HomeMy WebLinkAbout25B - AGMT - CIVIL ENGINEERING CONSULTANT SRVSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
OCTOBER 15, 2012
TITLE:
AGREEMENT AMENDMENT
WITH CIVILSOURCE FOR
CIVIL ENGINEERING
CONSULTANT SERVICES
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 1St Reading
? Ordinance on 2"d Reading
? Implementing Resolution
? Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute the attached First Amendment to
agreement with CivilSource, Inc. for an amount not to exceed $52,000 for civil engineering
consultant services, and to extend the term of the agreement to June 30, 2013, with a total
aggregate amount not to exceed $77,000 subject to nonsubstantive changes approved by the
City Manager and City Attorney.
DISCUSSION
In 2011, the City experienced the retirement of many key personnel. In the Engineering Division of
the Public Works Agency, this was evidenced by the departure of the City Engineer, Deputy City
Engineer, and Principal Civil Engineer, among many others. To ensure continuity of key projects
and programs and a successful transition of the newly selected City Engineer, staff recommends
extending the agreement with CivilSource to provide continued and highly specialized expert
services and institutional project knowledge for timely project delivery of complex projects the City
is currently undertaking. The consultant will report directly to the Executive Director of Public
Works and will also provide consultation on such projects as the restructuring of the Engineering
Division's organization structure, accounting methodology and budget strategy, and assisting City
staff in the implementation of NPDES and Clean Water Programs.
The fee proposed will be for an hourly rate of $125 and it is anticipated that hours billed will
average between eight and 16 hours a week. However, work hours billed will vary based on the
needs of the Public Works Agency. The City or CivilSource may terminate the agreement with a
30-day notice.
25B-1
Agreement Amendment with CivilSource
For Consultant Civil Engineering Services
October 15, 2012
Page 2
FISCAL IMPACT
Funds for the proposed services are available in Fund 32 Measure M Street Construction
accounting units (account 66220), Fund 59 Select Street Construction accounting units (account
66220), Fund 57 Federal Clean Water Protection Enterprise (account 05717640-66220), and
related Fund 86 Engineering Services accounting units (account 62300).
APPROVED AS TO FUNDS AND ACCOUNTS:
Raul Godinez II
Executive Director
Public Works Agency
Francisco Gutie
Executive Director
Finance & Management Services Agency
RG/AF
Exhibit: 1. Agreement Amendment
25B-2
FIRST AMENDMENT TO AGREEMENT
THIS FIRST AMENDMENT TO AGREEMENT is entered into on October 15, 2012, by
and between CivilSource, Inc., a California corporation ("Consultant") and the City of Santa Ana,
a charter city and municipal corporation organized and existing under the Constitution and laws
of the State of California ("City").
RECITALS:
A. The parties entered into Agreement # N-2012-104, dated August 20, 2012, (hereinafter "said
Agreement") by which Consultant has provided civil engineering consulting services.
B. In accordance with the terms and conditions of said Agreement, the parties wish to amend the
Scope of Services, extend the term and add compensation to pay for the services during the
extended term.
WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all
the terms and conditions of said Agreement, except those amended in this First Amendment to
Agreement, the parties agree as follows:
1. Section 1, SCOPE OF SERVICES, shall be deleted in its entirety and replaced with the
following:
"At the direction of Executive Director of Public Works, the Consultant shall provide
consultation during the transition of the newly selected City Engineer and support ongoing
projects and programs such as the restructuring of the Engineering Division's organization
structure, accounting methodology and budget strategy, and assisting City staff in the
implementation of NPDES and Clean Water Programs."
2. Section 3.a., TOTAL COMPENSATION, shall be amended to increase compensation by
$52,000, to pay for consultant services through the term of the contract. Total
compensation pursuant to said Agreement shall not exceed $77,000.00 during the term of
said Agreement.
Section 4, TERM, shall be deleted in its entirety and replaced with the following:
"This Agreement shall commence on August 1, 2012 and terminate on June 30, 2013,
unless terminated earlier in accordance with Section 13, below."
4. Except as hereinabove amended, all terms and conditions of said Agreement shall remain
in full force and effect.
25B-3
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to Agreement
on the date and year first written above.
ATTEST:
CITY OF SANTA ANA
MARIA D. HUIZAR
Clerk of the Council
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
By:
Laura Sheedy
Assistant City Attorney
RECOMMENDED FOR APPROVAL:
PAUL M. WALTERS
City Manager
CIVIL SOURCE, INC.
RAUL GODINEZ, II
Executive Director - PWA
AMY AMIRANI
Principal
25B-4