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Home My WebLink About AGENDA_2012-09-17 City Council Meeting Agenda September 17, 2012 CLOSED SESSION MEETING CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, California 5:00 PM REGULAR OPEN MEETING CITY COUNCIL CHAMBER 22 Civic Center Plaza 5:45 PM (Immediately following the Closed Session Meeting) Miguel A. Pulido Mayor Claudia AlvarezVincent F. Sarmiento Mayor Pro Tem – Ward 5 Councilmember - Ward 1 Michele MartinezCarlos Bustamante Councilmember - Ward 2 Councilmember - Ward 3 P. David Benavides Sal Tinajero Councilmember - Ward 4Councilmember - Ward 6 Sonia R. Carvalho Paul M. WaltersMaria D. Huizar City Attorney City Manager Clerk of the Council NOTE:If you need special assistance to participate in this Council meeting, please contact Ellen Smiley, City ADA Program Coordinator, at (714) 647-5340. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. [Americans with Disabilities Act, Title II, 28 CFR 35.102] Basic City Council Meeting Information Code of Ethics and Conduct - The people of the City of Santa Ana, at an election held on February 5, 2008, approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. A copy of the City’s Code can be found on the Clerk of the Council’s webpage. The following are the core values expressed: Integrity · Honesty · Responsibility · Fairness · Accountability · Respect · Efficiency Agenda Information - The agenda descriptions provide the public with a general summary of the items of business to be considered by the Council. The Council is not limited in any way by the “Recommended Action” and may take any action which the council deems to be appropriate on an agenda item. Except as otherwise provided by law, no action shall be taken on any item not listed on the agenda. Public Comments/Public Input - Pursuant to Government Code Sec. 54954.3, the public may address the City Council and any other legislative body scheduled to meet on same day and time on any and all matters within the City of Santa Ana's jurisdiction. At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak three (3) minutes on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE CHAIR. When speaking, all persons addressing the City Council shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. Consent Calendar - All matters listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion without discussion unless a member of the Council “pulls” an item(s) from the consent calendar for a separate vote. Senate Bill 343 - As required by Senate Bill 343, any non-confidential writings or documents provided to a majority of the City Council members regarding any item on this agenda will be made available for public inspection in the Clerk of the Council Office during normal business hours. Agenda & Minutes - Staff reports and documents relating to each agenda item are on file in the Office of the Clerk of the Council and are available for public inspection during regular business hours, 8:00 a.m. – 5:00 p.m., Monday through Thursday. The Clerk’s office is located in City Hall, 20 Civic Center Plaza, Room 809, Santa Ana, California, (714)647-6520. Council meeting agendas, staff reports, and Minutes are available the Friday before a Council meeting at the following website address: www.santa-ana.org Televised Meeting Schedule - All regular meetings will be televised and available for viewing on the City’s cable channel. Meetings held in the Council Chamber or other designated locations which are televised live on CTV3 Time Warner Cable will be cablecast Mondays at 6:00 p.m., Tuesdays immediately following the meeting at 9:00 a.m., Wednesdays at 6:00 p.m., and Sundays at 1:00 p.m. Meetings held in locations that do not have a live cable feed will be videotaped and shown on CTV3 the day after the meeting. DVD copies of the meetings for loan will be available for public circulation at the Santa Ana Main Library the day after a meeting. CITY COUNCIL AGENDA 2 SEPTEMBER 17, 2012 CITY OF SANTA ANA CITY COUNCIL REGULAR OPEN MEETING SEPTEMBER 17, 2012 REGULAR OPEN MEETING 5:45 p.m. (Immediately following the Closed Session Meeting) CALL TO ORDER MAYOR PULIDO COUNCILMEMBERS ALVAREZ, BENAVIDES, BUSTAMANTE, MARTINEZ, TINAJERO, SARMIENTO PLEDGE OF ALLEGIANCE MAYOR PULIDO INVOCATION Tim Felker, Police Chaplain CLOSED SESSION REPORT The City Attorney will report items to be added to Consent Calendar Item 19A from the Closed Session meeting. PUBLIC COMMENT Pursuant to Government Code Sec. 54954.3, the public may address the City Council and any other legislative body scheduled to meet on same day and time on any and all matters within the City of Santa Ana's jurisdiction. At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak three (3) minutes on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE CHAIR. When speaking, all persons addressing the City Council shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. CITY COUNCIL AGENDA 3 SEPTEMBER 17, 2012 CONSENT CALENDAR CONSENT CALENDAR Approve staff recommendations on the RECOMMENDED ACTION: following Consent Calendar items: Items 10A through 29A. ADMINISTRATIVE MATTERS MINUTES 10A MINUTES FROM THE REGULAR MEETING OF SEPTEMBER 4, 2012 - Clerk of the Council Office Approve Minutes. RECOMMENDED ACTION: MISCELLANEOUS ADMINISTRATION 19A CLOSED SESSION REPORT – City Attorney’s Office 19B EXCUSED ABSENCES – Clerk of the Council Office 19C REQUEST FOR PROPOSALS FOR MUNICIPAL PARKING STRUCTURES OPERATOR – Community Development Agency Authorize Community Development RECOMMENDED ACTION: Agency to develop and release a Request for Proposals for a management contract for a parking operator to manage the four city- owned downtown parking structures. BUDGETARY MATTERS APPROPRIATION ADJUSTMENTS 20A APPROPRIATION ADJUSTMENT ACCEPTING THE OFFICE OF TRAFFIC SAFETY GRANT, SELECTIVE TRAFFIC ENFORCEMENT PROGRAM - Police Department CITY COUNCIL AGENDA 4 SEPTEMBER 17, 2012 Approve an appropriation adjustment. RECOMMENDED ACTION: (Requires five affirmative votes) APPROPRIATION ADJUSTMENT NO. 2013-029 - Accepting the California Office of Traffic Safety (OTS) “Selective Traffic Enforcement Program Grant” in the amount of $177,492 into the revenue account and appropriate same into the California Office of Traffic Safety (OTS) “Selective Traffic Enforcement Program Grant” expenditure accounts. 20B APPROPRIATION ADJUSTMENT ACCEPTING THE OFFICE OF TRAFFIC SAFETY GRANT, SOBRIETY CHECKPOINT PROGRAM - Police Department Approve an appropriation adjustment. RECOMMENDED ACTION: (Requires five affirmative votes) APPROPRIATION ADJUSTMENT NO. 2013-030 - Accepting the California Office of Traffic Safety (OTS) “Sobriety Checkpoint Grant Program” administered by the University of California Berkeley Safe Transportation Research and Education Center (SafeTREC) in the amount of $161,000 into the revenue account and appropriate same into the California Office of Traffic Safety (OTS) “Sobriety Checkpoint Grant Program” expenditure accounts. SPECIFICATIONS – PURCHASE OF EQUIPMENT AND SERVICES 22A SPEC. NO. 11-042 - ON-CALL SEWER REPAIR SERVICES (Public Works Agency) - Finance & Management Services Renew the contract with Dominguez RECOMMENDED ACTION: General Engineering, Inc. for on-call sewer repair services for a one- year period, with provisions for two one-year renewals, in an annual amount not to exceed $500,000. PROJECTS/CHANGE ORDERS 23A CONTRACT AWARD FOR 2012-2013 OMNIBUS CONCRETE IMPROVEMENTS (PROJECT NO. 136780) - Public Works Agency RECOMMENDED ACTIONS: 1. Award a contract to Hardy & Harper, Inc., the lowest responsible bidder, in accordance with unit bid prices in the estimated amount of $463,850 for construction of the Omnibus Concrete Improvements Project. CITY COUNCIL AGENDA 5 SEPTEMBER 17, 2012 2. Approve the funding analysis as follows: Construction Contract - $463,850, Contract Administration - $13,900, Inspection and Testing - $23,190; Survey - $9,275, and Contingencies - $46,385, for a total estimated construction cost of $556,600. AGREEMENTS Authorize the City Manager and Clerk of RECOMMENDED ACTION: the Council to execute the following agreements, subject to non- substantive changes approved by the City Manager and City Attorney and/or actions as noted on the Request for Council Action report. (Item 25A through 25G) 25A AGMT - AMENDMENT - LANDSCAPE MAINTENANCE SERVICES AT THE SANTA ANA ZOO AT PRENTICE PARK – With Vista Del Verde Landscape, for a nine-month period in an amount not to exceed $97,746 and approve a 10% contingency for unanticipated work for a total amount not to exceed $107,521 - Parks, Recreation & Community Services Agency 25B AGMT - AMENDMENT - PAVEMENT CLEANING SERVICES AT THE CIVIC CENTER - With Hydroblast in an amount of $43,370 for a six-month term - Parks, Recreation & Community Services Agency 25C AGMT - EMPLOYMENT AGREEMENT FOR CLERK OF THE COUNCIL - Execute an employment agreement with Maria D. Huizar as the Clerk of the Council – Personnel Services Agency 25D AGMT - AMENDMENT - INMATE FOOD SERVICE AND KIOSKS - With Aramark Correctional Services to provide kiosks and revise the food services menu which would increase the annual amount not to exceed $1,294,325, effective September 1, 2012 - Police Department 25E AGMT – BROKER SERVICES FOR SALE OF SURPLUS FIRE EQUIPMENT - With Firetec Used Apparatus Sales - Finance & Management Services 25F AGMT - APPROVAL OF FIRE/EMS EMERGENCY AMBULANCE TRANSPORTATION AND RELATED SERVICES – City Manager’s Office CITY COUNCIL AGENDA 6 SEPTEMBER 17, 2012 1. Elect to retain final contract selection and contract award authority for Exclusive Operating Area 20 – City of Santa Ana 2. Approve the professional grading panel recommendation to select CARE Ambulance Services, as the 9-1-1 Emergency Ambulance Service provider for the City of Santa Ana effective September 20, 2012, and authorize the City Manager to execute the three-year Agreement including any non-substantive amendments as determined by the City Attorney in an amount not to exceed the three-year total contract amount of $2,881,675 for the first year, $2,968,125 for year two and $3,057,169 for year three; and 3. Authorize the City Manager to execute two optional one-year extensions for a possible total contract period of five years; and 4. Upon completion of a cost analysis review of outsourcing the ambulance billing function, if the results reflect an overall positive benefit to the City of Santa Ana, authorize the City Manager to enter into an agreement with CARE Ambulance Services to perform the 9-1-1 ambulance billing for the City of Santa Ana at the agreed upon rates as stated within the bid submittal. 25G AGMT - AMENDMENT - ANNUAL MAINTENANCE AND UPGRADE TO POLICE DIGITAL IMAGING MANAGEMENT SYSTEM (JULY 1, 2012 – JUNE 30, 2013) – With Linear Systems in an amount not to exceed $33,325.75 - Police Department MISCELLANEOUS - BUDGET 29A APPROVAL OF PAYMENT FOR OUTSIDE LEGAL COUNSEL FEES - City Attorney's Office Approve payment of legal fees in the RECOMMENDED ACTION: amount of $11,545.42 to Richards Watson & Gershon. **END OF CONSENT CALENDAR** CITY COUNCIL AGENDA 7 SEPTEMBER 17, 2012 BUSINESS CALENDAR BUSINESS CALENDAR RESOLUTIONS 55A RESOLUTION AUTHORIZING PARTICIPATION IN THE CALIFORNIA STATE PARKS HABITAT CONSERVATION FUND GRANT PROGRAM - Parks, Recreation & Community Services Agency Adopt a resolution. RECOMMENDED ACTION: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING THE APPLICATION FOR GRANT FUNDS FROM THE HABITAT CONSERVATION FUND PROGRAM FOR THE SANTIAGO PARK OUTDOOR LEADERSHIP PROGRAM COUNCIL AGENDA ITEMS Pursuant to Santa Ana Charter Section 411, any member of the City Council may place items on the City Council Agenda to be considered by the City Council. 85A REPORT ON CITYWIDE RECORDS RETENTION AND DESTRUCTION POLICY - Mayor Pro Tem Alvarez and Councilmember Sal Tinajero - At the August 20, 2012 City Council meeting Mayor Pro Tem requested that item be placed on the September 4, 2012 City Council meeting. At the September 4, 2012 City Council meeting Mayor Pro Tem Alvarez requested item be agendized on the next City Council agenda for status report from staff. 85B CONSIDER HOLDING ALL REGULAR CITY COUNCIL MEETINGS IN THE COUNCIL CHAMBER – Councilmembers Martinez & Benavides 85C DISCUSSION OF LITTLE SPARROW RESTAURANT APPROVALS – Mayor Pulido CITY COUNCIL AGENDA 8 SEPTEMBER 17, 2012 WORK STUDY SESSION WSA SUNSHINE ORDINANCE – City Manager’s Office RECOMMENDED ACTIONS: Discuss SACReD’s proposed Sunshine regulations, staff’s alternative proposal and take one of the following actions: 1. Direct staff to prepare a revised ordinance and schedule for next City Council meeting on October 1, 2012, 2. Introduce and hold first reading of ordinance, as prepared by staff, AN ORDINANCE OF THE CITY OF SANTA ANA ADDING ARTICLE II.I THROUGH ARTICLE II.III to CHAPTER 2 OF THE SANTA ANA MUNICIPAL CODE RELATING TO THE CITY OF SANTA ANA SUNSHINE ORDINANCE 3. Provide additional direction. COMMENTS PUBLIC COMMENTS (If not considered by the Chair at an earlier time. Please refer to Basic City Council Meeting Information page for details). 90A CITY MANAGER’S COMMENTS 90B CITY COUNCILMEMBER COMMENTS ADJOURNMENT - The next meeting of the City Council is scheduled for Monday, October 1, 2012 at 5:00 p.m. for the Closed Session Meeting immediately followed by the Regular Open Business Meeting at 5:45 p.m. in the Council Chamber, 22 Civic Center Plaza, Santa Ana, California. Adjourn in Memory of Carlos Alfonso DeRosas and Manny Macias CITY COUNCIL AGENDA 9 SEPTEMBER 17, 2012 FUTURE AGENDA ITEMS ? Tow Truck Franchises ? Economic Development Ordinance ? Update on Local Streets and Roadwork ? Street Car Project Update and Action items ? Discovery Science Center - Expansion approvals ? Update Citywide Classification and Compensation Plan CITY COUNCIL AGENDA 10 SEPTEMBER 17, 2012