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Home My WebLink About AGENDA_2012-08-20 City Council Meeting Agenda AUGUST 20, 2012 CLOSED SESSION MEETING 5:00 PM REGULAR OPEN MEETING 5:45 PM (Immediately following the Closed Session Meeting) HERITAGE MUSEUM OF ORANGE COUNTY 3101 W. HARVARD ST SANTA ANA, CALIFORNIA Miguel A. Pulido Mayor Claudia AlvarezVincent F. Sarmiento Mayor Pro Tem – Ward 5 Councilmember - Ward 1 Michele MartinezCarlos Bustamante Councilmember - Ward 2 Councilmember - Ward 3 P. David Benavides Sal Tinajero Councilmember - Ward 4Councilmember - Ward 6 Sonia R. Carvalho Paul M. WaltersMaria D. Huizar City Attorney City Manager Clerk of the Council NOTE:If you need special assistance to participate in this Council meeting, please contact Ellen Smiley, City ADA Program Coordinator, at (714) 647-5340. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. Basic City Council Meeting Information Code of Ethics and Conduct - The people of the City of Santa Ana, at an election held on February 5, 2008, approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. A copy of the City’s Code can be found on the Clerk of the Council’s webpage. The following are the core values expressed: Integrity · Honesty · Responsibility · Fairness · Accountability · Respect · Efficiency Agenda Information - The agenda descriptions provide the public with a general summary of the items of business to be considered by the Council. The Council is not limited in any way by the “Recommended Action” and may take any action which the council deems to be appropriate on an agenda item. Except as otherwise provided by law, no action shall be taken on any item not listed on the agenda. Public Comments/Public Input - Pursuant to Government Code Sec. 54954.3, the public may address the City Council, Housing Authority, City of Santa Ana Acting as Successor Agency and/or Santa Ana Financing Authority on any and all matters within the City of Santa Ana's jurisdiction. At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak three (3) minutes on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE CHAIR. When speaking, all persons addressing the City Council shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. Consent Calendar - All matters listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion without discussion unless a member of the Council “pulls” an item(s) from the consent calendar for a separate vote. Senate Bill 343 - As required by Senate Bill 343, any non-confidential writings or documents provided to a majority of the City Council members regarding any item on this agenda will be made available for public inspection in the Clerk of the Council Office during normal business hours. Agenda & Minutes - Staff reports and documents relating to each agenda item are on file in the Office of the Clerk of the Council and are available for public inspection during regular business hours, 8:00 a.m. – 5:00 p.m., Monday through Friday. The Clerk’s office is located in City Hall, 20 Civic Center Plaza, Room 809, Santa Ana, California, (714)647-6520. Council meeting agendas, staff reports, and Minutes are available the Friday before a Council meeting at the following website address: www.santa-ana.org Televised Meeting Schedule - All regular meetings will be televised and available for viewing on the City’s cable channel. Meetings held in the Council Chamber or other designated locations which are televised live on CTV3 Time Warner Cable will be cablecast Mondays at 6:00 p.m., Tuesdays immediately following the meeting at 9:00 a.m., Wednesdays at 6:00 p.m., and Sundays at 1:00 p.m. Meetings held in locations that do not have a live cable feed will be videotaped and shown on CTV3 the day after the meeting. DVD copies of the meetings for loan will be available for public circulation at the Santa Ana Main Library the day after a meeting. CITY COUNCIL AGENDA 2 AUGUST 20, 2012 CITY OF SANTA ANA CITY COUNCIL REGULAR OPEN MEETING AUGUST 20, 2012 REGULAR OPEN MEETING 5:45 p.m. (Immediately following the Closed Session Meeting) CALL TO ORDER MAYOR PULIDO COUNCILMEMBERS ALVAREZ, BENAVIDES, BUSTAMANTE, MARTINEZ, TINAJERO, SARMIENTO PLEDGE OF ALLEGIANCE MAYOR PULIDO PRESENTATIONS CERTIFICATES OF RECOGNITIONMAYOR PULIDO presented by to Orange Stake, Church of Jesus Christ of the Latter-day Saints, Brickman Landscape, and ArborWell Tree Service for providing volunteers to help with exterior and interior repairs and improvements at the Heritage Museum and to Rain Bird; Ewing Irrigation; Robert’s Waste and Recycling; and B & M Equipment for providing the necessary tools and supplies needed for the improvements and repairs. CLOSED SESSION REPORT The City Attorney will report items to be added to Consent Calendar Item 19A from the Closed Session meeting. PUBLIC COMMENT Pursuant to Government Code Sec. 54954.3, the public may address the City Council or City of Santa Ana Acting as Successor Agency on any and all matters within the City of Santa Ana's jurisdiction. At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak three (3) minutes on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. CITY COUNCIL AGENDA 3 AUGUST 20, 2012 REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE CHAIR. When speaking, all persons addressing the City Council shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. CONSENT CALENDAR CONSENT CALENDAR Approve staff recommendations on the RECOMMENDED ACTION: following Consent Calendar items: Items 10A through 25K. ADMINISTRATIVE MATTERS MINUTES 10A MINUTES FROM THE SPECIAL MEETING OF AUGUST 1, 2012 - Clerk of the Council Office Approve Minutes. RECOMMENDED ACTION: 10B MINUTES FROM THE REGULAR MEETING OF AUGUST 6, 2012 - Clerk of the Council Office Approve Minutes. RECOMMENDED ACTION: MISCELLANEOUS ADMINISTRATION 19A CLOSED SESSION REPORT – City Attorney’s Office 19B EXCUSED ABSENCES – Clerk of the Council Office BUDGETARY MATTERS APPROPRIATION ADJUSTMENTS 20A APPROPRIATION ADJUSTMENT ACCEPTING REAL ESTATE FRAUD TRUST FUNDING – Police Department CITY COUNCIL AGENDA 4 AUGUST 20, 2012 Approve an appropriation adjustment. RECOMMENDED ACTION: (Requires five affirmative votes) APPROPRIATION ADJUSTMENT NO. 2013-014 - Recognizing Orange County Real Estate Fraud Trust funds of $18,000 into Police Special Revenue account and appropriate same into the Police Special Revenue – General expenditure account for the reimbursement of costs associated with investigating real estate fraud. 20B APPROPRIATION ADJUSTMENT ACCEPTING FY 2011/12 SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUND – Police Department pprove an appropriation adjustment. RECOMMENDED ACTION: A (Requires five affirmative votes) APPROPRIATION ADJUSTMENT NO. 2013-012 - Recognizing FY 2011/12 Supplemental Law Enforcement Services Funds in the amount of $275,138.44 into the revenue account and appropriate same into the expenditure accounts. 20C APPROPRIATION ADJUSTMENT ACCEPTING ADDITIONAL FY2011 HOMELAND SECURITY GRANT PROGRAM FUNDS – Police Department Approve an appropriation adjustment. RECOMMENDED ACTION: (Requires five affirmative votes) APPROPRIATION ADJUSTMENT NO. 2013-019 - Recognizing additional FY 2011 Urban Areas Security Initiative funds in the amount of $300,000 in revenue account and appropriate same in the FY 2011 Urban Areas Security Initiative Program Grant expenditure accounts. 20D APPROPRIATION ADJUSTMENT ACCEPTING ORANGE COUNTY TRANSPORTATION AUTHORITY FUNDS FOR THE SENIOR MOBILITY PROGRAM - Parks, Recreation & Community Services Agency Approve an appropriation adjustment. RECOMMENDED ACTION: (Requires five affirmative votes) APPROPRIATION ADJUSTMENT NO. 2013-010 - Accepting $247,665 in the Orange County Transportation Authority Senior Mobility Program revenue account and appropriate funds to the Senior Mobility Program expenditure accounts. CITY COUNCIL AGENDA 5 AUGUST 20, 2012 PROJECTS/CHANGE ORDERS 23A CONTRACT AWARD FOR CENTENNIAL PARK WATERFOWL SANCTUARY AND THORNTON PARK WETLANDS RESTORATION (PROJECT NOS. 096037 & 096038) - Public Works Agency RECOMMENDED ACTION: 1. Award a contract to Green Giant Landscape, Inc. the lowest responsible bidder, in accordance with unit bid prices for estimated amount of $151,104, for construction of Centennial Park Waterflow Sanctuary and Thornton Park Wetlands Restoration (Cienega de las Ranas) 2. Approve Funding Analysis with a total estimated construction cost of of $196,360. 3. Approve an appropriation adjustment. (Requires five affirmative votes) APPROPRIATION ADJUSTMENT NO. 2013-009 - Recognizing $172,064 in the Parks Acquisition & Development Fund and appropriating this amount as matching funds fo the Centennial Park Waterfowl Sanctuary and Thornton Park Wetlands Restoration projects. 23B CONTRACT AWARD FOR SANTA ANA REGIONAL TRANSPORTATION CENTER IMPROVEMENTS (PROJECT NO. 126063) – Public Works Agency RECOMMENDED ACTION: 1. Award a contract to Joud Construction Company, Inc. the lowest responsible bidder, in accordance with the bid quantity prices in the amount of $91,170 for construction of the Santa Ana Regional Transportation Center Improvements. 2. Approve Funding Analysis with a total estimated construction cost of $118,519. AGREEMENTS 25A AGMT - FEDERAL GOVERNMENT LIAISON SERVICES - With The Ferguson Group for an annual amount not to exceed $75,000 - City Manager's Office CITY COUNCIL AGENDA 6 AUGUST 20, 2012 Continued from the July 2, 2012 City Council meeting by a vote of 6-0 (Bustamante absent) Considered at the August 6, 2012 City Council meeting to approve by a vote of 2-0 (Martinez, Benavides, No; Bustamente, Sarmiento and Tinajero absent), motion failed; and to continue matter to August 20, 2012 meeting by a vote 2-0 (Alvarez, Pulido, No; Bustamente, Sarmiento and Tinajero absent) motion failed Continue consideration of matter to the RECOMMENDED ACTION: September 4, 2012 City Council Meeting. Authorize the City Manager and Clerk of RECOMMENDED ACTION: the Council to execute the following agreements, subject to non- substantive changes approved by the City Manager and City Attorney and/or actions as noted on the Request for Council Action report. (Item 25B through 25J) 25B AGMT - AMENDMENT - INMATE MEDICAL SERVICES - With Correctional Managed Care Medical Corporation in an annual amount not to exceed $1,373,732 - Police Department 25C AGMT - AMENDMENT - ANIMAL LICENSE FEE COLLECTION PROGRAM - With Civic Collections, Inc. for an additional amount of $15,975 for a total contract amount of $115,975 - Police Department 25D AGMT - AMENDMENT - CABLING SERVICES - With PCC Network Solutions for a one-year period in an amount not to exceed $45,000 per year - Finance & Management Services 25E AGMT - AMENDMENT - INTERNET ACCESS SERVICES - With Cogent Communications, Inc., to exercise an option for the second extension to the existing agreement for a term of three years in an amount not to exceed $150,000 - Finance & Management Services 25F AGMT - AMENDMENTS - CONSULTING SERVICES FOR INFORMATION TECHNOLOGY - With the following firms for a total compensation of $3,290,000 and extending the term for a one year term or until the funds are expended - Finance & Management Services CITY COUNCIL AGENDA 7 AUGUST 20, 2012 Concorde Consulting, Inc. SoftMaster, Inc. The Comdyn Group, Inc. Telfords 25H AGMT - AMENDMENT - CONCESSION SERVICES AT THE SANTA ANA STADIUM - With Karmina Restaurant for a term through August 31, 2014 - Parks, Recreation & Community Services Agency 25I AGMT - ADVANCED TRAFFIC MANAGEMENT SYSTEM AND COMMUNICATION SYSTEMS ON-CALL REPAIR SERVICES - With Crosstown Electrical & Data, Inc. for a three-year agreement with an option to extend the contract for two one-year renewals in an amount not to exceed $50,000 per year - Public Works Agency 25J AMGT - TELEPHONE SERVICE REIMBURSEMENT - With the State of California, Employment Development Department in an amount not to exceed $37,816 - Community Development Agency **END OF CONSENT CALENDAR** BUSINESS CALENDAR BUSINESS CALENDAR ORDINANCES/FIRST READING 50A RESOLUTION AND ORDINANCE - RELATING TO THE ENFORCEMENT OF PARKING REGULATIONS AND TRAFFIC CONTROL - Police Department : RECOMMENDED ACTION 1. Adopt a resolution. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING PARKING CONTROL ENFORCEMENT CONTRACTORS TO PERFORM PARKING ENFORCEMENT AND TRAFFIC CONTROL SERVICES CITY COUNCIL AGENDA 8 AUGUST 20, 2012 2. Place ordinance on first reading and authorize publication of title. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING CHAPTER 36 OF THE SANTA ANA MUNICIPAL CODE RELATING TO ENFORCEMENT OF PARKING CONTROL REGULATIONS AND TRAFFIC CONTROL SERVICES RESOLUTIONS 55A RESOLUTION APPROVING RELOCATION PLAN FOR THE GRAND AVENUE WIDENING PROJECT BETWEEN FIRST AND FOURTH STREETS (PROJECT NO. 081732 - NONGENERAL FUND) - Public Works Agency Adopt a resolution. RECOMMENDED ACTION: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING THE RELOCATION PLAN FOR THE GRAND AVENUE WIDENING PROJECT BETWEEN FIRST AND FOURTH STREET (PROJECT NO. 08-1732) ADMINISTRATIVE MATTERS - BUSINESS REPORTS 65A REPORT ON CITYWIDE RECORDS RETENTION AND DESTRUCTION POLICY - City Manager, Clerk of the Council and City Attorney Offices Receive and file Report. RECOMMENDED ACTION: SUCCESSOR AGENCY MEETING (Salmon Agenda) WORK STUDY SESSION WSA BUILDING HEALTHY CHOICES - Parks, Recreation & Community Services Agency CITY COUNCIL AGENDA 9 AUGUST 20, 2012 COMMENTS PUBLIC COMMENTS (If not considered by the Chair at an earlier time. Please refer to Basic City Council Meeting Information page for details). 90A CITY MANAGER’S COMMENTS 90B CITY COUNCILMEMBER COMMENTS ADJOURNMENT The next meeting of the City Council is scheduled for Tuesday, September 4, 2012 at 5:00 p.m. for the Closed Session Meeting immediately followed by the Regular Open Business Meeting at 5:45 p.m. in the Council Chamber, 22 Civic Center Plaza, Santa Ana, California. UPCOMING AGENDA ITEMS ? Tow Truck Franchises ? Enforcement Permit Ordinance ? Economic Development Ordinance ? Update on Local Streets and Roadwork ? Sunshine Ordinance ? Go Local Project - Action items ? Discovery Science Center - Expansion approvals ? Academy High School – Approvals ? Paramedic Services Agreement CITY COUNCIL AGENDA 10 AUGUST 20, 2012