
Tau Beta Pi Engineering Honor Society
daily or hourly fees), operations (staffed facilities, valet service, passenger amenities),
REGISTRATION
technology (web -based parking information, message signs, advanced reservations), mode
of access (increased transit service, bike facilities, carshare), and land use (shared parking,
Registered Civil Engineer
parking management districts).
California No. C70858
Garden Grove Downtown Parking Study Update — Ms. La Point served as the Project
ACCREDITATION
Manager for this parking supply inventory and occupancy analysis for the public parking
LEED Accredited Professional
facilities serving downtown Garden Grove. The documented existing peak period demand
U.S. Green Building Council
for both on- street spaces and off - street lots. The findings of the study included that the
existing supply is sufficient to meet demand, with a surplus of over 100 spaces. However,
some public parking areas are not clearly marked, and it was recommended that the City
implement a signage program to clearly identify the downtown parking supply and to direct
vehicles to underutilized areas.
Metro Gold Line Foothill Extension Station Parking Conceptual Design — Ms. La Point
served as the Project Manager for this study to prepare conceptual parking facility designs
for Phase II of the Gold Line Foothill Extension (from Arcadia to Azusa). She prepared
layouts for surface parking lots and multi -story parking garages at five station sites, and
managed a team of engineers that provided site civil, drainage, structural analysis and cost
estimating studies.
Montclair Parking Analysis — Ms. La Point prepared a parking analysis report for the City
of Montclair as part of the Southern California Association of Governments (SCAG) 2%
growth Visioning Project. The report included a summary of the existing land uses and
parking supply in the vicinity of the Montclair Metrolink station, the future conditions
assumed in the North Montclair Speck Plan, an assessment of the anticipated residential
and retail parking demand, recommendations for locations of parking facilities, parking
structure construction cost estimates, and funding and financing options.
IBI
GROUP
www.Ibibroup.cowt
City of Santa Ana
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Profile
DYLAN F. JONES, MAIBC NCARB
EDUCATION
Associate / Architect / Urban Designer
M.Arch. (Architecture), University of
British Columbia, Vancouver, BC, 2001
Mr. Jones has specialized experience in design and project management of large and
complex projects, including publicly funded transportation projects, and privately funded
Career Discovery (Architecture)
transportation related mixed -use projects of varying types and densities. Mr. Jones has a
Harvard University, Cambridge, MA,
1996
particular interest in the relationship between complex urban transit networks and
contemporary urban development trends. Mr. Jones has a unique ability to break down the
B.A. (Economics) Washington State
challenging tasks associated with such projects into a productive and intelligible course of
University, WA, 1993
action, a skill that has proven invaluable on many successful projects.
EXPERIENCE
Representative Experience
2007 -to date
IBI Group, Irvine, CA,
Santa Ana Regional Transportation Center (SARTC) Master Plan - Santa Ana,
Architecture /Urban Design
California - Provided project management support and design guidance for the
development of a long range phased master plan for SARTC. Considerations included the
2006.2007
feasibility of retaining the existing station facility, potential designs for new facilities, detailed
KTGY Group Inc., Irvine, CA,
transportation planning, forecasting and urban design issues as relating to on -going
Architecture
neighbourhood development projects and concerns.
2005.2006
Canoga Connect TOD Planning & Urban Design Study - Canoga Park, California -
Stantec Architecture Ltd., Vancouver,
Project manager and design lead in the creation of a TOD overlay vision for the Canoga
BC, Architecture /Urban Design
Park Orange Line BRT station area. Issues of connectivity, density, land use, traffic, and
2002-2005
economic feasibility are all being carefully studied in an interactive design process that
includes key agency and local neighbourhood stakeholders. Project received an LA APA
Hancock, Bruckner, E &Wright
Architects Now part I BI Group),
award for best practice in June 2011.
Vancouver, , BC, Architecture/Urban
Design
Metro Gold Line Foothill Extension Corridor Development Assessment Study
Tarzana Crossing TOD Planning & Urban Design Study - San Gabriel Valley,
2001-2004
California - The Metro Gold Line Authority retained IBI Group to extensively evaluate
Studio North Design, Vancouver, BC,
transit oriented development potential and develop a market study for the proposed 16 -mile
Product Design & Manufacturing
extension of the Metro Gold Line. Currently providing strategic direction and project
management support for the development of a corridor TOD approach that allows for
2000
multiple differentiated city based development implementation plans.
Roger Hughes & Partners Architects,
Vancouver, BC, Architecture
Tarzana Crossing - Tarzana, California - Project manager and design lead in the
production of Development Prototypes for the Tarzana Orange Line BRT Station area. The
1996.2000
project team analysed new forms of TOD that are compatible with current economic
The Cascade Joinery, Bellingham, WA,
conditions and sustainable principles, most notably by testing new forms of TOD overlaid on
Specialized Timber Construction
existing industrial land uses.
AWARDS
Oakridge Center TOD - Vancouver, British Columbia - Mr. Jones provided design and
LA APA Award - Best Practice
technical support during the production of the Oakridge Center Policy Report which created
Canoga Connect TOD
the foundation for the planned future development at Oakridge Center, an important
regional retail center in Vancouver B.0 located along the Canada Line LRT. The proposed
MEMBERSHIPS
development includes the transformation of a suburban shopping mall into an urban mixed-
Architectural Institute of British
use transit oriented development (TOD) which will include the addition of a transit station,
Columbia, Member
1.2 million sq.ft. of residential condominiums and assisted housing, and 1 million sq.ft. retail
and public amenity.
National Council of Architectural
Registration Boards
Anaheim Canyon Station -Anaheim, California - Provided strategic site design planning
American Planning Association
support as part of a study effort to prepare a Transit Master Plan for improvements at
Anaheim Station.
TTT
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City of Santa Ana
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COLLEEN HSIEH
Profile
Transportation Planner
EDUCATION
B.A. (Environmental Analysis and
Ms. Hsieh is a Transportation Planner at IBI Group with over four years of experience in
Design), University of California, Irvine,
transportation planning and traffic engineering. Ms. Hsieh has performed route planning,
2007
corridor analysis, and needs assessment for transportation projects in California. Her
experience in transportation planning includes traffic impact and parking studies for a
EXPERIENCE
variety of development projects and land uses. Ms. Hsieh has an extensive understanding
2007 - to date
of parking standards, best practices, policy, and management strategies through the
IBI Group, Irvine, CA, Transportation
various parking studies she has worked on, ranging from regional multi -modal
Planner
transportation studies, transit station master plan studies, and transit - oriented development
(TOD) studies.
Representative Experience
Metrolink Station Parking Management Study (2009 -2011) - The Metrolink Station
Parking Management Study is a comprehensive study of parking management strategies at
11 Metrolink stations in Orange County. Commissioned by OCTA, IBI Group is leading the
effort in identifying parking management strategies for the planned Metrolink service
expansion program. The study involves profiling at each station, public outreach surveys,
compilation of national and regional case studies, and coordination with each station city.
Ms. Hsieh researched and prepared case studies of best practices in Southern California
and North America, conducted an inventory of parking supply and utilization at each
Metrolink stations, and developed recommendations for the near and long -term range.
Downtown Garden Grove Parking Utilization Study (2010 -2011) - Ms. Hsieh prepared a
parking utilization study for downtown Garden Grove. Downtown Garden Grove is centered
around Main Street, and is served by nine parking lots. Main Street is a historic area in the
City of Garden Grove with a mixture of retail, commercial, and residential uses. The
purpose of the study was to determine whether sufficient parking spaces in the immediate
area were available to meet the parking demand of the Main Street area. Ms. Hsieh
determined accumulation, occupancy, peak demand, and turnover for data collected in
parking surveys at the nine study area parking lots.
Santa Ana Regional Transportation Center Master Plan (2010) - On behalf of the City of
Santa Ana, IBI Group is developing a station master plan for the Santa Ana Regional
Transportation Center. The purpose of the study is develop and identify concepts to update
SARTC to better connect with the surrounding community and handle the significant
increase in passenger levels and transportation modes that will access the station in the
next 30 years. Ms. Hsieh is assisting in the parking demand analysis effort for this study by
reviewing existing parking standards and rates, quantifying future parking demand for the
station based on potential land use development, and identifying strategies for either
accommodating this demand with additional parking or developing parking management
strategies to help reduce future demand.
Anaheim Canyon Metrolink Station Project Study Report (2009) - Ms. Hsieh prepared a
parking demand study for the proposed expansion of the Anaheim Canyon Metrolink
station. Parking demand at the station is currently exceeding available supply and the spill-
over parking demand is impacting an adjacent office development. As the station is
improved and commuter rail service expanded at the station, parking demand is forecast to
further increase. The parking demand study identifies the potential future demand for
parking at the station and identifies potential alternatives to provide sufficient parking for
each project phase, during construction, and at project completion.
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City of Santa Ana
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NO. 12 -043
Parking Management Plan at the
Santa Ana Regional Transportation Center
TT Submitted to City of Santa Ana
IB1 by IBI Group
GROUP
June 11, 2011
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Implementing parking pricing at the Santa Ana Regional
Transportation Center (SARTC) will require careful examination of
existing user patterns, parking demand, enforcement, and potential
inputs to surrounding neighborhoods. IBI Group is well positioned
to provide the City with this assignment given our previous work
with the City and OCTA at SARTC. The solutions and strategies
developed for this study must be the result of a collaborative
process that involves city staff, station tenants, and station patrons.
The objective is to develop a workable solution that has the support
of daily users, tenants, and visitors. Our proposed approach to assisting the City of Santa Ana considers these
parameters and outlines an achievable process that maximizes the technical expertise and local understanding
of the consultant team with the input provided by city staff.
PROJECT UNDERSTANDING
The SARTC is strategically located in central Orange County, and is
served by Amtrak's Pacific Surfliner and Metrolink's Orange County
and Inland Empire- Orange County commuter rail lines. SARTC
serves as a hub for the Orange County Transportation Authority
(OCTA) bus system, includes a Greyhound station, and is a terminal
for several Mexican intercity buses. SARTC is proposed to undergo
growth and various improvements over the next few years, and
is positioned to continue to be one of Orange County's busiest
transportation centers. Daily ridership is forecast to increase at the
station, along with demand for parking. To meet forecast demand,
the City constructed a four -level parking structure in addition to the two surface parking lots. The City would
now like to look at implementing a pricing structure at the station to help offset the costs associated with
operating the structure and to continue providing improved parking services and maintenance at the station.
IBI Group understands the importance of developing a Parking
Management Plan that meets the needs of the City, station tenants,
and station patrons. As the prime consultant on the SARTC Master
Plan and the OCTA Metrolink Station Parking Management Plan,
we have been very much involved in the developments at SARTC
and can provide the City with unparalleled resources and technical
expertise to complete this study in a timely manner. This Parking
Management Plan will not only layout a plan to implement a pricing
structure at SARTC, but also accommodate the goals outlined in the City's Transit Vision, benefit and serve
transit users and station tenants, and support sustainable development and growth at the station.
City of Santa Ana
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Santa Ana's Transit Vision
The goal of Santa Ana's Transit Vision is to serve residents, workers,
local businesses, and the transit - dependent with the dual goals of
improving mobility and strengthening connections to surrounding
communities and cities. As part of this goal, the City has undertaken
various studies to improve transit at the station. SARTC is proposed
to undergo growth and various improvements over the next few
years, including the Santa Ana Boulevard Grade Separation, the
Santa Ana - Garden Grove Fixed Guideway Project, and proposed
improvements in the SARTC Master Plan. The developments from
the Transit Zoning Code and the Station District Plan will also have impacts on developments at the SARTC.
The SARTC is a distinct landmark in Orange County, and IBI Group will ensure the Parking Management Plan
addresses the City's Transit Vision goals while preserving the historical aspects of the station.
Serving Transit Users
As a major transportation hub, it is important that SARTC provides
an attractive and safe environment for all users, including commuter
rail, bus transit, or streetcar patrons. Understanding the needs of
these users is critical for developing a plan and maintaining a facility
that accommodates user needs and provides a welcoming and
engaging environment. Providing amenities such as cafes, retail, and
security are all potential strategies that can be incorporated as part
of a pricing structure, while improving conditions at the station and
enhancing the users' experience. The Parking Management Plan
will provide recommendations to ensure the station is professionally managed and maintained to accommodate
user and community needs.
High Quality Service
SARTC serves transit users as well as transit providers, including Metrolink, OCTA, intercity and interstate bus
transportation, and airport and taxi services. SARTC also provides office space and rooms available for lease
by tenants. The station is currently home to the Santa Ana WORK Center, the City of Santa Ana, and the
State EDD, with potential additions in the future. In addition to transit users, employees and tenant customers
also use SARTC on a daily basis, and may have different needs and parking patterns from transit users. The
transit providers and tenants at SARTC are an integral part of the station and maintaining positive relationship is
important to the development of the station. The Parking Management Plan will incorporate input from tenants
to ensure the strategies recommended benefit all users.
Sustainability
With forecast population growth and increased ridership, it is essential that future development address
sustainability issues and provide for sustainable growth. The goals and visions outlined in the SARTC Master
Plan call for a sustainable transportation facility with low maintenance costs. The recommendations in the
Parking Management Plan should take into consideration programs and activities that are aligned with the goals
of the SARTC Master Plan and promote sustainability and encourage alternative commuting options to help
manage parking demand. IBI Group is at the forefront of promoting sustainability through our work on transit -
oriented developments and can provide the City with creative strategies and programs to implement at SARTC.
City of Santa Ana
N0. 12 -043 Parking Management Plan at the Santa Ana Regional Transportation Center IBI Group 6.11.12 14
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METHODOLOGY
TASK 1: PROJECT MANAGEMENT
Objective: To provide effective management of the project
throughout the two -month schedule and actively work with the City
of Santa Ana to develop a successful end product for this work effort.
Key Issues: This project will involve developing a comprehensive
parking plan for the SARTC within a two -month period, and will
include numerous stakeholders and interested parties, including
various city departments, residents, property owners, and business
owners within and surrounding the SARTC. Each stakeholder will
have unique interests and opinions regarding the opportunities and constraints that exist related to parking.
Balancing the inputs, concerns, and perspectives of these various groups will be essential to ensuring that the
project progresses in the timely matter and that the primary project goals are achieved.
Approach: The project management effort involves ongoing coordination between the consultant and
City staff to ensure that the project proceeds on schedule and that project work efforts and deliverables are
completed on -time and up to the quality expected by the client.
To help ensure appropriate tracking and monitoring of the project work effort and schedule, we propose to
conduct bi- weekly progress conference calls or meetings that would involve at a minimum IBI's Project Manager
and the City's Project Manager. These meetings would be an opportunity to discuss upcoming action items,
current deliverables, and planned meetings with stakeholders and the community. Prior to each meeting, IBI
Group will prepare an update to the project schedule and maintain and update a project action items list that
documents the current work efforts, anticipated completion dates, and next steps.
(deliverables:
• Bi- Weekly Project Update Conference Calls /Meetings
• Monthly Invoicing and Progress Reports
TASK 2. REVIEW EXISTING FACILITY AND OPERATIONS
Objective: To review existing relevant documents, plans, and studies provided by the City and understand
existing parking conditions and facility operations at the SARTC.
Key Issues: Understanding the existing parking conditions and operations at SARTC, including planned
improvements proposed in other studies will be critical in developing a comprehensive parking plan that meets
the needs of all users, tenants, and the City. The parking studies that have been conducted at SARTC are fairly
recent, however, detailed data related to existing parking demand and utilization patterns is important as well to
quantify the potential and actual impacts of parking and provide input into the development of recommendations
for parking pricing strategies.
City of Santa Ana
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Approach: Numerous studies have been conducted related
to SARTC and the surrounding area. Each of these studies has
a different focus, but ultimately the goal of improving mobility
and enhancing the transit experience with SARTC serving as the
anchoring point. IBI Group will review all existing documents and
summarize the major points of each study, how they relate, and
how they may impact future implementation of a parking plan. IBI
Group has a thorough understanding of SARTC from a parking
perspective and from a facility operations perspective, and will be
able to complete this task quickly and efficiently.
A parking occupancy survey was conducted in 2010 as part of the SARTC Master Plan; however, the City
may choose to conduct updated parking occupancy or utilization surveys on one weekday and one weekend
day during the morning, mid -day, and evening peak period to better understand current parking patterns and
utilization. IBI Group will also conduct a field review of the facility to observe parking conditions and utilization.
An existing conditions technical memorandum will be prepared based on the counts. IBI Group will work with
OCTA to develop new forecast parking conditions at the SARTC. Our involvement in data collection efforts
in a variety of municipalities and projects gives our staff a solid understanding of the potential challenges and
limitations associated with the data collection effort.
Deliverables:
• Summary of Related Documents Technical Memorandum
• Parking Utilization Counts
• Existing and Future Conditions Technical Memorandum
TASK 3: SURVEYS AND OUTREACH
Objective: To obtain input and discuss parking pricing
opportunities, issues, and constraints with the community and
better understand what strategies and solutions could lead to
addressing the implementation of an effective pricing structure.
Key Issues:: The primary issue associated with this task is
determining the most appropriate methodology or group of
methodologies for surveying existing station users and tenants
for their opinions on parking charges and a pricing structure at
SARTC; and completing the surveys within the schedule timeframe.
methodologies we have successfully employed previously for conducting surveys.
Our approach outlines several potential
Approach: Given the timeframe of this study, IBI Group proposes to employ a variety of survey and outreach
tactics in order to receive a sufficient number of responses and to help ensure that the feedback reflects a
reasonable cross - section of station users and tenants.
City of Santa Ana
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User Surveys
IBI Group proposes to employ two survey methods to obtain feedback from station users:
• Car -Drop Surveys — The first method would utilize car -drop surveys to obtain feedback from users of the
parking spaces at SARTC. The surveys would be left on car windows and could be collected through a
mail -back process with surveys printed on postage -paid cards or a drop -box could be provided at the
parking structure entrance and exit for patrons to drop off.
• Online Surveys — To supplement the car -drop surveys, IBI Group will create an online survey where station
users would be directed to complete a web -based survey. Users would be informed of the survey through
signage or leaflets at the station. Access to the survey will also be provided through the City's website.
Focus Group Roundtable
Our second element would be focused on obtaining input from the tenants at SARTC. This can be accomplished
by surveys or a tenant workshop or roundtable where tenants at the SARTC would be invited and consulted to
provide their thoughts on parking conditions and needs in the Downtown. This could be a breakfast meeting
where tenants could participate in the morning prior to operating business hours. The meeting would be
conducted at SARTC and would involve focused discussions the issues and concerns of implementing a pricing
structure. We would coordinate this meeting with the City as appropriate to insure adequate turnout.
Deliverablos:
• User Survey and Summary of Results
• Business Survey and Summary of Results
• Business Roundtable Session and Summary of Results
TASK 4: PARKING ANALYSIS AND EVALUATION
Objective: To identify a list of potential parking management strategies and solutions based on: 1)data
collected in Tasks 2 and 3; 2)forecast parking demand; and 3) IBI Group's experience and expertise with the
development of parking management plans.
Key Issues: The information obtained through the data review effort and parking surveys will assist in
establishing existing and future opportunities and constraints related to parking conditions at the SARTC. This
information will be used by IBI Group to develop a long list of strategies designed to address the priority issues
identified by the City and issues that emerge from the data review and survey efforts.
Approach: This task will identify and evaluate the performance and acceptability of potential parking
strategies intended to address the issues and opportunities that have emerged from the data and survey
information collected in Tasks 2 and 3. IBI Group will apply our knowledge of parking management strategies
and the implementation of these strategies in a variety of communities and settings.
This task will include several components, including an evaluation of different parking pricing strategies, the
methods for implementing the pricing strategies, enforcement of the proposed strategies, recommendations for
improved signage and parking availability and pricing information, and the impact of the parking management
plan to adjacent on- street parking.
City of Santa Ana
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Parking Pricing Strategies
There are several options for implementing a pricing structure at the SARTC, including overnight parking
fees, reserved parking fees, monthly permits, etc. The OCTA Metrolink Station Parking Management Plan
identifies a few options for the near -term (1 -5 years) and long -term (over 5 years). IBI Group will build on the
recommendations from our OCTA report and incorporate additional strategies that may emerge from the
data collection effort and discussions with City staff. IBI Group will evaluate the proposed strategies, for its
effectiveness and ability to meet the needs of the various types of facility users. IBI Group will identify the
strategies that are suitable for the short -term (1 -5 years) and long -term (over 5 years) timeframe.
Parking Payment Method and Technology
Several methods and technologies for the collection of parking payments have been employed at various transit
stations across the nation. These payment collection methods include the more traditional operators stationed
at the structure and advanced payment systems that utilized pay -by- phone, smart cards, in- vehicle meters,
and e- parking. An assessment of each type of system will be conducted to see which method best serves the
station and the City. Some stations with a pricing structure process the payments through City Hall, while some
contract the service to a vendor. IBI Group will provide the City of Santa Ana an evaluation of the pros and cons
of each method.
Parking Enforcement
Parking control enforcement is an important element to consider when implementing a pricing structure. Most
stations with a pricing structure have some type of enforcement plan to ensure that patrons are utilizing the
spaces correctly. Parking at the SARTC is provided on two - surface lots and a four -level parking structure; and
would benefit from some type of parking control enforcement. Based on the proposed parking strategies, IBI
Group will identify the level of parking enforcement needed.
User Information, Outreach, and Signage
Advances in parking technology have made it possible to implement real -time signage and parking availability at
a reasonable cost. User information, outreach, and signage have been shown to improve user experience and
reduce the time it takes to find a parking space. With the implementation of a pricing structure, users will need
to be informed of the new parking rates and where best to park based on their needs. IBI Group will assess the
types of user information, outreach, and signage based on the input received from Tasks 3 and provide the City
with a list of options that incorporate associated costs to implement.
Impacts of Parking Management Plan
Studies have shown that the initial implementation of a pricing structure may meet opposition, especially if
parking is currently free. The implementation of a pricing structure may have impacts on property located
adjacent to the station as a result of spillover parking. The area surrounding the station currently provides
public and residential on- street parking that will need to be analyzed for impacts from potential spillover parking.
Parking spillover can be managed, but requires additional management and policies such as parking permits
and time limits. IBI Group will analyze and evaluate strategies to address any potential spillover parking.
Deliverables:
• Technical Memorandum summarizing the analysis and evaluation of parking strategies at SARTC
City of Santa Ana
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i
TASK 5: RECOMMENDATIONS & FINAL REPORT
Objective: To clearly define the recommendations of the study effort and provide the City of Santa Ana with a
detailed and achievable action plan for the implementation of specific parking strategies.
Key issues;: This parking plan is being conducted to develop strategies and solutions that help to address
the implementation of a parking pricing structure at SARTC. The recommendations must consider the pros
and cons of each strategy, particularly the potential effect on transit users, providers, and station tenants.
The recommendations must be aligned with the City's Transit Vision and provide for sustainable growth.
Recommendations must also be implementable by the City of Santa Ana, either in the near -term or long -term
time frame, factoring in costs, resources, and public acceptance.
Approach: IBI Group will develop a phased implementation program for the parking strategy
recommendations to enable the City of Santa Ana to have a parking management "game plan" for addressing
various pricing strategies in the near -term and long -term timeframe. The recommendations should also identify
measurements and thresholds that would allow the city to monitor parking conditions and take action if and
when conditions indicate the need to apply new strategies.
The recommendations and results of this study will then be documented within a final report. IBI Group will
prepare a draft version of this report for review by City staff. Following receipt of comments, IBI Group will
prepare a final version of the report. We have also budgeted for participation in two final presentations to the
City Council to present the recommendations and final report for approval.
Deliver- abies:
• Draft and Final versions of the Parking Management Plan Report
• Attendance at up to two presentations of the Final Report
City of Santa Ana
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NO. 12 -043
Parking Management Plan at the
Santa Ana Regional Transportation Center
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NO. 12 -043
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CITY OF SANTA ANA
REQUEST FOR PROPOSALS FOR
PARKING MANAGEMENT PLAN CONSULTING SERVICES
PROPOSERS CERTIFICATION AND PROPOSAL ITEM PRICING
Certification - I certify that I have read, understand and agree to the terms and conditions of this Request for
Proposals. I have examined the Scope of Services (Exhibit A) and am familiar with the scope of work
locations. I am familiar with all the existing conditions and limitation that may impact work requests. I
understand and agree that I am responsible for reporting any errors, omissions or discrepancies to the City for
clarification prior to the submission of my proposal.
Rates/Cost Proposal — I understanding that compensation shall be based on billing rates included in the
proposal with an amount "not to exceed" for the agreement Fee must be inclusive of all costs, including but
not limited to, direct and indirect costs for labor, overhead, incidental supplies, travel, mileage, and fuel.
IBI Group 949- 833 -5588: phone / 949- 833 -5511: fax
LEGAL NAME OF COMPANY PHONE AND FAX NUMBERS
18401 Von Karman Avenue, Suite 110, Irvine, CA 92612
BUSINESS ADDRESS
Operating Director
IT TITLE
06/07/12
DATE
95- 3268721 N/A
FEDERAL ID NUMBER (IF APPLICABLE) CONTRACTOR LICENSE NUMBER (IF APPLICABLE)
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.
PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.
agement Plan RFP No. 12-043
Page 19
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EXHIBIT C
CITY OF SANTA ANA
REQUEST FOR PROPOSALS FOR
PARKING MANAGEMENT PLAN CONSULTING SERVICES
REFERENCES
List and describe fully the contracts performed by your firm in the past five (5) years which demonstrate your
ability to provide the supplies, equipment or services included in the scope of the proposal specifications.
Attach additional pages if required. The City reserves the right to contact each of the references listed for
additional information regarding your firm's qualifications.
Reference
Customer Name:Orange County Transportation Authority Contact Individual: Megan Taylor
Address: 550 S. Main Street Phone Number: 714- 560 -5601
Orange, CA 92863
Contract Amount: $280,000
Description of supplies, equipment, or services provided:
Facsimile Number: 714- 560 -5983
Year: 2010
Prepared parking management plan for 11 Metrolink stations in Orange County
Reference
Customer Name: City of Santa Ana
Address: 20 Civic Center Plaza
Santa Ana, CA 92701
Contract Amount: $1.4M
Contact Individual: David Biandolillo
Phone Number: 714 -647 -5603
Facsimile Number: 714- 973 -1462
Year: 2011
Description of supplies, equipment, or services provided:
Developed Master Plan for Santa Ana Regional Transportation Center ( SARTC)
Reference
Customer Name: City of Santa Ana Contact Individual: Melanie McCann
Address: 20 Civic Center Plaza
Santa Ana, CA 92701
Contract Amount: $500,000
Description of supplies, equipment, or services provided:
Updating Circulation Element for the City.
Phone Number: 714 -667 -2746
Facsimile Number: 714- 973 -1461
Year: 2012
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.
PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.
SARTC Parking Mppe�n RFP No. 12 -043
EXHIBIT C
CITY OF SANTA ANA
REQUEST FOR PROPOSALS FOR
PARKING MANAGEMENT PLAN CONSULTING SERVICES
REFERENCES
List and describe fully the contracts performed by your firm in the past five (5) years which demonstrate your
ability to provide the supplies, equipment or services included in the scope of the proposal specifications.
Attach additional pages if required. The City reserves the right to contact each of the references listed for
additional information regarding your firm's qualifications.
Reference
Metro Gold Line Foothill Extension Construction Authority
Customer Name: Contact Individual: Reky Hiramoto
Address: 406 E. Huntington Drive, Suite 202 Phone Number: 626 -471 -9050
Monrovia, CA 91016 Facsimile Number: 626 -471 -9049
Contract Amount: $220,000
Description of supplies, equipment, or services provided:
Year: 2011
Conceptual design of park- and -ride facilities for Phase 2A stations between Arcadia and Azusa
Reference
Customer Name: City of Anaheim
Address: 200 S. Anaheim Boulevard
anaheim, CA 92805
Contract Amount: $87,500
Contact Individual: Joann Wu
Phone Number: 714- 765 -5157
Facsimile Number: 714- 765 -5225
Year: 2009
Description of supplies, equipment, or services provided:
Prepared parking study of Anaheim Canyon Metrolink Stations as part of a larger Project Study Report
Reference
Customer Name: Contact Individual:
Address:
Contract Amount:
Description of supplies, equipment, or services provided:
Phone Number:
Facsimile Number:
Year:
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.
PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.
SARTC Parking M n RFP No. 12 -043
EXHIBIT D
CITY OF SANTA ANA
REQUEST FOR PROPOSALS FOR
PARKING MANAGEMENT PLAN CONSULTING SERVICES
PROPOSER'S STATEMENT
Proposer understands and agrees that this written RFP (or any part thereof specifically designated and accepted
by the City of Santa Ana, hereinafter City) shall constitute the entire agreement between proposer and the City
only after it has been accepted by the City Council, endorsed by the Clerk of the Council with her signature and
official seal noting hereon the action of approval of the Council, signed by the Executive Director or his duly
authorized agent, and signed by the City Attorney, denoting his approval of the form of this document, and its
execution, and when it or an exact copy of it has been either delivered to proposer or deposited with the United
States Postal Service properly addressed to the proposer with the correct postage affixed thereto.
Proposer further agrees that upon delivery (as defined above) of the accepted agreement he/she will furnish City
all required bonds and certificate of liability insurance within ten (10) days (excluding Saturdays, Sundays and
City's legal holidays), or the funds, check, draft, or proposer's bond substituted in lieu thereof accompanying this
proposal shall become the property of the City and shall be considered as payment of damages due to the delay
and other causes suffered by City because of the failure to fumish the necessary bonds and because it is distinctly
agreed that the proof of damages actually suffered by City is difficult to ascertain; otherwise said funds, check
drafts, or proposer's bond substituted in lieu thereof shall be returned to the undersigned.
Proposer understands that a proposal is required for the entire work, that the estimated quantities set forth in the
RFP schedule are solely for the purpose of comparing proposals, and that final compensation under the
agreement will be based upon the actual quantities of work satisfactorily completed.
All terms contained in the specifications, the certification of nondiscrimination by contractors, and the required
insurance certificates are to be incorporated by reference into this agreement and are made specifically as part of
this RFP.
Firm
Signs
Title Operating Director
Date 06/07/12
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.
PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE,
12-043
Page 21
25E -53
EXHIBIT E
CITY OF SANTA ANA
REQUEST FOR PROPOSALS FOR
PARKING MANAGEMENT PLAN CONSULTING SERVICES
CERTIFICATION OF NONDISCRIMINATION BY CONTRACTOR
The undersigned contractor or corporate officer, during the performance of this contract, certifies as follows:
The contractor shall not discriminate against any employee or applicant for employment because of race,
color, religion, sex, or national origin. The contractor shall take affirmative action to ensure that applicants
are employed, and that employees are treated during employment without, regard to their race, color,
religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment,
upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or
other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to
post in conspicuous places, available to employees and applicants for employment, notices to be provided
setting forth the provisions of this nondiscrimination clause.
2. The contractor shall, in all solicitations or advertisements for employees placed by or on behalf of the
contractor, state that all qualified applicants will receive consideration for employment without regard to race,
color, religion, sex, or national origin.
3. The contractor shall send to each labor union or representative of workers with which he has a collective
bargaining agreement or other contract or understanding, a notice to be provided advising the said labor
union or workers' representatives of the contractor's commitments under this section, and shall post copies
of the notice in conspicuous places available to employees and applicants for employment.
4. The contractor shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the
rules, regulations, and relevant orders of the Secretary of Labor.
5. The contractor shall famish all information and reports required by Executive Order 11246 of September 24,
1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit
access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for
purposes of investigation, to ascertain compliance with such rules, regulations, and orders.
6. In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any
of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or
in part and the contractor may be declared ineligible for further government contracts or federally assisted
consbuction/services contracts in accordance with procedures authorized in Executive Order 11246 of
September 24, 1965,and such other sanctions may be imposed and remedies invoked as provided in
Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or
as otherwise provided by law.
7. The contractor shall include the portion of the sentence immediately preceding paragraph 1 and the
provisions of paragraphs 1 through 7 in every subcontract or purchase order unless exempted by rules,
regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of
September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the
administering agency may direct as means of enforcing such provisions, including sanctions for
noncompliance; provided, however, that in the event the contractor becomes involved in, or is threatened
with, litigation by a subcontractor or vendor as a result of such direction by the administering agency, the
contractor may request that the United States enter into such litigation to protect the interests of the United
States.
Page 22
25E -54
8. Pursuant to Califomia Labor Code Section 1735, as added by Chapter 643 Stats. 1039, and as amended,
no discrimination shall be made in the employment of persons because of race, religious creed, color
national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except
as provided in Section 1420, and any contractor violating this section is subject to all the penalties imposed
for a violation of the chapter.
Frrn IBI Grou
Signed and Printed Name Alistair Baillie
Toe Operating Director
Date 06 -07/12
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.
PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE
Page 23
25E -55
EXHIBIT F
CITY OF SANTA ANA
REQUEST FOR PROPOSALS FOR
PARKING MANAGEMENT PLAN CONSULTING SERVICES
NONCOLLUSION AFFIDAVIT
(Title 23 United States Code Section 112 and
Public Contract Code Section 7106)
To the CITY OF SANTA ANA
In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the proposer
declares that the proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership,
company, association, organization, or corporation; that the proposal is genuine and not collusive or sham; that
the proposer has not directly or indirectly induced or solicited any other proposer to put in a false or sham
proposal, and has not directly or indirectly colluded, conspired, connived or agreed with any proposer or
anyone else to put in a sham proposal, or that anyone shall refrain from bidding; that the proposer has not in
any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the
proposal price of the proposer or any proposer, or to fix any overhead, profit, or cost element of the proposal
price, or of that of any other proposer, or to secure any advantage against the public body awarding the
contract of anyone interested in the proposed contract; that all statements contained in the proposal are true;
and, further, that the proposer has not, directly or indirectly, submitted his or her proposal price or any
breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not
pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any
member or agent thereof to effectuate a collusive or sham proposal.
Note: The above noncollusion affidavit is part of the proposal. Signing this proposal on the signature portion
thereof shall also constitute signature of this noncollusion affidavit. Proposers are cautioned that making a
false certification may subject the certifier to criminal prosecution.
Sig
State of California, County of Ora ji14 e'
^DeCJ}v►n J"k�Ir�SO H, o r�i ✓bi i L
Subscribed and sworn to (or affirmed) before me on this -7t day of S mot- 201 ;t by
ti 6 fiat ✓ 13a: i fit -c. , proved to me on the basis of satisfactory evidence to be the person(s) who
appeared before me.
Notary Public Signaturel
DEE ANN JACKSON
Commission # 1892090
Notary Public - Cellfornia
Oran" County M
My Comm. Expires Jul 5, 2014
Notary Public Seal
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.
PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.
SARTC Parking Management Plan RFP No. 12 -043
Page 24
25E -56
EXHIBIT G
CITY OF SANTA ANA
REQUEST FOR PROPOSALS FOR
PARKING MANAGEMENT PLAN CONSULTING SERVICES
ADDITIONAL INSURED ENDORSEMENT
FOR COMMERCIAL GENERAL LIABILITY POLICY
Insurance Company HUB International, XL Specialty Insurance Company
This endorsement modifies such insurance as is afforded by the provisions of Policy # To Be Determined
relating to the following:
1. The City of Santa Ana, 20 Civic Center Plaza, Santa Ana, Califomia 92701; its officers, employees,
agents, volunteers and representatives are named as additional insureds ( "additional insureds") with
regard to liability and defense of suits arising from the operations and uses performed by or on behalf of
the named insured.
2. With respect to claims arising out of the operations and uses performed by or on behalf of the named
insured, such insurance as is afforded by this policy is primary and is not additional to or contributing with
any other insurance carried by or for the benefit of the additional insureds.
3. This insurance applies separately to each insured against whom claim is made or suit is brought except
with respect to the company's limits of liability. The inclusion of any person or organization as an insured
shall not affect any right which such person or organization would have as a claimant if not so included.
4. With respect to the additional insureds, this insurance shall not be cancelled, or materially reduced in
coverage or limits except after thirty (30) days written notice has been given to the City of Santa Ana,
20 Civic Center Plaza, Santa Ana, California 92701.
(Completion of the following, including countersignature, is required to make this endorsement effective.)
Effective To Be Determined , this endorsement form as a part of
Policy # To Be Determined
Issued to
Countersi
Authorized Representative
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.
PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE
Page 25
25E -57
IBI Group is a multi - disciplinary consulting organization
offering services in four areas of practice:
Urban Land, Facilities, Transportation and Systems.
We provide services from offices located strategically across the
United States, Canada, Europe, the Middle East and Asia.
18401 Von Karman Avenue, Suite 110. Irvine, CA 92612
Tel (949) 833 -5588 Fax (949) 833 -5511
25E -58
IBI
GROUP
www.ibigroup.com
Interview Clarification and Follow -Up
Parking Management Plan RFP No. 12 -043
Firm: IBI Group
In addition to other minimum requirements, the scope of work included in this RFP
stipulates that the selected firm is to develop and provide a site specific parking
management implementation plan, including costs, projected revenues, key steps and
timeframes. Please submit an addendum to your proposal responding to the following
items:
During the interview, you recommended a three (3) month time period to
accomplish the full project and tasks necessary. Please confirm that the
additional timeframe will not impact your cost proposal.
• Response: This is confirmed. The three (3) month time period assumes the City
is ready to move forward with implementing a parking pricing strategy, and that
the project process does not require extensive community outreach. Our price
proposal assumes a 3 month timeframe with that understanding.
Per your proposal, page 16, you state that "the City may choose to conduct
updated parking occupancy or utilization surveys on one weekday and one
weekend day during the morning, mid -day and evening peak period to better
understand current parking patterns and utilization." Please clarify if these
surveys are included in your scope of work.
Response: Yes, our cost proposal includes the cost of conducting the surveys in
the Overhead Direct Costs line item. If however the surveys are not needed, we
can reallocate the fee to other tasks or deduct that amount from the budget.
• The scope of work may require one (1) community meeting and one (1)
additional presentation in front of the City Council. These two tasks are in
addition to those included in your proposal. Please indicate the staff, hours, and
fees associated with these two (2) tasks should they be included in the final
agreement.
• Response: Please see attached revised budget
■ One (1) presentation to City Council — $750
25E -59
■ One (1) community meeting — $2,048 — However, please note our
response below identifying that the community meeting could be
conducted in place of the user survey for no additional cost beyond
our original budget.
• Based on our interview discussion, please outline any additional tasks and
deliverables not included in your initial proposal which your firm believes may
enhance the results or usefulness of the parking plan. Please indicate the staff,
hours, and fees associated with these tasks /deliverables should they be included
in the final agreement.
• Response: Based on our discussions in the interview, IBI Group understands
that the city is looking for a specific parking pricing strategy and implementation
action plan that can be put into effect immediately at SARTC. We believe
additional tasks that will achieve the City's goals should include:
■ Task 3 — Surveys and Outreach
Based on the feedback from the interview, it may be more
appropriate to conduct a user workshop instead of the user
surveys. The user workshop will focus on obtaining input on how to
make the system more user - friendly and educating the public about
the new pricing system.
■ Task 4 — Parking Analysis and Evaluation
IBI Group will develop a list of parking pricing strategies for the
various parking locations and types of users to review with City staff
early on in the study process. Working with City staff, we will
identify 4 -6 strategies for evaluation and analysis. The evaluation
and analysis will identify the appropriate pricing strategies for each
parking location (surface vs. structure) and user type (Metrolink vs.
Amtrak vs. employees), how much to charge, when to charge, how
to charge and the necessary enforcement requirements. It is
important to note that pricing will be as much dependent on city
policy as much as other factors. For this reason, we will work with
staff early in the process to identify steps to vet the policy issues
and receive approval for the ultimate plan. This task will also
include a financial analysis summarizing the revenue each pricing
strategy will generate. IBI Group will also work with City staff to
identify appropriate vendors or payment mechanisms as needed.
25E -60
■ Task 5 — Recommendations and Final Report
Based on the selected goals and policies established in Task 4, IBI
Group will help develop a systematic implementation plan for the
conversion of the parking at SARTC to paid system. Information
will be documented in the final report and presented to City Council
as outlined in the revised proposal.
As part of the attached proposed scope and budget, we can also
work with staff to determine the interest and explore options with
alternative uses of parking spaces to generate revenue to cover
operating costs. This may include programming options such a
farmers market or a gathering point for food trucks, among others,
as a potential source of revenue.
25E -61
25E -62
EXHIBIT B TO THE AGREEMENT
FEE SCHEDULE
25E -63
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