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HomeMy WebLinkAboutRAY'S WRAP INC., DBA JILLSON & ROBERTS 1 - 2012INSURANCE 8N FILE WORK MAY PROCEED UNTIL INSURANCE EXPIRES ,?,_ ?„?_/? N-20'I 2-094 CLERK OF COUNCIL RATE: pUG 6 - 20?greement No. ??.G??? C-h ?Z? war K ?v?Y ? LC.,YIZ ON-THE-JOB TRAINING AGREEMENT UNDER THE WORKFORCE INVESTMENT ACT THIS AGREEMENT is made and entered into this 25th day of Julv, 2012 between the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the State of California (hereinafter "CITY") and Ray's Wran Inc., DBA Jillson 8L Roberts. (hereinafter "EMPLOYER"). WITNESSETH Recitals: A. CITY has been designated a Local Workforce Investment Area ("LWIA") pursuant to Section 116 of the Workforce Investment Act ("WIA"), P.L. 105-220, 29 USC Section 2801, to receive federal funds to promote effective delivery of job training services to local area residents. B. The State of California has created the California Workforce Investment Board pursuant to Section 111 of the Workforce Investment Act, P.L. 105-220, 29 USC 2821 to administer the WIA programs operated by the State of California. C. As a LWIA, CITY is entitled to receive federal funds to establish programs to prepare eligible unskilled youth, adults and dislocated workers for entry into the labor market, and to provide job training to those individuals who face serious barriers in obtaining productive employment ("said Program"). D. EMPLOYER is able and willing to train eligible unskilled applicants for entry into the labor market and is willing to operate said program pursuant to the WIA and applicable federal, state and local laws. WHEREFORE, for and in consideration of the respective and mutual covenants and promises hereinafter contained and made, and subject to all the terms and conditions hereof, the parties hereto do hereby agree as follows: 1. Term. The effective term of this Agreement is for the period beginning July 25, 2012, and ending November 23. 2012. The term of this Agreement may be extended upon agreement of all parties and execution of an amendment of the term. 2. Scone of Work. The EMPLOYER shall employ and train one employee (hereinafter "Trainee") in the occupation and in accordance with the OJT Training Outline set forth in Exhibit A, attached hereto and incorporated herein by this reference. 1 Said Trainee shall be referred by the City of Santa Ana W/O/R/K Center. Training must significantly raise the Trainee from his/her prior position in both level of skill and salary by the end of the training period. 3. Fundine. CITY shall reimburse the EMPLOYER an amount not to exceed $3,900.00 in accordance with the Cost Computation included in Exhibit A. EMPLOYER shall bill the CITY monthly on an invoice provided by CITY for actual and reasonable cost for providing the services described in this Agreement. Reimbursement of EMPLOYER under this Agreement shall be limited to the costs incurred during the basic work week, excluding overtime and any paid holidays or sick leave. 4. Subcontracting Prohibited. The EMPLOYER shall not subcontract or assign the OJT Training. Any attempt by the EMPLOYER to delegate or assign OJT training duties under this Agreement shall void, and permit CITY to immediately terminate, this Agreement. 5. Employer Obligations. During the training, the EMPLOYER shall ensure that the Trainee: a. is on the EMPLOYER'S payroll, not paid as a contracted employee/independent contractor; and, b. receives the same benefits as EMPLOYER'S other employees performing similar work; and, c. is paid the salary as indicated in Exhibit A with appropriate payroll taxes withheld and reported; and, d. is provided Worker's Compensation Insurance coverage, pursuant to state law; and, e. is provided by EMPLOYER with safety instructions and equipment necessary for reasonable protection against injury and damage. CONTRACTOR shall maintain appropriate standards for health and safety in work and training situations. Where special clothing or equipment is provided to the EMPLOYER'S regular employees, EMPLOYER shall provide the same type of clothing or equipment to the Trainee performing similar work. 6. Emvlovment of Trainee. The EMPLOYER shall employ the Trainee as a regular member of EMPLOYER'S work force. If EMPLOYER wants to continue to employ the Trainee upon the successful completion of the training period under this Agreement, said employment shall be subject to the same conditions of employment applied to EMPLOYER'S other regular employees, including termination for unsatisfactory performance. 2 7. Patent. Convri?hts and Rights in Data. The EMPLOYER will disclose to the CITY any invention, written product, computer program developed or data assembled as a result of performance of work under this Agreement within seventy four (74) days of invention, development or assembly. The CITY, State of California, and U.S. Department of Labor will have the right to patent any invention and copyright any written product or computer program or data generated by EMPLOYER. Upon written request, EMPLOYER will transfer all pertinent information, specifications and right, title and interest to the designated agency. INVENTIONS, PATENTS AND COPYRIGHTS. A. Reporting Procedure. If any project produces patentable items, patent rights, processes, or inventions in the course of work under a U.S. Department of Labor (DOL) grant or agreement, the CONTRACTOR shall report the fact promptly and fully to the CITY. The CITY shall report the fact to the Grant Officer, at the DOL. Unless there is a prior agreement between the CITY and the DOL and its representative on these matters, the DOL shall determine whether to seek protection on the invention or discovery. The DOL and its representative shall determine how the rights in the invention or discovery, including rights under any patent issued thereon, will be allocated and administered in order to protect the public interest consistent with the "Governmental Patent Policy" (President's Memorandum for Heads of Executive Departments and Agencies, August 23, 1971, and Statement of Government Patent Policy). B. Copyright Policy. 1. Unless otherwise provided in the terms of the grant or agreement, when copyright-able material is developed in the course of or under a DOL Grant or agreement, the author and the CITY which developed the work is free to copyright material or to permit others to do so. The EMPLOYER and the Workforce Investment Board (WIB) shall have aroyalty- free, nonexclusive and irrevocable license to reproduce, publish, use and to authorize others to use all copyrighted material. 2. The DOL reserves aroyalty-free, nonexclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, for Federal Government purposes: (a) The copyright in any work developed under any grant, sub-grant, or contract under a grant or subgrant; (b) Any right of copyright to which a grantee, subgrantee or a EMPLOYER purchases ownership with grant support; and (c) EMPLOYER shall comply with the requirements of 29 CFR Part 97.34. C. Rights to Data. The DOL and the CITY shall have unlimited rights to any data first procured or delivered under this Agreement. 9. Hold Harmless. The EMPLOYER shall indemnify, defend and hold harmless CITY, and its officers, agents and employees, from and against any and all damages to property or injuries to or death of any person or persons, including property and employees or agents of CITY, and shall indemnify, defend and hold harmless CITY, and its officers, agents and employees, from any and all claims, demands, suits, actions or proceedings of any kind or nature, including, but not limited to, workers' compensation claims, resulting 3 from or arising out of the negligent acts, errors or omissions of EMPLOYER, its employees, agents or subcontractors. 10. Insurance. The EMPLOYER shall obtain at its sole cost and file with the City of Santa Ana -Santa Ana W/O/R/K Center, upon execution of this Agreement, and maintain for the period covered by this Agreement, a policy or policies of commercial general liability insurance or a certificate of such insurance, satisfactory to the City Attorney of CITY, naming CITY, and its officers, agents and employees, as insured or additional insured (see attached Additional Insured Endorsement, Exhibit C), which provides coverage not less than that provided in the form of a comprehensive general liability insurance policy against liability for any and all claims and suits for damages or injuries to persons or property resulting from or arising out of operations of EMPLOYER, and its officers, agents, or employees. Said policy or policies of insurance shall provide coverage for both bodily injury and property damage in no less than One Million Dollars ($1,000,000). Said policy or policies shall also contain a provision that no termination, cancellation or change of coverage or of insured or additional insured shall be effective until after thirty (30) days notice thereof has been given in writing to CITY. EMPLOYER shall give to CITY prompt and timely notice of claims made or suit instituted against said policy. EMPLOYER shall procure and maintain at its own costs and expense, any additional kinds and amounts of insurance which, in its own judgment, may be necessary for its proper protection. 1 1. Record Keeping. CITY, the State of California and the United States government and/or their representatives shall have access for purposes of monitoring, auditing and examining of EMPLOYER'S activities, performance, books, documents, papers, and records of EMPLOYER'S subcontractors, bookkeepers and accountants, and employees and participants related to this Agreement. Such agencies or representatives shall also schedule on-site monitoring in their discretion. Monitoring activities may also include, but are not limited to, questioning employees and participants and entering any premises or onto any site in which any of the services or activities fiuided hereunder are conducted or in which any of the records of EMPLOYER are kept. Nothing herein shall be construed to require access to any privileged or confidential information as set forth in federal or state law. In the event EMPLOYER does not make the above-referenced documents available within the City of Santa Ana, California, EMPLOYER agrees to pay all necessary and reasonable expenses incurred by CITY in conducting any audit at the location where said records and books of account are maintained. All accounting records and evidence pertaining to all costs of EMPLOYER and all documents related to this Agreement shall be kept available at the location where EMPLOYER conducted the program, as well as in the County of Orange, for the duration of this Agreement and thereafter for three (3) years after completion of an audit. Records which relate to (a) complaints, claims, administrative proceedings or litigation arising out of the performance of this Agreement, or (b) costs and expenses of this Agreement to which CITY, the State of California or the United States Government take exception, shall be retained beyond the three (3) years until resolution of disposition of such appeals, litigation, claims, or exceptions. 12. Government Funding. This Agreement is valid and enforceable only if sufficient funds are made available to the State by the United States Government for the same Fiscal Year as for this Program. In addition, this Agreement is subject to any additional restrictions, limitations, or conditions enacted by Congress or any statute enacted by Congress which may affect the provision, terms or funding of this Agreement in any manner. 13. Payment Cag. Based on the size of Employer, City's OJT payments to EMPLOYER shall not exceed a maximum of fifty percent 50% of the wages paid by EMPLOYER during the training period specified in Exhibit A. 14. Amendment of Agreement. No alteration or variation of the terms of this Agreement shall be valid andlor binding unless made in writing and signed by both parties. There are no oral understandings or agreements between the parties. 15. Breach/Sanctions. If, through any cause, EMPLOYER violates any of the terms and conditions of this Agreement, or if EMPLOYER reports inaccurately or if any Audit Report makes disallowances, EMPLOYER shall promptly remedy its acts or omissions and/or repay CITY all amounts due CITY as a result of EMPLOYER's violation. For any such failures or violations, CITY shall also have the right at its sole discretion to either: (1) discontinue program support until such time as EMPLOYER fulfills its obligations or remedies all violations of this agreement or prior agreements; and/or (2) collect outstanding amounts as determined by CITY due CITY by offsetting or debiting from current claims or invoices, if after thirty (30) days' written notice EMPLOYER has failed to repay same or a repayment schedule has not been made; and/or (3) terminate this Agreement by giving written notice to EMPLOYER of such termination in accordance the notice provision in Paragraph XVIII herein below. 16. Termination. Either party may terminate this Agreement upon thirty (30) days prior written notice to the other party. However, the CITY may immediately terminate this Agreement at such time as funds are not made available to CITY through the United States Department of Labor or the State of California Employment Development Department for the purpose of carrying out this Agreement. 17. Independent Contractor. The EMPLOYER, and any agents and employees of the EMPLOYER, in the performance of this Agreement, shall act in an independent capacity as independent contractors and not as officers, employees, or agents of the CITY. This Agreement is not intended nor shall it be construed to create an employer-employee relationship between EMPLOYER and CITY, nor a joint venture relationship. The EMPLOYER shall not subcontract in the name of the CITY. 18. Equal Employment Onnortunities. The EMPLOYER warrants that it will comply with Title VI of the Civil Rights Act of 1964, and the requirements relating to equal employment opportunities set forth in Executive Order No. 11246, as amended by E.O. 5 1 1375 and supplemented by the requirements of 41 CFR Part 60. EMPLOYER will also comply with all applicable federal and state laws and regulations, and particularly those assurances and certifications set forth in Exhibit B attached hereto and by this reference incorporated herein. 19. Prohibitions. The EMPLOYER shall not use any of the training funds provided under this Agreement for political or sectarian activities. 20. Grievance Procedure. The EMPLOYER shall continue to operate, or shall establish and maintain a grievance or complaint handling procedure relevant to the terms and conditions of employment and the EMPLOYER'S activities and programs, which shall meet at a minimum the requirements set forth in Section 1 O 1(31) of the Act and 663.700- 710 and regulations promulgated by the State or Federal Government. Employers that do not have a grievance or complaint handling procedure shall use the procedures prescribed by the CITY. 21. Guidelines. The CITY shall make the WIA applicable federal regulations and policy guidelines available to EMPLOYER at CITY - W/O/R/K Center, 1000 E. Santa Ana Blvd., Suite 200, Santa Ana, California 92701. The CITY shall also inform the EMPLOYER of changes in the WIA regulations or policy guidelines if such changes affect the operation of this Agreement. 22. Drug Free Workplace. The EMPLOYER agrees to provide adrug-free work place and to execute a certification as set forth in Exhibit D attached hereto and incorporated herein by this reference. 23. Notices. All notices, reports and correspondence between the parties hereto respecting this Agreement shall be in writing and deposited in the United States mail, postage prepaid, addressed as follows: CITY: City of Santa Ana -Santa Ana W/O/R/K Center 1000 E. Santa Ana Blvd., Suite 200 Santa Ana, CA 92701 Attention: WORK Center Director EMPLOYER: Ray's Wrap Inc., DBA Jillson 8s Roberts. 3300 W. Castor St. Santa Ana, CA 92704 6 24. Debarment. To protect the public interest and ensure the integrity of Federal programs, CITY may only conduct business with responsible persons and may not make any award or permit any award to any party which is debarred or suspended or is otherwise excluded from or ineligible for participation in Federal assistance programs under Executive Order 12549, "Debarment and Suspension". See also 29 CRF Parts 97.35 and 98.510. EMPLOYER must review and sign Exhibit E "Debarment", which is attached hereto and incorporated herein by this reference. 24. Merger. This Agreement, together with the attachments hereto, expresses the total understanding of the parties. There are no oral understandings of the parties or terms and conditions other than as stated herein. 25. Validitv. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement. and shall indemnify CITY fully, including reasonable costs and attorney's fees, for any 26. Miscellaneous Provisions. a. Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, injuries or damages to CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: i Maria D. Huizar Clerk of the Council CITY OF SANTA ANA Paul Walters y City Manager APPROVED AS TO FORM: Sonia R. Carvalho City Attorney By: Lisa Storck Assistant City Attorney Community Development Agency RECOMMENDED FOR APPROVAL: EMPLOYER: Elizabeth Neufeld Controller Fed Tax ID# 95-4462080 Nancy T. Ed ds Interim Execu ' e Director Agreement # Exhibit A TRAINING PLAN I. GENERAL 1. Name of OJT Employer: Ravs' Wran Inc. DBA Jillson 8z Roberts 2. Address of OJT Work-site: 3300 W. Castor St.. Santa Ana. CA 92704 3. Phone Number: 714.424.01 11 X 304 4. Training Supervisor: Elizabeth Neufeld 5. Name of OJT Trainee: Ramsev Sindaha 6. Application Number of Trainee: 1017385 7. Proportion of trainees/employees: (at time Agreement entered into) a. Total number of employer's regular employees 30 c. Cumulative number of trainees currently in OJT 1 II. OCCUPATION AND ON-THE-JOB TRAINING OUTLINE: 1. Case number #: 1017385 2. Occupation/Product or Service: Accountine Clerk / A/P 3. Length of Time in Business: 18 vrs 4. ONET Code: 43-3031.00 SVP Level 6.0 < 7.0 5. Hourly Starting Wage: $ 15 Start Date: 07/25/2012 End Date: 11/23/2012 Hours 520 or Days or Weeks 6. State and Federal Tax I.D.: State 403-7550 Federal 95-4462080 7. Basic Work Week Hours: 40 1 8. Outline of On-the-Job Training Plan and Method of Assessment: ELEMENTS OF TRAINING HOURS OF TRAINING 1. Will be trained to effectively manage an office. a) Perform administrative duties (filing, photocopying and faxing) in an 40 efficient and timely manner b) Communicate in a friendly and professionally manner when greeting Customers in person or telephone c) Answer, manage telephone calls, and respond to requests while working independently with minimal supervision d) Maintain a professional work environment at all times Measu rement Method: Q 8c A, task observation and inspection. Goal is to achieve rate of roficienc within first Month trainin 2. Will be trained on Thoroughbred software a) Identify challenges and solicit assistance to develop resolutions 190 b) Transferring multiple reports run in Thoroughbred into one Excel document c) Support Controller on a daily basis. Perform research and reconciliation functions necessary to update and maintain account Information as assigned by Controller Measurement Method: Q 8c A, task observation and inspection. Goal is to achieve rate of roficienc within subse uent two. 3. Will be trained on how to file California State Sales 8c Use tax returns iss , uing 1099-MISC 170 a) Research and reconciliation of vendor statements b) Analyzing, inputting, and posting invoices c) Prepare weekly payables spreadsheets d) Running weekly payable reports e) Auditing and processing employee travel reports and expense reports f) Performing monthly A/P reconciliations g) Research special projects as assigned Measurement Method: Q 8c A task observation and inspection. Goal is to achieve rate of proficiency within subsequent three and a half months. 4. Will be trained in computing and paying commission and other acc ounting duties to include but no limited to: 120 a) Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies inventory by ;placing and expediting orders for supplies; verifying receipt of supplies b) Coordinating Travel and assisting in any event planning and procedures c) Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques d) Completes operational requirements by scheduling and assigning administrative projects; expediting work results In addition will artici ate ins ecial ro'ects as assi ned. RATING LEVELS: Measwement method: how will it be determined if OJT participant acquired the skill? QBcA, observation, product review/inspection, etc. PROFICIENT MODERATE MARGINAL PROFICIENT MODERATE MARGINAL II. COST COMPUTATION Example: Hourly Reimbursement $ 7.50 Hours 520 cost Per Trainee _ $ 3.900.00 III. Person(s) authorized to sign payment invoices for EMPLOYER: Print cep Name Signature Print Name Signature Title D Title Date ??'®F2L?,w C???'I?ICA`I°E OF I.eIA?ILITY INSUF7ANC? 7TE(NI•.IDD 2) PROnu DER ORANGE PACSE'SC SNSCJRANCE AGENCY 17621 SrV].n E? Blvd $? 204 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT Ah'IEND, EXTEND OR ALTER THE COVERAGE AFFO ROED 6Y THE POLICIES BELOW. TvstinJCA 927$0 71414$0=6 f380' INSURERS AFFORDING COVERAGE - _- NAIGS uJSVRED 1jAl. I S P INSURER A? GOLDEN EAGLE INS. CORPOItA7-'ION __ J2LLSON & ROBERTS INS VRER B: CASTOR ST 3300 W INSURER c: __ - . CA 92704 SANTA ANA _ INSURER D: J 7 -424-0111 INS VRER E: TI'IE POLICIES OF INSU RANGE LISTED BELOW HAVE BEEN ISSUED TO TLIE INSURED NAMED ADOVE FOR TFIE POLICY PERIOU INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERhI OR CONDITION OF ANV CONTRACT OR OTHER DO CUAAENT WITH RESPECT TO WHICH THIS CERTIFICATE R'WY BE ISSUED OR THE INSV RANGE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TFRf.{S. EXCLUSIONS AND CONDITIONS OF SUCH MAY PERTAIN , POLICIES-AGGREGATE LIMITS SHOWN MAY}LAVE BEEN RE DUCED BY PAID CI AIMS. usn 'Lift PrYI. vsao F OF INSU A! CE POLICY NU/aBER OLICY EFFECTNE GATE GhVDD/YY POL CYEXPIRATION D TE f.1?1?D OlW LI61fTS GENERAL LL4HIl1TY EACH OCCURRENCE $ 1 O }? CGidiIE RDIAL GENERAL LInBIL1TY PREf.113E5 Ea occvrerxe) 100 O O 3 CLAIMSf.1ADE O OCCUR ? - _ _ hiED EXP(Anyona person) _ - 5 rJ OOO A CBP6162885 7/27/11 7/27/12 PERSONALa ADVINJURV s 1 000 000 GENERAL AGGREGATE S 2 OOO OOO GENL AGGREGATE LU.IfT APPLIES PER: PRODVCTS-CO!.1P/OP AGO S_ 1000,000 POLICY PRO- LOC JECT AlJT Ol,10 BILE LIADILITY ) INGIE LILIIT E lelu d?D 5 1 OOO , OOO nNY.5VT0 l ? nIL OWNED AVTOS BODIIYI NJVfiY 3 SCf1EDULGO AUTOS (Per pela00) py X IiIRED AU I'OS CHP$1612$$5 7/27/11 7/27/12 BODIIYINJURY $ X NON-OYVNED AUTOS (Per ac@denl) DAF.AOE PE OTY P O 3 I e GARAGE IIAHILrty AUTO ONLY-EA AGCIDE NT 3 nrvYAUTO OTNERTl1AN EAACC 5 AUTO ONLY: qGG S EXCBSSNIlBRELLALIABILITY EACH OCCURRENCE $ 2 OOO OOO }{ OCC VR C? CLlJ 1.15 !.1AOE AGGREGATE 3 2 OOO OOO c0$167785 7/27/11 7/27/12 3 -__.__-. DEDUCTIBLE RETENTION S 3 CS ATU- - WORKER6COr.1PENSAT101fAND YLIl.1 E EAIPLOYERS'LIABILITY WC3790250 7/27/11 7/27/Y2 E. I. EACHnCC10ENT 3 1 OOO O_ . _Oq A ?NY PROP0.IETOR9.IRTNEILFYECViIVE OTF¢EFinlCVBeR EY.CLUpEOp _ EA EGIPIOYE EL DISEASE _ $ ]-LOGO OOO GYOs tlasaibauntler SPE?IAI PROVISIONS ee:alr , 6L DISEASE-POLICY Ul.IIi _ S 1 OOO OOO OTHER T(c eY.,? '? .,v? DESCRIPTION OFOPERATIONS/LOCATIONS/VEHICLESIEXCLUSIONSAODED BYENCORSEl.1ENTISPECIALPROVISION9 l /? L V iz U? ?CPS?O v?1/ ,. ?. c. /? _. ? I __ ?._ _?-- ( __ t City Attorney Cit. O£ Santa Ana SHOULD ANV OFTHE ABOVE UESCRIBEO POLICIES BE ONJCELLEO BEFORE THE EXPIFL TION y GATE TH[REOF. THE 1a SVIN'G INSV RER WILL ENDEAVOR TO IAAIL 3O pAYS WRITTEN 2O Ci V1C Canter Plaza NOTICE TO THE CERTIFICATE IIOLDER NA/AED TO THE LEFT, BVT FAILURE TO DO 50 SHALL Santa Anal CA 92702 IMPOSE !:O OBIIGAT101J OR LIABLE fTY OF ANY KIND UPON THE INSURER. 1T3 AGENTS OR D 25 TION Exhibit C .ry`°kk ??L v:l' :? ?? ? AllDI7'IONAL INSLJRL3D ENDORSEMENT Insurance Company ? ;?<•? 1???.. C?/?'liLE=^ This endorsement modifies such insurance as is afforded by the provisions of Policy # ??/??/(v??'?S? relating to the fcllowing: c (>? / G? 77 ?Y-S-- 1 . The City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92701 ; ft officers, employees, agents and representative are named as additional insureds ("additional insureds") with regard to liability and defense of suits arising from the operations and uses performed by or on behalf of the named insured. 2. With respect to claims arising out of the operations and uses performed by or on behalf of the Warned insured, such insurance as is afforded by this policy is primary and is not additional to or contributing with any other insurance carried by or for the benefit of the additional Insureds. 3. This insurance applies separately to each insured against whom claim is made or suit Is brought except with respect to the company's limits of liabili#y. The inclusion of any person or organization as an insured shall not affect any right which such person or organization would have as a claimant if not so included. With respec# the additional Insureds, this insurance shall not be cancelled, or materially reduced in coverage or limits except after thirty (30) days written notice has been given to the City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92701 . (Completion of the folio/wing, fnciuding countersignature, Is requlr-ed to matte this endorsement effective-) Ef#ective '??2. //'Z ,this endorsement form as part of 7? Pollcy# C?PFs'(Cn?S'-s'S?, GC.(5=/?`7"7?5'? Issued to -?zG?S w r2.?i , ??c . i?13 A- ?'t ? 150?? J-- fzu??"'z??-S Narn?Insured ? _ J sue, ? , ? Countersigned by T ?G' ?.?lio? ???e /? -? _- f ? '1) G.? -z-- -??.. _._----- ??f_, t 1? r ?, s ? ur1r.K ?? -_ - ?SSis'can',: C??`! Attc.,rn. )? - -- Exhibit C ?_ EXHIBIT D Certification Regarding Drug-Free Workplace Requirements The certification set out below is a material representation upon which reliance is placed by the U.S. Department of Housing and Urban Development in awarding the grant. If it is later determined that the contractor knowingly rendered a false certification, or otherwise violates the requirements of the Drug-Free Workplace Act, the U.S. Department of Housing and Urban Development, in addition to any other remedies available to the Federal Government, may take action authorized under the Drug-Free Workplace Act. CERTIFICATION A. The contractor certifies that it will provide adrug-free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the contractor's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing adrug-free awareness program to inform employees about - (1) The dangers of drug abuse in the workplace; (2) The contractor's policy of maintaining adrug-free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance program; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee who will be engaged in the performance of the grant be given a copy of the statement required by paragraph (a); (d) Notifying the employee in the statement required by paragraph -(a) that, as a condition of employment under the contract, the employee will - (1) Abide by the terms of the statement; and (2) Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction. Pg. 2 EXHIBIT D (e) Notifying the U.S. Department of Housing and Urban Development within ten days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such conviction; (f) Taking one of the following actions, within 30 days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted - ( 1) Taking appropriate personnel action against such an employee, up to and including termination; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; (g) Making a good faith effort to continue to maintain adrug-free workplace through implementation of paragraphs (a), (b), (c), (d), (e) and (f). B. The contractor shall insert in the space provided on the attached "Place of Performance" form the site(s) for the performance of work to be carried out with the grant funds (including street address, city, county, state, and zip code) .the contractor further certifies that, if it is subsequently determined that additional sites will be used for the performance of work under the contract, it shall notify the U.S. Department of Housing and Urban Development immediately upon the decision to use such additional sites by submitting a revised "Place of Performance" form. Dated: / / ? ? ? / ? Program Operator EXHIBIT D DIVISION OF EMPLOYMENT SERVICES PLACE OF PERFORMANCE FOR CERTIFICATION REGARDING DRUG-FREE WORKPLACE REQUIREMENTS Name: Elizabeth Neufeld Name of Contractor: Ray's Wrap Inc.. DBA Jillson & Roberts Contractor Number: Date: 7/25/2012 The Contractor shall insert in the space provided below the site(s) expected to be used for the performance of work under the contract covered by the certification: Place of Performance (include street address, city, county, state, zip code for each site): 3300 W. Castor St. Santa Ana. CA 92704 714.424.0111 X 304 EXHIBIT E Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 29 CFR Part 98, Section 98.510, Participants' responsibilities. The regulations were published as Part VII of the May 26, 1988 Federal Re ig'ster (pages 19160-19211). (BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS FOR CERTIFICATION - Attached) (1) The prospective recipient of federal assistance fluids certifies, by submission of this proposal, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency. (2) Where the prospective recipient of federal assistance fiuids is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. Elizabeth Neufeld, Controller Signature Date INSTRUCTIONS FOR CERTIFICATION 1. By signing and submitting this proposal, the prospective recipient of federal assistance funds is providing the certification as set out below. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective recipient of federal assistance funds knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the Department of Labor (DOI-) may pursue available remedies, including suspension and/or debarment. 3. The prospective recipient of federal assistance funds shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective recipient of federal assistance funds learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 4. The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction," "participant," "person," "primary covered transaction," "principal," "proposal," and "voluntarily excluded," as used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to which this proposal is submitted for assistance in obtaining a copy of those regulations. 5. The prospective recipient of federal assistance funds agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the DOL. 6. The prospective recipient of federal assistance funds further agrees by submitting this proposal that it will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and voluntary exclusion - Lower Tier Covered Transactions," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. 7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to check the List of Parties Excluded from Procurement or Non- Procurement Programs. 8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the IDOL may pursue available remedies, including suspension and/or debarment.