HomeMy WebLinkAbout22B - SPEC - PROMOTIONAL ITEMS AND AWARDSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
SEPTEMBER 4, 2012
TITLE:
CONTRACT AWARD FOR SCREEN
PRINTED ARTICLES, PROMOTIONAL
ITEMS AND SERVICE AWARDS
(SPEC. NO. 12-052)
ITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 15L Reading
? Ordinance on 2"d Reading
? Implementing Resolution
? Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Award a contract to McVicker and Associates for screen printed articles, promotional items, and
service awards for a one-year period in the annual amount not to exceed $55,000.
DISCUSSION
Screen printed articles, awards and promotional items are purchased for a variety of City-
sponsored activities. The Parks, Recreation, and Community Services Agency (PRCSA) orders
screen-printed articles for sports and youth guidance programs, including for basketball and
youth commission. The Community Development Agency orders screen printed articles for the
grant-funded Summer Youth Employment Program. Promotional items and service awards are
required for the PRCSA Volunteer Program, the City's commuter program (which is funded
through an Air Quality Management District grant), and the Personnel Services Agency's service
awards.
The City contracts with approximately five vendors to provide promotional items. All orders are
assigned on a per job basis, after competitive bidding. McVicker and Associates is routinely the
lowest responsive bidder, therefore, it is not anticipated that the other vendors will exceed the
$25,000 annual aggregate limit and require City Council approval of the contract.
FISCAL IMPACT
Funds are available in the various departmental Operating Materials & Supplies accounts (no.
63001)
APPROVED AS TO FUNDS AND ACCOUNTS:
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Francisco Gutierrez
Executive Director
Finance & Management Services Agency
22B-1
22B-2