HomeMy WebLinkAbout22B - SPEC - REPLACE POLICE PATROL CARSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
OCTOBER 15, 2012
TITLE:
CONTRACT AWARD TO WONDRIES FLEET
GROUP FOR REPLACEMENT POLICE
PATROL CARS
(SPEC. NO. 12-059)
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 1s1 Reading
? Ordinance on 2nd Reading
? Implementing Resolution
? Set Public Hearing For
CONTINUED TO
FILE NUMBER
Award a contract to Wondries Fleet Group, under the Cooperative Purchase Provision of the
County of Los Angeles, for the purchase of 25 Police patrol cars in the amount of $694,250.
DISCUSSION
The Police Department operates more than 100 Ford Crown Victoria Police sedans, of which 88
are Police patrol cars. Staff proposes to replace 25 patrol cars whose model years fall between
2004 and 2008. City patrol cars operate a minimum of 8-12 hours per day, often on double
shifts, and under high stress conditions. In recent years, the Facilities-Fleet Maintenance-Central
Stores division (FMCS) has adopted equipment replacement guidelines for patrol cars. Under
these guidelines, patrol cars have an economic lifecycle of 80,000 miles or four years. The
guidelines also consider mileage, age, condition, performance, and utilization to determine a
vehicle's economic lifecycle, and evaluates when it is cost effective to replace the vehicle. The
average annual maintenance and repair cost for a patrol car that has exceeded its lifecycle is
$6,900 as opposed to $3,500 for a patrol car that is within its 4-year lifecycle. All 25 patrol cars to
be replaced meet or exceed this lifecycle threshold.
In addition, the City has embarked on a five-year Alternative Energy Plan to convert 85 percent of
the City fleet to alternative energy, reducing our carbon footprint and green house gases within
the community. As outlined in the plan, all patrol cars purchased are specified to utilize flex-fuel,
with the ability to run on either gasoline or E-85, or a combination of both. E-85 is a fuel blend
consisting of 85 percent denatured ethanol fuel. E-85 is cleaner, and results in a ten percent
savings over the purchase of gasoline. In order to realize the cost savings, the FMCS is planning
to retrofit one fuel tank dispenser at the City Corporation Yard for E-85 fuel this fiscal year.
22B-1
Contract Award for Replacement Police Patrol Sedans.
October 15, 2012
Page 2
Santa Ana Ordinance No. NS-2312 authorizes the City to purchase against contracts from any
public agency utilizing a competitive bid process. The County of Los Angeles contract with
Wondries Fleet Group for police patrol sedans was awarded as a result of open, competitive
bidding, and meets the City's requirements.
FISCAL IMPACT
Funds are available in Equipment Replacement Machinery & Equipment (accounting unit
07510101- 66400).
APPROVED AS TO FUNDS AND ACCOUNT:
-06C i::? -
Carlos Rojas
Acting Chief of Police
Police Department
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
228-2