HomeMy WebLinkAbout25A - AGMT - LANDSCAPE SRVS AT SAZOOREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
SEPTEMBER 17, 2012
TITLE:
AGREEMENT AMENDMENT WITH VISTA
DEL VERDE LANDSCAPE FOR
LANDSCAPE MAINTENANCE SERVICES
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 1St Reading
? Ordinance on 2nd Reading
? Implementing Resolution
? Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute the attached agreement
amendment with Vista Del Verde Landscape to provide landscape maintenance services at the
Santa Ana Zoo at Prentice Park, for a nine-month period in an amount not to exceed $97,746
and approve a 10% contingency for unanticipated work for a total amount not to exceed
$107,521, subject to non-substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Parks, Recreation and Community Services Agency (PRCSA) currently divides the City into
five separate park maintenance districts. On June 4, 2012, the City Council approved a one-year
agreement with Vista Del Verde for the landscape maintenance of District 3 parks. District 3 is
located in the southeast quadrant of the City and includes 10 properties, including Delhi, Madison
and Memorial parks. In addition, Vista Del Verde has been providing landscape maintenance
services for the Santa Ana Zoo at Prentice Park, which is also in District 3, since September 2008
and is performing well. The agreement for the Zoo will be expiring on September 30, 2012.
By amending Vista Del Verde's agreement to include the Zoo, both the contractor and the City will
benefit from an organized approach that will simplify our inspection process and provide the
contractor with more resources in District 3 to enhance both the parks and the Zoo. Vista Del
Verde's existing agreement for District 3 includes a base amount of $508,164. An additional 10%
contingency is included for unanticipated work, resulting in an existing agreement amount of
$558,980 for District 3. This amendment for the Zoo will add a nine-month base amount of
$93,987, a 4% CPI increase ($3,759), and an additional 10% contingency for a Zoo subtotal of
$107,521 and a total overall agreement amount of $666,501. This nine-month amendment period
will allow both the Zoo amendment and District 3 base agreement to both expire on June 30,
2013.
25A-1
Vista Del Verde Amendment
September 17, 2012
Page 2
FISCAL IMPACT
Funds for this amendment is available in the FY 2012-13 Santa Ana Zoo Contract Services
account (no. 01113220 62300).
AZZIA?
Gerardo Mouet,
Executive Director
Parks, Rec. and Com. Svcs.
APPROVED AS TO FUNDS AND ACCOUNT:
Francisco Gutierrez,
Executive Director
Finance and Mgt. Svcs. Agency
25A-2
FIRST AMENDMENT TO
LANDSCAPE MAINTENANCE AGREEMENT
THIS FIRST AMENDMENT TO AGREEMENT is entered into on September 17, 2012,
by and between Vista del Verde Landscape, Inc., a California corporation (hereinafter
"Contractor") and the City of Santa Ana, a charter city and municipal corporation organized and
existing under the Constitution and laws of the State of California ("City").
RECITALS:
A. The parties entered into that certain Agreement # A-2012-113, dated June 4, 2012,
(hereinafter "said Agreement") by which Contractor has provided landscape maintenance
services for City properties located in Santa Ana's District 3.
B. Contractor has been performing landscape maintenance for the Santa Ana Zoo at Prentice
Park pursuant to an agreement which terminated September 30, 2012.
C. In accordance with the terms and conditions of said Agreement, the parties wish to increase
the Scope of Services of said Agreement to include provision of landscape maintenance
services at the Santa Ana Zoo at Prentice Park, and add compensation to pay for the
additional services provided.
WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all
the terms and conditions of said Agreement, except those amended in this First Amendment to
Agreement, the parties agree as follows:
1. Section 1, SCOPE OF SERVICES, shall be amended to provide:
"a. Contractor shall perform landscape maintenance services for Santa Ana Parks, D strict 3,
as set forth in City's Request for Proposal 12-006 (RFP), dated April 17, 2012, and the maps
included therein. Said RFP is on file at the Parks, Recreation and Community Services
administrative offices, and incorporated to this Agreement by reference. Contractor shall
specifically comply with the Specification for Routine Maintenance, attached hereto as
Exhibit A and incorporated by reference.
b. Contractor shall provide landscape maintenance services for the Santa Ana Zoo at Prentice
Park ("the Zoo"), in compliance with the specification set forth as Exhibit A-1 attached to
this First Amendment to Agreement and incorporated by reference However Contractor
shall require that its Zoo irrigation staff obtain and maintain irrigation specialist(s)
certification as required by the District 3 Maintenance Specification Such irrigation
specialist shall be paid at the hourly rate of $75."
2. Section 3.a., COMPENSATION, shall be amended to increase compensation by ninety-seven
thousand, seven hundred forty-six dollars ($97,746.00), to pay for landscape maintenance at
the Zoo. Said total amount includes a ten percent (10%) contingency for unanticipated
services required at the Zoo. Routine Zoo maintenance services shall be charged on a
monthly basis at the rate of $10,860.86.
3. Section 4, COMPENSATION, shall be amended to reflect that the provision of Zoo
maintenance services shall commence October 1, 2012 and continue through the term of said
Agreement.
25A-3
4. Except as hereinabove amended, all terms and conditions of said Agreement shall remain in
full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to Agreement
on the date and year first written above.
ATTEST:
MARIA D. HUIZAR
Clerk of the Council
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
By:
Laura Sheedy
Assistant City Attorney
CITY OF SANTA ANA
PAUL M. WALTERS
City Manager
VISTA DEL VERDE
LANDSCAPE, INC.
ROBERT S. JOHNSON
President
25A-4
EXHIBIT A-I
SPECIFICATION FOR
LANDSCAPE MAINTENANCE SERVICES
SANTA ANA ZOO AT PRENTICE PARK
25A-5
Page 1 of 41
LANDSCAPE MAINTENANCE CONTRACT
SPECIAL PROVISIONS
DEFINITIONS
The use of the word "Director" shall be construed to mean the Executive Director of
Parks, Recreation & Community Services or their designated representative(s). The
use of the word "Contractor" shall be held to mean the Contractor and/or any person
employed by him and working under this contract.
The use of the word "pruning" shall include the practices sometimes referred to as
"trimming".
The use of the word "weed" shall be understood to mean any undesirable or misplaced
plant.
2. PERIOD OF AGREEMENT
The contractor shall perform all work under this contract over a period of twelve (12)
months, subject to extension or termination as described below.
BID REQUIREMENT
Prior to contract award, any bidder may be required at any time to demonstrate to the
Director that he can successfully perform maintenance work of the type involved in this
contract and that he possesses suitable equipment to perform the work.
4. BONDS
Each bid must be accompanied by cash, a cashier's or certified check payable to the
City of Santa Ana, or a bid bond, for an amount not less than ten percent (10%) of the
aggregate of the bid, as a guarantee that the bidder will enter into the proposed contract
if the same is rewarded to him. Any bid submitted without any of the above shall not be
considered.
The successful bidder will be required to obtain and submit to the City two surety bonds.
These bonds are:
1. "Payment Bond" for not less than 100 percent of the contract price.
2. "Faithful Performance Bond" for not less than 100 percent of the contract price.
Page 2 of 41
5. 1=UNCTIONS AND RESPONSIBILITIES
A. Director
The Director shall have the authority to accept/reject materials, workmanship and
to make minor changes in work or schedule, not involving extra cost. When the
performance of the work or completion-per schedule is determined to be sub-
standard, he may: 1) recommend that all or a portion of payment be withheld,
and/or forfeiture for delay be assessed; 2) direct the work be accomplished by
either City forces or separate contractor, in order to complete the necessary work
as close to schedule as possible, and withhold the resulting costs. Payment to
be withheld shall be deducted from the next monthly payment due the
Contractor, or if the amount is insufficient to cover payment, the Contractor shall
be liable and will be billed accordingly.
The Director shall decide all questions, which may arise as to the manner of
performance and completion per schedule, acceptable fulfillment of the contract
by the Contractor, interpretation of the specifications, and compensation to
include completion of work by altemate sources.
B. Contractor
(1) Review of Job Site
The Contractor shall be held responsible for carefully reviewing the site
and verifying all areas of work, prior to bid submittal.
(2) Local Office
The Contractor shall maintain a local office with a competent
representative that can be reached during normal working hours and
authorized to discuss matters pertaining to this contract with the Director.
A local office is one that can be reached by telephone without it being a
toll call. An answering service or mobile telephone shall not fulfill the
requirement for a local office. Contractor will not be allowed to store
equipment or materials at any contracted area without written permission
from the Director. In addition, the Contractor shall have the capability to
receive and respond to emergency calls as specified under routine
maintenance in the landscape maintenance specifications.
(3) Submittals
The Contractor shall submit to the Director at the beginning of work: 1) a
detailed annual, monthly and weekly work schedule; 2) time sheets of
employees assigned to the Zoo; 3) names and titles of all persons working
on the project; and, 4) materials and/or chemicals to be used on the
project for approval. All submittals shall be periodically up-dated as
necessary. The Director shall be immediately notified of any changes to
the above infbrrliation.
Page 3 of 41
(4) Uniforms/Identification
The Contractor shall provide to all field personnel a standard uniform
including but not limited to a company hat, collared work shirt properly
marked with company identification, uniform pants, and ANSI approved
safety shoes. All vehicles and equipment on the project site shall also be
in presentable condition and have the company's name clearly identified
on both doors.
(5) Licenses and Permits
The Contractor shall, prior to award of contract and without additional
expenses to the City, possess all licenses and permits required for the
performance of the work required by this contract, including but not limited
to State License C-27 and a City of Santa Ana Business License.
(6) Compliance with the Law
The Contractor agrees that its performance under the contract shall
comply with all applicable laws of the United States of America, the State
of California, the County of Orange, the City of Santa Ana, and any other
body having jurisdiction over the activities of the contractor.
6. RESPONSIBILITY FOR WORK
The Contractor shall be responsible for all damages to people and/or property that
occur as a result of the fault or negligence of said Contractor or his employees in
connection with the performance of this work.
7. FAILURE TO PERFORM SATISFACTORILY
A. It is agreed and understood that when the performance of the work or completion
per schedule is determined to be sub-standard or unsatisfactory the Director will:
(9 ) recommend that all or a portion of payment be withheld, and/or forfeiture for
delay be assessed; and, (2) direct the work be accomplished by either City forces
or separate contractor, in order to complete the necessary work as close to
schedule as possible, and withhold the resulting costs. Payment to be withheld
shall be deducted from the next monthly payment due the Contractor, or if the
amount is insufficient to cover payment, the Contractor shall be liable and will be
billed accordingly. Such adjustments will be the estimated cost for performance
by City forces plus City overhead and will include overtime pay as required to
complete work. In addition the City will charge the ContractorS369M for each
item in the specification they fail to complete. ecw -3eo'
B. If the Contractor performs the work in such a manner that the amount of payment
withheld due to sub-standard performance, non-performance and forfeiture for
non-completion per schedule totals five (5) percent of the total contract price, the
City will put the Contractor under notice of non=compliance. *If tho'Contractor
25A-8
Page4 of 41
continues to perform the worts in such a manner that the amount of payment
withheld due to substandard performance, non-performance and forfeiture for
non-completion per schedule totals ten (10) percent of the total contract price,
the contract is subject to cancellation at the "City" option. In the event of
cancellation for unsatisfactory performance, the original Contractor shall
reimburse the City for damage accrued by changing contractors.
8. CONTRACT TERMINATION
The City or the Contractor reserves the right to terminate the contract, without penalty,
for cause immediately or without cause after 30 days written notice thereof is delivered
to the Contractor either personally or by mail addressed as shown on the purchase
order form.
a) If the Contractor fails to meet the specifications of this contract for a period of 15
cumulative days, the City may at its option terminate the balance of this contract
by written notice of termination to the Contractor. Notice of such terminabon
shall take effect 15 days after such notice is mailed.
9. SAFETY REQUIREMENTS
All work performed under this contract shall be performed in a manner as to provide
maximum safety to the public and where applicable, comply with all safety standards
required by CAL-OSHA. The Director reserves the right to issue restraint or cease and
desist orders to the Contract or when unsafe or harmful acts are observed or reported
relative to the performance of the work under this contract.
10. UNDERGROUND
Underground Alert Systems must be notified 48-hours in advance prior to commencing
work that involves digging underground. This notification Is required for each location.
The telephone number is 1-800-4224133.
11. HAZARDOUS CONDITIONS
The Contractor shall maintain all work sites free of hazards to persons and/or property
resulting from his operations. Any hazardous condition noted by the Contractor, which
is not a result of his operations, shall be immediately mitigated then reported to the
Parks, Recreation & Community Services Agency.
12. PROPERTY DAMAGE
Any damage to utility lines that occurs shall be immediately reported to the utility
company this Is Involved. The cost of repair, if required, will be at the Contractor's
expense. If damage occurs to any adjacent shrubs or trees that are to remain on the
site, immediate treatment or necessary replacements of the same shall be at the
Contractor's expense.
25A-9
Page 5 of 41
13. ACCESS TO PRIVATE PROPERTY
Prior to any work that will restrict access to private property, the Contractor shall notify
each affected property owner or responsible person, informing him of the nature of and
the approximate duration of the restriction.
14. PROTECTION AND RESTORATION OF EXISTING IMPROVEMENTS
The Contractor shall be responsible for the protection of all improvements adjacent to
the work, such as sprinkler systems, drain pipes, lawns, brick work, plantings, masonry
work, fences, walls, sidewalks, street paving, etc., located on either public or private
property. If
.
removal, then any improvements shall be replaced in kind at the Contractor's expense.
15. TRAFFIC CONTROL
The Contractor shall conduct all work in a manner that will insure continuous traffic flow
on the street at all times. In situations where it is necessary to restrict traffic flow, the
Contractor will contact the Director.
16. MISCELLANEOUS TRAFFIC DEVICES
Signs used for handling traffic during the course of this project shall be in accordance
with the "Work Area Traffic Control Handbook" (WATCH) published by Building News,
Inc., and made a part of these special provisions. The method in which signs, barriers
and other miscellaneous traffic devices are used during construction shall be in
accordance with the publication mentioned. A copy of said publication is on file in the
Public Works Agency.
All signs shall be illuminated or reflectorized when they are used during hours of
darkness. All cones, pylons, barricades or posts used in the diversion of traffic shall be
provided with flashers, or other satisfactory illumination if in place during hours of
darkness.
17. METHOD OF PAYMENT/MONTHLY REPORTS
The Contractor will be paid monthly, in arrears for work performed satisfactorily under
this contract. By the first of each month the Contactor shall submit a detailed report of
maintenance performed and materials used in the prior month. Reports shall consist of:
1) employee weekly work schedule and location by crew type; ; 2) pesticide use report
for Agricultural Commissioner's Office; 3) fertilization report including manufacturer, N-
P-K percentages, weight by bag, type of landscape applied (turf, groundcover/shrub or
trees), and number of bags of fertilizer applied ; 5) upcoming projectstwork; and,
(NOTE CITY TO PROVIDE GREEN WASTE CONTAINER ON SITE AND PERFORM
ANNUAL GREEN WASTE REPORT). This report shall be accompanied by a billing in
accordance with the contract price for the work performed, and shall become the basis
for payment.
Page 6 of 41
18. WATER COST
The City shall bear the costs for water used in the sites covered by this contract as
billed on the regular monthly invoices by the City of Santa Ana Finance and
Management Services.
The Contractor shall be responsible for managing the amount of water applied to the
contract areas. Should the amount of water applied exceed the monthly EWA then the
Contractor shall be responsible for the cost of water that exceeded the EWA.
19. APPRENTICESHIP STANDARDS
Where required under law, the prime contractor on this project shall assume full
responsibility for compliance with apprenticeship standards as established by Section
1777.5 of the California State Labor Code.
20. WORKER'S COMPENSATION INSURANCE CERTIFICATIONS
A. During performance hereunder, and entirely at CONTRACTOR's sole expense,
CONTRACTOR shall procure and maintain the following insurance, which shall
be full coverage insurance not subject to self-insurance provisions.
CONTRACTOR shall not, of its own initiative cause such insurance to be
canceled or materially changed during the course of the herein Agreement.
(1) Workers' Compensation Insurance: Within limits established and required
by the State of California.
(2) Employer's Liability with a limit of $2,000,000.
(3) Comprehensive General Liability to include Completed Operations,
Contractual, Independent Contractors and Personal Injury, and
Automobile Liability, including all auto; with at least the following combined
limits of liability:
(a) Primary Bodily Injury Liability limits of $2,000,000 per occurrence.
(b) Primary Property Damage Liability limits of $2,000,000 per
occurrence.
(c) Primary Bodily Injury and Property Damage Liability combined
single limit of $2,000,000 is preferred.
B. Prior to commencement of any work hereof, CONTRACTOR shall fumish to the
City Purchasing Manager a Certification of Insurance which shall certify
CONTRACTOR's insurance policies provide:
(1) 'The City of Santa Ana, its officers, employees, agents, and
representatives are named as additional insured' on Comprehensive
General Liability and Automobile Liability insurance with respect to
performance hereunder.
Page 7 of 41
(2) The coverage shall be primary and noncontributory as to any other
insurance with respect to performance hereunder; and
(3) Thirty (30) days prior written notice of cancellation or material change is
given to City.
C. Occurrence, as used herein, means any event, or related exposure to conditions,
which result in bodily injury or property damage.
21. SUBCONTRACTORS
Designation of Subcontractors
In accordance with the provisions of Section 4100 and subsequent section of the
Government Code concerning the Subletting and Subcontracting Fair Practices
Act, bids on public contracts and for all work except the construction,
improvement, or repair of streets or highways and bridges shall include a listing
of all subcontractors who will perform work or labor or render service to the prime
contractor's total bid. This requirement for the listing of subcontractors also
extends to that portion of street or highway work involving street lighting and
traffic signals as noted in Section 4100.5. The portion of work, which will be
done by each such subcontractor, must be listed and only one such
subcontractor shall be listed for each portion.
2. Bidders Note Carefully
Should this contract include work, which requires the listing of subcontractors as
above referenced, this listing must be provided with the bid on the enclosed
sheet(s).
If the bidder fails to specify a subcontractor for any portion of the work to be
performed under the contract in excess of one-half of one percent of the bidder's
total bid, he agrees to perform that portion himself. The successful bidder shall
not, without the written consent of the City:
(a) Substitute any person or firm as subcontractor in place of the
subcontractor designated in the original bid.
(b) Permit any subcontract to be assigned or transferred or allow it to be
performed by anyone other than the original subcontractor listed in the bid.
(c) Subcontract any portions of the work after bid is submitted if the cost
thereof exceeds one-half of one percent of the total bid and a
subcontractor was not designated for the work in the original bid.
Page-8 of 41
GROUNDS/LANDSCAPE MAINTENANCE SPECIFICATIONS
SCOPE OF WORK
The Contractor shall provide at his own risk and cost all labor, materials, tools,
equipment, transportation, , fertilizers, pesticides, chemicals and other items needed to
do grounds/landscape maintenance work as directed herein.
The Contractor is expected to continuously improve upon the appearance of the
landscaped areas. The Contractor shall provide complete grounds/landscape
maintenance of all work sites, including, but not limited to pruning, shaping and training
of trees, shrubs, and ground cover plants, removing and controlling weeds, controlling
plant diseases and pests; mowing turf, edging turf and ground cover, irrigating plant
material; maintaining and repairing irrigation systems; tot-lot maintenance; removing
trash and debris and, other maintenance required to maintain the work sites in a safe,
attractive and useable condition. The Contractor shall maintain all plant material in
excellent condition with horticulturally accepted standards for growth, color, and
appearance (Horticulturally accepted standards shall be determined by the Director).
A. Scheduling of Work
1) The Contractor shall accomplish all routine landscape maintenance
required under this contract between the hours of 6:00 a.m. and 6:00 p.m.,
Monday through Sunday. The Director may grant, on an individual basis,
permission to perform maintenance at other hours. The Contractor shall
establish a schedule of routine work to be followed in the performance of
this contract. A copy of this schedule shall be provided to the Director
prior the performance of any work required by these specifications, and
any changes in scheduling shall be reported in writing to the Director
immediately.
2) The Contractor shall conduct the work at all times in a manner, which will
not interfere with pedestrian traffic on adjacent sidewalks or vehicular
traffic on adjacent streets. In addition, a special notification listing exact
starting date for renovation, pruning and other infrequent operations, shalt
be furnished to the Director at least five (5) working days in advance of .
performing these operations.
B. Work Force
1) The Contractor shall insure that all work under this agreement is
supervised by Contractor employed supervisory personnel who possess a
Bachelor of Science degree in Ornamental Horticulture, Landscape
Architecture, Landscape & Irrigation Technology or any other related
science degree. The Supervisor shall also possess management skills
required to implement modem methods and newly developed
management horticultural procedures and/or practices.
25A-1 3
Page 9 of 41
The Contractor's Supervisor shall accompany the Director on weekly
inspection tours of the Zoo. During the tour the Contractor's Supervisor
shall communicate to the Director what work was completed the previous
week, what changes were made or are being contemplated for the future
and what work is scheduled for the upcoming week and month.
2) The Contractor shall provide Irrigation Specialists who possess, at
minimum, a Certificate in "Ornamental Horticulture Certificate of
Proficiency Specialization in Landscape Irrigation" to perform all irrigation
checks, repairs, modifications, etc. Should the Contractor have or staff
Irrigation Specialists with equal or greater educational qualifications they
may appeal to the Director for approval (see Exhibit D). Any Contractor
staff that does not meet this criteria who is discovered working on
irrigation will be immediately stopped and the Contractor agrees to pay a
$150.00 penalty per occurrence.
4) The Contractor shall insure that fully qualified, experienced personnel,
directly employed by the Contractor, perform all work under this
agreement.
5) The Contractor shall be responsible for the skills, methods, appearance
and action of Contractor's employees and for all work done. The
Contractor's employees shall be U.S. Citizens or legal residents.
fi) The Contractor shall perform the work provided for in this contract under
the direction of the Director. The Director may make inspections at any
time and may request that the Contractor perform additional work or
services to bring Contractor's performance to the level required by this
agreement.
7) The Contractor shall remove from the contracted work sites any employee
who is found objectionable to the Director.
C. Material
1) The Contractor shall submit a list to the Director all materials that the
Contractor proposes to use in the execution of this work. The list shall
include Material Safety Data Sheets or any other chemical analysis where
applicable, recommended usage and any other pertinent data by the
manufacturer of the material. Said list shall be submitted before use of
any product, pursuant to the provisions of this agreement.
2) The following shall apply to the material indicated:
a. Fertilizers shall be complete, furnishing the required percentage of
nitrogen, phosphoric acid and potash to keep lawns, trees, shrubs
and other plants in a healthy and vigorous growing condition.
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b. Pesticides including but not limited to: Insecticides, fungicides,
herbicides, and rodentleldes shall be of the best quality obtainable,
properly labeled with guaranteed analysis, and brought to the job
site in the manufacturer's original container.
C. Tree stakes, tree ties and guy wines shall be of materials matching
those existing in the work site or as specified by the Director.
d. The Director shall of a size; condition and variety specify
replacement trees, shrubs, ground cover, and other plants.
e. The Director prior to planting shall Inspect replacement plant
materials.
f. The Director shall determine replacement lawn sod.
D. Recyclino
All organic waste (including leaves, grass clippings, brush, branches, and tree
parts) resulting from work performed under this contract shall be recycled
through composting or processing for use as mulch. Organic waste cannot be
landfilled unless the Director gives prior authorization.
The City shall provide green waste containers on the Zoo grounds for the
Contractor to dispose of green waste generated from his work (at the Zoo). In
addition, the City shall monitor the amount of green waste recycled and report to
the State of California in their annual report detailing the annual tonnage of green
wasted collected at the Zoo over a year's period.
It. ROUTINE MAINTENANCE
Routine maintenance shall include but not be limited to the following services performed
on the work site depicted in Exhibit A.
A. _ TURF ARE
All turf within this agreement is considered priority turf and shall be
maintained to the highest industry standards.
1) Mowing
a. All turf shall be mowed weekly with mulching mowers. Should the
mulching mowers leave behind grass clippings the Contractor shall
collect and dispose of the grass clippings immediately upon
request.
b• All turf shall be cut to a height appropriate for the type of grass
being mowed as determined by the Director. Note that the Director
may direct the'Contractorto mow the /priority turf areas lower if
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he/she feels it will benefit the City. The Contractor shall mow turf
with new or just sharpened mower blades and maintain mowers so
that they to provide a smooth, even cut without the ridges or
depressions and without tearing of the leaf blades.
2) Edging and Detailing
a. McCiains edgers or approved equal shall edge adjacent to all
improved surfaces shall edge all turf and, where no improved
surface exists, turf edges shall be maintained with string trimmers.
Edging shall be performed weekly, or more frequently if desired by
the Contractor. Following each edging, all edging debris shall be
removed.
b. All turf growing adjacent to irrigation hardware, string trimmer
and/or chemicals to a maximum of twelve (12) inches in all
directions of said objects shall neatly detail tree trunks, or any other
landscape amenity. If chemical detailing is performed, the
Contractor shall use the string trimmer to remove the treated turf
within one (1) week after symptoms of phytotoxicity become
recognizable.
3) Fertilization/Soil Amending
a. Turf shall soil tested once per year by an approved soil testing
laboratory. One soil sample shall be taken within each 5 acres of
turf area. The test will be comprehensive and provide written
recommendations of how to improve the soil and overall health of
the turf. All turf will be fertilized eight (8) times per year per the
Valley Crest Landscape Management "Agronomic Plan 2008" (see
attached) using a complete or approved fertilizer. The rate of
application shall be one (1) pound of actual nitrogen per 1,000
square feet. The Director may request proof of fertilizer application
in the form of empty fertilizer bags.
4) Irrigating
a. Turf areas shall be appropriately watered as required by weather
conditions to provide adequate moisture for optimum growth. At no
time shall turf areas be allowed to show a lack of fresh green color
or a loss of resilience due to lack of water. Should the Contractor
believe they would need to apply additional water above and
beyond the monthly EWA he shall request approval from the Park
Service's Utility Coordinator prior to exceeding the monthly
irrigation budget.
b. Wherever or at any time that an irrigation system does not
adequately cover the turf area in which it is installed, (fails)
including but not limited to controller failure, valve failure, etc., the
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Contractor is responsible for providing supplemental irrigation by
semi-automatically or manually running the irrigation systems.
Should the Contractor not respond to signs of turf stress
immediately the Director may dispatch his own staff at the expense
of the Contractor.
C. Automatic irrigation shall be conducted between the hours of 10:00
p.m. and 4:00 a.m. and shall be programmed not to exceed EAW
(Estimated Applied Water). The cost for exceeding EAW will be
deducted from the Contractor's monthly payment.
5) Overseeding
a. Each year, all priority turf areas shall be overseeded with Lesco
Eagle Blend perennial rye grass or approved equal at the rate of
not less than seven (7) pounds per 1,000 square feet Seed shall
be uniformly broadcast, with care taken to not broadcast In non-turf
area.
b. Contractor shall guarantee 95% germination of seed using the most
modem horticultural practices. Failure to germinate the seed to the
Director's satisfaction will result in the Contractor redoing the work
or forfeiting the cost of performing this work or the City may elect to
hire another contractor to perform the work and deduct the cost
from the Contractor's monthly invoice(s).
6) Pre-emergents
a. The Contractor shall apply approved pre-emergent herbicides to all
turf areas in order to control the germination of noxius weeds such
as but not limited to Dallis Grass, Goose Grass, Crab Grass,
Nutsedge etc.
7) Replanting
a. The Contractor shall resod all turf lost due to the Contractor's
negligence, as determined by-the Director.
b. The Contractor, at his expense shall overseed any bare areas in
the turf in order to keep the turf 100% covered at all times.
B. GROUND COVER CARE
1) Edging and Detailing
a. Ground cover beds shall be maintained within their intended
bounds, and edged or detailed a minimum of every two (2) weeks
or more often to keep the beds looking manicured at all times.
Page 13 of 41
Ground covers shall not be permitted to encroach into lawns,
shrubs, adjacent desirable bare areas, wall fixtures, fumiture,
beneath and/or into other plants, etc. All sites shall be cleaned
following each edging/detailing, Including streets (when applicable).
C. Ground cover that has grown beneath and into shrubs shall be
detailed not to touch the shrub/tree.
2) Fertilization/Amending
a. Each 5 acres of ground cover shall be soil tested once per year by
an approved soil testing laboratory. The test will be comprehensive
and provide written recommendations of how to improve the soil.
All ground cover will be fertilized eight (8) times per year per the
Valley Crest Landscape Management "Agronomic Plan 2008" (see
attached). The rate of application shall be one (2) pound of actual
nitrogen per 1,000 square feet. The Director may request proof of
fertilizer application in the form of empty fertilizer bags.
3) Cultivation or Mulch
a. All bare soil or open areas shall be either cultivated every two (2)
weeks or covered by a minimum of two (2) inches of mulch. Mulch
material shall be Black Forest mulch or approved equal by the
Director.
4) Irrigating
a. All ground cover shall be properly irrigated to maintain a healthy
condition. Failure of any portion of the irrigation system will not relieve
the Contractor if the responsibility to provide appropriate supplemental
irrigation to the ground cover. The Contractor shall relieve stress by
semi-automatically or manually running the irrigation systems.
C. SHRUB CARE
1) Pruning
a. All shrubs growing in the work areas shall be pruned as requested,
to maintain plants in a healthy growing condition and to maintain
plant growth within reasonable bounds to prevent encroachment of
passage ways, walks, streets, and view of signs or in any manner
deemed objectionable by the Director. Dead or damaged limbs or
branches shall be made clean with sharp pruning tools with no
projections or stubs remaining. Pruning shall be done in a manner
to permit plants to grow naturally in accordance with their normal
growth characteristics except box hedging may be required on
- some shrubs, as designated by the Director. Shear hedging or
severe pruning of plants, unless authorized by the Director, shall
Page 14 of 41
not be permitted. Should the Contractor shear hedge or severely
prune plants and disfigure or damage the plants, the Contractor
shall be responsible to replace those plants with like kind and size
as determined by the Director. The Contractor may be requested
from time to time to raise the bottom of the shrubs for security
reasons. This shall be considered routine maintenance and
therefore have no extra cost to the City.
2) Fertilization
a. All shrubs will be fertilized eight (8) times per year per the Valley
Crest Landscape Management "Agronomic Plan 2008' (see
attached). The rate of application shall be one (2) pound of actual
nitrogen per 1,000 square feet. The Director may request prof of
fertilizer application in the form of empty fertilizer bags. Irrigation
b. All shrubs shaft be properly irrigated to maintain a healthy condition.
Failure of any portion of the irrigation system will not relieve the
Contractor if the responsibility to provide appropriate supplemental
irrigation. The Contractor shall relieve stress by semi-automatically
or manually running the irrigation systems.
3) Replanting
a. The contractor shall be responsible for the complete removal and
replacement of shrubs lost due to the Contractor's negligence, as
determined by the Director.
D. TREE CARE
1) The Contractor shall routinely maintain all tees up to a height of
fifteen (15) feet in height.
a. All trees within the scope of work shall be maintained to keep the
natural integrity and shapes of the trees. This work shall be
accomplished in a manner, which will ensure that each individual
tree is Clash I pruned (as outlined in the City of Santa Ana Tree
Pruning and Stump Removal Specifications. All work shall be of
the highest quality as outlined in Exhibit B). In addition, the
Contractor shall remove or prevent encroachment where it blocks
vision or is considered undesirable by the Director. Low branches
overhanging sidewalks shall be removed to a height of nine (9) feet
above grade. Young trees needing pruning, training, and shaping
to develop caliper and a strong structural framework shall allow low
branching laterals and or appropriate sucker growth to remain on a
continuing basis as needed according to the Director.
Page 15 of 41
3) Staking, Typing and Guying
a. All trees requiring staking shall be securely staked at all times with
approved stakes and rubber cinch ties. Rubber hoses and wire will
not be permitted. All stakes shall be set perpendicular to prevailing
winds unless designated otherwise by the Director. Tree stakes
shall also be set a consistent distance away from the trunk of the
tree (minimum six (6) inches) to reduce abrasion and cell
elongation. The tops of all tree stakes shall be removed
approximately three (3) inches above the highest tie to reduce
abrasion of main or lateral branches of the tree.
4) Fertilization
a. All trees shall be fertilized using an approved slow release fertilizer
a minimum of one (1) time per year.
5) Irrigating
a. All trees shall be properly irrigated to maintain a healthy condition.
Failure of any portion of the irrigation system will not relieve the
Contractor if the responsibility to provide appropriate supplemental
irrigation. The Contractor shall relieve stress by semi-automatically
or manually running the irrigation systems. General Requirements
a. The Contractor shall bring to the attention of the Director within
twenty-four (24) hours any tree displaying rots heaving or girdling
(either by roots or a foreign material, leaning, broken or hanging
limbs, or any other reason posing a potential safety hazard.
6) Replanting
a. The Contractor is responsible for regularly and continuously
inspecting the trees to assure they are in a healthy growing
condition free of damage, pest and disease. The Contractor shall
be responsible for the complete removal and replacement of any
and all trees lost due to the Contractor's negligence, including but
not limited to, girdling trees with string trimmers or tree ties,
improper planting of new trees, improper pruning techniques which
disfigure or destroy the trees natural integrity and shape, or failure
to detect and prevent treatable diseases and insect infestations.
Any tree, which was alive at the time this agreement begins, shall
survive until the agreement ends. If the tree dies without first being
diagnosed by a Certified Arborist with a terminal disease or cause,
the Contractor shall be responsible to replace the tree with like
species and size.
b. Replacement shall be made by the Contractor in the kind and size
of trees determined by the Director. Where there is a difference in
Page 16 of 41
value between the trees lost and the replacement of trees, this
difference will be deducted from the Contractor's payment. In all
cases, the Director using the latest American Shade Tree
Conference guidelines for value determination will determine the
value of the trees lost.
E. ANNUAL COLOR
All areas having existing annual color shall be maintained per Exhibit C - Annual
Color Planting and Maintenance Specification. Annual color shall be rotated four
times annually per Exhibit C.
F. WEEDS. DISEASE AND PEST CONTROL
1) Weed Control
a. All landscape and hardscape areas within the specified scope of
work (including, but not limited to, turf, shrub and ground cover,
planters, tree wells, ornamental bark or rock areas, asphalt or
concrete areas) shall be kept free of weeds at all times. The
complete removal of all weed growth shall be accomplished on a
continuing basis. Weeds shall be controlled by hand and approved
mechanical or chemical methods. Should weeds two (2) inches or
greater not be removed within one (1) week at the request of the
Director, the Director will dispatch his own City forces to remove the
weeds. The cost for City staff plus the $150.00 call out fee will then
be deducted from the Contractor's monthly payment.
2) Disease and Pest Control
a. The Contractor shall regularly inspect all landscaped areas (turf,
trees, shrubs, ground cover, and annual color) for presence of
disease or insect or agricultural rodent infestation. The Contractor
shall advise the Director within four (4) days when a problem exists
and what course of action they intend to take to resolve the
problem. Upon approval of the Director, the Contractor shall
implement approved control measures, following all federal, state,
county, and municipal laws, regulations and ordinances required for
the approved work at no extra cost to the City.
b. Approved control measures shall be continued until the problem is
controlled to the satisfaction of the Director. The Contractor shall
utilize all safeguards necessary during disease; insect or rodent
control operations to ensure safety of the public and the employees
of the Contractor.
Any plant material, which dies without the Contractor's Horticulturist
diagnosing the plant and implementing efforts to save the plant, will
be considered negligence and, therefore, the Contractor shall
25A-
Page 17 of 41
replace the plant with like species and size at no extra cost to the
city.
G. IRRIGATION SYSTEM MAINTENANCE
1) General Responsibilities
a. Irrigation shall be applied by the use of automatic or mechanical
irrigation systems. The Contractor shall be responsible for
providing appropriate supplemental irrigation when there is a
system failure. The Contractor shall relieve stress in a landscape
area by semi-automatically or manually running the irrigation
systems.
b. Newly planted trees, shrubs, ground cover and turf shall receive
special attention until these plants are established. Adequate water
shall be applied to promote normal healthy growth. Proper berms
or basins shall be maintained during the establishment period.
C. Any damages to public or private property resulting from excessive
irrigation water or irrigation water runoff shall be charged against
the Contract payment unless immediate repairs are made by the
Contractor to the satisfaction of the Director.
2) Operation of Automatic Irrigation Controllers
Where the operation of automatic irrigation controllers is required as part
of this contract, the Contractor shall:
a. Not duplicate any coded City key furnished by the Parks,
Recreation & Community Services Agency for access and
operation of the controller.
b. Surrender all keys furnished by the Parks, Recreation &Community
Services Agency at the end of the contract period, or at any time
deemed necessary by the Director to prevent serious loss to the
City of Santa Ana.
C. Protect the security of City property by keeping controller cabinet
and building doors locked at all times.
d. Refrain from using premises behind locked doors for storage of
materials, supplies or tools, except as approved by the Executive
Director.
e. Program normal irrigation between the hours of 10:00 p.m. and
4:00 a.m.
3) Water Conservation
Page 18 of 41
The contractor shall turn off irrigation systems during periods of rainfall
and times when suspension of irrigation is desirable to conserve water
while remaining within the guidelines of EWA.
a. When the Director acknowledges the necessity to turn on the water
once again, all controllers shall be activated within twenty-four (24)
hours. After 24 hours should the Contractor not turn irrigation
systems back on, the Director may, at his discretion, elect to
activate the controllers with City forces and deduct time plus
overhead from the Contractors monthly invoice.
4) Inspection and Reporting
a. The Contractor shall physically inspect (by manual or semi-
automatically running the Controller) the operation of all systems
one (1) time per month. The Contractor shall maintain all sprinkler
systems in such a way as to guarantee proper coverage and full
working capability, and make whatever adjustments necessary to
prevent excessive overspray/runoff into street right-of-ways or other
areas not intended to receive irrigation overspray/runoff. The
Contractor shall repair at his own expense any irrigation head and
lateral line rendered inoperable or malfunction due to attrition,
vandalism, etc.
b. A visual inspection by the Contractors Irrigation Technician of all
irrigated areas shall occur, more often, but not less than one (1)
time per week. All automated irrigation areas not receiving full
coverage shall be irrigated by a portable irrigation method. The
contractor shall fumish all hoses, nozzles, sprinklers, etc.,
necessary to accomplish this supplemental irrigation. Care shall be
exercised to prevent a waste of water, erosion, and/or detrimental
seepage into existing underground improvements or structures.
C. Contractor shall submit an irrigation report to the Director every
month. The report shall be of the format required by the Director
and shall include, but not be limited to, controller location, type of
controller, number of stations, run times for each station, turf or
shrub irrigation and repairs made for each station and what
maintenance is necessary to bring an irrigation system up to full
capability.
5) Repairs
a. The Contractor shall be responsible for repairs to the irrigation
system, from irrigation head to the water meter, when there is a
system failure. Should the Director elect to have the Contractor
repair any portion of the system from the remote control valve to
the water meter it will be considered extra work and the'City will
Page 19 of 41
request a proposal (cost bid) from the Contractor to perform the
work. The Contractor understands and agrees that the Director will
approve in writing any extra work before the Contractor actually
performs any work.
H. HARDSCAPE MAINTENANCE
1) During each site visit, concrete (including stamped concrete) and asphalt
areas, including, driveways, parking areas, sidewalks, PR&CSA roadways,
patios shall be checked for hazards and blown clean daily.
- All expansion joints and cracks are to be maintained free of weeds.
- Dirt, litter, and other debris must be removed/blown off from all paved
areas on a daily basis.
- Inspect for safety hazards, including tripping hazards, holes, or other
conditions. Immediately mitigate hazards, and then report them
immediately to the Director.
2) Vacuums, blowers, sweepers or other approved means may be used to
clean hardscape areas. However, debris shall not under any
circumstance be blown or otherwise swept onto adjacent streets or
property. All debris must be picked up by the Contractor and removed
from the site. The City must approve any equipment that is used for
cleaning hardscape.
4) Picnic facilities and park benches, including but not limited to picnic tables,
benches, concrete pads and shelters shall be maintained in a safe and
clean condition.
5) All picnic amenities and park benches shall be service daily to assure that
ail trash, debris, glass, staples, nails, tape, wire, etc. is removed.
6) All concrete picnic amenities, including but not limited to picnic tables,
benches, pads, shelter posts, trash receptacles, shall be power washed
with an approved high pressure steam cleaner, being careful not to
damage the picnic amenities, once every six (6) months.
7) All wood picnic amenities shall be painted with an approved standard paint
as often as necessary to maintain a clean and safe appearance. In
addition, should the metal hardware attached to the picnic amenities need
painting then the Contractor shall: paint the metal hardware as well.
8) All parks with flag poles shall have an American flag flying at all times.
The Contractor shall visually inspect the flag daily to assure it is in good
condition. Should, in the opinion of the Contractor, the flag not be in a
condition worthy of representing our country, he/she shall request from the
Director immediately an new flag which tf d Contractor shalt hoist upon-
2 5A-
Page 20 of 41
receiving the new flag from the Director. In addition, should the flag pole,
in the opinion of the Director need painting, then the Contractor shall paint
the flag pole with an approved paint up to ten feet (10') above the ground.
Should the Director wish to have the pole painted higher than the specified
ten feet (10') level he/she may request a proposal from the Contractor.
9) All other painted park amenities, including but not limited to signs, light
poles, entry gates, bollards, etc. shall be painted as necessary to assure a
high quality appearance. All paint colors and product shall be determined
by the Director.
10) Drinking fountains shall be clean, sanitized and unplugged daily. The
Contractor shall use approved germicidal cleaner and products to assure
that drinking fountains are free of disease, mineral build up, sand and
other debris which clogs drains, and that they are polished to the highest
quality possible.
ill Fhe Contractor shall be responsible for daily graffiti removal/over painting
of park amenities, including but not limited to picnic benches, park
benches, trash receptacles, drinking fountains, poles/posts up to ten feet
high (10'), and playground equipment. The Contractor shall also be
responsible for removing graffiti from park amenities having a protective
);waffiti coating and then reapplying an approved graffiti coating.
Vl) The Contractor shall not be responsible for graffiti removal/over painting of
park buildings, park walls, or picnic shelters above the ten foot height
(10'). Furthermore, the Contractor shall not be responsible for graffiti
removal on natural surfaces (concrete or other masonry surfaces that do
not have a graffiti coating).
PLAYGROUND/TOT-LOT AREAS
1) The Contractor shall be responsible for the weekly maintenance of all
playground/tot-lot sand and rubberized areas to assure soft and debris free
fall zones at all times. Maintenance shall include, but not limited to,
loosening of compacted areas, regrading sand areas to level condition,
(eliminating ruts, depressions, build up areas, etc. that may lessen the-
safety of these areas should a fall occur), sifting of sand to assure that
debris and any other foreign objects are removed, removal of weeds and
other undesirable materials. Rubberized fall areas shall be cleaned of sand
and debris daily being careful to re-use any.sand that accumulates on the
rubberized surface.
2) The Contractor shall inspect footings weekly to assure that there is a
minimum of 10" of sand cover.
3) Playground equipment shall be inspected weekly to assure safe and
operable conditions. Should the Contractor discover an unsafe condition
he/she shall contact the Director immediately so the City can make the
25A-
Page 21 of 41
necessary repairs. Safety conditions the Contractor shall consider during
daily inspections are pinch points, sharp edges, lack of sand depth beneath
equipment, splintering, loose connections, missing parts, etc.
4) The Contractor shall also inspect weekly playground/tot-lot amenities
including but not limited to retaining walls (concrete, rock, wood, etc.),
signage, bridges, etc. Should the Contractor find an unsafe condition they
shall reported it to the Director immediately who then shall dispatch City
forces to repair or correct the unsafe condition.
5) Should the Contractor determine during their weekly safety
inspection that a portion of or all of the sand areas have eroded to below 10"
in depth they shall notify the Director immediately who then shall take action
to provide additional sand. Once the sand is delivered it shall be the
Contractor's responsibility to spread the sand evenly over the area.
H. GENERAL MAINTENANCE AND CLEAN-UP
1) The Contractor shall collect all clippings, trimmings, cuttings, rubbish and
debris at all work sites and dispose of it in a lawful manner at the
Contractors expense daily.
2) All trash and debris shall be removed from all worksites daily.
3) The contractor shall rake, hand remove, or vacuum leaves that are not
absorbed by planting. This shall be done as often as required to maintain
a neat appearance, or prevent plants from being smothered by seasonal
leaf drop.
4) After heavy windstorms, the entire area shall be cleaned of litter, fallen
branches, etc., which are in excess of normal amounts.
5) The contractor shall keep sidewalks and paved areas in the medians swept
and cleaned of any debris, weeds, dirt or soil at all times Drain inlets shall
be cleaned on a regular basis to avoid flooding of areas during inclement
weather.
6) The Contractor shall maintain drinking fountains in a clean, unplugged and
operable condition. The Contractor to the Director for repair shall report any
damage to or malfunction of drinking fountains for any cause promptly.
a. OTHER REQUIREMENTS
1) Replacement of Plant Material
a. The Contractor shall notify the Director within four (4) days of the
loss of plant material due to any cause.
Page 22 of 41
b. The Contractor shall remove trees, shrubs, turf or ground cover,
which is damaged or lost due to any cause and provide the City a
cost bid to replace the lost plant material unless the plant material
was lost due to the Contractor's negligence. If the plant material
is lost due to the Contractor's negligence he/she will replace the
plant material at his/her cost with the same species and size of the3
existing plant material. The Director will determine the size lost
based upon the maturity of the expired existing plant material.
C. In order to ensure maximum healthy growth and overall aesthetic
appearance of planting in the work area, it may be desirable to
replace certain plants. The Director shall determine the necessity
or desirability of such plant replacement and request that the
Contractor provide a cost bid.
d. The Contractor shall replace, at Contractor's own expense, any turf,
ground cover, shrubs, or other plant material requiring replacement
through negligence resulting from contractor's failure to provide
maintenance in accordance with the provisions of this agreement.
These requirements are not to be construed as requiring the
Contractor to replace plant materials due to conditions beyond the
Contractor's control as identified in Section III (A)
EXTRAORDINARY MAINTENANCE, but is to be considered strictly
as a normal maintenance condition within accepted practice. It is
the intention of the City to require a high level of quality in
landscape maintenance compatible with standard practice.
2) New Construction
Where new construction or redevelopment may involve a significant
part of a work site, the Director may delete a portion of or the entire
work site from contractual maintenance during the construction and
plant establishment period. The deletion of this portion of work will
be reflected as a reduction in the monthly payment to the
contractor. The amount of reduction will be based on the
percentage of area involved and agreed upon by the City and the
Contractor.
3) Inspection
a. The Director shall inspect the work area to ensure adequacy of
maintenance and that methods of performing the work are in
compliance with the contract. However, this shall not be construed
to relieve the contractor of the duty to provide continuous inspection
and maintain name of the work area. The Contractor shall correct
discrepancies and deficiencies in the work immediately.
Page 23 of 41
4) Emergency Service
a. Twenty-four hours per day, seven days per week, the Contractor
shall be able to receive and respond to the City's call for
emergency service. Response time shall be less than two hours to
remove or eliminate a public safety hazard. Contractor shall
provide the City with a local telephone number where Contractor
can be contacted twenty-four hours per day, seven days per week.
13) New Maintenance Areas
Additional routine maintenance may be added to this contract.
Payment for add-on maintenance shall be computed on a square
foot cost per the bid.
14) Arterial Sidewalk Maintenance
Contractor shall remove weeds in the sidewalk and/or tree well
areas, remove sucker growth on parkway trees, trim vines along
walls so as not to allow plant material to impede pedestrian traffic
or grown onto sidewalk areas, and remove any debris and trash
daily. Contractor shall spray a pre-emergent to discourage future
weed growth.
III. SPECIAL MAINTENANCE CONSIDERATIONS
A. The Santa Ana Zoo animal collection will have a variety of individual
requirements regarding the maintenance around exhibits and in the vicinity of
Zoo animals. Because exhibits change from time to time the Director will notify
the Contractor of any specific maintenance requirements associated with any
change in animal exhibits. The Contractor agrees to being flexible by changing
maintenance practices and/or schedules as a condition of this agreement.
IV. EXTRAORDINARY MAINTENANCE
A. The addition of plant material, or the addition or repair of irrigation system
equipment (from valve to water meter) with the exception of irrigation heads and
lateral lines may be considered extraordinary maintenance if damage or
malfunction is mainly caused by any of the following:
(1) Acts of God
(2) Civic Disorder
(3) Vehicle Collision
(4) Vandals
(5) Excavation or re-surfacing of the street
(6) Power failures
(7) Underground wiring damage
Page 24 of 41
B. Any minor upgrading work or installation, as directed by the Director, shall also
be paid to the Contractor as extraordinary. Any extraordinary maintenance
requests from the Director shall be confirmed in wiring, accompanied with an
estimate of cost within five (5) working days.
The Contractor shall contact the Director regarding any extraordinary
maintenance work and seek prior approval before the work is scheduled.
The Contractor shall call the Director at least four (4) hours in advance
before any extraordinary work is commenced.
C. City shall pay for such extraordinary maintenance as follows:
1) Materials. The City shall pay to the Contractor for materials used in
extraordinary maintenance of the Contractor's cost from the supplier plus
the percentage specified in the Contractor's bid proposal. All materials
and parts shall be new or approved by the Director if otherwise. The City
has the right to inspect the Contractor's records to verify any material
costs used in extraordinary maintenance.
2) Direct Labor. Contractor shall present with Contractor's monthly invoice a
record of hours spent and locations serviced in extraordinary
maintenance. City shall pay the Contractor for such hours of extraordinary
maintenance at the rates specified on the Contractor's bid proposal. Said
hourly rates shall be the total cost to City. Rates shall include all
compensation for wages, profit, overhead, any fringe benefits such as
employer payments to, or on behalf of, worker for health and welfare,
insurance, workers' compensation, pension, vacation, sick leave or any
local, State, Federal or union tax or assessment
A-29
Page 25 of 41
EXHIBIT A
Routine Maintenance Locations
(Includes all landscape and hardscape)
SITE LOCATION
Santa Ana Zoo In Prentice Park 1700 E. First Street (see map)
EXHIBIT "B
City of Santa Ana
SANTA ANA PARK & RECREATION FACILITIES
TREE PRUNING SPECIFICATIONS
-30
DESCTLMON PAGE
Overview of Specifications, General Requirements ... I
Certified Arborist, Specific Tree Pruning Specifications ...... 2
3
Complete Tree Pruning Specifications ,
................
......... ........
Safety Tree Pruning Specifications 3,4
.................... ...........
......
Power Line Clearance (PLC) Pruning Specifications ..........
..'. 4,5
5
Palm Pruning Specifications
.' 1
0
.................................
Unacceptable Pruning, Damage to Public or Private Pro
ert .
,6
IIyTR
6
p
y """
Public Safety and Coo
ty peration, Site Cleanup, Time Completion
ODUCMON
7 T
d
....
Payments Withheld/Penalties, Subcontractors, Additions/Deletions rees an
other
,
Inspections, Billing, Contractor
woodyplants
Qualifications ........
.....
.................................................
Extra Work, Protection of Existin
Fa
iliti
d 8 respond in
g
c
es an
Structures..........
Contractor's Staff, Substitutions, Certification of 9
ecific q'°d
Contractor neglect, Hours of Operation di
l
........... .
Sound Control, Traffic Control, Inquires and Complaints
ctab
e ways
10 pre
.........
Notification of Locations of Work 11
to pruning and
..........
other
maintenance practices. Careful study of these responses, has led to pruning practices, which best preserve and
enhance the beauty, structural integrity, and functional values of trees.
Page 27 of 41
In an effort to promote practices, which encourage the preservation of tree structure and health,
the following policies have been established. These specifications are presented as working
guidelines, recognizing that trees are individually unique in form and structure, and that their
pruning needs may not always fit strict rules.
1.01 OVERVIEW OF SPECIFICATIONS
Any tree work performed in the City of Santa Ana Park and Recreation Facilities (SAPRF) must
be done according to the SAPRF specifications. There are different criteria for pruning
depending on the purpose for the pruning.
a. Complete Prune Specifications are used when circumstances deem the entire tree needs to be
fully pruned.
b. Safety Prune Specifications require less pruning and are used when specific, possibly
hazardous (dead/dying) limbs need removal to eliminate all safety concerns. Safety pruning
may be recommended in some circumstances instead of a complete prune. Safety pruning
specifications are used for "as needed" pruning as outlined above and address only safety
concerns. Safety pruning includes only the basic requirements and does not include the fine
pruning detail work outlined in a complete prune.
c. Power Line Clearance Prune (PLC) Specifications are used for private tree power line
clearance work and for street tree (PLC) pruning when the tree is pruned between its
periodic complete pruning cycles.
d. Palm Pruning Specifications are used when pruning any type of palm.
All specifications are based on International Society of Arboriculture, National Arborist
Association and American National Standards Institute criteria. This guarantees that SAPRF
trees receive the best possible care.
1.02 GENERAL REQUIREMENTS
The following requirements shall be used during any pruning work to be performed on SAPRF
trees:
a. Proper disposal of all tree debris generated.
b. Assuring good traffic control and minimize disruption of the public.
c. Assuring adequate safety of employees and the public.
GENERAL REQUIREMENTS - continued
Prior to starting any tree work on an SAPRF tree, the Contractor must contact an authorized
SAPRF representative. Contact Mike Lopez, Park Services Superintendent at 714/571-4212
Office or 714/231-6112 cell phone.
1.03 CERTIFIED ARBORIST
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Page 28 of 41
The Contractor shall employee a full-time, permanently certified arborist, as accredited by the
International Society of Arboriculture. This person is responsible for ensuring that the
Contractor's crews are performing work according to SAPRF specifications.
1.04 SPECIFIC TREE PRUNING SPECIFICATIONS
a. All persons performing tree work on SAPRF trees must be trained according to tree care
standards accepted by the International Society of Arboriculture.
b. All persons performing tree work on SAPRF trees in or around primary electrical lines must
be trained to do so according to the "Electrical Safety Orders" of the State of California,
including all amendments and revisions.
c. When tree pruning cuts are made to a side limb, such remaining limb must possess a basal
thickness of at least one third (l /3) of the diameter of the wound so affected. Such cuts shall
be considered proper only when such remaining limb is vigorous enough to maintain
adequate foliage to produce wood growth capable of callusing the pruning cut so affected
within a reasonable amount of time.
d. All final tree pruning cuts shall be made in such a manner so as to favor the earliest possible
covering of the wound by natural callus growth. Flush cuts, which produce large wounds or
weaken the tree at the cut, shall not be made. The branch collar shall not be removed.
e. Tree limbs shall be removed and controlled in such a manner as to cause no damage to other
parts of the tree, or to other plants or property.
f. All tools used on a tree known to contain an infectious tree disease shall be property
disinfected immediately before and after completing work on such tree. All major diseases
and/or pest problems shall be promptly reported to an authorized SAPRF representative.
g. All cutting tools and saws used in tree pruning shall be kept sharpened to result in final cuts
with smooth wood surface and secure bark remaining intact. All trees six (6) inches in
diameter or less shall be pruned with hand tools only. Chain saws will not be permitted on
any trees six (6) inches in diameter or less. This is to prevent any unnecessary abrasions to
cambial tissue that may predispose a tree to insect and/or disease problems.
h. Whenever pruning cuts are to be made, while removing limbs too large to hold securely in
one hand during the cutting operation, the limbs shall be cut off first, one (1) to two (2) feet
beyond the intended final cut. Then the final cut shall be made in a manner to prevent
unnecessary tearing back of the bark and wood. Such cutting back shall not include the
removal of any live, healthy limbs in excess of six (6) inches in diameter without prior
approval from an authorized SAPRF representative.
SPECIFIC TREE PRUNING SPECIFICATIONS -Continued
No more than twenty five (25) percent of the live wood may be removed from the crown of
any tree, without approval of an authorized SAPRF representative, excepting live oaks,
Page 29 of 41
which are limited to no more than ten (i o) percent. Resulting in keeping as much of the
crown of the tree as possible.
j. Any extraneous metal, wire, rubber or other material (i.e. stakes, ties) interfering with tree
growth shall be removed immediately.
k. Any defective or weakened trees shall be reported to an authorized SAPRF representative.
Specifically, any structural weakness of a tree, decayed trunk or branches, shall be reported
in writing, noting the location of the tree by street address and a description of the hazard
found in the tree.
1. The use of climbing spurs or spike shoes in the act of pruning trees is prohibited, except
palms that are more than sixty-five (65) feet in height.
in. Beneficial animal, bird nests, nesting cavities or other wildlife habitat shall be preserved and
protected whenever feasible, unless doing so would create a hazard.
1.05 COMPLETE TREE PRUNING SPECIFICATIONS
Complete tree pruning shall consist of the total removal of those dead or living branches as may
threaten the future health, strength and attractiveness of trees. Specifically, trees shall be pruned
in such a manner as to:
a. Prevent branch and foliage interference with requirements of safe public passage. Over
street clearance shall be kept to a minimum of sixteen (16) feet above the paved surface of
the street, fifteen (15) feet above the curb and eight (8) feet above the surface of a public
sidewalk or pedestrian way. Exceptions are allowed for young trees, which would be
irreparably damaged by such pruning action.
b. Remove all dead and dying branches and branch stubs that are one half (1/2) inch diameter
or larger.
c . Remove all broken or loose branches.
d. Remove any live branches, which interfere with the tree's structural strength, and healthful
development, which will include the following:
1) Branches, which rub and abrade a more important branch.
2) Branches of weak structure, which are not important to the framework of the tree.
3) Branches, which if allowed to grow, would wedge apart the junction of more
important branches.
4) Branches forming multiple leaders in a single leader type tree.
5) Branches near the end of a limb, which will produce more weight or offer more resistance
to wind than the limbs are likely to support.
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Page 30 of 41
6) Selective removal of undesirable sucker and sprout growth paying specific attention not
to nick or damage the sprout "burl".
COMPLETE TREE PRUNING SPECIFICATIONS - Continued
7) Selective removal of one or more developing leaders where multiple branch growth exists
near the end of broken or stubbed limbs. .
8) Selective removal of limbs obstructing buildings or other structures or traffic signs.
Generally, limbs closer than five (5) feet to a building or other structure should be
removed unless doing so would severely damage a tree.
9) Removal of branches, which project too far outward beyond an otherwise symmetrical
form.
e. Cut back ends of branches and reduce weight where excessive overburden appears likely to
result in breakage of supporting limbs.
f. Clear trees of sprout or sucker growth to a minimum height of eight (8) feet above ground
level. Exceptions are allowed for young trees, which would be irreparably damaged by such
pruning action.
g. Obtain a balanced appearance when viewed from the opposite side of the street immediately
opposite the tree, unless authorized by an SAPRF representative to do otherwise.
h. Remove all vines entwined in trees and on tree hunks. Vine tendrils shall be removed
without injury to said trees.
i. Clear all branches and foliage within ten (10) feet of primary electrical lines and three (3) to
five (5) feet of secondary electrical lines.
j. Clear all branches that interfere with telephone, cable and other utility lines within one (1)
foot of lines, wherever feasible.
1.06 SAFETY TREE PRUNING SPECIFICATIONS
Safety tree pruning shall consist of the total removal of those dead or living branches as may
menace the future health, strength and attractiveness of trees. Specifically, trees shall be pruned
in such a manner to:
a. Prevent branch and foliage interference with requirements of safe public passage. Over
street clearance shall be kept to a minimum of sixteen (16) feet above the paved surface of
the street, fifteen (15) feet above the curb and eight (8) feet above the surface of a public
sidewalk or pedestrian way. Exceptions are allowed for young trees, which would be
irreparably damaged by such pruning action.
b. Remove dead and dying branches and branch stubs that are two (2) inches in diameter or
more.
c. Remove all broken or loose branches.
Page 31 of 41
d. Removing any live branches, which interfere with the tree's structural strength and healthful
development, will include the following:
- Limbs of weak structure or otherwise hazardous-
SAFETY TREE PRUNING SPECIFICATIONS - Continued
- Selective removal of limbs obstructing buildings or other structures or traffic signs.
Generally, limbs closer than five (5) feet to a building or other structure should be
removed unless doing so would severely damage a tree.
- Clear trees of sprout or sucker growth to a minimum height of eight (8) feet above ground
level. Exceptions are allowed for young trees, which would be irreparably damaged by
such pruning action.
1.07 POWER LINE CLEARANCE (PLC) PRUNING SPECIFICATIONS
When trees are in the proximity of overhead energized lines and equipment, reliability of service,
safety, and governmental standards require a reasonable amount of tree pruning to avoid
conductor contacts and grounding of circuits through the trees. Power line clearance pruning,
therefore, shall consist of the removal of tree branches for proper electric line clearance in order
to minimize the likelihood of power outages and improve safety.
Specifically, trees shall be pruned in such a manner as to:
a. Clear all branches and foliage within ten (10) feet of primary electrical lines.
b. Clear all branches that interfere with secondary electric lines within three (3) to five (5) feet.
c. Protect current tree health, condition and symmetry using Dr. Alex Shigo's book, Pruning
Trees Near Electric Utility Lines as a guide.
During the tree pruning process, all safe minimum working distances for energized conductors
shall be observed. These clearances are defined under ANSI Z133.1-1994. Current ANSI
specifications will supersede these requirements when they take effect. Any contact with
energized lines shall be promptly reported to an authorized SAPRF representative.
Access to backyards must be closely coordinated with the property owner, whenever feasible.
Spikes may be used for PLC pruning on palms or other trees only when needed for proper safety
reasons.
1.08 PALM PRUNING SPECIFICATIONS
Palm pruning shall consist of the pruning of the following palms (Syagrus romanzoffianum
(queen palm), Archontophoenix cunninghamiana (king palm), Phoenix Canariensis (Canary
Island date palm), Phoenix Dactylifera (date palm), Washingtonia filifera (California fan palm);
and Washingtonia Robusta (Mexican fan palm) per these specifications.
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Page 32 of 41
a. The removal of all dead fronds and other dead plant parts from the trunk. All loose frond
sheaths shall be removed along the entire length of the palm trunk.
b. The removal of all flowers and fruit parts whether dead or alive.
c. The use of climbing spurs or spike shoes in the act of pruning trees is prohibited, excepting
palms that are more than sixty-five (65) feet in height.
PALM PRUNING SPECIFICATIONS - Continued
d_ Canary Island date palm (Phoenix Canariensis) franks shall be cleaned of any weed species.
The immediate area below the green fronds shall be trimmed to a symmetrical (pineapple)
appearance. The shape shall not exceed a minimum of forty-eight (48) inches or a maximum
of sixty- (60) inches length below the green fronds. The trunk when pruning operations are
complete shall be left in a clean, unscathed appearance throughout the entire length of the
palm trunk. Canary Island date palms shall be pruned using a sterilized handsaw. The
handsaw must be cleaned and sterilized before and after pruning each tree.
e. All volunteer palm seedlings must be removed that are growing within the streets, parkways,
or setback dedicated areas.
1.09 UNACCEPTABLE PRUNING
The following procedures, or others that will result in tree decline, are not allowed (storm
damage and other extenuating circumstances exempted):
a. Severe cutting back of all growing tips usually referred to as topping, pollarding, or hat
racking.
b. Flush cutting where a cut is made even with the surface of the trunk or limb, removing the
branch collar and branch bark ridge.
c. Stub cutting where branch removal results in the base of branch removed protruding more
than approximately one fourth (1/4) inch beyond the zone of branch collar and branch bark
ridge.
d. Removal of a healthy main leader, for reasons other than power line clearance.
e. Excessive cutting or lifting that exceeds the International Society of Arboriculture or SAPRF
standards.
1.10 DAMAGE TO PUBLIC OR PRIVATE PROPERTY
Should any structure or property be damaged during the tree pruning operations, the persons
conducting the work shall immediately notify the proper owners and an authorized SAPRF
representative. Repairs to property damaged by the responsible party shall be made within forty-
eight (48) hours, except utility lines, which shall be repaired the same working day. Repairs on
private property shall be made in accordance with the appropriate building code under permits
issued by the City of Santa Ana. Any damage caused by the Contractors employees shall be
repaired or restored by them at their expense to a condition similar or equal to that existing
before such damage or injury, or they sfiall repair such damage in a manner acceptable to the
Page 33 of 41
City of Santa Ana and/or SAPRF. Special attention is drawn to sprinkler systems in City
landscapes and the need to avoid damage. All damage to irrigation systems shall be repaired as
soon as possible at Contractors expense.
1.11 WORK PERFORMED ON PRIVATE PROPERTY
No SAPRF contracted tree worker shall perform work upon private property without the written
consent of the property owner and an authorized SAPRF representative.
1.12 PUBLIC SAFETY AND COOPERATION
All tree work shall be conducted in a manner as to cause the least possible interference with, or
annoyance to others. Pedestrian and vehicular traffic shall be allowed to pass through the work
areas only under conditions of safety and with as little inconvenience and delay as possible.
Unless the work area is totally barricaded or otherwise kept safe, at least one worker shall serve
to coordinate safe operations on the ground at all times when work operations are in progress.
a. Whenever larger tree sections are being cut in a treetop, which may endanger persons or
property, such sections shall be secured by ropes and lowered safely to the ground in a
controlled manner.
b. All fire hydrants, meter vaults, water and gas shut off valves, backflow devices, irrigation
field controllers and similar facilities must remain accessible during the course of work.
c. Noise levels, resulting from tree work operations, must be kept to a minimum at all times.
All tree work operations are subject to compliance with all local Noise Restrictions.
Operation of tree work equipment shall not take place between the hours of 9:00 p.m. and
7:00 am. weekdays, or between 9:00 pm and 8:00 am on weekends (Saturday and Sunday).
Emergencies are exempt from any time restrictions.
d. All tree work done to SAPRF trees must comply with all tree related safety requirements as
stated in the safety standards ANSI Z133.1-1994 of the American National Standards
Institute, Inc. 1430 Broadway, New York, NY 10018.
1.13 SITE CLEANUP
Cleanup of any debris resulting from any tree pruning operations shall be promptly and properly
accomplished. The work area shall be kept safe at all times until all operations are completed.
Under no circumstances shall the accumulation of debris be allowed in such a manner as to result
in a hazard to the public. All debris from tree operations shall be cleaned up each day before the
work crew leaves the site, unless permission is given by an authorized SAPRF representative to
do otherwise. All lawn areas, parkways, streets and sidewalks shall be raked and/or blown clean,
and all brush, branches, or other debris shall be removed from the site. Areas are to be left in a
condition equal to or better than that which existed prior to the commencement of tree pruning
operations.
All cuttings, branches, wood chips and other debris shall be cleared from the site and disposed of
by the Contractor- The Contractor shall obtain permits required for this purpose. Disposal
expenses will be the Contractor's responsibility. Debris, such as wood chips, shall be left on
property only at the direct and specific request of the owner and an authorized SAPRF
representative. Firewood four (4) inches diameter or larger will be left at the work location in a
25A-
Page 34 of 41
safe manner, unless the wood is not usable as firewood. All firewood to be removed (wood four
(4) inches of diameter or larger) must be authorized by an SAPRF representative.
1.14 TIME FOR COMPLETION
If awarded this project, the Contractor agrees to complete the work within the time parameters
jointly agreed upon by the City, SAPRF, and the Contractor prior to work commencement,
unless specific time deadlines are specified elsewhere in these specifications. Once the work has
commenced, the Contractor shall diligently prosecute the same to completion.
1.15 PAYMENTS-WITHHELD/PENALTIES
Should the Contractor fail to finish the work as agreed upon in these specifications the
Contractor shall be charged by SAPRF penalties in the amount of five hundred dollars ($500.00)
for each calendar day that the work remains incomplete beyond the dates specified. Any amount
so charged shall be deducted by the SAPRF from any monies which otherwise are or become
payable to the Contractor.
In case all the work called for is not completed in all parts and requirements within the time
specified, the SAPRF shall have the right to grant or deny an extension of time for completion,
as may be seen best to serve the interests of the SAPRF. The Contractor shall not be assessed
with penalties during the delay in the completion of the work caused be acts of God or of the
Public Enemy, acts of the State, floods, epidemics, quarantine, restrictions, strikes, or unusually
severe weather. The SAPRF representative will ascertain the facts and the extent of the delay,
and their findings thereon shall be final and conclusive.
1.16 SUBCONTRACTORS
Subcontractors used in the performance of this project shall be listed in the Contractors Bid
Proposal. Subcontractors shall be properly licensed by the State of California as a contractor to
perform work of this specialty and hold a valid business permit and certificate of insurance with
the City of Santa Ana Should any subcontractor fail to perform the work undertaken by him to
the satisfaction of the SAPRF, said subcontractor shall be removed immediately from the project
upon the request of the SAPRF and shall not again be employed on the project. The Contractor
shall be held liable for the correction of any deficient work.
1.17 ADDITIONS AND/OR DELETIONS OF WORK
The SAPRF representative reserves the right to add and/or delete tree work on this project as
deemed necessary and in the best interest of the SAPRF. Additions and/or deletions shall be
made at the unit price accepted by SAPRF upon award of contract.
1.18 INSPECTIONS
An authorized SAPRF representative will inspect the work performed by the contractor to insure
completion of the pruning in accordance with SAPRF pruning specifications. Should more than
two (2) inspections be required on trees needing additional work, the contractor will be billed for
SAPRF staff time. 19 BIL_ LING
Contractor shall submit fully itemized bill listing each tree noting:
a. Address (each tree).
b. Type of tree.
c. Date completed.
d. Person completing the job.
Page 35 of 41
e. Location of tree (front, side right, side left, rear)
This information is vital to maintain the city's computerized tree inventory and management
system.
2.00 CONTRACTOR QUALIFICATIONS
All contractors are required to have a valid appropriate state contractor's license, current City of
Santa Ana business license, City Attorney approved certificate of insurance and be
knowledgeable in tree pruning and tree care prior to the commencement of any and all work.
2.01 STANDARD SPECIFICATIONS FOR PUBLIC WORKS CONSTRUCTION
The current edition of the "Green Book", Standard Specifications for Public Works Construction
and it's updates, supplements and local addendums, shall be included as part of these
specifications, unless otherwise directed in these specifications.
2.02 SPECIFICATIONS INTERPRETATION questions
The intent of these specifications is known by the City of Santa Ana and SAPRF. Any q
relating to the interpretation of these specifications must be addressed, in writing, prior to the
start of work. The Contractor agrees that interpretations of this contract after the start of work
are at the SAPRF sole discretion, and the Contractor shall abide by all such interpretations.
2.03 EXTRA WORK
In the event the Contractor is required by the City to perform extra work, the following
procedure shall govern such work:
a. When required, by the SAPRF representative, an itemized estimate of cost will be submitted
for approval prior to work being performed. The Contractor shall maintain records sufficient
to distinguish the difference between direct cost and extra work. He shall furnish reports of
extra work on forms, agreed upon and approved by the SAPRF representative, itemizing all
costs for labor, materials and equipment rental. The report shall include hours worked and be
in accordance with the following conditions:
1. Work will be executed under the direction of the SAPRF on a time and material basis
or an agreed lump sum price depending on the nature of the work.
2. The SAPRF representative will issue a work request for such extra work to be
performed.
3. Extra work will not be initiated without written authorization, except in emergency
call-out situations. The SAPRF representative will solely define specific emergency
situations.
4 . Extra work may include, but is not limited to, the following:
a). Repairs to landscaping, sprinkler systems, and/or facilities, unless damaged
by Contractor.
Page 36 of 41
2.04 PROTECTION OF EXISTING FACILITIES AND STRUCTURES
The Contractor shall exercise due care in protecting from damage all existing facilities,
structures, and utilities, both above surface and underground on the City's Property, Any damage
to City, SAPRF, or private property caused by the Contractor's neglect shall be corrected and
paid for by the Contractor at no cost to the City of Santa Ana or SAPRF. The City of Santa Ana
and/or SAPRF shall make the determination of fault. The SAPRF representative reserves the
right to issue a Stop Work Notice if the Contractor does not promptly repair any damage, within
twenty-four (24) hours of the damage incurred.
If the SAPRF representative requests or directs the Contractor to perform work in a given area, it
will be the Contractor's responsibility to verify and locate any underground systems (i.e. utility
lines) and take responsibility for taking reasonable precaution when working in these areas.
PROTECTION OF EXISTING FACILITIES AND STRUCTURES - continued
Contractor shall call Underground Alert (800) 422-4133) at least two working days prior to
digging for line locations. Any damage or problems shall be reported immediately to the SAPRF
representative and the City of Santa Ana. If the Contractor discovers something unexpected or a
unique problem occurs, he should stop work and immediately contact an authorized SAPRF
representative for a timely resolution of the problem.
2,05 CONTRACTOR'S STAFF
The Contractor shall provide sufficient personnel to perform all work in accordance with the
specifications set forth herein. A qualified, English speaking supervisor in the employ of the
Contractor shall supervise all of the Contractor's personnel. The supervisor shall be available at
all times to the SAPRF representative during work operations. The responsibility for all work
performed will remain with the full-time certified arborist.
The Contractor shall furnish the necessary competent and key personnel to properly supervise
and direct the work of fully equipped, competent and experienced crews as well as all safety
equipment, including but not limited to, all equipment and work procedures required by ANSI
Z133.1-1994. The Contractor shall secure all timekeeping, bookkeeping and other necessary
clerical and office work required in the performance of the contract.
The Contractor shall be responsible for the supervision of all of his crews. He shall check all of
his crews regularly for proper quantity and quality of work, proper maintenance of tools and
equipment, and safety.
2.06 SUBSTITUTIONS
Whenever a specific type of material is specified, no substitutions shall be allowed without
written consent of the SAPRF representative.
2.07 CERTIFICATION OF MATERIALS
All materials shall be delivered on the site in original containers. Materials shall be subject to
inspection by the ARMD representative. The SAPRF representative will not approve materials
Page 37 of 41
not meeting the SAPRF standards, and Contractor shall return any such non-satisfactory items at
his/her cost.
2.08 CONTRACTOR NEGLECT which has been determined
Any damage to the City of Santa Ana, SAPRF, or private property, w
to be due to the Contractor's neglect, shall be corrected at no additional cost to the City of Santa
Ana or the SAPRF.
2.09 HOURS OF OPERATION
The Contractor shall perform all work between the hours of 7:00 am. and 4:00 p.m., Monday
through Friday. No work shall be performed on weekends or on City recognized holidays
without written SAPRF approval.
2.10 SPECIFICATIONS AND PLANS
The work performed shall be done in accordance with the Standard Specifications for Public
Works Construction, latest edition, hereinafter referred to as Standard Specifications. In case of
conflict between the Standard Specifications and this Specification, this Specification shall take
precedence over and be used in lieu of such conflicting portions.
SPECIFICATIONS AND PLANS - continued
Where the plans or specifications describe portions of work in general terms, but not complete
detail, it is understood that workmanship of the finest quality is to be used. Unless otherwise
specified, the Contractor shall furnish all labor, materials, tools, equipment and incidentals and
do all the work involved in executing the contract.
2.11 CONSTRUCTION EQUIPMENT
The Contractor shall take all necessary precautions for safe operation of his equipment and the
protection of the public from injury and damage from such equipment.
2.12 SOUND CONTROL REQUIREMENTS
The Contractor shall comply with all local sound control and noise level rules, regulations and
ordinances that apply to any work performed pursuant to the Contract. Each internal combustion
engine used for any purpose on the job or related to the job shall be equipped with a muffler of a
type recommended by the manufacturer of such equipment. No internal combustion engine shall
be operated on the project without said muffler. Full compensation for conforming to the
requirements of this section shall be considered as included in the prices paid for the various
contract items of work involved and no additional compensation will be allowed therefore.
Sounds, such as loud music, that are not related to the project, shall be kept at levels so as to not
disturb the general public.
2.13 TRAFFIC CONTROL
The Contractor shall notify the SAPRF representative of intent to begin the contract work at least
five (5) days before work is begun. The Contractor shall cooperate with local authorities relative
to handling traffic through the areas and shall make arrangements relative to keeping the working
area safe and clear of vehicles.
When entering or leaving roadways carrying public traffic, the Contractor's equipment, whether
empty or loaded, shall in all cases yield to public traffic.' All traffic delineation and -work area
Page 38 of 41
protection shall conform to the Work Area Traffic Control Handbook (W.A.T.C.H.) 2000
Edition.
The Contractor shall make every effort to keep commercial driveways open during working
hours. Should this not be possible, Contractor shall coordinate with the property owners affected
to insure that designated times of ingress and egress is available. After working hours, all
driveways shall be accessible with smooth and safe crossings through any construction area
(State of Califomia Traffic Manual).
2.14 INOUDUES AND COMPLAINTS
The Contractor shall maintain an office at some fixed place and shall maintain a telephone
thereat, listed in the telephone directory in his own name or in the firm name by which he is most
commonly known. Furthermore, the Contractor shall, at all times, have some responsible
person(s), employed by the Contractor, to take the necessary action regarding all inquiries and
complaints that may be received from the City of Santa Ana, SAPRF, and/or private citizens
during normal working hours.
Whenever immediate action is required to prevent impending injury, death or property damage to
the facilities being maintained, the SAPRF representative may, after reasonable attempt to notify
the Contractor cause such action to be taken by the SAPRF work force. All costs of any such
action shall be charged against the Contractor, or the SAPRF may deduct such cost from any
amount due to Contractor from SAPRF.
INQUIRIES AND COMPLAINTS continued
All complaints shall be abated as soon as possible after notification, to the satisfaction of the City
of Santa Ana and/or SAPRF. If any complaint is not abated within a reasonable time, the
SAPRF representative shall be notified immediately of the reason for not abating the complaint
followed by a written report to the SAPRF representative within five (5) days. If the complaints
are not abated within the time specified or to the satisfaction of the SAPRF representative , the
SAPRF representative may correct the specific complaint and the total cost incurred by the
SAPRF will be deducted and forfeit from the payments owing to the Contractor from the
SAPRF. Such cost shall include all SAPRF staff time required to resolve the problem and
appropriate overhead charges.
2.15 NOTIFICATION OF LOCATIONS OF WORK
The Contractor shall notify the SAPRF representative when the contractor's crews will be
working within the SAPRF, Said notifications will be made on a daily basis by telephone, cell
phone, fax, or by weekly written schedules which specify the entire weeks work locations.
KWILOPEMAGREEMENn CONTRACTS do SPECiFICATioN%SPECIFICATR)Ns%Tmse Pruning spee s.doc
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Page 39 of 41
EXHIBIT `C'
ANNUAL COLOR PLANTING AND MAINTENANCE SPECIFICATION
Annual Color Planting and Care
Before each annual planting the area should be tilled 8 to 16 inches deep. Organic matter in
the form of nitrified redwood must be incorporated to a dept of 8" of the top soil. The contract
administrator may adjust this if adequate organic matter is already present in the soil but the
successful bidder must be prepared to incorporate this organic matter at every color rotation.
Organic matter must comprise 25% of the soil volume where the roots will be. This requires
2" of nitrified redwood tilled to an 8" depth. Apply 1.5 pounds of nitrogen per 1000 sq. ft. as a
complete low nitrogen material with a ratio of 1:2:1, 1:1:1, 1:2:2 or similar. Do not use a higher
rate of nitrogen as this may result in excessive vegetative growth and a suppression of
flowering. After establishment, fertilize as necessary to maintain a robust appearance and
maximum flowering. After incorporating organic material and other supplements, the beds
must be raked smooth and slightly mounded. Sticks clods and other material must be
removed from the bed.
During planting gently crush the root mass with the fingers to stimulate root growth in the
surrounding soil. Begin planning in the center of the bed and keep traffic in the worked soil to
a minimum. Make the hole slightly larger than the root ball and set the plant at the same depth
or slightly higher than it was growing in the container. Smooth out the soil around the plants
after planting, including footprints. Water in the plants to a depth of 5 inches immediately after
planning for 4" plant material (deeper for larger pots).
Plants are to be rotated four times a year and are to be kept disease free and healthy on a
consistent basis. There must be no dead or missing plants at any time and the beds must be
kept in a weed free condition. Plants will be 4" pots and will be planted in an 8" triangular
spacing pattern. Rows must be in a straight alignment at the time of planting. Plant species
that may be planted at different times of the year may include but not be limited to the following
annual bedding plants:
• Spring/Summer -April through October 1
Alyssum, Lobelia, Salvia, Marigold, Gloriosa daisy, Penstemon, Cosmos, Dahlia,
Impatiens, Begonias, Double Impatiens, Petunia, Verbena, Vinca rosea (periwinkle)
Zinnias, Marigolds
• Fall/Winter
Iceland poppies, Pansies, Viola, Stock, Snapdragons, Primroses, Renunculus
Page 40 of 41
Vandalism
Contractor shall check annual color beds weekly. If plants are missing or vandalized,
the Contractor shall provide the Citys representative with a proposal to replace
missing/damaged plants. After the City's Representative signs the proposal, the
Contractor shall then replant/replace missing/damaged plants within 48 hours.
The City's contract administrator shall be the sole judge of whether the above
specifications are met. The contract administrator shall also approve the types and
combinations of color bedding plants prior to installation.
Page 41 of 41
EXHIBIT 'D'
FULLERTON COLLEGE HORTICULTURE DEPARTMENT
CERTIFICATE OF PROFICIENCY
IN
LANDSCAPE IRRIGATION
The Landscape Irrigation Certificate requires not less than 30 units. This includes 18 units of
required courses, at least 6 units of Restricted Electives A and at least 6 units from either
Restricted Electives A or Restricted Electives B.
REQUIRED COURSES
Course # Course Name Units
153 Landscape Irrigation 3
154 Irrigation Design 3
155 Soils 3
157 Irrigation Principles 3
162 Landscaping for dry Climates 3
218 Landscape Hydraulics 3
RESTRICTED ELECTIVES A
Course # Course Name Units
A100 Architectural Drafting 3
C06 Intro to Residential 2
Elec. &Plumbing sys.
CG101 Computer Graphics 3
Or100
177 Turfgrass Mgmnt. 3
200 Landscape Design 3
219 CAD Applic. in Hort. 3
poadmlm4ezflandscape maintenance contract
RESTRICTED ELECTIVES B
Course # Course Name Units
165 Landscape Management 4
168 Landscape Construction 3
169L Landscape Construction Lab 1
170 Landscape Contracting 3
201 Advanced Landscape Design 3